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HomeMy WebLinkAboutContract 56765-A1CSC No. 56765-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 56765 This Amendment is entered into by and between the City of Fort Worth (hereafter "City" or "Buyer"), and Pitney Bowes, Inc. (hereafter "Seller"). City and Seller shall be referred to individually as a "party" and collectively as the "parties." WHEREAS, on November 30, 2021, the Parties entered into City Secretary Contract 56765 for an annual agreement with (4) four renewal options for Seller to provide City with leased office supplies and equipment; WHEREAS, the annual compensation under the Agreement was limited to an amount up to forty-six thousand three hundred sixty-four dollars and sixty-four cents ($46,364.64) and a total contract value of two hundred thirty-one thousand eight hundred twenty-three dollars and twenty cents ($231,823.20); WHEREAS, the second renewal term of the Agreement will end on November 29, 2024; and WHEREAS, the Parties wish to amend the Agreement to incorporate additional cost required to move the leased equipment to New City Hall, which will require an amendment to the compensation section of the Agreement and an amendment to add an additional Attachment to the Agreement. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS A. Paragraph 4, the Compensation provision of the Agreement is hereby deleted in its entirety and amended to read as follows: "Buyer shall pay Seller in accordance with the fee schedule and provisions of this Agreement. The annual maximum amount to be paid to Seller by Buyer for all services provided pursuant to or in relation to this Agreement shall be an amount up to sixty-six thousand three hundred sixty-four dollars and sixty-four cents ($66,364.64) with a total contract amount up to two hundred fifty- one thousand eight hundred twenty-three dollars and twenty cents ($251,823.20). Seller shall not provide any additional items or services or bill for expenses incurred by Buyer not specified in this Agreement unless Buyer requests and approves in writing the additional costs for such services. Buyer shall not be liable for any additional expenses of Seller not specified by this Agreement unless Buyer first approves such expenses in writing." B. Attachment A, "Move Purchase Contract," is hereby added to the Agreement. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment 1 to CSC 56765 1 1 P a g e CFW and Pitney Bowes, Inc. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature pagefollows) Amendment 1 to CSC 56765 2 1 P a g e CFW and Pitney Bowes, Inc. ACCEPTED AND AGREED: CITY OF FORT WORTH: By. Jo Gun Ju12 ,202416:25CDT) Name: Jo Ann Gunn Title: Chief Procurement Officer Date: Jul 26, 2024 APPROVAL RECOMMENDED: By: Jo Gun JU126,202414:09CDT) Name: Jo Ann Gunn Title: Chief Procurement Officer ATTEST: 4 vonpq� va►^ . d-a as Ov= ==0 Oaa� nE°.X°4p°g4p By: Name: Jannette S. Goodall Title: City Secretary Seller: Pitney Bowes Inc. Name: Robert Roan Title: Shipping Expansion Specialist CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: L/Wj Name: Brandy Hazel Title: Senior Purchasing Manager APPROVED AS TO FORM AND LEGALITY: w By: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A Date Approved: N/A Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment 1 to CSC 56765 3 1 P a g e CFW and Pitney Bowes, Inc. ATTACHMENT A — Move Purchase Contract Amendment 1 to CSC 56765 4 1 P a g e CFW and Pitney Bowes, Inc. From: Pitney Bowes SUDDort Email To: Walter. Tracv Lee Subject: Relocation Services Quote I Case 36587265 Date: Tuesday, March 5, 2024 10:33:28 AM CAUTION: This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. M Relocation Services Quote BPN: 0011093149 Company Name: CITY OF FORT WORTH REPROGRAPHICS DIVISION Attention: Tracy Walter Email: tracy.walter@fortworthtexas.gov Date: 3/5/2024 Dear Tracy, Below are charges for the preparation of your mailing machine prior to moving, the re -setup of the equipment at the new location, or the cost for both.* The preparation includes the following: • Draining any liquids in the machine. • Removing and securing the print head at the technician's discretion. • Securing the WOW system if applicable. • Disassembling the equipment and removing all of the cords. Re -setup of the equipment at its new location includes the following: • Assembling the equipment and hooking up all of the cords. • Installing the print head and ink cartridge if applicable. • Releasing the WOW system if applicable. • Includes up to 30 minutes basic operator training. Below are the charges for preparation of your folder/inserter machine prior to moving it, the re -setup of the equipment at the new location, or the cost for both.