HomeMy WebLinkAboutContract 61795City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality
("CITY"), and HDR Engineering, Inc., authorized to do business in Texas, ("ENGINEER"),
for a PROJECT generally described as: Avondale Haslet Road 36-inch Water Main
Replacement – Project No. 101014.
Article I
Scope of Services
The Scope of Services is set forth in Attachment A. Negotiated changes to this
Agreement, if any, are included in Attachment C.
Article II
Compensation
The ENGINEER's compensation shall be in the amount up to $157,602.00 as set
forth in Attachment B. Payment shall be considered full compensation for all labor
(including all benefits, overhead and markups), materials, supplies, and equipment
necessary to complete the Services.
Engineer shall provide monthly invoices to City. The Engineer shall provide the City
sufficient documentation, including but not limited to meeting the requirements set forth in
Attachment D to this AGREEMENT, to reasonably substantiate the invoices.
Payments for services rendered shall be made in accordance with the Texas
Prompt Payment Act (Texas Government Code Ch. 2251).
Acceptance by Engineer of said payment shall release City from all claims or
liabilities under this Agreement for anything related to, performed, or furnished in
connection with the Services for which payment is made, including any act or omission of
City in connection with such Services.
Article III
Term
Time is of the essence. Unless otherwise terminated pursuant to Article VI. D.
herein, this Agreement shall be for a term beginning upon the effective date, as described
below, and shall continue until the expiration of the funds or completion of the subject
matter contemplated herein pursuant to the schedule, whichever occurs first. Unless
specifically otherwise amended, the original term shall not exceed five years from the
original effective date.
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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Article IV
Obligations of the Engineer
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent
engineers practicing under the same or similar circumstances and
professional license; and
(2) as expeditiously as is prudent considering the ordinary professional
skill and care of a competent engineer.
C. Designation of Engineer’s Personnel
(1) The ENGINEER and CITY shall agree upon the
designation of the ENGINEER’s “Project Manager” prior to starting work on
contract.
(2) ENGINEER shall inform CITY in writing of a proposed
change to their designated project manager prior to making the change or
immediately upon receiving notification that the designated project manager
is separating employment with the ENGINEER.
(3) ENGINEER shall provide resumes to the CITY of the
proposed replacement project manager(s), who shall have similar
qualifications and experience as the outgoing person, for review and
approval.
D. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise
specified in Attachment A.
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where
observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that could
affect the total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
E. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in
ink on reproducible mylar sheets and electronic files in .pdf format, or as
otherwise approved by CITY, which shall become the property of the CITY.
CITY may use such drawings in any manner it desires; provided, however,
that the ENGINEER shall not be liable for the use of such drawings for any
project other than the PROJECT described herein.
F. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the contract documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that
the PROJECT, when completed, will be in accordance with the contract
documents, nor shall anything in the contract documents or this
AGREEMENT between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the work
on the PROJECT. If the ENGINEER makes on-site observation(s) of a
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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deviation from the contract documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the contract documents.
G. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that
the CITY's actual PROJECT costs, financial aspects, economic
feasibility, or schedules will not vary from the ENGINEER's opinions,
analyses, projections, or estimates.
H. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the contract
documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are no other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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I. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
J. Business Equity Participation
City has goals for the full and equitable participation of minority business
and/or women business enterprises in City contracts greater than
$100,000. In accordance with the City’s Business Equity Ordinance No.
25165-10-2021 (as codified in Chapter 20, Article X of the City’s Code of
Ordinances, as amended, and any relevant policy or guidance documents),
Engineer acknowledges the MBE and WBE goals established for this
Agreement and its execution of this Agreement is Engineer’s written
commitment to meet the prescribed MBE and WBE participation goals. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
Agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
K. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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subsection (3) hereof. CITY shall give subconsultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to reproduce such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of hard copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
L. INSURANCE
Engineer shall not commence work under this Agreement until it has
obtained all insurance required under Attachment F and City has approved
such insurance.
M. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY. The doctrine
of respondeat superior shall not apply.
N. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
O. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
P. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required,
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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at its own cost and expense. However, if design changes are required due to
the changes in the permitting authorities' published design criteria and/or
practice standards criteria which are published after the date of this
Agreement which the ENGINEER could not have been reasonably aware of,
the ENGINEER shall notify the CITY of such changes and an adjustment in
compensation will be made through an amendment to this AGREEMENT.
Q. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior
role in the generation, treatment, storage, or disposition of such
materials. In consideration of the associated risks that may give rise to
claims by third parties or employees of City, City hereby releases
ENGINEER from any damage or liability related to the presence of such
materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER’s negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at the construction site,
and provisions providing for contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering services
performed. Only the CITY will be the beneficiary of any
undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this Section H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
J. Changes
The CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect the ENGINEER's cost
of or time required for performance of the services, an equitable adjustment
will be made through an amendment to this AGREEMENT with appropriate
CITY approval.
Article VI
General Legal Provisions
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments
of service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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C. Force Majeure
CITY and ENGINEER shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement, but shall
not be held liable for any delay or omission in performance due to force
majeure or other causes beyond their reasonable control, including, but not
limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters,
epidemics/pandemics, wars, riots, material or labor restrictions by any
governmental authority and/or any other similar causes.
