HomeMy WebLinkAboutContract 52743-R4A3CSC-52743 Renewal 4, Amendment 3
RENEWAL 4 AND AMENDMENT 3
TO CITY SECRETARY CONTRACT NO. 52743
SYSTEM SUPPORT AGREEMENT
This Renewal and Amendment is executed by and between the City of Fort Worth
("City"), a Texas homerule municipal corpoation and Bibliotheca, LLC DBA Bibliotheca
(Vendor), a limited liability company. City and Vendor are each individually referred to herein
as a Party and collectively as Parties.
WHEREAS, Parties have previously entered into City of Fort Worth City Secretary
Contract No. 52743 (Agreement);
WHEREAS, Agreement was executed for Vendor to provide the City maintenance and an
extended warranty of specific items used throughout the Citys library system;
WHEREAS, the Agreement began on September 1, 2018 (Effective Date) for a one-
year term (Initial Term) and was renewed for a one-year term beginning on September 1, 2019
and expiring on August 31, 2020 (First Renewal Term);
WHEREAS, Parties amended the Agreement on September 1, 2020 in order for Vendor
to provide a new subscription called Open +, a comprehensive system that allows libraries to
provide more flexible hours and become more accessible to the community;
WHEREAS, Parties also amended and renewed the Agreement on September 1, 2020 to
allow for a three-year term beginning September 1, 2020 and ending August 31, 2023 (Amended
Term), necessary for the implementation of th e new Open + subscription, and to allow for
unlimited one-year renewals thereafter;
WHEREAS, Parties amended the Agreement on April 26, 2021 to allow for an increase
in annual spending authority for the purchase and maintenance of equipment purchased under the
agreement, as authorized under M&C 21-0288 (approved April 13, 2021);
WHEREAS, Parties added an addendum to the Agreement on September 14, 2021 to
document the annual maintenance cost for the service period of September 1, 2021 to August 31,
2022;
WHEREAS, Parties most recently renewed the Agreement for a term set to expire on
August 31, 2024;
WHEREAS, Parties now wish to renew the term of the Agreement for continued services
for an additional year, specifically from September 1, 2024 to August 31, 2025; and
WHEREAS, Parties also wish to amend the Agreement to update the pricing for the new
renewal period.
CSC-52743 Renewal 4, Amendment 3
NOW, THEREFORE, City and Vendor acting herein by the through their duly-authorized
representatives, enter into the following agreement to amend and renew the Agreement:
1.
AMENDMENT TO AGREEMENT
The following term hereby amends the Agreement to either replace any conflicting term in
the Agreement or shall be added to the terms and shall be binding and enforceable as if it were
originally included therein:
The attached document from Bibliotheca, Attachment A, hereby replaces the
previous Attachment A and is incorporated into the Agreement. In the event of any
conflict between the Agreement and the new Attachment A, the Agreement shall
control over the new Attachment A.
2.
RENEWAL OF AGREEMENT
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
4.
ELECTRONIC SIGNATURE
This Renewal and Amendment may be executed in multiple counterparts, each of which
shall be an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
(Signature Page Follows)
(Remainder of This Page Intentionally Left Blank)
CSC-52743 Renewal 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Midori Clark
Title: Library Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Jessica Dean
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0288
Date Approved: 4/13/2021
Form 1295 Certification No.: 2021-71389
BIBLIOTHECA, LLC, DBA BIBLIOTHECA
By: ______________________________
Name: Matthew Bellamy
Title: President
Date: ______________________________
CSC-52743 Renewal 4, Amendment 3