* The preparation includes the following: • Draining any liquids in the machine. • Disassembling the equipment and removing all of the cords. Re -setup of the equipment at it's new location includes the following: • Assembling the equipment and hooking up all of the cords. • Includes up to 30 minute basic operator training. Please Note - the Pitney Bowes service representative does not provide moving supplies and will not package or physically move the equipment from one location to another. An additional charge of $175 may apply per machine if preparation and/or re -install are scheduled within 5 business days from the request. Fee will be included in price below if applicable. 'Prices are subject to change at any time. Preparation Date: 3-18-2024 Preparation Address: 200 Texas St Fort Worth, TX 76102-6314 Re -installation Date: 3-19-2024 Re -installation Address: 100 Fort Worth TO Fort Worth, TX 76102 Product: MSF6:Connect+ 3000 DLA Preloaded Feeder Service Requested: Prep & Reinstall Package Code: VP5 Service Cost: $1,130 Rush Fee (+$175): No Total: $1,130 If you need to reschedule, or if you have any questions regarding the process you can contact your Relocation Specialist by Phone at: 844-770-3871 Lt ref.! OOD80OKkyB. ! 50OHn01 f4xeu:ref From: Pitney Bowes SUDDort Email To: Walter. Tracv Lee Subject: Relocation Services Quote I Case 36688731 Date: Tuesday, March 5, 2024 10:37:04 AM CAUTION: This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. M Relocation Services Quote BPN: 0011093149 Company Name: CITY OF FORT WORTH REPROGRAPHICS DIVISION Attention: Tracy Walter Email: tracy.walter@fortworthtexas.gov Date: 3/5/2024 Dear Tracy, Below are charges for the preparation of your mailing machine prior to moving, the re -setup of the equipment at the new location, or the cost for both.* The preparation includes the following: • Draining any liquids in the machine. • Removing and securing the print head at the technician's discretion. • Securing the WOW system if applicable. • Disassembling the equipment and removing all of the cords. Re -setup of the equipment at its new location includes the following: • Assembling the equipment and hooking up all of the cords. • Installing the print head and ink cartridge if applicable. • Releasing the WOW system if applicable. • Includes up to 30 minutes basic operator training. Below are the charges for preparation of your folder/inserter machine prior to moving it, the re -setup of the equipment at the new location, or the cost for both.* The preparation includes the following: • Draining any liquids in the machine. • Disassembling the equipment and removing all of the cords. Re -setup of the equipment at it's new location includes the following: • Assembling the equipment and hooking up all of the cords. • Includes up to 30 minute basic operator training. Please Note - the Pitney Bowes service representative does not provide moving supplies and will not package or physically move the equipment from one location to another. An additional charge of $175 may apply per machine if preparation and/or re -install are scheduled within 5 business days from the request. Fee will be included in price below if applicable. 'Prices are subject to change at any time. Preparation Date: 3-18-2024 Preparation Address: 200 Texas St Fort Worth, TX 76102-6314 Re -installation Date: 3-19-2024 Re -installation Address: 100 Fort Worth Trl Fort Worth, TX 76102 Product: F70D:Relay 5-6 Base Unit Service Requested: Prep & Reinstall Package Code: VP3 Service Cost: $1,744 Rush Fee (+$175): No Total: $1, 744 If you need to reschedule, or if you have any questions regarding the process you can contact your Relocation Specialist by Phone at: 844-770-3871 ref.! OOD 80OKkyB . ! 5 OOHn01 f63 i3 : ref pitney bowes 0 Purchase Agreement/Equipment and Software Maintenance Agreement Your Business Information Full Legal Name of Client / DBA Name of Client City Of Fort Worth Reprographics Division Sold -To: Address 100 Energy Way, Fort Worth, TX, 76102-2780, US Sold -To: Contact Name Sold -To: Contact Phone # Sold -To: Account # Tracy Walter 8173926100 0011093149 Bill -To: Address 200 Texas St, Fort Worth, TX, 76102-6314, US Bill -To: Contact Name Bill -To: Contact Phone # Bill -To: Account # Brandy Hazel 8173928087 0010051314 Ship -To: Address 100 Energy Way, Fort Worth, TX, 76102-2780, US Ship -To: Contact Name Ship -To: Contact Phone # Ship -To: Account # Tracy Walter 8173926100 0011093149 PO # Your Business Need. 1 1 1 1 1 1 1 1 1 1 Agreement Number Tax ID # (FEIN/TIN) 756000528 Bill -To: Email brandy. hazel@fortworthtexas.gov Qty Item Business Solution Description Sales Type Price 1 LOCKERS PURCHASE $ 0.00 Intelligent Lockers LOCKERPM PURCHASE $ 1,713.60 Intelligent Locker Project Management LOCKERPM-5 PURCHASE $ 449.00 Intelligent Locker Project Management-1-5 LOCKERPS PURCHASE $ 7,803.00 Intelligent Locker Implementation LOCKERPS-5 PURCHASE $ 449.00 Intelligent Locker Implementation-1-5 Purchase Total** $ 10,414.60 Monthly Total** $ 0.00 Annual Total** $ 0.00 **Plus applicable taxes which will be applied at the time of billing. Your Payment Plar Quarterly Billing Total** Annual Billing Total** Type Fees Type Fees Tax Exempt N/A N/A N/A N/A ( )Tax