HomeMy WebLinkAboutContract 61525-R1CSC No. ________
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 5, 2024
ICOR Technology, Inc.
Attn: Jack Vongdouangchanh
935 Ages Dr.
Ottawa, ON K1G 6L3, Canada
Re: Contract Renewal Notice
Contract No. 61525 (“Contract”)
Renewal Term No. 1: August 01, 2024 to July 31, 2025
The above-referenced Contract with the City of Fort Worth expires on July 31, 2024
(“Expiration Date”). Pursuant to the Contract, contract renewals are at the written mutual
agreement of the parties, so long as the underlying COOP is renewed. This letter memorializes the
desire of the parties to renew the Contract for an additional one-year period, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter, along with a copy of your
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please email me at the
email address listed below.
Sincerely,
Katya Flores
Katya Flores
Sr. Admin Assistant
Katya.Flores@fortworthtexas.gov
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: ______________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ______________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: James E. Davis
Title: Fire Chief
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:______________________________
Name: Brenda Ray
Title: Fire Purchasing Manager
APPROVED AS TO FORM AND
LEGALITY:
By: ______________________________
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0377
Date Approved: 05/14/2024
Form 1295 Certification No.: 2024-1145092
ICOR Technology, Inc.
By:
Name: Jack Vongdouangchanh
Title: Commercial Manager
Date: _____________________________
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 05/14/24 M&C FILE NUMBER: M&C 24-0377
LOG NAME: 13P GSA GS-07F-0430V BOMB DISPOSAL ROBOTS KQ FIRE
SUBJECT
(ALL) Authorize Execution of Agreement with ICOR Technology, Inc. Using General Services Administration Contract No. GS-07F-0430V for the
Purchase of Bomb Disposal Robots and Accessories for the Bomb Squad in an Amount Up to $250,000.00 Per Term and Authorize Five Annual
Renewal Options for the Fire Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with ICOR Technology, Inc. using General Services Administration
Contract No. GS-07F-0430V for the purchase of bomb disposal robots and accessories for the bomb squad in an amount up to $250,000.00 per
term and authorize five annual renewal options for the Fire Department.
DISCUSSION:
The Fire Department approached the Purchasing Division to finalize an annual agreement with ICOR Technology, Inc. using General Services
Administration (GSA) Contract No GS-07F-0430V for bomb disposal robots and accessories for the City's bomb squad. The first term of
this agreement will be utilized to purchase a bomb disposal robot and accessories that will primarily be used to remotely mitigate suspected
Improvised Explosive Devices (IEDs), particularly IEDs located inside vehicles. The robot comes with a dual disruptor system used to remotely
open packages and disrupt electronic circuits within the package of an IED. This robot will strengthen the bomb squad's ability to mitigate IEDs
remotely and safely. Renewal terms for this agreement will be used to purchase robot accessories as needed. If future grant funds are awarded
and accepted by the City Council to purchase additional robots, this agreement may also be used for that purpose.
Approval of this Mayor & Council Communication authorizes the City to spend up to $250,000.00 per term. Actual usage can be up to the
authorized amount and will be dependent upon actual appropriations for this purpose in the department's budget.
State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the
local government seek competitive bids for the purchase of the item. GSA has been competitively bid to increase and simplify the purchasing
power of government entities. This cooperative contract was awarded to ICOR Technology, Inc. on August 1, 2019.
Funding is budgeted in the Grants Operating Federal Fund for the purpose of funding the 2023 UASI-Arson-Bomb Squad project.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
AGREEMENT TERMS - The Agreement's initial term will begin on the date of execution and expire on July 31, 2024.
RENEWAL OPTIONS — The Agreement will include five (5) one-year renewal options.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Grants Operating
Federal Fund to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Fire
Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office b� Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Jim Davis 6801
Additional Information Contact: Jo Ann Gunn 8525
Karen Quintero 8321