HomeMy WebLinkAboutContract 61043-A2CSC No. 61043-A2
SECOND AMENDMENT TO
MASTER SERVICES AGREEMENT (CSC# 61043)
This Second Amendment to Master Services Agreement ("Second Amendment") is made
between the City of Fort Worth ("Fort Worth") and Event Facilities Fort Worth, Inc. ("EFFW").
WHEREAS, Fort Worth and EFFW entered into a Master Services Agreement identified
as Fort Worth City Secretary Contract No. 61043 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and EFFW to amend the
Agreement to add additional scope of work will not increase the total value of the contract due to
compensation to EFFW.
WHEREAS, pursuant to the Master Services Agreement (CSC# 61043), EFFW is willing
to provide planning, construction management, and procurement services to the City for approved
capital projects at WRMC, with the City reimbursing EFFW for the actual project costs, but with
no additional management fee or compensation to EFFW for these services.
NOW THEREFORE, known by all these present, Fort Worth and EFFW, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by adding the scope of work detailed on
Attachment A, attached hereto, to Exhibit A of the Agreement.
2. The Agreement is hereby amended by adding the budget detailed on Attachment B,
attached hereto, to Exhibit B of the Agreement
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Master Services Agreement Page 1 of 4
Executed effective as of the date signed by the Assistant City Manager below.
City:
William Johnson (Ju129, 2415:50 CDT)
By: lu
Name: William Johnson
Title: Assistant City Manager
Date: Jul 29, 2024
EFFW:
By: Matt Car�(JuI25, 202410:02 CDT)
Name: Matthew R. Carter
Title: President, Events Facilities Fort Worth
Date: J u [ 25) 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Michael E. Crum J u l 25 2024
Title: Director, Public Events '
Approved as to Form and Legality:
By:
Name: John B. Strong J u l 29, 2024
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-1064
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
W3--
Name: Keith A. Chisolm
Title: Capital Projects Manager, Public Events
City Secretary: onq
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By:
Name: Jannette Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Master Services Agreement Page 2 of 4
ATTACHMENT A: Proiect Scope
The Second Amendment to the Master Services Agreement made between the City of Fort
Worth and Event Facilities Fort Worth, Inc. authorizes EFFW to use funds identified in the total
project budget of Sheep and Swine Barn Renovation (CPN 104828) to purchase sheep and swine
pens/stalls as well as miscellaneous furniture, fixtures and equipment (FF&E). Authorizing this
amendment will save the total project budget money and expedite the manufacturing and
delivery time of the sheep and swine pens/stalls.
The Fort Worth City Council approved M&C 23-0792, 132023A&B SPECIAL TAX REVENUE
BOND SALE, appropriating $40,000,000.00 for the rebuilding of the Sheep and Swine Barns
(CPN 104828) located on WRMC. The current facility was constructed in 1942 and has received
limited investment since that time. The proposed project demolishes the interior of the facility
(with the exception of its historic front fagade) and constructs a more modern, multi -purpose
facility on the same site that can be used for sheep and swine as well as a multitude of other
uses. Construction on this project began February 2024 and is expected to conclude by
December of 2024.
Within the Total Project Budget of $40,000,000.00, the line item exists for sheep & swine stalls
as well as Furniture, Fixtures, and Equipment (FF&E) for $1,600,000.00. The estimated cost for
procurement of the sheep & swine pens/stalls, installation and electrical connectivity is
approximately $1,446,885.20 (see Attachment B). Please note that there are additional budget
line items for the purchase of equestrian/horse stalls and pens should the Burnett Tandy stall
replacement project budget not be sufficient to acquire horse/equestrian stalls and pens for the
additional area created by the Sheep & Swine Barn renovation project.
First Amendment to Master Services Agreement Page 3 of 4
ATTACHMENT B: Proiect Budget (Pen and Stall Budget Only)
PHASE III - SHEEP & SWINE BARN RENOVATION
Stall Budget
5/26/2024
FURNITURE, FIXTURES & EQUIPMENT
Sheep & Swine Stalls
Tie -outs
Stall Contingency
CONTINGENCY
Whips/Elec for Sheep & Swine
Whips/Elec for Horse
FF&E
Tra it a rs fo r Stal l s j not in nriglna I Budget)
BUDGET
$ 750,000
$ 150,000
$ 300,000
$ 1,200,000
5/13/2024
ACTUAL
$ 904,979.00
$ 904,979.00
VARIANCE
SAVINGS / (DEFICIT)
$ (154,979.00)
$ 150,D00.00
$ 300,000.00
$ 295,021.00
$ 75,000 $ 220,906.20 $ (145,906.20)
$ 75,000 above
$ 250,000 $ 100,000.00 $ 150,000.00
$ - S 221,000.00 S (221,000.00)
$ 400,000 $ 541,906.20 $ (216,906.20)
$ 1,600,000 $ 1,446,885.20 $ 78,114.80
First Amendment to Master Services Agreement Page 4 of 4
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/12/23 M&C FILE NUMBER: M&C 23-1064
LOG NAME: 25WRMC_MASTER_SVC_AGMT
SUBJECT
(ALL) Authorize an Agreement with Event Facilities Fort Worth to Manage Capital Improvement Projects at the Will Rogers Memorial Center at No
Cost to the City
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Event Facilities Fort Worth to manage capital improvement projects at the
Will Rogers Memorial Center.
DISCUSSION:
This Mayor & Council Communication authorizes an agreement with Event Facilities Fort Worth (EFFW) to manage capital improvement projects
at the Will Rogers Memorial Center (WRMC).
EFFW is a supporting organization of the Fort Worth Stock Show & Rodeo (FWSSR). Through EFFW, FWSSR has invested more than $77
million (adjusted to today’s dollars) in direct funding for capital improvements in the City-owned and operated WRMC. The list of WRMC projects
jointly funded by the City and EFFW includes the renovations of Cattle Barns 1 & 2, upcoming renovation of the Sheep and Swine Barns, and
construction of the Tower Promenade.
Under Section 334 of the Texas Local Government Code, the City can contract with EFFW to manage WRMC capital improvement projects on the
City’s behalf. Under this provision, EFFW will be required to follow all of the procurement rules and regulations required for the use of public
funding for capital projects. This includes requirements concerning MWBE participation. EFFW is willing to provide planning and construction
management services to the City for approved capital projects at WRMC, with the City reimbursing EFFW for the actual project costs, but with no
additional management fee or compensation to EFFW for these services.
The City will continue to own the WRMC complex and fund capital improvement projects out of the Culture and Tourism Funds. The goal of the
agreement is to bring a higher level of efficiency to WRMC capital projects. This, in turn, will demonstrate to WRMC constituents that the City is
committed to maintaining and improving the WRMC Complex.
Currently, the PED team in collaboration with PMD, are delivering 21 active capital projects at WRMC in various stages from design to
construction, totaling $38.3M. This includes the renovation of the WRMC Coliseum Concourse, which is proposed to be managed by EFFW, at
$8.5M. Additionally, the City has recently issued $68.9M in Culture and Tourism debt and plans to issue another $13.6M in Fiscal Year 2025 to
fund the renovation of the Sheep and Swine Barn and future capital projects at the WRMC Complex. The Sheep and Swine Barn is a City-
managed project. EFFW will manage the future capital projects funded by the debt issuance.
It is the Public Events Department's responsiblity to verify that capital funding for projects is available in advance of any expenditures.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on City funds.
Submitted for City Manager's Office by: William Johnson 5806
Originating Business Unit Head:Michael Crum 2501
Additional Information Contact:Keith Chisolm 2525