HomeMy WebLinkAboutContract 59178-R1CSC No. 59178-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 3, 2024
TRP Construction Group, LLC
Attn: Rob Everitt
2411 Minnis Drive
Haltom City, Texas 76117
Re: Contract Renewal Notice —11t Renewal
Pavement Markings
Contract CSC No. 59178
Original Contract Amount: $5,000,000.00
The above referenced contract with the City of Fort Worth, as previously amended and
renewed, expires with the expenditure of funds. The funds for the contract have been expended or
programmed. This letter is to inform you that the City has appropriated funding and is exercising
its right to renew the contract in the original contract amount, which will be effective upon
execution by the designated Assistant City Manager. All other terms and conditions of the contract
remain unchanged. Please verify that the original payment, performance and maintenance bonds,
if any, remain active or if retired, provide updated bonds when you return this letter. Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.Lov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Quenell Johnson
(817) 392-8618
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: C>5�1-'�
Name: Jesica McEachern
Title: Assistant City Manager
Date: J u 129, 2024
APPROVAL RECOMMENDED:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By.
Name: Quenell Johnson
Title: Engineer Manager, Transportation &
Public Works
Jr.am, APPROVED AS TO FORM AND LEGALITY:
By: Lau ren Prieur(Ju 124, 202408:45 COT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department By: Douglas Black (Jul 25,2024 13:43 CDT)
Name: Douglas. W. Black
ATTEST: n°
p01 FOR.4, Title: Sr. Assistant City Attorney
paa G9pd
AUTHORIZATION:
q 1,,� a°an nEXas4ap M&C: 23-0226
By: (1 Date Approved: 03/21/2023
Name: Jannette S. Goodall
Title: City Secretary
TRP Construction Group, LLC
Iob 15veYr6t
By: Rob Everitt (Jul 19.2024 09:23 CDT)
Name: Rob Everitt
Title: Vice President & GM
Date: 07/19/2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/21/23 M&C FILE NUMBER: M&C 23-0226
LOG NAME: 20ON-CALL PAVEMENT MARKINGS CONTRACT CITY PROJECT NO. 102906
SUBJECT
(ALL) Authorize the Execution of Unit Price Contracts with TRP Construction Group, LLC and Traffic Highway Maintenance, LLC each in an
Amount Not to Exceed $5,000,000.00 for Task Order Construction Services for Projects Relating to Pavement Marking
RECOMMENDATION:
It is recommended that the City Council authorize the execution of unit price contracts with TRP Construction Group, LLC and Traffic Highway
Maintenance, LLC each in an amount not to exceed $5,000,000.00 for task order construction services for the installation of pavement markings,
(City Project Nos. 102906, 104400 & 104409), with up to four renewals each.
DISCUSSION:
This contract will provide for construction services on an as -needed (task order) basis for projects related to pavement marking installations.
Pavement marking projects include long lines, short lines, intersections, and school zones to improve overall traffic and pedestrian safety within the
City limits of Fort Worth. Each contract amount is capped at $5,000,000.00 and may be renewed up to four additional times under the same terms,
conditions, and unit prices. The project was procured in a low bid format to determine unit prices to be paid when task orders are issued.
Notice for bids was published in the Fort Worth Star -Telegram on October 13, 2022 and October 20, 2022. On November 3, 2022, two
companies submitted the following bids:
CONTRACTOR BID
TRP Construction Group, LLC $1,641,824.50
Traffic Highway Maintenance, LLC $4,520,802.50
The unit prices were compared to similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit
prices. Projects identified initially include: Pavement markings for crosswalks, intersections, and thoroughfares.
The contract is paid with available City Pay -Go funding.
Funding is budgeted in the TPW Dept Highway & Streets Department's General Capital Projects Fund for the purpose of funding the FY 21 PAYG
Pavement Markings, FY23 PAYGO Pavement Markings and FY213 PAYGO Pavement Markings projects, as appropriated.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the
Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects
Fund for the FY 21 PAYG Pavement Markings, FY23 PAYGO Pavement Markings and FY213 PAYGO Pavement Markings projects to support the
approval of the above recommendation and execution of the contract. Prior to any expenditure being incurred, the Transportation and Public Works
Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Monty Hall 8662
FoRTWORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: TRP Construction Group,
LLC For: 1 ST Renewal
M&C: 23-0226 CPN:
CSO: 59178 DOC#:
Date:
To: Name
Department Initials Date Out
1. Quenell Johnson
TPW-Signature 21slzy
2. Anna Benavides
TPW-Signature AAD
3. Martin Phillips
TPW- Initials N4P
4. Lauren Prieur
TPW- Signature AE-
5. Douglas Black
Legal- Signature IDB
6. Jesica McEachern
ACM- Signature ow-
7- Ronald Gonzales
I CSO — Initial R--
8. Jannette Goodall
CSO-Signature
9. Allison Tidwell
CSO-Assign CSC �
101 Tabitha Giddings
I TPW-Admire
11I
12
I 131
1 I
11
I
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ®No
RUSH: ❑YES ®No SAME DAY: [-]YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs