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HomeMy WebLinkAboutContract 58844-R1CSC No. 58844-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE July 10, 2024 Gorrondona & Associates, Inc. Attn: W. Truett Wilson 2800 NE Loop 820 FORT WORTH, TX 76137-2413 Re: Contract Renewal Notice —1" Renewal Survey Services Contract CSC No. 58844 Original Contract Amount: $500,00.00 The above referenced contract with the City of Fort Worth expires with the expenditure of funds. The funds for the contract have been expended or programmed. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htti)://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Edgar J. Garcia Construction Manager (817) 392-7258 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Rcnewal — Gorrondona & Associates, Inc. Pagc 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH By: op " Name: Jesica McEachern Title: Assistant City Manager Date: Jul 31, 2024 APPROVAL RECOMMENDED: APPROVED AS TO FORM AND LEGALITY: By: Lauren Prieur (Jut 22, 202408:32 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works By: Douglas Black (Jul 23, 202410:25 CDT) Department Name: Douglas. W. Black Q4p49ann Title: Sr. Assistant City Attorney fQRf Ilya ATTEST:oo�ioad a 9.i°o AUTHORIZATION: a�,�000 *dd M&C: 23-0027 * b pa°Ilb nez 4sggb Date Approved: 1/10/2023 By: U Name: Jannette S. Goodall Title: City Secretary CONTRACTOR: W. 7rwc Wd"ytt , ,RPLS By: W. Truett Wilson, RPLS (Jul 20, 202410:35 CDT) Name: W. Truett Wilson, RPLS Title: Director of Survey Date: Jul 20, 2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Rcnewal — Gorrondona & Associates, Inc. Pagc 2 of 2 M&C Review Page 1 of 2 A CITY COUNCIL AGEND Create New From This M&C Official site of the City of Fort Worth, Texas FoRTWORTH DATE: 1/10/2023 REFERENCE NO.: **M&C 23-0027 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: 20SURVEY SERVICES RFQ NO SUBJECT: (ALL) Authorize Execution of Contracts for On -Call Land Surveying Services with Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping, LLC Each in an Amount Up to $500,000.00 and Authorize Four, One -Year Renewals RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts for on -call land surveying services with Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping, LLC each in an amount up to $500,000.00 and authorize four, one-year renewals. DISCUSSION: The Transportation and Public Works Department solicited firms to provide on -call land surveying services as a supplement to City staff in order to accommodate peak periods in land surveying requests. A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star -Telegram on September 26, 2022 and October 6, 2022. The Department received Statements of Qualifications (SOQ) for professional services from 17 firms to provide land surveying services. Each firm was evaluated based upon pre -established selection criteria including qualification of experience, response and performance. An inter -departmental committee selected as most qualified and recommends the following firms for contract approval: Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping, LLC. Funding for the on -call land surveying services will be provided through various project funding sources. These on -call contracts will serve current and future capital projects as -needed, and a funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to each assignment. The term of each contract is the initial term and authorize four, one-year renewals. The City has the option to extend the term of the agreements or a renewal period, as necessary, for the firm to complete work on any assignment issued prior to the expiration of the agreement including adjustments to the assignment's purchase order amount. The amount of each contract is $500,000.00 per firm. A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. This is for ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council_packet/mc review.asp?ID=30655&councildate=1/10/2023 5/15/2024 M&C Review Page 2 of 2 The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the contracts. Prior to an expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account ' Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: William Johnson (5806) Originatinq Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS Form 1295 Certificate Arredondo, Zepeda & Brunz, LLC.Ddf (CFW Internal) Gorrondona and Associates 1295.Ddf (CFW Internal) Oneal 1295.Ddf (CFW Internal) Pacheco Koch 1295.Ddf (CFW Internal) Shield Ena 1295.Ddf (CFW Internal) Surveving and Mapping 1295.Ddf (CFW Internal) TBD Waiver of Business Eauitv Goal Survev Services 9.22.22 EdaarGarcia GV.Ddf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30655&councildate=1/10/2023 5/15/2024 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-957985 Arredondo, Zepeda & Brunz, LLC Dallas, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2022 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 2022-0928 Survey Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Alfonso P. Garza My address is 2218 Shari Lane (street) ❑X Garland (city) I declare under penalty of perjury that the foregoing is true and correct. Executed in Dallas County, State of Texas , and my date of birth is 2/13/1971 TX 75043 USA (state) (zip code) (country) ,on the 22 day of November, 2022 (month) (year) 400-50 v ignature of aut ri4 agent of contracting business entity Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-958231 Gorrondona & Associates, Inc Fort Worth , TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2022 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFQ No. 22-4298 Professional Land Survey Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is Kathy Stern My address is 2800 NE Loop 820 Ste 660 (street) I declare under penalty of perjury that the foregoing is true and correct. , and my date of birth is 03/22/1957 Fort Worth TX 76137 USA (city) (state) (zip code) (country) Executed in Tarrant County, State of Texas n the 22ntday of Nov 2o22 (month) (year) SAnature of thorized agent of contracting business entity / (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87042 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-958208 O'Neal Surveying Company Wylie, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2022 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 2022-0928 Survey Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary O'Neal, Daniel Wylie, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Daniel O'Neal and my date of birth is 11/04/1982 My address is 6997 C.R. 4510 Athens TX 75752 US (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Tarrant County, State of Texas on the 28thday of November , 20 22 (month) (year) Signatu uthorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Pacheco Koch Consulting Engineers, LLC Fort Worth, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth, Texas 1of1 OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-958067 Date Filed: 11/22/2022 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. City of Fort Worth RFQ-Survey Land Surveying Services 4 Name of Interested Party Tippie, Aaron J. Syriani, David Powell, Bryan P. Parsky, Gerald L. Harrison, William B. Greenhagen, Paul V. Byrne, Mark J. Burke, Michael J. Bossidy, Lawrence A. Nature of interest City, State, Country (place of business) (check applicable) Controlling Intermediary Minnetonka, MN United States X Minnetonka, MN United States X Minnetonka, MN United States X Minnetonka, MN United States X Minnetonka, MN United States X Minnetonka, MN United States X Minnetonka, MN United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Randv P. Pooue My address is Parkwav Centre I, 2901 Dallas Parkwav, Suite 400 (street) Minnetonka, MN United States X Minnetonka, MN United States X , and my date of birth is Mav 3. 1970 Plano Texas 75093 USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Collin County, State of Texas on the 22nd day of November , 20 22 (month) (year) /Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2022-958585 Shield Engineering Group, PLLC FORT WORTH, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/28/2022 being filed. City of Fort Worth, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-0298 Survey Services 4 Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Barnes, Craig H. Fort Worth, TX United States X Alexander, Jean-Marie Hill, Ryan 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is Rv owJ1 H 1, l n My address is -. i } P 400 (street) Fort Worth, TX United States X Fort Worth, TX United States X and my date of birth is O 1 - 0 I — Lei la 6 56r{•t,4ariv-\ Tx , Zbtot USA (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in—�frc3n�i- County, State of T�yC� son the +Z. day of 1 �20 ZZ . (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42 CERTIFICATE OF INTERESTED PARTIES Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Surveying And Mapping, LLC Austin, TX United States �L Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth FORM 1295 lofl OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2022-958229 Date Filed: 11/22/2022 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. RFQ NO. 220298 Surveying Services 4 Name of Interested Party SAM Holding Company II, Inc. Solomon, Christopher M. Butler, Jr., Robert E. Ball, ,Susan M. Munson, Cookie F. Alter, David Campbell, Jordan Leichner III, Charles Higgins, John 5 Check only if there is NO Interested Party. ❑ Nature of interest City, State, Country (place of business) (check applicable) Controlling Intermediary Austin, TX United States X Austin, TX United States X Austin, TX United States X Austin, TX United States X Austin, TX United States X Austin, TX United States X Austin, TX United States X Austin, TX United States X Austin, TX United States X 6 UNSWORN DECLARATION Patrick A. Smith RPLS 10/10/51 My address is My name is ' ,and my date of birth is 4801 Southwest Parkway, Building 2 Suite 100 Austin TX , 78735 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Travis Texas 22 November 22 Executed in County, State of on the day of 20 Forms provided by Texas Ethics Commission (month) (year) tl�Signature of auth ' ed agent of contracting business entity (Declarant) www.ethics.state.tx.us Version V3.5.1.eb87042 City of Fort Worth Request for Waiver of Business Equity Goal TPW $ 3,000,000.00 DEPARTMENT/DIVISION NAME: ESTIMATED COST (Please select the appropriate circle) OITB ORFQ ORFP OSole Source 0Amendment/Change Order OEmergency OOther: NOTE: All support documentation needs to be attached to this request. Survey Services TBD NAME OF BID PROJECT , BID/PROJECT NO. &4"IfIf a;4eia- 7258 9-22-2022 541370 SIGNATURE qW BUY R�%PROJECT MANAGER EXTENSION DATE NAICS CODE Prior to advertisement, the contracting/managing department shall determine whether the bid/proposal is one which Business Equity requirements should not be applied. Business Equity requirements may be waived upon written approval of the Department of Diversity and Inclusion (DVIN) Business Equity Assistant Director. If one of the conditions listed below exists, the contracting/managing department shall notify the Assistant Director via this form, stating the specific reason(s) for requesting a waiver. If the contracting/managing department and the Assistant Director are in conflict over the granting of a waiver, contracting/managing department or the Assistant Director may appeal to the City Manager, or designee, whose decision is final. Please Check Applicable Reason: A DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because a public or administrative emergency exists which requires the goods or services to be provided with unusual immediacy; or ✓ B. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible; or C. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the application of the provisions of this ordinance will impose an economic risk on the City or unduly delay acquisition of the goods or services; or D. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is based on the sole source information provided. E. OTHER (Specify): Justify Commodity or Service Waiver Request: Business Eauitv will issue a direct outreach camaaian to potential Business Eauitv Firms. TPW will inform Business Eauitv when RFQ is released. Please use additional sheets. if needed DVIN UONLY: Gwen Wilson Digitally signed by Gwen Wilson Date' 2022,09.23 11 -5303-0500' Appro ed Signature of DVIN Authorized Personnel Date Not Approved Signature of DVIN Authorized Personnel Date Business Equity Division Effective 01-01-2021 Email: DVIN_BEOfficeafortworthtexas.gov FORT WORTH Routing and Transmittal Slip TPW Department DOCUMENT TITLE: Gorrondona & Associates M&C 23-0027 CPN CSO # 58844 DOC# DATE: 05/22/2024 TO: INITIALS DATE OUT 1. W. Truett Wilson, RPLS (Signer Role) WTW Jul 20, 2024 2. Edgar Garcia (Signer Role) 4 Jul 22, 2024 3. Lewis Gregory (Approver Role) � Jul 22, 2024 4. Patricia Wadsack (Approver Role) � Jul 22, 2024 5. Lauren Prieur (Signer Role) °w Jul 22, 2024 6. Doug Black (Signer Role) DBV/E Jul 23, 2024 7. Jesica McEachern (Signer Role) im Jul 31, 2024 8. Ronald Gonzales (Approver Role) RP Aug 1, 2024 TG Aug 1, 2024 9. Jannette Goodall (Signer Role) JG 10. Allison Tidwell (Form Filler Role) A Aug 1 2024 DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: 0 Yes X No SAME DAY: 0 Yes X No NEXT DAY: ❑ Yes X No FORT WORTH Routing and Transmittal Slip TPW Department DOCUMENT TITLE: Gorrondona & Associates M&C 23-0027 CPN CSO #58844 DOC# ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ For Your Information x Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: Please call 817-392-8306 at ext. for pick up when completed. Thank you.