HomeMy WebLinkAboutContract 60111-A2Docusign Envelope ID: BBC D0459-2386-4C74-A000-65D23E6F9BIE
CSC No. 60111-A2
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET -ASIDE
GENERALREVENUE
SECOND AMENDMENT TO
CONTRACT NUMBER 18246010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
This Second Amendment FY 2024 Homeless Housing and Services Program Youth Set -Aside
Contract Number 18246010006 ("First Amendment") by and between the Texas Department of Housing
and Community Affairs, a public and official agency of the State of Texas ("Department"), and City of Fort
Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as
"Parties", is executed to be effective on the date provided herein.
RECITALS
WHEREAS, on September 14, 2023 and September 14, 2023, the Department and Subrecipient,
respectively, executed the FY 2024 Homeless Housing And Services Program Youth Set -Aside Contract
Number 18246010006 to be effective on September 1, 2023 ("Contract"); and
WHEREAS, on July 1, 2024 and July 1, 2024, the Department and Subrecipient, respectively,
executed that certain First Amendment to FY 2024 Homeless Housing and Services Program Youth Set -
Aside Contract Number 18246010006 ("First Amendment") to be effective on July 1, 2024; and
WHEREAS, in accordance with Section 11 of the Contract and 10 TAC §7.4(e), the Department has
authority to amend the Contract accordingly; and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree asfollows:
1. Section 2, Contract Term for Performance and Close -Out Process, of the Contract is hereby
amended, effective the date executed by all parties to read as follows:
"This Contract shall commence on September 1, 2023 and, unless earlier terminated as provided
herein, terminate as follows: (1) the Subrecipient is permitted to incur expenses under this
Contract until February 28, 2025 ("Contract Term"), and (2) the Department's obligations under
the Contract shall end on May 14, 2025 and is conditioned on the Subrecipient's successful
completion of the terms herein ("Close -Out Process")."
OFFICIAL RECORD
Second Amendment to HHSP Contract Number 18246010006 CITY SECRETARY Page 1 of 5
FT. WORTH, TX
Docusign Envelope ID: BBCD0459-2386-4C74-A000-65D23E6F9B1 E
2. The "Performance Statement" attached as Exhibit A to the Contract is hereby deleted and
replaced in its entirety with the Performance Statement consisting of two (2) pages attached as
Attachment #1 to this First Amendment to be effective on the date executed by all Parties.
3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein
set forth and shall continue to govern except to the extent that said terms conflict with the terms
of this Second Amendment. In the event this Second Amendment and the terms of the Contract
as amended by the First Amendment are in conflict, this Second Amendment shall govern, unless
it would make the Contract void by law.
4. Each capitalized term not expressly defined herein shall have the meaning given to such term in
the Contract.
5. This Second Amendment may be executed in several counterparts, each of which shall be
deemed to be an original copy, and all of which together shall constitute one (1) agreement
binding on Parties, notwithstanding that all the Parties shall not have signed the same
counterpart.
6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing
party intends the copy of its authorized signature printed by the receiving machine or the
electronic transmission to be its original signature.
7. By signing this Second Amendment, the Parties expressly understand and agree that its terms
shall become a part of the Contract as if it were set forth word for word therein.
8. This Second Amendment shall be binding upon the Parties hereto and their respective successors
and assigns.
9. This Second Amendment shall be effective on the date(s) provided herein.
Second Amendment to HHSP Contract Number 18246010006 Page 2 of 5
Docusign Envelope ID: BBC D0459-2386-4C74-A000-65D23E6F9B1E
AGREED TO AND EXECUTED BY:
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
DocuSigned by:
By: ftlt4l r 4"
655F7B6B652A454...
Name: Fernando Costa
Title: Assistant Citv Manaeer
Date: 7/24/2024 1 8:49:15 AM CDT
THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR
OF THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE.
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: FDocuSigned by:
/,% i 2,
9F043DB 4A044F...
Name: A igai Versvp
Title: Its duly authorized officer or representative
Date: 7/24/2024 1 11:08:32 AM CDT
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to HHSP Contract Number 18246010006 Page 3 of 5
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
29th day of July , 2024 .
APPROVAL RECOMMENDED
ðom kva-hel-
Bethany Warner (Yul 26, 2024 09:30 CDT)
Bethany Warner, Intergovernmental Relations
Manager
Date: Jul 26, 2024
APPROVED AS TO FORM AND LEGALITY
LeNe u✓ nt(Jul 26, 20 CDT)
Leslie L. Hunt, Senior Assistant City Attorney
Date: Jul 26, 2024
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Directions Home
ATTEST:o.
c�'Fo!+r�ada
° *�
OIIan oo-6gaG
Jannette S. Goodall, City Secretary
Date: Jul 29, 2024
M&C No.: 23-0630
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: BBCD0459-2386-4C74-A000-65D23E6F9B1E
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET -ASIDE
GENERAL REVENUE
SECOND AMENDMENT TO
CONTRACT NUMBER 18246010006
WITH
City of Fort Worth,
a political subdivision of the State of Texas
EXHIBIT A
PERFORMANCE STATEMENT
CITY OF FORT WORTH
a political subdivision of the State of Texas
Subrecipient shall carry out the following activities identified herein by implementing a Texas Homeless
Housing and Services Program ("HHSP") in accordance with the State Act and its implementing rules under
the HHSP State Rules.
Close -Out Process: Ends May 14, 2025 DS
Contract Term: September 1, 2023 — February 29, 2025
Service Area: City of Fort Worth ,
Program Activities: Subrecipient agrees to perform the following measurable activities:
A. Definitions
(1) "Transitional Living Activities" means activities that are designed to provide safe short-term
housing (typically less than twenty-four (24) months) in conjunction with appropriate
supportive services designed to help Youth Headed Households become self-sufficient. Rapid
Rehousing is an example of a Transitional Living Activity.
(2) "Youth Headed Household" means a household that includes unaccompanied youth twenty-
four (24) years of age and younger, parenting youth twenty-four (24) years of age and younger
and children of parenting youth twenty-four (24) years of age and younger.
B. Program Activities.
Subrecipient agrees to perform only the following measurable activities for Homeless Youth Headed
Households:
(1) Persons Served
(a) Essential Services for Persons experiencing Homelessness in 6
Youth- Headed Households (only eligible in conjunction with a DS
street outreach, case management, emergency shelter, street �j p
outreach, or housing through a Transitional Living activity) �'
(b) Street Outreach for Persons experiencing Homelessness in 0
Youth -Headed Households
Second Amendment to HHSP Contract Number 18246010006 Page 4 of S
Docusign Envelope ID: BBCD0459-2386-4C74-A000-65D23E6F9BlE
(c)
Transitional Living for Persons experiencing Homelessness in
8
Youth -Headed Households
(d)
Persons experiencing Homelessness in Youth -Headed
0
Households in an HHSP-Youth funded day/night Shelter'
(e)
Case management for Persons experiencing Homelessness in
8
Youth -Headed Households
(2) Outcomes
(a)
Persons in Youth -Headed Households who were Homeless
2
and have maintained housing for three (3) months after
HHSP exit
(3)
New Beds
(a)
New Shelter beds created through Construction:
0
(b)
New Shelter beds created through Rehabilitation:
0
(c)
New Shelter beds created through Conversion:
0
(d)
New Transitional Living beds created through Construction
0
(e)
New Transitional Living beds created through Rehabilitation
0
(f)
New Transitional Living beds created through Conversion
0
' This number may include the all persons assisted through the operations of the shelter.
