HomeMy WebLinkAboutContract 57901AMENDMENT NO. 1
TO CITY OF FORT WORTH CONTRACT 57901
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), and Texas Kenworth Company, LLC dba MHC Kenworth Vendor . City and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 14, 2022 the Parties entered into City Secretary Contract 57901 for
Vendor to provide non-exclusive services to provide repairs, maintenance and purchase of parts
for a variety of heavy-duty vehicles, lawn and marine equipment in the City's fleet ;
WHEREAS, City and Vendor desire to amend the Agreement to revise the payment
schedule for
providing services under the Agreement;
NOW THEREFORE, the City and Vendor, acting herein by and through their duly
authorized representatives, agree to renew and amend the Agreement as follows:
I.
Exhibit B of the Agreement is hereby deleted in its entirety and replaced with the new,
revised Exhibit B, attached hereto.
II.
City and Vendor agree that execution of this Amendment shall not affect the maximum
amount of compensation City shall pay Vendor during the Initial Term of the Agreement or during
any Renewal Term.
III.
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Interim Director, Property
Management Department
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER :
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0449
Vendor:
Texas Kenworth Company dba MHC Kenworth
By:
Name: Lonnie Kitts
Title: Service Manager
REVISED EXHIBIT B
PAYMENT SCHEDULE
Line Description UOM Merchandise
Amt
1 Fee, Diagnostic/Evaluation Fee EA $160.00
2 Services, Shop Hourly Rate, Mon-Fri 7:00 am -9:30 pm HR $160.00
3 Services, Hourly Field Rate, Mon-Fri 7:00 am -9:30 pm HR $160.00
4
Services, Drivetrain and Transmission Repairs Drivetrain (Clutch Assembly,
Flywheel, etc.) Non-Warranty hourly labor rate (1 Ton & Over; Including
Specialty & Off-Road Equipment) HR $160.00
5
Services, Transmission (Main, Transfer Case, Chain and Final Drives) Non-
Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off-Road
Equipment) HR $160.00
6
Services, Engine Repairs Engine Analysis Non-Warranty hourly labor rate (1
Ton & Over; Including Specialty & Off-Road Equipment) HR $160.00
7
Services, Electrical (Alternator/Generator, Battery, Ignition, Lights, etc.)
Non-Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off-
Road Equipment) HR $160.00
8
Services, Power Plant (Engine, Belts, Heads, Intake, Rebuilding, etc.), Non-
Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off-Road
Equipment) HR $160.00
9
Services, Exhaust and Emissions Repairs to include DPF and SCR Cleaning,
Exhaust System Maintenance and Repair Non-Warranty hourly labor rate
(1 Ton & Over; Including Specialty & Off-Road Equipment) HR $160.00
10
Services, Fuel System Maintenance and Repair, Non-Warranty hourly labor
rate (1 Ton & Over; Including Specialty & Off-Road Equipment} HR $160.00
11
Services, General Vehicle Repair (Spring, Misc.) Automobile and Other
Passenger Vehicles Maintenance (Not Otherwise Classified), Non-Warranty
hourly labor rate (1 Ton & Over; Including Specialty & Off-Road Equipment) HR $160.00
12
Services, General Maintenance and Repair, Vehicle (Not Otherwise
Classified) to include Oil Changes, Lubrication, etc. (1 Ton & Over; Including
Specialty & Off-Road Equipment) HR $160.00
13
Services, Trailer Maintenance and Repair (Not Otherwise Classified) Non-
Warranty hourly labor rate (1 Ton & Over; Including Specialty & Off-Road
Equipment} HR $125.00
14
Services, Truck and Van Maintenance and Repair (Not Otherwise
Classified) Non-Warranty hourly labor rate (1 Ton & Over; Including
Specialty & Off-Road Equipment) HR $160.00
15
Services, Temperature Repair, A/C, Heater, Radiator, Ventilation, etc.
Cooling, Heating, and Ventilating System (A/C System, Hoses, Water Pump,
Radiator, Heater & Accessories, Ventilation, etc.) (1 Ton & Over; Including
Specialty & Off-Road Equipment) HR $160.00
16
Services, Vehicle Radio, Speakers, Maintenance and Repair, including
specialty & Off-Road Equipment Hourly Labor Rate (1 Ton & Over;
Including Specialty & Off-Road Equipment) HR $160.00
17
Fee, Wheel, Alignment, Suspension, Rear End, Etc. Repair Alignment and
Wheel Balancing (Including Front-End Repair), Flat Rate Fee HR $160.00
18
Fee, Suspension (Axles, Springs, Steering, etc.) flat rate fee (1 Ton & Over;
Including Specialty & Off-Road Equipment) HR $160.00
19
Services, Wheel Maintenance and Repair, Hourly Labor Rate (1 Ton &
Over; Including Specialty & Off-Road Equipment) HR $160.00
20
Services, Vehicle Reconditioning/Refurbishing Services Non-Warranty
Hourly Labor Rate (1 Ton & Over; Including Specialty & Off-Road
Equipment) HR $160.00
21
Services, Hose Repairs and/or Replacement (Monday - Friday between
7:30 a.m.- 9:30 p.m.), Billed to the nearest quarter of the hour HR $160.00
22
Services, Hose Repairs and/or Replacement {After hours Friday at 9:31 pm
- Monday at 6:59 am) Billed to the nearest quarter of the hour HR $160.00
23 Rate, After Hours Field Rate, Mon-Fri 7:00 am -9:30 pm HR $160.00
24 Rate, Shop Hourly Labor Rate, After Hours, Holidays, Weekends HR $160.00
Parts: pricing will be dealer cost + 30%. Screen shots from the Vendor's business system will be
attached showing the default pricing is set to show that as proof on invoicing.
