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Home My WebLink AboutContract 54382-R3CSC No. 54382-R3 RENEWAL 3 TO CITY SECRETARY CONTRACT NO. 54382 SYSTEM SUPPORT AGREEMENT This Renewal is executed by and between the City of Fort Worth ("City"), a home-rule municipal corporation, and Lyrasis ("Vendor"). City and Vendor are each individually referred to herein as a "Party" and collectively as "Parties." WHEREAS, Parties have previously entered into City of Fort Worth City Secretary Contract No. 54382 ("Agreement"); WHEREAS, Agreement was executed for Vendor to provide the City with cloud-based hosting services for the ArchivesSpace software; WHEREAS, Agreement was most recently renewed on August 5, 2022 for the period of August 1, 2022 to July 31, 2023; WHEREAS, Parties now wish to renew the term of Agreement for continued services pursuant to the original Agreement for an additional year, specifically from August 1, 2023 to July 31, 2024. NOW, THEREFORE, Parties acting herein by the through their duly-authorized representatives, enter into the following agreement to renew the contract: 1. RENEW AL OF AGREEMENT The term of the Agreement is hereby renewed for an additional year and will expire July 31, 2024, unless terminated earlier in accordance with the Agreement. The attached document from Vendor is hereby attached and incorporated for all purposes as Attachment A. In the event of any conflict between the Agreement or this Renewal and Attachment A, the Agreement and this Renewal shall control over Attachment A. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. (Signature Page Follows) CSC 54382, Renewal 3 OFFICI AL RECORD CITY SECRETARY FT. WORTH, TX Page 1 of 4 ACC�1''1"ED AND AGREED: C[T�1' OF FQRT WORTH � By �� Jesica McEachern Assistant Cit_y Manager 07/11/2023 Date APPRflvAL RECOi�1MENDED: � ��%��- �� sy: Marilyn Marvin Interim Library Director C�JNTRA�'T COM�LIANCE M�►NAG E�i: By si�nin� I acknowled�e that I am the person respc�ns�ble for the qnanitoring and administration ofthis contract, including ensurin� all perFormance and reparting requirements. ; �- ��;� � `�1 � �y: Tarnothy Shidal Administrative Services Manager APPRQVED AS �'O �ORM AND LEGALITY: ATTEST: � �� By: Jatinette Go�dall nn Citv Secret�r�� PoFF°"*�Ad - a� pda a°�o 9-+0 pa° o0 0 *=d pdIIp aEXaS.oa �,yrasis By: ��- -- Name: Raili Thrandson Title; Actin�, Director of Teehnology Date: 6128J2023 By ,Ah:�.� �� Ar�drea Phillips Assistant City Attorney CONTRACT .�UTHORIZATION: 1�11a4`-: I V �� 1295. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC' ��;�?. Rene��al � Page 2 of 4 Attachment A � L ra s i s � ArchivesSpace Hosting y June 27, 2023 Pricing for the Fort Worth Public Libraries Product Description Price Medium Hosting Tierl (Annual) $6,800 Total $6,800 1 Hosting tiers are determined by the number of finding aids/resource records. The annual cost for the Medium Tier (101-400 resource records) is $6,800 and Large (400+ resource records) is $9,800. Additional Services (available for purchase) Read-only database access for SQL queries $475 setup plus $360/year Single sign-on (LDAP/Shibboleth, etc.) integration $475 setup plus $450/year Additional Technical Support $200 per hour Additional Training $200 per hour Test Environment $3,300/year ArchivesSpace Feature Summary • Open-source archives management software created for and by archivists. • Manage the lifecycle of your archival materials, including accessioning, arrangement and description, digital objects (metadata only), authority control and rights management. • Administer staff users with a role-based permission system. • Create and link agent, subject, location and assessment records. • Import data for accessions, resources and digital objects (metadata only). • Export shareable EAD/MARC records for resources and MODS/Dublin Core for digital object records. • Robust built-in reporting functionality • Manage locations and container profiles • Browse and advanced search functionality for repositories, collections, digital objects, subjects and names via the staff and public interface. • TRY IT OUT ArchivesSpace sandbox: archivesspace.org/application/sandbox Lyrasis Hosting Services includes: • Initial installation and ongoing upgrades of the community- supported ArchivesSpace code • Public interface branding and configuration • Installation of Ip u�ins (support available for community-adopted plugins onlyJ • 10 hours of annual technical and user support by program experts Knowledge Connected 800.999.8558 • 3390 Peachtree Road, NE, Suite 400 • Atlanta, GA 30326 • lyrasis.org Page 3 of 4 Attachment A � L ra s i s � ArchivesSpace Hosting y • Access to the ArchivesSpace Help Center user documentation and training videos • Disaster backup and recovery • 24x7 monitoring of the AWS servers and the ArchivesSpace software • Maintenance for underlying operating system components and security patches • API access and OAI-PMH configuration Lyrasis Membership Although not required for hosting services, consider becoming a Lyrasis member. Membership rates are tiered by institutional budget starting at $460 annually and unlocks access to professional development, discounted archival supplies and digitization services, consulting services, and hosting services. If you become a Lyrasis member, your annual hosting fee would be reduced by -$476. To learn more about Lyrasis membership and dues, visit https://www.lvrasis.or�/membership/Pa�es/default.aspx. ArchivesSpace Membership ArchivesSpace is sustained and developed by institutions opting into ArchivesSpace membership. ArchivesSpace membership enables access to resources, community, and training opportunities and members actively support the development of the software through voting and community governance. In thanks for supporting the ArchivesSpace program, ArchivesSpace members get a 5% annual discount off hosting fees, which would be an annual -$340 discount. To learn more about ArchivesSpace membership, visit https://archivesspace.org/community/types-of-membership. Quote valid 90 days from issuance and intended for recipient listed above. Please do not redistribute. Annual contract based on 12-month term and acceptance of standard SLA. Knowledge Connected 800.999.8558 • 3390 Peachtree Road, NE, Suite 400 • Atlanta, GA 30326 • lyrasis.org Page 4 of 4