HomeMy WebLinkAboutContract 55801-A1R3AMENDMENT NO. 1 AND RENEW AL NO. 3
TO CITY OF FORT WORTH CONTRACT 55801
CSC No. 55801-A1R3
This Amendment and Renewal is entered into by and between the City of Fort Worth
("Buyer" or "City") and IDEXX Laboratories, Inc. ("Vendor"). Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 6, 2021, the Parties entered into City Secretary Contract 55801 for
Vendor to provide microbiological supplies for the Fort Worth Water Department ("Agreement");
WHEREAS, the Agreement may be renewed annually at the City's discretion for four
additional one-year renewal options;
WHEREAS, the Patties now wish to renew the Agreement for its third renewal option,
beginning September 1, 2024 and ending August 31, 2025;
WHEREAS, the Patties also agree to update the line item pricing under Exhibit F,
Seller's Proposal, with the understanding that the line item increases do not affect or change the
authorized annual spending limit of the Agreement.
NOW, THEREFORE, the Patties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT TO AGREEMENT
The following referenced terms in the Agreement are hereby amended and shall be binding
and enforceable as if they were originally included therein:
Exhibit F, Seller's Proposal, is hereby deleted in its entirety and replaced with the attached,
revised Exhibit F.
2.
RENEWAL
The term of the Agreement is hereby renewed for an additional year beginning September
1, 2024 and expiring on August 31, 2025, unless terminated earlier in accordance with the
Agreement.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
CSC 55801 Amendment 1 and Renewal 3 Page 1 of 3
4.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
CSC 55801 Amendment 1 and Renewal 3 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Name: Fernando Costa
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
By: ch:k tweer Chris Harder (Aug 7, 2024 07:51 COT)
Name: Christopher Harder, P.E.
Title: Water Department Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
IDEXX Laboratories, Inc.:
By:
Name: Chun-Ming Chen
Title: Vice President
CSC 55801 Amendment 1 and Renewal 3
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and repo1iing requirements.
By:
a
Title: Contract Services Administrator
APPROVED AS TO FORM AND LEGALITY:
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0355
Date Approved: 5/18/2021
Form 1295: Certification No.: 2021-731067
Page 3 of 3
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LAE3DRAT�AIES
Ship to Address
CITY OF FORT WORTH WATER DEPT.
ROLLING HILLS WTP/ATTN:LAB-MIC
2600 SOUTHEAST LOOP 820
FORT WORTH TX 76140
UNITED STATES
UNITED STATES
Net weight : 48.969
Pricing is valid from 9/1/24-08/31/25
REVISED EXHIBIT F- SELLER'S
PROPOSAL
Number / Date
20271139 / 07/12/2024
Sold to Address
CITY OF FORT WORTH WATER DEPT.
WATER LAB SERVICES
200 TEXAS ST
FORT WORTH TX 76101
UNITED STATES
UNITED STATES
Bill-to Customer 99960
MateriallD Description Quantity
Commodity/COO Batch Exp.Date Backorder item
98-08877-00 WP2001-18 GAMMA IRAD COLILERT-18 200PACK 1
3822190080/US
98-12973-00 WP2001 GAMMA IRRAD COLILERT 100ML 200PK 1
3822190080/US '
98-0002570-00 SEALER PLUS, WQTSPLUS 1
8422309187/US
98-0005738-00 WLGT-100 TEST LEGIOLERT 100ML 100T 1
38221900801US
98-21675-00 WQT2K QUANTI-TRAY 2000 DISPOSABLE 100/BX 1
3926909910/US
98-20748-01 WKIT 1001, QUANTI-CULT 1
3822190080/US
98-05761-01 WHPC-100 HPC,SIMPLATE MULTI DOSE 1.5 1
3822190080/US
98-29000-01 WQC-TCEC IDEXX-QC COLIFORM AND E. COLI 1
3822190080/US
98-29007-01 WQGEC IDEXX-QC E. COLI 1
3822190080/US
98-09222-00 WV120SB-200,VESSELS W/O ST, 200PK 1
3926909910/CN
All local taxes at customer charge
UnitPrice Total Value
959.00
932.25
5, 676.00
2,125.00
180.95
228.80
330.40
234.75
234.75
139.10
959.00
932.25
5,676.00
2,125.00
180.95
228.80
330.40
234.75
234.75
139.10
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�AeoRATOAiEs
Material ID Description Quantity
Commodity/COO Batch Exp.Date Backorder item
98-09588-00 VW290SBST-100, 290 ML VESSEL W/NA 100-PK 1
3926909910/CN
98-09221-00 VW120SBST-200,VESSELS W/ST AND SB, 200PK 1
3926909910/C N
98-29001-01 WQC-FC IDEXX-QC FECAL COLIFORM 1
3822190080/US
98-0005754-00 WQTLGT-100 QUANTI-TRAY LEGIOLERT 100PACK 1,
3926909910/US
98-0002710-00 WLGT-20 TEST LEGIOLERT 100ML 20T 1
3822190080/US
98-05760-01 WHPC-25 HPC, SIMPLATE UNIT DOSE 1.5 1
3822190080/US
98-29006-01 WQC-HPC IDEXX-QC HPC/TVC 1
3822190080/US
98-20745-00 VWR20 VESSEL RACK 1
7326908688/US
98-0009287-01 WQC-LP IDEXX-QC LEGIONELLA PNEUMONPHILA 1
3002905250/US
98-09462-01 RUBBER INSERT,QT 2000 1
8422909195/US
98-09226-00 WQTC, PRE-DISP.QT COMPARATOR 1
3822190080/US
98-09227-00 WQT2KC, PRE-DISP.QT 2000 COMPARATOR 1
3822190080/US
98-0005796-00 WQTLGT-20 QUANTI-TRAY LEGIOLERT 20PACK 1
3926909910/US
98-9012534-00 QTL Sealer Plus Insert 1
8422909195/US
98-9011770-00 SEALER PLUS RUBBER INSERT, QT-2000 1
8422909195/US
98-11682-00 WP104 COLI P/A COMPARATOR 1
3822190080/US
98-0007740-01 WLGT-PRE LEGIOLERT PRETREATMENT 1
3822190080/US
Items Total
Total Amount
Date
07/12/2024
Number
20271139
UnitPrice Total Value
228.75
139.10
168.75
425.00
489.00
125.60
74.25
61.20
225.00
104.00
39.00
39.00
100.00
114.00
109.00
21.00
16.00
228.75
139.10
168.75
425.00
489.00
125.60
74.25
61.20
225.00
104.00
39.00
39.00
100.00
114.00
109.00
21.00
16.00
13,519.65
USD 13,519.65
All local taxes at customer charge
CITY COUNCIL AGENDA
� .