Exempt Certificate Attached ( ) Tax Exempt Certificate Not Required () Purchase Power° transaction fees included () Purchase Power' transaction fees extra US356018.1 12/21 Page 1 of 2 Y103359210 ©2021 Pitney Bowes Inc. All rights reserved. See Pitney Bowes Terms for additional terms and conditions Pitney Bowes Confidential Information Shipping and Handling I $ o.00 Initial Term : 12 Months **Plus applicable taxes which will be applied at the time of billing. Your Signature Below By signing below, you agree to be bound by all the terms and conditions of your State's/Entity's/Cooperative's contract, including the Pitney Bowes Terms, which are available at httD://www.Db.com/states and are incorporated by reference (collectively, this "Agreement"). The terms and conditions of this Agreement will govern this transaction and be binding on us after we have completed our credit and documentation approvals process and have signed below. If software is included in the Order, additional terms apply which are available by clicking on the hyperlink for that software located at htt(2;//www.Ditnevbowes.com/us/license-terms-of-use/software-and-subscri_ntion-terms-and-conditions.html. Those additional terms are incorporated by reference. Butoard #656-21 Stale/Entity s Contract # --5� Client Signature Brandy Hazel for Jo Gunn Print Name Senior Purchasina Manaaer / Actina CPO Title 7/18/24 Date brandy. hazel O-fortworthtexas. gov Email Address Sales Lrt.r at'. Robert Roan Account Rep Name robert.roan@pb.com Email Address US356018.1 12/21 Page 2 of 2 Y103359210 ©2021 Pitney Bowes Inc. All rights reserved. See Pitney Bowes Terms for additional terms and conditions Pitney Bowes Confidential Information Change Request Document Pitney Bowes Change Request Document (CRD) Prepared For: City of Fort Worth Project Phase: New PPM Request 006Hn00001QfSPdIAN Original Project ID: ID: Original Request ID: Additional CRD Project Change Request #: 071124.001 I IDs: Client Contact Information: Name Tracy Walter Title Purchase Submission Date: 7/11/2024 Phone #: 817 392 6100 Email Address: tracy.walter@fortworthtexas.gov BPN: 0011093149 Installation / Configuration ❑Remote ®Onsite Existing Installation: ❑ In Progress Does client have SMA in ® Yes ❑ No Dlace? Approvals Role Name Title Client Project Lead Jo Gunn Purchasing Pitney Bowes Roberto Torres Solutions Consultant Pitney Bowes Gegg Offerman Professional Technical Lead Services Manager Other *if required Pitney Bowes Inc. CRD v07.02.00 Pitney Bowes - Confidential City of Fort Worth CONFIDENTIAL ® Complete ❑ Not Sold Yet Signature Approval Date Acting CPO 7/18/24 Page 1 of 3 Change Request Document Pitney Bowes Title: Locker Move Product Name(s) I PitneyTrackTM Inbound with ParcelPointTM Smart Locker Solution Current Version(s) I SaaS Name of Original Installer or most recent implementation resource(.) Annette Walk Quasar Butt Client IT Contact Info (include name, email, & phone) Below is a high-level summary of the change in scope to the current above -listed Description of Proposed Change solution. It is assumed that all existing functionality and requirements currently supported other than those identified in this document shall remain the same and un-changed. Client currently has 1 locker bank integrated with SendSuite Tracking for inbound packing receiving. They have requested the bank be relocated. In Scope: 1.The following changes to the existing Intelligent Lockers Existing Location: Fort Worth City Hall 200 Texas St. Fort Worth TX 76102 • Disassemble the current locker bank. 0 1-Kiosk, 4-Columns • Prepare the locker bank for move. New Location: Fort Worth City Hall 100 Forth Worth Trail Fort Worth, TX 76102 • Reassembly the current lockers 0 1-Kiosk, 4-Columns • Test connectivity and functionality • Relocate 1 SendSuite Tracking Workstation 0 1 Handheld device 0 1 Wedge scanner 0 1 Thermal label printer Out of Scope: • Any additional changes to integration, or workflows or items not specified above Assumptions/Dependencies • All work to be performed remotely during normal business hours, Monday — Friday, 8AM-5PM (local time, excluding holidays), unless otherwise indicated. • Dismantle, relocation and reassembly to take place on same day • Client to provide remote access as needed for the locker move. • Client to provide admin rights as needed for the locker move. • Client to remove all packages. • Client to prepare the new location with the necessary power & network drop. 0 Electrical outlet positioned at 74" above the floor. City of Fort Worth Pitney Bowes Inc. CONFIDENTIAL Page 2of3 CRD v07.02.00 Pitney Bowes - Confidential Change Request Document Pitney Bowes Inc. CRD v07.02.00 Pitney Bowes o Ethernet drop positioned at 74" above the floor. o Open TCP Ports 443 and 5938 Pitney Bowes vendor to relocate lockers to new location o Pricing based on availability upon booking. o Agent liability = $0.50/lb per article City of Fort Worth CONFIDENTIAL Page 3 of 3 Pitney Bowes - Confidential