Freight: Standard charge will be $65 on overnight parts purchases up to 65 lbs. and can vary on
any LTL (less than truckload) ground shipments. Freight will be at cost.
Subcontracting: pricing to be set at 10 % above dealer cost.
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/14/2022 REFERENCE
NO..
CODE: P TYPE:
**M&C 22- LOG NAME:
0449
Page 1 of 3
Official site of the Ciry of Fort Worth, Texas
F��T��o�ri�
-��-
13P ITB 22-0017 HEAVY
DUTY SERVICE AND
REPAIRS ADK PMD
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements with Custom Truck One Source,
L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine DCJ, LLC., Hundley
Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding Company,
Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for Heavy Duty Repair
and Services in an Annual Amount Up to $1,305,278.00 and Authorize Four One-Year
Renewals for the Same Annual Amount for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the award of non-exclusive purchase agreements
with Custom Truck One Source, L.P., Daco Fire Equipment., Frank's Wheel Aligning, Inc., Grapevine
DCJ, LLC., Hundley Hydraulics., Metro Fire., CDA Hydraulic Solutions dba Pirtek., Adams Welding
Company, Inc. dba Shaw Bros Welding., Southwest International Trucks, Inc., Texas Kenworth
Co dba MHC Kenworth., and Zimmerer Kubota and Equipment, for heavy duty repair and services in
an annual amount Up to $1,305,278.00 and authorize four one-year renewals for the same annual
amount for the Property Management Department
1�7[+'i�i�l+'%9[�]►�
The Property Management Department approached the Purchasing Division to procure an agreement
for heavy duty repair and services of City of Fort Worth (City) owned vehicles and equipment. Fleet is
responsible for acquisition, preventative maintenance, repairs, and fueling for the City's mixed fleet of
vehicles, off-road equipment and other related equipment. The Purchasing Division issued an
Invitation to Bid (ITB) 22-0017. The bid detailed specifications describing the services and repairs
required to maintain the vehicles and equipment.
The ITB was advertised in the Fort Worth Star-Telegram from December 15, 2021 through January 6,
2022 and 11 responses were received. Staff evaluated the responses based on a Best-Value
criteria, which included (a) availability of resources to perform services with qualified personnel, (b)
bidder's qualification and certification, (c) experience working with government/similar size
organization, (d) cost. The individual scores were averaged for each of the criteria and the final
scores listed in the following table. Upon review of the bid submissions, scores and pricing,
Purchasing staff recommends awarding a non-exclusive agreement with all bidders.
idders
ustom Truck One
ource, L.P.
aco Fire Equipment
Evaluation Factors
E1 E2 Pricina Total Score
15 120 10 123.5
15 117 140
=ranks Used Alighning, 15 17 0
nc.
3rapevine DCJ, LLC 15 18 0
1.5
1.5
�
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M&C Review
undley Hydraulics 15 19 0 22.5
Page 2 of 3
Metro Fire 15 23 0 25
�DA Hydraulic Solitons 15 20 0 23.5
�ba Pirtek
Adams Welding Co, Inc., 15 20 0 23
�ba Shaw Bros Welding
5outwest International 15 22 0 25
Trucks, Inc.
Texas Kenworth Co. dba 15 24 0 26
MHC Kenworth
Zimmerer Kubota and 15 18 0 22
Equipment, Inc.
FUNDING: The maximum annual amount allowed under this agreement will be
$1,305,278.00, however the actual amount used will be based on the need of the department and
available budget. Funding is budgeted in the Fleet Services Outside Rep & Maintenance account of
the Property Management Fleet Parts & Fuel Inventory Department's Fleet & Equipment
Services Fund.
BUSINESS EQUITY - A waiver of the goal for Business Equity subcontracting requirement is
approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase
of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Fleet & Equipment Sery Fund. Prior to
an expenditure being incurred, the Property Management department has the responsibility to
validate the availability of funds.
BQN\\
Fund Department
ID
onn
Fund Department
ID
Account Project Program Activity Budget Reference # I Amount
ID Year (Chartfield 2)
Account Project Program Activity Budget Reference #
ID Year (Chartfield 2
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Amount
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M&C Review
Additional Information Contact:
ATTACHMENTS
1295 Form- Custom Truck One Source
Cynthia Garcia (8525)
Ashley Kadva (2047)
f (CFW Internal)
Page 3 of 3
1295 Form- Southwest International Trucks Inc..pdf (CFW Internal)
1295 Form- Texas Kenworth Co dba MHC Kenworth.pdf (CFW Internal)
1295.pdf (CFW Internal)
13P ITB 22-0017 HEAVY DUTY SERVICE AND REPAIRS ADK PMD funds availabilitLr.pdf
(CFW Internal)
FID TABLE.xlsx (CFW Internal)
Form 1295 Adams Weldinq Co., Inc..pdf (CFW Internal)
Form 1295 Certificate 100902067 SIGNED.pdf (CFW Internal)
Form 1295 Certificate 100902462 CITY OF FORT WORTH.pdf (CFW Internal)
Franks 1295.Ipg (CFW Internal)
Hundley.pdf (CFW Internal)
scan.pdf (CFW Internal)
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