Second Amendment to HHSP Contract Number 18246010006 Page 5 of 5
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0630
LOG NAME: 19ACCEPTING HOMELESS HOUSING AND ENDING HOMELESSNESS FUNDS
SUBJECT
(ALL) Authorize Acceptance of Grants from and Execution of Agreements with the Texas Department of Housing and Community Affairs for
Homeless Housing and Services Program Funds in the Approximate Amount of $393,628.00, Homeless Housing and Services Program -Youth
Set Aside in the Approximate Amount of $130,851.00, and Ending Homelessness Funds in the Approximate Amount of $64,104.00, with All
Amounts Subject to Potential Adjustment as a Result of Legislative Changes; Authorize Execution of Subgrant Agreements with My Health, My
Resources of Tarrant County to Provide Rental Assistance, with Transition Resource Action Center to Provide Youth Rental Assistance and Case
Management and with When We Love to Provide Temporary Cold Weather Overflow Shelter Service; Find that the Subgrant Agreements Serve a
Public Purpose and that Adequate Controls are in Place; and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize acceptance of grants and execution of grant agreements, including the ability to adjust the grant amounts in such agreements, with
the Texas Department of Housing and Community Affairs for the Homeless Housing and Services program funds in the approximate
amounts of $393,628.00 (General), $130,851.00 (Youth) and $64,104.00 (Ending Homelessness);
2. Authorize the execution of a subgrant agreement with My Health, My Resources of Tarrant County in the approximate amount of $393,628.00,
or the adjusted amount if applicable, to provide rental assistance to at least 30 permanent supportive housing clients (General);
3. Authorize the execution of a subgrant agreement with Transition Resource Action Center in the approximate amount of $130,851,00, or the
adjusted amount if applicable, to provide rental assistance and case management to at least 8 young adults (Youth);
4. Authorize the execution of a subgrant agreement with When We Love in the approximate amount of $64,104.00, or the adjusted amount if
applicable, to provide temporary cold weather sheltering services (Ending Homelessness);
5. Find that the subgrant agreements serve the public purpose of reducing chronic and youth homelessness and providing a basic safety net
and that adequate controls are in place through the subgrant agreements; and
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the
approximate amount of $588,583.00, or the adjusted amount if applicable, subject to the receipt of the grant, for the purpose of reducing
chronic and youth homelessness and providing a safety net.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to approve grants and related agreements for three different categories of
services directed to individuals experiencing homelessness.
General
The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of
Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, including the City of Fort Worth (City).
The 2024 HHSP amount allocated to the City is approximately $393,628.00. The HHSP funds may be used to provide rental assistance, case
management and other services or housing options to reduce homelessness. Previously the City has had a subgrant agreement with The Housing
Authority of the City of Fort Worth doing business as Fort Worth Housing Solutions to pay rental assistance for permanent supportive housing
(PSH) clients. Case management for these clients was largely provided by My Health, My Resources of Tarrant County (MHMR) and funded
through the City's Directions Home program. In order to streamline the program by having one agency provide both case management and rental
assistance, this year the City will enter into a subgrant agreement with MHMR for rental assistance for at least 30 PSH clients.
Youth
The 2024 HHSP-Youth amount allocated to the City is approximately $130,851.00. Eligible services include case management, emergency
shelter, street outreach and transitional living. CitySquare, through its Transition Resource Action Center (TRAC) program, currently provides rental
assistance and case management for young adults in the HHSP-Youth program. The TRAC program has expanded and become its own separate
501 c3. The City will enter into a subgrant agreement with TRAC to provide rental assistance and case management for at least 8 young
adults annually. There will be no service disruption for clients.
Endina Homelessness
The 2024 Ending Homelessness amount allocated to the City is approximately $64,104.00. Eligible services are similar to the HHSP program.
The City will enter into a subgrant agreement with When We Love to provide temporary cold weather overflow shelter on nights between October
15, 2023 and March 31, 2024 when weather triggers are met and regular shelter beds are full.
The TDHCA has indicated that recently passed legislation may cause the award amounts to be adjusted.
By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreements will meet the public purpose of
helping to reduce chronic and youth homelessness and support the safety net and that adequate controls are in place through the subgrant
agreements to ensure that the public purpose is carried out.
Upon acceptance, the grant will begin on September 1, 2023. The Neighborhood Services Department will administer the HHSP, HHSP-Youth and
Ending Homelessness funds and monitor the sub -grantees, MHMR, TRAC and When We Love. The subgrant agreements will be from September
1, 2023 to August 31, 2024. Since no City salaries will be charged, indirect cost recovery does not apply.
An Assistant City Manager is authorized to execute the agreements associated with these grants.
A Form 1295 is not required for these contracts because: These contracts will be with a governmental entity, state agency or public institution of
higher education: TDHCA and MHMR. A Form 1295 is required for TRAC and When We Love.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the Grant Operating State Fund. The Neighborhood Services
Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an
expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a
reimbursement grant.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Victor Turner 8187
Additional Information Contact: Tara Perez 2235