D. Termination
(1) This AGREEMENT may be terminated
a.) by the City for its convenience upon 30 days' written notice to
ENGINEER.
b.) by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and the
nonperforming party does not commence correction of such
nonperformance within 5 days’ written notice or thereafter fails to
diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Reasonable cost of reproduction or electronic storage of partial or
complete studies, plans, specifications or other forms of ENGINEER'S
work product;
b.) The reasonable time requirements for the ENGINEER'S personnel to
document the work underway at the time of the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will
submit to the CITY an itemized statement of all projected termination
expenses. The CITY'S approval shall be obtained in writing prior to
proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
The ENGINEER shall indemnify or hold harmless the CITY against
liability for any damage committed by the ENGINEER or ENGINEER’s
agent, consultant under contract, or another entity over which the
ENGINEER exercises control to the extent that the damage is caused by
or resulting from an act of negligence, intentional tort, intellectual
property infringement, or failure to pay a subcontractor or supplier. CITY
is entitled to recover its reasonable attorney’s fees in proportion to the
ENGINEER’s liability.
G. Assignment
ENGINEER shall not assign all or any part of this AGREEMENT without the
prior written consent of CITY.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT,
its interpretation and performance, and any other claims related to it. The
venue for any litigation related to this AGREEMENT shall be Tarrant County,
Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I.
shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless
CITY and all of its officers, agents and employees from and against all
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claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
K.Contract Construction/No Waiver
The parties acknowledge that each Party and, if it so chooses, its counsel,
have reviewed and revised Agreement and that the normal rule of contract
construction, to the effect that any ambiguities are to be resolved against
the drafting party, must not be employed in the interpretation of Agreement
or any amendments or exhibits hereto.
The failure of CITY or ENGINEER to insist upon the performance of any
term or provision of this Agreement or to exercise any right granted herein
shall not constitute a waiver of CITY’s or ENGINEER’s respective right to
insist upon appropriate performance or to assert any such right on any
future occasion.
L.Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its
employees who perform work under this Agreement, including completing
the Employment Eligibility Verification Form (I-9). Upon request by CITY,
ENGINEER shall provide CITY with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this
Agreement. ENGINEER shall adhere to all Federal and State laws as well
as establish appropriate procedures and controls so that no services will be
performed by any ENGINEER employee who is not legally eligible to
perform such services. ENGINEER SHALL INDEMNIFY CITY AND HOLD
CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES
DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER,
ENGINEER’S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. CITY, upon written notice to ENGINEER, shall have the right
to immediately terminate this Agreement for violations of this provision by
ENGINEER.
M.Prohibition On Contracts With Companies Boycotting Israel
ENGINEER unless a sole proprietor, acknowledges that in accordance with
Chapter 2271 of the Texas Government Code, if ENGINEER has 10 or
more full time-employees and the contract value is $100,000 or more, the
City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the
company that it: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the contract. The terms “boycott Israel” and “company”
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shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this contract, ENGINEER certifies
that ENGINEER’S signature provides written verification to the City
that if Chapter 2271, Texas Government Code applies, ENGINEER: (1)
does not boycott Israel; and (2) will not boycott Israel during the term
of the contract.
N. Prohibition on Boycotting Energy Companies
ENGINEER acknowledges that in accordance with Chapter 2276 of the
Texas Government Code, the CITY is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more, which
will be paid wholly or partly from public funds of the City, with a company
(with 10 or more full-time employees) unless the contract contains a written
verification from the company that it: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of
the contract. The terms “boycott energy company” and “company” have the
meaning ascribed to those terms by Chapter 2276 of the Texas Government
Code. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, ENGINEER
certifies that ENGINEER’s signature provides written verification to
the CITY that ENGINEER: (1) does not boycott energy companies; and
(2) will not boycott energy companies during the term of this
Agreement.
O. Prohibition on Discrimination Against Firearm and Ammunition
Industries
ENGINEER acknowledges that except as otherwise provided by Chapter
2274 of the Texas Government Code, the CITY is prohibited from entering
into a contract for goods or services that has a value of $100,000 or more
which will be paid wholly or partly from public funds of the City, with a
company (with 10 or more full-time employees) unless the contract contains
a written verification from the company that it: (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms
“discriminate,” “firearm entity” and “firearm trade association” have the
meaning ascribed to those terms by Chapter 2274 of the Texas Government
Code. To the extent that Chapter 2274 of the Government Code is
applicable to this Agreement, by signing this Agreement, ENGINEER
certifies that ENGINEER’s signature provides written verification to the
CITY that ENGINEER: (1) does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate against a firearm entity or
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
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firearm trade association during the term of this Agreement.
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may be
executed in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and the
same instrument.
The following attachments and schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Attachment F – Insurance Requirements
City of Fort Worth, Texas Avondale Haslet Road 36” WM Repl.
Standard Agreement for Engineering Related Design Services CPN 101014
Revised Date: 12-08-2023
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Duly executed by each party’s designated representative to be effective on the date
subscribed by the City’s designated Assistant City Manager.
BY:
CITY OF FORT WORTH
BY:
ENGINEER
Fernando Costa
Assistant City Manager
Date:__________________
HDR Engineering, Inc.
Lucas A. Bathurst, P.E.
Vice President
Date:____________________________
ATTEST:
Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
By:
Christopher Harder, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY
By:
Douglas W Black
Sr. Assistant City Attorney
M&C No.:_______24-0599_____________
M&C Date:______June 25, 2024________
Form 1295 No.:_2024-1167188____ _
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirements.
_______________________________
Preeti KC, P.E.
Project Manager
07/30/2024
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
ATTACHMENT A
Scope for Enaineerina Desian Related Services for Water Improvements
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT N0.:101014
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
WORK TO BE PERFORMED
Task 1. Project Management
Task 2. Conceptual Design (30 Percent)
Task 3. Preliminary Design (60 Percent)
Task 4. Final Design (90 Percent & 100 Percent)
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. ROW/Easement Services
Task 8. Survey Services
Task 9. Permitting
Task 10. Additional City Directed Services
TASK 1. PROJECT MANAGEMENT.
ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and
resources.
ENGINEER shall manage change,
■ communicate effectively,
1.1.
■ coordinate internally and externally as needed, and
■ proactively address issues with the CITY's Project Manager and others as
necessary to make progress on the work.
Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2.
Communications and Reporting
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 1 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements
• Conduct review meetings with the CITY at the end of each design phase
• Prepare invoices and submit monthly in the format requested by the CITY
• Prepare and submit monthly progress reports in the format provided by the Water
Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• Five (5) MWBE reports will be prepared
• Four (4) meetings with city staff
• Five (5) monthly water department progress reports will be prepared
• Five (5) monthly project schedule updates will be prepared
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 2 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
G. Plan Submittal Checklists (See Task 9)
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to
■ Study the project,
■ Identify and develop alternatives that enhance the system,
■ Present (through the defined deliverables) these alternatives to the CITY
■ Recommend the alternatives that successfully addresses the design problem, and
■ Obtain the CITY's endorsement of this concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Convert Avondale TPW MicroStation files to Civil 3D DWG files
• The ENGINEER shall convert any and all files, being used for the TPW Avondale
Project, that are to be used for design of this waterline project from MicroStation
to Civil 3D DWG. This includes but is not limited to survey, property info,
boundary linework, proposed TPW linework, utilities, SUE, and existing linework.
2..2 Data Collection
• In addition to data obtained from the CITY, ENGINEER will research proposed
improvements in conjunction with any other planned future improvements that
may influence the project.
• The ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including but not limited to; utilities, agencies (TxDOT
and railroads), City Master Plans, and property ownership as available from the
Tax Assessor's office.
2.3 The Conceptual Design Package shall include the following:
• Cover Sheet
• 30% Pipeline alignment and sheet layout sheets
• 30% Plan and profile sheets of the entire alignment (only showing plan view)
ASSUMPTIONS
• Zero (0) Geotechnical borings are expected for this project.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in eBuilder.
• ENGINEER shall prepare the meeting minutes of the Concept Review meeting
and revise the report, if needed.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 3 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• ENGINEER shall prepare drawings in accordance with City standards
• ENGINEER shall not proceed with Preliminary Design activities without obtaining
written approval by the CITY of the Conceptual Design Package.
2.4 Construction Estimate
• Develop 30% opinion of probable construction cost estimate based on the
conceptual design package, recommendations, and comments provided by the
City during meeting.
DELIVERABLES
A. Conceptual Design Package
B. 30% Opinion of Probable Construction Cost
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
• Cover Sheet
A Proiect Control Sheet, showing all Control Points, used, or set while gathering
data. Generally, on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall proiect easement lavout sheet(s) with property owner information.
• Overall proiect water lavout sheets. The water layout sheet shall identify the
proposed water main improvement/ existing water mains in the vicinity and all
water appurtenances along with pressure plane boundaries, water tanks, pump
stations, valves, and fire hydrants.
• Overall water abandonment sheet.
• Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, valves, mainline fittings, etc.,
in the same coordinate system as the Control Points.
• Benchmarks per 1,000 ft of plan/profile sheet — two or more.
• Bearinas given on all proposed centerlines, or baselines.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 4 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• Station equations relating utilities to paving, when appropriate.
Plan and profile sheets which show the following: proposed water plan/profile
and recommended pipe size, fire hydrants, water service lines and meter boxes,
gate valves, isolation valves, existing meter numbers and sizes that are to be
replaced, existing sample locations, existing fire line locations, existing utilities
and utility easements, and all pertinent information needed to construct the
project. Legal description (Lot Nos., Block Nos., and Addition Names) along with
property ownership shall be provided on the plan view.
The ENGINEER shall make provisions for reconnecting all identifiable water
service lines which connect directly to any main being replaced, including
replacement of existing service lines within City right-of-way or utility easement.
When the existing alignment of a water main or lateral is changed, provisions will
be made in the final plans and/or specifications by the ENGINEER to relocate all
service lines which are connected to the existing main and connect said service
lines to the relocated main.
The ENGINEER will prepare standard and special detail sheets for water line
installation or replacement that are not already included in the D-section of the
CITY's specifications. These may include connection details between various parts
of the project, tunneling details, boring and jacking details, waterline relocations,
details unique to the construction of the project, trenchless details, and special
service lateral reconnections.
3.2. Constructability Review
• A constructability review will not be performed for this project and is not included
in this scope of work.
3.3. Public Meeting
• The ENGINEER shall provide project exhibits and attend one (1) public meeting
to help explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
• The ENGINEER will develop a database of residents and businesses affected by
the project and submit to the city electronically in excel format.
3.4. Utility Clearance
The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project. ENGINEER
will design CITY facilities to avoid or minimize conflicts with existing utilities, and
where known and possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in eBuilder for
forwarding to all utility companies which have facilities within the limits of the
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 5 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
project. The DWF files should be created directly from the CAD files as opposed to
PDF files.
3.5. Construction Estimate
• Develop 60% opinion of probable construction cost estimate based on the
Preliminary Design Drawings and Specifications, recommendations, and
comments provided by the City during meetings.
ASSUMPTIONS
• One (1) public meeting(s) will be conducted or attended during the preliminary
design phase.
• Preliminary Design (60% design) drawings will be provided electronically only.
• Preliminary Design (60% design) specifications will be provided electronically
only.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in eBuilder.
• The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings and specifications
B. Utility Clearance drawings
C. 60% Opinion of Probable Construction Cost
D. Data Base listing names and addresses of residents and businesses affected by
the project.
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Draft Final plans (90%) and specifications shall be submitted to CITY per the approved
Project Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Construction Documents (100%) to the CITY per the approved Project Schedule.
Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in
State of Texas.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 6 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages. This estimate shall use ONLY standard CITY
bid items.
ASSUMPTIONS
• Final Draft Design (90% design) drawings will be provided electronically only.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in eBuilder.
• Final Draft Design (90% design) specifications will be provided electronically only.
• Final Construction Drawings (100% design) will be provided electronically only.
• A DWF file for the 100% Design will be created from design CAD drawings and will be
uploaded to the project folder in eBuilder.
• Final Construction Specifications (100% design) will be provided electronically only.
DELIVERABLES
A. 90% construction plans and specifications.
B. 100% construction plans and specifications.
C. Detailed estimates of probable construction costs including summaries of bid items and
quantities using the CITY's standard bid items and format.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto eBuilder for
access to potential bidders.
• Contract documents shall be uploaded in a.xls file.
Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to eBuilder in two formats, .pdf and .dwf files.
The .pdf will consist of one file of the entire plan set. The .dwf will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 7 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's eBuilder folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders' questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto eBuilder and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only
are to be uploaded into the project's Bid Results folder on eBuilder.
• Incorporate all addenda into the contract documents and issue conformed sets.
• Issue Conformed Contract Documents
1) Final Design Drawings shall be submitted in both Adobe Acrobat PDF format
(version 6.0 or higher) format and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall be created from the original
CAD drawing files and shall contain all associated sheets of the particular plan
set. Sinqular PDF and DWF files for each sheet of a plan set will not be
accepted. PDF and DWF files shall conform to naming conventions as follows:
I. TPW file name example —"W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example —"X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18.pdf
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 8 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in
eBuilder.
2) In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet
as an individual DWG file with all reference files integrated into the sheet. If the plans
were prepared in DGN format, they shall be converted to DWG prior to uploading.
The naming convention to be used for the DWG files shall be as follows:
I. TPW files shall use the W number as for PDF and DWF files, but shall
include the sheet number in the name —"W-1956_SHT01.dwg," "W-
1956_SHT02.dwg", etc.
II. Water and Sewer file names shall use the X number as for PDF and
DWF files, but shall include the sheet number in the name —"X-
12155_SHT01.dwg", "X-12755_SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• Conformed Issued for Construction Documents (plans and specifications) will be
delivered electronically only.
• PDF, DWF and DWG files will be uploaded to eBuilder.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. CFW Data Spreadsheet
D. Recommendation of award
E. Construction documents (conformed, if applicable)
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 9 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• The ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall visit the project site only once at the request of the City
during construction.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents (up to three (3)), review change orders
(up to one (1)), review shop drawing submittal and provide comments as needed
(up to three (3)),and make recommendations as to the acceptability of the work.
6.2 Record Drawings/As-Builts
• The ENGINEER shall prepare Record Drawings from information provided by
the CITY depicting any changes made to the Final Drawings during construction.
The following information shall be provided by the CITY:
o As-Built Survey
o Red-Line Markups from Contractor
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
• The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project
as constructed. The stamp shall be signed and dated by the ENGINEER and
shall be placed on each plan sheet, whether there are any revisions on the sheet
or not. Each sheet shall clearly indicate all changes which apply to that sheet by
clouding and numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
o These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. The ENGINEER
assumes no liability for undocumented changes and certifies only that the
documented changes are accurately depicted on these drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified, and
stamped as Record Drawings, delivered electronically only. The ENGINEER
may keep copies of the information provided by the CITY for their files, but all
original red-lined drawings shall be returned to the CITY.
2) Record Drawings shall also be submitted in both Adobe Acrobat PDF format
(version 6.0 or higher) format and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets of
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 10 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
the particular plan set. Sinqular PDF and DWF files for each sheet of a plan
set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example —"W-1956_rec47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_rec" designating the file is of
a record drawing plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_rec3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example —"X-35667_rec36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_rec"
designating the file is of a record drawing plan set, "36" shall be the total
number of sheets in this file.
Example: X-12755_rec18.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawings folder
in eBuilder.
ASSUMPTIONS
• Three (3) RFI's are assumed.
• One (1) Change Orders are assumed.
• Three (3) Shop drawing reviews and One (1) Resubmittal was assumed
• Final Record Drawings will be provided electronically only.
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of Shop Drawings
E. Record Drawings
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and land as outlined below,
per scoping direction and guidance from the CITY's Project Manager.
7.1. Right-of-Way Research
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 11 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• The ENGINEER shall determine rights-of-way, easement needs for construction of the
project. Required temporary and permanent easements will be identified based on available
information and recommendations will be made for approval by the CITY.
7.2. Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The ENGINEER shall submit the right-of-way and/or easement documents to CITY PM
for real property acquisition
• The documentation shall be provided in conformance with the checklists and templates
available on the CITY's eBuilder site.
7.3. Temporary Right of Entry Preparation and Submittal
• Prior to construction, the ENGINEER shall prepare and submit Temporary Right of Entry
documents for landowners to CITY PM for real property acquisition. It is assumed that letters
will only be required for land owners adjacent to temporary construction easements or who
are directly affected by the project and no easement is required to enter their property.
• The documentation shall be provided in conformance with the checklists and templates
available on the CITY's eBuilder site.
ASSUMPTIONS
• One (1) Easements or right-of-way documents will be necessary.
• One 1 Temporary right-of-entry documents will be necessary.
• Right-of-Way research and mapping includes review of property/right-of-way records
based on current internet based Tarrant Appraisal District (TAD) information available at the
start of the project and available on-ground property information (i.e. iron rods, fences,
stakes, etc.). It does not include effort for chain of title research, parent track research,
additional research for easements not included in the TAD, right-of-way takings, easement
vacations and abandonments, right-of-way vacations, and street closures.
DELIVERABLES
A. Easement exhibit including metes and bounds provided on CITY forms.
B. Temporary Right of Entry Letters
TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
ENGINEER will provide survey support as follows.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 12 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
8.1. Additional Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations and
other information needed by ENGINEER in design and preparation of plans for the project.
Information gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities,
structures, trees (measure caliper, identify overall canopy, and have qualified arborist
identify species of trees), and other features relevant to the final plan sheets. Existing
drainage at intersections will be verified by field surveys. Spot elevations will be shown on
intersection layouts with cross slope to fit intersecting grade lines.
• Existing Survey from TPW Avondale project will be used as basis for the project, and
supplemented with this additional design survey which is a small section to capture the
topography of the area where the proposed road crossing and future connection point is
proposed.
• The minimum survey information to be provided on the plans shall include the following:
— A Project Control Sheet, showing ALL Control Points, used or set while gathering data.
Generally on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base.
Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North
Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main
Street).
— Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate
system, as the Control.
— No less than two horizontal benchmarks, per line or location.
— Bearings given on all proposed centerlines, or baselines.
— Station equations relating utilities to paving, when appropriate.
eBuilder site.
ASSUMPTIONS
• Topographic survey at intersection will include no more than 100 ft. in each direction.
• Existing survey from TPW Avondale project will be used and supplemented with small
section to be surveyed as indicated.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 13 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
TASK 9. PERMITTING
• ENGINEER does not have any permitting services as a part of the scope of work for
this project.
• ENGINEER does not have any plan submittal checklist requirements as a part of the
scope of work for this project.
TASK 10. ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF
SERVICES
Additional Services not included in the existinq Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described in
the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's
written request. Any additional amounts paid to the ENGINEER as a result of any material
change to the Scope of the Project shall be agreed upon in writing by both parties before the
services are performed. These additional services include the following:
• Negotiation of easements or property acquisition including temporary right-of-entries.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
• Construction management and inspection services.
• Additional site visits during construction phase beyond scope.
• Additional Design phase public meetings beyond scope.
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of God.
• Services related to warranty claims, enforcement and inspection after final
completion.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 14 of 15
ATTACHMENT A
DESIGN SERVICES FOR
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
CITY PROJECT NO.: 101014
• Services related to submitting for permits (ie.TxDOT, railroad, etc...)
• Services related to Subsurface Utility Engineering Levels A, B, C or D
• Services related to Survey Construction Staking
• Services related to acquiring real property including but not limited to easements,
right-of-way, and/or temporary right-of-entries.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Construction Shop drawing review, samples and other submittals submitted by the
contractor.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 15 of 15
ATTACHMENT B
COMPENSATION
Design Services for
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
City Project No. 101014
Lump Sum Project
Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $157,602.00 as
summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies, and
equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Water Department monthly progress reports and schedules in the format required
by the City.
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/2022
Page 1 of 3
�
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility
Prime Consultant
HDR Engineering Inc. Engineering Design
Proposed MWBE Sub-Consultants
Yellow Rose Mapping, Topographic Design Survey
LLC
Civil Reel, LLC Drafting
Non-MWBE Consultants
TOTAL
Fee Amount %
$132,182.00 83.9%
$4,300.00 2.7%
$21,120.00 13.4%
$157,602.00 100%
Pro'ect Number & Name Total Fee MWBE Fee MWBE %
CPN 101014 Avondale Road 36-inch $157,602.00 $25,420.00 16.1 %
Water Main Re lacement
City MWBE Goal = 13%
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/2022
Page 2 of 3
Consultant Committed Goal = 16.1 %
�
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth, Texas
Attachment B
Revised Date: 12/9/2022
Page 3 of 3
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City of Fort Worth
THESE�ONMENTSARE
Avondale Road 36-inch Water Main Replacement, CPN 101014 F�jS NOTIN EN EI�4FOR O
Order of Magnitude Cost Estimate PERMITfING,BID�ING,OR
coNsrrtucrioN rurtrosEs.
Wednesday, July 17, 2024 IAIMEO 1�0838, P.E. No. FICIII NO. F-754
Prepared by: Jaime Ordonez, PE
Pay Item Description Unit of Measure Unit Price Unit Quantity Total
No.
1 Mobilization and Demobilization� LS $ 17,000 1 $ 17,000
2 Trench Safety LF $ 5 3425 $ 17,125
3 SWPPP Design and Implementation LF $ 5 3600 $ 18,000
4 36" Waterline by Open Cut 2 LF $ 295 3425 $ 1,010,375
5 36" Waterline w/ 54" Casing By Other Than Open Cut3 LF $ 1,200 175 $ 210,000
6 Air Release Valve w/ Vault EA $ 35,000 2 $ 70,000
7 36" Gate Valve w/ Vault EA $ 50,000 1 $ 50,000
8 Blow Off Valve w/ Vault EA $ 30,000 1 $ 30,000
9 Connection to Existing Water Main EA $ 7,500 1 $ 7,500
10 Flowable Fill at Utility Crossings CY $ 150 200 $ 30,000
11 Hydrostatic Testing & Disinfection LS $ 15,000 1 $ 15,000
12 Traffic Control LS $ 50,000 1 $ 50,000
13 Site Restoration LS $ 25,000 1 $ 25,000
14 Adtlitional Flowable Fill Encasement LS $ 50,000 1 $ 50,000
Subtotal: $ 1,600,000
50% Contingency: $ 800,000
TOTAL: $ 2,400,000
Notes:
1. Includes but is not limited to mobilization, demobilization, Bonds, and Insurance.
2. Includes but is not limited to pipe, appurtenances, shoring, excavation, backfill, embedment, and compaction for a complete in place
installation. The City desires to bid muliple pipe materials including Steel, DIP, and BWP. This estimates presents the most expensive of the
three materials being considered.
3. Includes but is not limited to steel casing installed by dry auger bore, casing spacers, grouting, end seals for a complete in place installation.
4. This estimate is order of magnitude and does not include additional detailed costs that may or may not be required further in design such as
cathodic protection, air valve sizing, additional isolation valves, permits, etc.
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT
City Project No. 101014
No Amendments
City of Fort Worth, Texas
Attachment C
PMO Release Date: 05.19.2010
Page 1 of 1
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ATTACHMENT "F"
CERTIFICATE OF WSURANCE
Avondale Haslet Road 36-inch Water Main
Replacement
City Project No. 101014
City of Fort Worth, Texas
Attachment F
� � DATE (MM/DD/YYYY)
ACORO CERTIFICATE OF LIABILITY INSURANCE
`� 6/1/2025 6/28/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies NAMEACT
444 W. 47t1� Street, Suite 900 �C�NNo eXe : I a�c No :
Kansas City MO 64112-1906 E-MAIL
(816)960-9000 ADDRESS:
ICC3SU@lockton.com INSURER(S) AFFORDWG COVERAGE NAIC#
INSURER A: LIOVCIS nf LnT1CInTl
INSURED HDR ENGINEERING, INC.
1429676 1917 SOUTH 67TH STREET
OMAHA NE 68106
INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 20715526 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTR IN D WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY
COMMERCIAL GENERAL LIABILITY NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX
DAMAGETO RENTED
CLAIMS-MADE OCCUR PREMISES Ea occurrence $ XXXXXXX
MED EXP (Any one person) $ XXXXXXX
PERSONAL & ADV INJURY $ XXXXXXX
GEN'LAGGREGATELIMITAPPLIESPER: GENERALAGGREGATE $ XXXXXXX
POLICY � PR� � LOC PRODUCTS - COMP/OP AGG $ XXXXXXX
JECT
OTHER: $
AUTOMOBILE LIABILITY NOT APPLICABLE E�a aoc tleDtSINGLE LIMIT $ XXXXXXX
ANY AUTO BODILY INJURY (Per person) $ XXXXXXX
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS $ XXXXXXX
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY Per accident
$ XXXXXXX
UMBRELLA LIAB pCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX
EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX
DED RETENTION $ $ XXXXXXX
WORKERS COMPENSATION NOT APPLICABLE PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE Y� N/ A E.L EACH ACCIDENT $ XXXXXXX
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) EL DISEASE - EA EMPLOYEE $�{�{�{XX}{
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ XX�'�'XXX
p ARCH & ENG N N P1001412400 6/1/2024 6/I/2025 PER CLAIM: $1,000,000
PROFESSIONAL AGGREGATE: $2,000,000
LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
LLOYD'S OF LONDON AM BEST: A XV City of Fort Worth, DESIGN SERVICES FOR AVONDALE ROAD 36-INCH WATER MAIN REPLACEMENT CITY PROJECT
NO.: 101014
CERTIFICATE HO
20715526
CITY OF FORT WORTH
ATTN: PREETI KC
1000 THROCKMORTON
FORT WORTH TX 76102
ACORD 25 (2016103)
CANCELLATION Jee Attachment
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED
O 1988t1015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Attachment Code: D608624 Master ID: 1429676, Certificate ID: 20715526
This endorsement, effective: 06/01/2024 - 06/01/2025
Forms a part of policy no.: P1001412400
Issued to: HDR Engineering, Inc.
By: Lloyd's of London
NOTICE OF CANCELLATION TO CERTIFICATE HOLDERS ENDORSEMENT
Except respect cancellation non-payment premium (10 day notice cancellation), the Insurer shall
give 30 day notice cancellation the Certificate Holder(s) set forth herein, provided that:
The First Named Insured is required by contract give notice cancellation the Certificate Holder, and
Prior the Insurer sending notice cancellation the First Named Insured the First
Named Insured shall provide the Insurer in writing, either directly or through the First Named
Insured broker record, the name each person or organization requiring notice cancellation and
the corresponding address such person orther employee responsible
receipt of notice of cancellation on behalf of such organization.
Notice cancellation be sent in accordance the terms and conditions the policy, except
that the Insurer may provide written notice individually or collectively the Certificate Holders by
email at the current email address given by the First Named Insured Proof sending the notice
of cancellation by email shall be sufficient proof of notice.
Any failure provide notice cancellation the Certificate Holder due inaccurate or incomplete
information provided by the First Named Insured shall remain the sole responsibility the First
Named Insured
The following definitions apply to this endorsement:
1. First Named Insured means the Named Insured shown in Item 1. of Declarations.
2. Insurer means the insurance company shown in the header on the Declarations.
All other terms and conditions of the policy remain the same
�� � CERTIFICATE OF LIABILITY INSURANCE
Page 1 0£ 2
DATE (MMIDD/YYYY)
06/27/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT W,PW Certificate Center
NAME:
Willis Towers Watson Midwest, Inc.
c/o 26 Century Blvd PHONE 1-877-945-7378 F� 1-888-467-2378
A/C No Ext : A/C No :
P.O. Box 305191 A DR�ESS: certificates@wtwco.com
Nashville, TN 372305191 USA INSURER(S)AFFORDINGCOVERAGE NAIC#
INSURED
FIDR Engineering, Inc.
1917 South 67th Street
Omaha, NE 68106
COVERAGES
CERTIFICATE NUMBER: w3ao9e3ai
p: Liberty Mutual Fire Insurance Company 23035
B: Ohio Casualty Insurance Company 24074
�: Liberty Insurance Corporation 42404
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE %�DDL SUBR POLICY EFF POLICY EXP LIMITS
LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2, 000 , 000
CLAIMS-MADE �X OCCUR DAMAGETO RENTED 1,000,000
PREMISES Ea occurrence $
A X Contractual Liability MED EXP (Any one person) $ 10 , 000
Y Y TB2-641-444950-034 06/O1/2024 06/O1/2025 pERSONAL&ADVINJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4, 000 , 000
POLICY �X PR� �X LOC PRODUCTS-COMP/OPAGG $ 4,000,000
JECT
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2, p00 , 000
Ea accident
X ANY AUTO BODILY INJURY (Per person) $
A OWNED SCHEDULED Y Y AS2-641-444950-044 06/O1/2024 06/O1/2025 BODILY INJURY (Peraccident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY Per accident
$
UMBRELLALIAB X OCCUR EACH OCCURRENCE $ 5,000,000
B
X EXCESSLIAB CLAIMS-MADE Y Y EUO(25)57919363 06/O1/2024 06/O1/2025 qGGREGATE $ 5,000,000
DED X RETENTION $ � $
WORKERS COMPENSATION X PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
C ANYPROPRIETOR/PARTNER/EXECUTIVE Y� N E.L. EACH ACCIDENT $ 1, 000 , 000
OFFICER/MEMBEREXCLUDED? Na N/A Y WA7-64D-444950-014 06/O1/2024 06/O1/2025
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1, 000 , 000
If yes, describe under 1, 000 , 000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Certificate Holder is named as Additional Insured on General Liability, Automobile Liability and Umbrella/Excess
Liability on a Primary, Non-contributory basis where required by written contract. Waiver of Subrogation applies on
General Liability, Automobile Liability, Umbrella/Excess Liability and Workers Compensation where required by written
contract and as permitted by law. Umbrella/Excess policy is follow form over General Liability, Auto Liability and
Employers Liability.
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City o£ Fort Worth
Attention: Pretti KC
1000 Throckmorton
Fort Worth, TX 76102
ACORD 25 (2016/03)
AUTHORIZED REPRESENTATIVE
O 1988-2016 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
sR I�: 26086316 saTcx: 3520142
AGENCY CUSTOMER ID:
LOC #:
�� �
A�OR� ADDITIONAL REMARKS SCHEDULE Page z ot z
AGENCY NAMEDINSURED
Willis Towers Watson Midwest, Inc. HDR Engineering, Inc.
1917 South 67th Street
POLICY NUMBER Omaha, NE 68106
See Page 1
CARRIER NAIC CODE
See Page 1 See Page 1 EFFECTIVE DATE: See Page 1
ADDITIONAL REMARKS
The ACORD name and logo are registered marks of ACORD
SR ID: 26086316 BATCH:3520142 CERT: W34098341
ACORD 101 (2008/01) 02008 ACORD CORPORATION. All rights reserved.
7/1/24, 3:54 PM
M&C - Council Agenda
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 25, 2024 REFERENCE NO.: **M&C 24-0599
LOG NAME: 60AVONDALEHROAD361NWM-HDR
SUBJECT:
(CD 10) Authorize Execution of an Engineering Agreement with HDR Engineering, Inc. in the Amount of
$157,602.00 for Design of the Avondale Haslet Road Installation Project, Adopt Resolution Expressing
Official Intent to Reimburse Expenditures and Proceeds of Future Debt and Adopt Appropriation Ordinance
to Effect a Portion of Water's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
1. Authorize execution of an Engineering Agreement with HDR Engineering, Inc. in the amount of
$157,602.00 for the design of the Avondale Haslet Road Project's 36-inch water main installation;
2. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds of
future debt for the design of the Avondale Haslet Road Project's 36-inch water main installation; and
3. Adopt the attached appropriation ordinance adjusting appropriations in the Water & Sewer
Commercial Paper Fund by increasing appropriations in the Avondale Haslet Road project (City
Project No.101014) in the amount of $228,346.00 and decreasing appropriations in the W&S
Commercial Paper project (City Project No. UCMLPR) by the same amount, to effect a portion of
Water's contribution to the Fiscal Years 2024-2028 Capital Improvement Program.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize the preparation of plans and specifications
for the construction of the Avondale Haslet Road project's 36-inch water main installation from Sendera
Ranch Boulevard to 3,350 linear feet east to facilitate the reconstruction of Avondale Haslet Road to a
four-lane divided roadway in accordance with the current Master Thoroughfare Plan (MTP).
The proposed scope of services include design for the transmission main and construction phase
services. HDR Engineering, Inc. proposes to provide the necessary services for a fee not to exceed
$157,602.00. Staff considers the proposed fee to be fair and reasonable for the scope of services
proposed.
In addition to the contract amount, $70,744.00 is required for project management and material testing.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond
proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance
with the attached Reimbursement Resolution. Under federal law, debt must be issued within
approximately three years in order for these expenses to be reimbursable. Adoption of the attached
resolution does not obligate the City to sell bonds, but preserves the ability to reimburse itself from tax-
exempt bond proceeds.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY),
instead of within the annual budget ordinance, as projects commence, additional funding needs are
identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of
the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program.
Funding for the Design of the Avondale Haslet Road project's 36-inch Water Main Installation is depicted
below:
60AVONDALEHROAD361NWM-HDR
apps.cfwnet.org/ecouncil/printmc.asp?id=32305&print=true&DocType=Print 1 /3
7/1/24, 3:54 PM
M&C - Council Agenda
Budget Revised
Capital Fund FY2024 CIP Change
Name Project Name Appropriations Authority �Increase/ FY2024
Decrease) Budget
56023 — 101014- , ,
W&S Commercial Avondale Haslet $0.00� This M&C $228,346.00 $228,346.00
PaperFund Road � J
Funding will be budgeted in the W&S Commercial Paper project within the W&S Commercial Paper Fund
for the purpose of funding the Avondale Haslet Road project's 36-inch water main installation after the sale
of Water and Sewer Bonds.
Funding for the design of Avondale Haslet Road project's 36-inch water main installation is depicted
below:
Fund Existing Additional Appropriations Project Total*
Appropriations
2018 Bond �
Program $3,434,404.00 $0.00 $3,434,404.00
Fund
W&S
Commercial $0.00 $228,346.00 $228,346.00
PaperFund
56023
Project �3,434,404.00 $228,346.00 $3,662,750.00
Total �
*Numbers rounded for presentation purposes.
Business Equity: HDR Engineering, Inc., is in compliance with City's Business Equity Ordinance by
committing to 16.13 percent MWBE participation on this project. The City's MWBE goal on this project is
13 percent.
The project is located in COUNCIL DISTRICT 10.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds will be available after the sale of the Water and Sewer Bonds
in the Commercial Paper project within the W&S Commercial Paper Fund and upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
W&S Commercial Paper Fund for the Avondale Haslet Road project to support the above
recommendations and execution of the contract. Prior to an expenditure being incurred, the Water
Department has the responsibility of verifying the availability of funds.
FUND IDENTIFIERS (FIDs).:
un
Department AccountJ Project Program�Activity Budget
ID � ID � Year
Department ccoun Project Program ctivity Budget
ID ID � Year J
FROM
� ndl
1
CERTIFICATIONS:
Reference # Amount
(Chartfield 2)
Reference # mount
(Chartfield 2)
apps.cfwnet.org/ecouncil/printmc.asp?id=32305&print=true&DocType=Print 2/3
7/1/24, 3:54 PM
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
M&C - Council Agenda
Fernando Costa (6122)
Chris Harder (5020)
Preeti KC (5467)
ATTACHMENTS
1. 60AVONDALEHROAD361NWM-HDR Compliance Memo.pdf (CFW Internal)
2. 60AVONDALEHROAD361NWM-HDR FID Table (WCF 05.09.24).xlsx (CFW Internal)
3. 60AVONDALEHROAD361NWM-HDR Form 1295.pdf (CFW Internal)
4. 60AVONDALEHROAD361NWM-HDR MAP (2),pdf (Public)
5. 60AVONDALEHROAD361NWM-HDR MAP (3),pdf (Public)
6. 60AVONDALEHROAD361NWM-HDR MAP.pdf (Public)
7. Entitylnformation HDR ENGINEERING.pdf (CFW Internal)
8. Funds Availability for Commercial Paper Fund 56023 6.4.24.docx (CFW Internal)
9.ORD.APP 60AVONDALEHROAD361NWM-HDR 56023 A024(r3).docx (Pub�ic)
10. PBS CPN 101014.pdf (CFW Internal)
11. Res.60AVONDALEHROAD361NWM-HDR(6.07.24).docx (Pub�ic)
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