FURT �'4'ORTI I
-�_-
Create New From This M&C
DATE: 5/18/2021 REFERENCE **M&C 21- LOG NAME: 601DEXX LABORATORY
NO.: 0355 CONSUMABLES
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize An Agreement with IDEXX Distribution, Inc., a Wholly-Owned Subsidiary
of IDEXX Laboratories, Inc. to Provide Microbiological Supplies for the Water Department
in the Annual Amount of $180,000.00
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with IDEXX Distribution, Inc., a
wholly-owned subsidiary of IDEXX Laboratories, Inc. to provide microbiological supplies for the Water
Department in the annual amount of $180,000.00.
DISCUSSION:
The Water Department Laboratory Services Division will utilize the agreement to purchase
microbiological supplies necessary to test for E-Coli, total coliforms and legionella in the public water
supply. The Texas Commission on Environmental Quality (TCEQ) requires a minimum of 270 samples
be tested each month to meet regulatory requirements. The Water Department Laboratory Services
Division is certified by TCEQ's National Environmental Laboratory Accreditation Program (NELAP) for
analysis by the MMO-MUG (Colilert) Test, Standard Method 9223 of the TCEQ. IDEXX Distribution,
Inc. is the documented sole supplier and distributor of the Colilert test supplies.
No guarantee was made that a specific amount of goods will be purchased. The Water Department
Laboratory Services Division anticipates spending $180,000.00 during this agreement period.
AGREEMENT TERMS — Upon City Council's approval, this agreement shall begin on August 31, 2021
and expire August 30, 2022.
RENEWAL OPTIONS — This agreement may be renewed for up to four (4) additional one-year terms
at the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
BID ADVERTISEMENT — This procurement is exempt from the competitive bidding requirements as
provided for under Section 252.022(7)(A) of the Texas Local Government Code because IDEXX
Distribution, Inc. is the sole provider and distributor of Colilert test supplies.
ADMINISTRATIVE CHANGE ORDER —An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
DVIN - A waiver of the goal for Business Equity subcontracting requirements was requested, and
approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is
based on the sole source information provided.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Water & Sewer Fund to support the approval of the above
recommendation and execution of the purchase agreement. Prior to any expenditure being incurred,
the Water Department has the responsibility to validate the availability of funds.
TO
- — --- -- ------- ------- - - - ------- -- ..
, __
TOFund I Department ' Account ' Project ' Program ; Activity � Budget ; Reference # Amount
I -;-- - --- ID--- ;----- - ID , ' Year , (Chartfield 2)
- -. - _ _ ---
; Fund , Department � Account ' Project , Program ' Activity ' Budget Reference # Amount
' ID ; ID ' ' Year �; (Chartfield 2)
FROM- '- — --- - - - �---
j Fund ; Department I Account ' Project Program ; Activity I Budget i Reference # Amount
� ( ID ! _ I ID ' j � Year ; (Chartfield 2)_ _ _
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Dana Burghdoff (8018)
Chris Harder (5020)
Patricia Stanley (5906)
ATTACHMENTS
601DEXX LABORATORY CONSUMABLES 1295 Form.pdf (CFW Internal)
601DEXX LABORATORY CONSUMABLES COl.pdf (CFW Internal)
601DEXX LABORATORY CONSUMABLES FID TABLE.xlsx (CFW Internal)
601DEXX LABORATORY CONSUMABLES funds avail.docx (CFW Internal)
601DEXX LABORATORY CONSUMABLES MWBE.pdf (CFW Internal)
601DEXX LABORATORY CONSUMABLES SAM.pdf (CFW Internal)
601DEXX LABORATORY CONSUMABLES W-9.pdf (CFW Internal)
Approved IDEXX 2021 Chapter 252 Exemption.pdf (CFW Internal)
IDEXX Sole Source Letter.pdf (Public)
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2021-731067
IDEXX Distribution, Inc.
Westbrook, ME United States Date Filed:
2 Name of governmentai entiry or state agency that is a party to the contract for which the form is 03/26/2021
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
TBD, City of Fort Worth
Water testing supplies
4 Nature of interest
Name of interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is Chun-Ming Chen , and my date of birth is 6/17/57
My address is One IDEXX Dr Westbrook ME , 04092 , USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Cumberland coun�y, State of Maine , on the 26th day of March , 20 21 .
(month) (year)
�,��.
X.
Signature of authorized agent of contracting business entiry
(Declarant)
Forms qrovided bv Texas Ethics Commission www.ethics.state.Uc.us Version V1.1.ceffd9Qa