HomeMy WebLinkAboutContract 59250-R1CSC No. 59250-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 15, 2024
Traffic Highway Maintenance, LLC.
Attn: Keith Rainwater, President
930 KCK Way
Cedar Hill, TX 75104
Re: Contract Renewal Notice — V Renewal
Pavement Markings
Contract CSC No. 59250
Original Contract Amount: $5,000,000.00
The above referenced contract with the City of Fort Worth, as previously amended and
renewed, expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract in the original contract amount, which will be effective upon
execution by the designated Assistant City Manager. All other terms and conditions of the contract
remain unchanged. Please verify that the original payment, performance and maintenance bonds,
if any, remain active or if retired, provide updated bonds when you return this letter. Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.aov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Quenell Johnson
(817) 392-8618
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
By: Op*�
Name: Jesica McEachern
Title: Assistant City Manager
Ju129,2024
APPROVAL RECOMMENDED:
By: Lauren Lauren Prrieur(Juu[24,202408:46 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
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By:
Name: Jannette S. Goodall
Title: City Secretary
Traffic Highway Maintenance, LLC
07/22/2024
Date
By:
Name: Kefth Rainwater
Title: President
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
BY:
Name: Quenell Johnson
Title: Engineering Manager, Transportation &
Public Works Department
APPROVED AS TO FORM AND LEGALITY:
By: Douglas Black (Ju125, 202413:44 CDT)
Name: Douglas W. Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0226
Date Approved: 03/21/2023
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/21/23 M&C FILE NUMBER: M&C 23-0226
LOG NAME: 20ON-CALL PAVEMENT MARKINGS CONTRACT CITY PROJECT NO. 102906
SUBJECT
(ALL) Authorize the Execution of Unit Price Contracts with TRP Construction Group, LLC and Traffic Highway Maintenance, LLC each in an
Amount Not to Exceed $5,000,000.00 for Task Order Construction Services for Projects Relating to Pavement Marking
RECOMMENDATION:
It is recommended that the City Council authorize the execution of unit price contracts with TRP Construction Group, LLC and Traffic Highway
Maintenance, LLC each in an amount not to exceed $5,000,000.00 for task order construction services for the installation of pavement markings,
(City Project Nos. 102906, 104400 & 104409), with up to four renewals each.
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This contract will provide for construction services on an as -needed (task order) basis for projects related to pavement marking installations.
Pavement marking projects include long lines, short lines, intersections, and school zones to improve overall traffic and pedestrian safety within the
City limits of Fort Worth. Each contract amount is capped at $5,000,000.00 and may be renewed up to four additional times under the same terms,
conditions, and unit prices. The project was procured in a low bid format to determine unit prices to be paid when task orders are issued.
Notice for bids was published in the Fort Worth Star -Telegram on October 13, 2022 and October 20, 2022. On November 3, 2022, two
companies submitted the following bids:
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TRP Construction Group, LLC $1,641,824.50
Traffic Highway Maintenance, LLC $4,520,802.50
The unit prices were compared to similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit
prices. Projects identified initially include: Pavement markings for crosswalks, intersections, and thoroughfares.
The contract is paid with available City Pay -Go funding.
Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects Fund for the purpose of funding the FY 21 PAYG
Pavement Markings, FY23 PAYGO Pavement Markings and FY213 PAYGO Pavement Markings projects, as appropriated.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects
Fund for the FY 21 PAYG Pavement Markings, FY23 PAYGO Pavement Markings and FY213 PAYGO Pavement Markings projects to support the
approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation and Public Works
Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Monty Hall 8662
FORT WORTH.
Routing and Transmittal Slip
Transuortation & Public Works Department
DOCUMENT TITLE: Traffic Highway Maintenance, LLC
For: 1RST Renewal
M&C: 23-0226 CPN: _
Date:
To:
Name
1 •
Quenell Johnson
2.
Anna Benavides
3.
Martin Phillips
4.
Lauren Prieur
5.
Douglas Black
6.
Jesica McEachern
7•
Ronald Gonzales
8-
Jannette Goodall
9.
Allison Tidwell
10
Tabitha Giddings
11
12
13
14
CSO: 59250
Department
Initials
TPW-Signature
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TPW-Signatures
TPW- Initials
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TPW- Signature
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Legal- Signature
ACM- Signature
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CSO — Initial
CSO-Signature
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CSO-Assign CSC
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TPW-Admin
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Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs