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Home My WebLink AboutContract 49492-A10CSC No. 49492-A10 AMENDMENT NO. 10 TO CITY OF FORT WORTH CONTRACT 49492 This Tenth Amendment is entered into by and between the City of Fort Worth (hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Tyler Technologies, Inc. ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on August 10, 2017, the Parties entered into City Secretary Contract 49492 to provide Brazos eCitation Software and Implementation Services ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to include Exhibit A-8 in order to update pricing to existing items. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended by adding Exhibit A-8 in order to update pricing to existing items. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Tenth Amendment to Fort Worth City Secretary Contract No. 49492 Page 1 of 3 ACCEPTED AND AGREED: CITY OF FORT WORTH: By. Name: Mark McDaniel Title: Deputy City Manager Date: Aug 13, 2024 APPROVAL RECOMMENDED: By: Name: Kevin Gunn Title: Director, IT Solutions Department ATTEST: oovoaRb ,d F FORT � duo d �o yp PVg �=d By: l/1) Paan��X �gbbp Name: Jannette Goodall Title: City Secretary VENDOR: Tyler Technologies, Inc. By: C /�I 'j"C �� fie: Sherry Clark Title: Group General Counsel Date: 8/2/24 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By, Steven Vandever (Aug 7, 202410:58 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 23-0614 Approved: 08/08/2023 1295: N/A ATTEST: By: AzclL�714j?� Name: Rachel Mehlsak Title: Sr. Corporate Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Tenth Amendment to Fort Worth City Secretary Contract No. 49492 Page 2 of 3 Exhibit A-8 Tenth Amendment to Fort Worth City Secretary Contract No. 49492 Page 3 of 3 Remittance: Invoice 0 0 ler Tyler Technologies, Inc. #09 t y (FEIN 75-2303920) P.O. Box 203556 Invoice No Date Page 0 technologies Dallas, TX 75320-3556 130-146609 06/01/2024 1 of 1 Questions: COOP SW 090320-TTI Tyler Technologies - Phone: 1-800-772-2260 Press 2, then 5 Email: ar@tylertech.com Bill To: CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH, TX 76102 r 1ustomer No. Ord No PO Number 51796 31535 Date Description REF License - MDC or Tablet Maintenance: Start: 01/Jul/2024, End: 31/Aug/2024 Device Level Interface: TriTech VisiCAD Mobile Maintenance: Start: 01/Jul/2024, End: 31/Aug/2024 "ATTENTION" Order your checks and forms from Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software. Ship To: CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH, TX 76102 Currency Terms USD NET30 Units Rate 700 18.03 1 357.58 Due Date 07/01 /2024 Extended Price 12,617.50 Subtotal 12,975.08 Sales Tax 0.00 Invoice Total 12,975.08 357.58 Remittance: Invoice 000t ler Tyler Technologies, Inc. � a (FEIN 75-2303920) y Invoice 130 148349 No Date Page 1 2 .0, technologiesP.O. Box 203556 08/01/2024 of Dallas, TX 75320-3556 COOP SW090320-TTI Questions: Tyler Technologies - Public Safety Phone: 1-800-772-2260 Press 2, then 5 Email: ar@tylertech.com Bill To: CITY OF FORT WORTH Ship To: CITY OF FORT WORTH 200 TEXAS STREET 200 TEXAS STREET FORT WORTH, TX 76102 FORT WORTH, TX 76102 Cust No.-BiIITo-ShipTo Ord No PO Number Currency Terms Due Date l 51796 - MAIN - MAIN 28771 USD NET30 08/31/2024 J Contract Date Description Units Rate Extended Price Contract No.: Fort Worth, TX City of 01/Sep/2017 Interface: Local Database Annual Maintenance 1 1,003.00 1,003.00 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Interface: CMS - Journal 1 2,938.46 2,938.46 - Annual Maintenance Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Parking Enforcement:TASK: Scofflaw/Boot List 1 0.00 0.00 Maintenance Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 TASK: Language Translation Maintenance - 2 167.18 334.36 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 REF License - PDA Maintenance 150 210.62 31,593.00 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Real Time Query- Message Switch Annual Maintenance 100 238.82 23,882.00 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Locally Installed (non -hosted) Brazos Application Server 1 9,794.99 9,794.99 Maintenance Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Interface: Authentication Maintenance 1 0.00 0.00 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Code Compliance: REF License -TABLET Maintenance 30 210.62 6,318.60 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Code Compliance: TASK: Code Enforcement 1 1,880.64 1,880.64 Maintenance Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Parking Enforcement: REF License - PDA Maintenance 8 210.62 1,684.96 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Parking Enforcement:TASK: eChalk (for Parking) 1 0.00 0.00 Maintenance Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 Parking Enforcement:TASK: eParking (Standard Parking) 1 0.00 0.00 Maintenance Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Sep/2017 TASK: eParking Standard Maintenance 1 501.51 501.51 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 30/Sep/2019 eCitation - Brazos Rapid Extension Framework - PDA Maintenance 1 401.80 401.80 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 30/Sep/2019 Server Hosting 1 133.94 133.94 Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 Remittance: t ler Tyler Technologies, Inc. 9.0.E (FEIN 75-2303920) e technologies P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Public Safety Phone: 1-800-772-2260 Press 2, then 5 Email: ar@tylertech.com Bill To: CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH. TX 76102 f Cust No.-Bi11To-ShipTo Ord No PO Number Il 51796 - MAIN - MAIN 28771 Contract Date Description 01/Mar/2022 REF License - MDC or TABLET Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Aug/2023 Hosting Fee Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Aug/2022 Hosting Fee Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Aug/2022 REF License - PDA Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 **ATTENTION** Order your checks and forms from Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Invoice No Date 130-148349 08/01/2024 COOP SW090320-TTI Ship To: CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH, TX 76102 Page 2of2 Currency Terms Due Date 1 USD NET30 08/31/2024 1 Units Rate Extended Price 128 133.67 17,109.76 1 122.57 122.57 1 117.60 117.60 2 176.40 352.80 Subtotal 98,169.99 Sales Tax $0.00� Invoice Total 98,169.99 Remittance: t ler Tyler Technologies, Inc. 9.0.E (FEIN 75-2303920) e technologies P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Public Safety Phone: 1-800-772-2260 Press 2, then 5 Email: ar@tylertech.com Bill To: CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH. TX 76102 f Cust No.-Bi11To-ShipTo Ord No PO Number Il 51796 - MAIN - MAIN 32650 Contract Date Description Contract No.: Fort Worth, TX City of 01/Jul/2022 REF License - MDC or Tablet Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 01/Jul/2022 Device Level Interface: TriTech VisiCAD Mobile Cycle: Start: 01/Sep/2024, End: 31/Aug/2025 **ATTENTION** Order your checks and forms from Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Invoice No Date Page 130-148350 08/01/2024 1 of 1 COOP SW090320-TTI Ship To: CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH, TX 76102 Currency Terms Due Date 1 USD NET30 08/31/2024 1 Units Rate Extended Price 700 111.39 77,973.00 1 2,209.85 2,209.85 Subtotal 80,182.85 Sales Tax $0.00� Invoice Total 80,182.85 0 Remittance THIS IS NOT AN INVOICE 100 �• tyle r Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) • technologies P.O. Box 203556 g Company Order No. Date Page Dallas, TX 75320-3556 Empowering people who serve the public® Questions 130 28771 11/09/2023 1 of 3 Tyler Technologies - COOP SW090320-TTI Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• grntvlartarh rnm To: CITY OF FORT WORTH Ship To: CITY OF FORT WORTH 200 TEXAS STREET 200 TEXAS STREET FORT WORTH, TX 76102 FORT WORTH, TX 76102 United States United States Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 51796 Net30 USD ELEC No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost Contract No.: Fort Worth, TX City of 1 Renewal: 1 EA 1,003.00 1,003.00 Interface: Local Database Annual Maintenance Cycle Start: 09/01/2024, End: 08/3112025; Term: 12 months 2 Renewal: 1 EA 2,938.46 2,938.46 Interface: CMS - Journal Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 3 Renewal: 1 EA 0.00 0.00 Parking Enforcement:TASK: Scofflaw/Boot List Cycle Start: 09101/2024, End: 08/31/2025; Term: 12 months 4 Renewal: 2 EA 167.18 334.36 TASK: Language Translation Maintenance - Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 5 Renewal: 150 EA 210.62 31,593.71 REF License - PDA Maintenance Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 6 Renewal: 100 EA 238.82 23,881.58 Real Time Query- Message Switch Annual Maintenance Cycle Start: 09101/2024, End: 08/3112025; Term: 12 months 7 Renewal: 1 EA 9,794.99 9,794.99 Locally Installed (non -hosted) Brazos Application Server Cycle Start: 09101/2024, End: 08/31/2025; Term: 12 months 8 Renewal: 1 EA 0.00 0.00 Interface: Authentication Maintenance Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months Remittance THIS IS NOT AN INVOICE •• ••• •• tyle r Tyler Technologies, Inc. PROFORMA • • • (FEIN 75-2303920) • technologies g P.O. Box 203556 Dallas, TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® Questions 130 28771 11/09/2023 2 of 3 Tyler Technologies - COOP SW090320-TTI Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• gr(nitxtlPrtarh rnm No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost 9 Renewal: 30 EA 210.62 6,318.74 Code Compliance: REF License -TABLET Maintenance Cycle Start: 09101/2024, End: 08/31/2025; Term: 12 months 10 Renewal: 1 EA 1,880.64 1,880.64 Code Compliance: TASK: Code Enforcement Cycle Start: 09/01/2024, End: 08/3112025; Term: 12 months 11 Renewal: 8 EA 210.62 1,685.00 Parking Enforcement: REF License - PDA Maintenance Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 12 Renewal: 1 EA 0.00 0.00 Parking Enforcement:TASK: eChalk (for Parking) Cycle Start: 09101/2024, End: 08/31/2025; Term: 12 months 13 Renewal: 1 EA 0.00 0.00 Parking Enforcement:TASK: eParking (Standard Parking) Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 14 Renewal: 1 EA 501.51 501.51 TASK: eParking Standard Maintenance Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 15 Renewal: 1 EA 401.80 401.80 eCitation - Brazos Rapid Extension Framework - PDA Maintenance Cycle Start: 09101/2024, End: 08/3112025; Term: 12 months 16 Renewal: 1 EA 133.94 133.94 Server Hosting Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 17 Renewal: 128 EA 133.67 17,110.20 REF License - MDC or TABLET Cycle Start: 09101/2024, End: 08/31/2025; Term: 12 months 18 Renewal: 1 EA 122.57 122.57 Hosting Fee Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months 19 Renewal: 1 EA 117.60 117.60 Hosting Fee Cycle Start: 09/01/2024, End: 08/31/2025; Term: 12 months •• Remittance 000 tyle Tyler Technologies, Inc. •• ••• (FEIN 75-2303920) • technologies P.O. Box 203556 Dallas, TX 75320-3556 Empowering people who serve the public® Questions Tyler Technologies - Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• gr(nitxtlPrtarh rnm No. Item/ Description/ Comments 20 Renewal: REF License - PDA Cycle Start: 09101/2024, End: 08/31/2025; Term: 12 months THIS IS NOT AN INVOICE PROFORMA Company Order No. Date Page 130 28771 11 /09/2023 3 of 3 COOP SW090320-TTI Quantity U/M Does not include any applicable taxes 2 EA Comments: Upon acceptance please email vour purchase order to PMEDWlertech.com Unit Price Total Cost 176.40 352.80 Order Total: 1 98,170.90 0 Remittance THIS IS NOT AN INVOICE 100 �• tyle r Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) • technologies P.O. Box 203556 g Company Order No. Date Page Dallas, TX 75320-3556 Empowering people who serve the public® Questions 130 31535 04/04/2024 1 of 1 Tyler Technologies - COOP SW090320-TTI Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• grntvlartarh rnm To: CITY OF FORT WORTH Ship To: CITY OF FORT WORTH 200 TEXAS STREET 200 TEXAS STREET FORT WORTH, TX 76102 FORT WORTH, TX 76102 United States United States Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 51796 Net30 USD ELEC No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost Contract No.: Fort Worth, TX City of 1 Renewal: 700 EA 18.03 12,617.50 REF License - MDC or Tablet Cycle Start: 07/01/2024, End: 08/31/2024; Term: 2 months 2 Renewal: 1 EA 357.58 357.58 Device Level Interface: TriTech VisiCAD Mobile Cycle Start: 07101/2024, End: 08/3112024; Term: 2 months Does not include any applicable taxes Order Total: 12,975.08 f Comments: Upon acceptance please email vour purchase order to PO(EDWIertech.com 0 Remittance THIS IS NOT AN INVOICE 100 �• tyle r Tyler Technologies, Inc. PROFORMA (FEIN 75-2303920) • technologies P.O. Box 203556 g Company Order No. Date Page Dallas, TX 75320-3556 Empowering people who serve the public® Questions 130 33234 07/09/2024 1 of 3 Tyler Technologies - COOP SW090320-TTI Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• grntvlartarh rnm To: CITY OF FORT WORTH Ship To: CITY OF FORT WORTH 200 TEXAS STREET 200 TEXAS STREET FORT WORTH, TX 76102 FORT WORTH, TX 76102 United States United States Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd 1 51796 Net30 USD ELEC No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost Contract No.: Fort Worth, TX City of 1 Renewal: 1 EA 1,033.09 1,033.09 Interface: Local Database Annual Maintenance Cycle Start: 09/01/2025, End: 08/3112026; Term: 12 months 2 Renewal: 1 EA 3,026.61 3,026.61 Interface: CMS - Journal Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 3 Renewal: 1 EA 0.00 0.00 Parking Enforcement:TASK: Scofflaw/Boot List Cycle Start: 09101/2025, End: 08/31/2026; Term: 12 months 4 Renewal: 2 EA 172.20 344.39 TASK: Language Translation Maintenance - Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 5 Renewal: 150 EA 216.94 32,540.79 REF License - PDA Maintenance Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 6 Renewal: 100 EA 245.98 24,598.46 Real Time Query- Message Switch Annual Maintenance Cycle Start: 09101/2025, End: 08/3112026; Term: 12 months 7 Renewal: 1 EA 10,088.84 10,088.84 Locally Installed (non -hosted) Brazos Application Server Cycle Start: 09101/2025, End: 08/31/2026; Term: 12 months 8 Renewal: 1 EA 0.00 0.00 Interface: Authentication Maintenance Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months Remittance THIS IS NOT AN INVOICE •• ••• •• tyle r Tyler Technologies, Inc. PROFORMA • • • (FEIN 75-2303920) • technologies g P.O. Box 203556 Dallas, TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® Questions 130 33234 07/09/2024 2 of 3 Tyler Technologies - COOP SW090320-TTI Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• ar(nitvlartarh rnm No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost 9 Renewal: 30 EA 216.94 6,508.16 Code Compliance: REF License -TABLET Maintenance Cycle Start: 09101/2025, End: 08/31/2026; Term: 12 months 10 Renewal: 1 EA 1,937.06 1,937.06 Code Compliance: TASK: Code Enforcement Cycle Start: 09/01/2025, End: 08/3112026; Term: 12 months 11 Renewal: 8 EA 216.94 1,735.51 Parking Enforcement: REF License - PDA Maintenance Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 12 Renewal: 1 EA 0.00 0.00 Parking Enforcement:TASK: eChalk (for Parking) Cycle Start: 09101/2025, End: 08/31/2026; Term: 12 months 13 Renewal: 1 EA 0.00 0.00 Parking Enforcement:TASK: eParking (Standard Parking) Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 14 Renewal: 1 EA 516.56 516.56 TASK: eParking Standard Maintenance Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 15 Renewal: 1 EA 413.85 413.85 eCitation - Brazos Rapid Extension Framework - PDA Maintenance Cycle Start: 09101/2025, End: 08/3112026; Term: 12 months 16 Renewal: 1 EA 137.96 137.96 Server Hosting Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 17 Renewal: 128 EA 137.68 17,623.05 REF License - MDC or TABLET Cycle Start: 09101/2025, End: 08/31/2026; Term: 12 months 18 Renewal: 700 EA 114.73 80,312.19 REF License - MDC or Tablet Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 19 Renewal: 1 EA 2,276.15 2,276.15 Device Level Interface: TriTech VisiCAD Mobile Cycle Start: 09101/2025, End: 08/3112026; Term: 12 months Remittance THIS IS NOT AN INVOICE •• ••• •• tyle r Tyler Technologies, Inc. PROFORMA • • • (FEIN 75-2303920) • technologies g P.O. Box 203556 Dallas, TX 75320-3556 Company Order No. Date Page Empowering people who serve the public® Questions 130 33234 07/09/2024 3 of 3 Tyler Technologies - COOP SW090320-TTI Phone: 1-800-772-2260 Press 2 Fax: 1-866-673-3274 Finail• ar(nitvlartarh rnm No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost 20 Renewal: 1 EA 126.25 126.25 Hosting Fee Cycle Start: 09/01/2025, End: 08/31/2026; Term: 12 months 21 Renewal: 1 EA 123.48 123.48 Hosting Fee Cycle Start: 09101/2025, End: 08/3112026; Term: 12 months 22 Renewal: 2 EA 185.22 370.44 REF License - PDA Cycle Start: 09101/2025, End: 08/31/2026; Term: 12 months Does not include any applicable taxes Order Total: 183,712.84 Comments: Upon acceptance please email vour purchase order to PMEDWlertech.com 1 M&C Review Page 1 of 3 ACITY COUNCIL AGEND Create New From This M&C DATE: 8/8/2023 REFERENCE **M&C 23- NO.: 0614 CODE: C TYPE: CONSENT Official site of the City of Fort Worth, Texas Fo H 04TYLER TECHNOLOGIES LOG NAME: ECITATION SOFTWARE AND HARDWARE PUBLIC NO HEARING: SUBJECT: (ALL) Authorize a Contract Amendment to City Secretary Contract No. 49492 with Tyler Technologies, Inc. in the Amount of $25,000.00 Using a Cooperative Agreement for a Total Annual Contract Amount of $2,084,716.00 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize a contract amendment to City Secretary Contract No. 49492 with Tyler Technologies, Inc. in the amount of $25,000.00 for additional hardware and software using cooperative agreement Sourcewell Contract No. 090320-TTI, for a total annual contract amount of $2,084,716.00 for the Information Technology Solutions Department. DISCUSSION: On August 1, 2017, City Council approved Mayor and Council Communication (M&C) P-12078 for an Electronic Citation Solution with Tyler Technologies, Inc. using a cooperative agreement for a total contract amount of $682,736.00 and approximately $70,000.00 for maintenance the second year. February 1, 2022, the City executed City Secretary Contract (CSC) No. 49492 Amendment No. 2 to add 128 eCitation software licenses in the amount of $99,328.00. On March 29, 2022, the City executed CSC 49492 Amendment No. 3 to add two eCitation printers at a one-time cost of $5,084.00. On June 9, 2022, the City executed CSC 49492 Amendment No. 4 to add two eCitation software licenses in the amount of $1,600.00 with a recurring cost of $448.00. After the fourth amendment, the total contract price was $789,196.00 City Council approved M&C 22-0469 on June 14, 2022, to purchase additional eCitation software licenses and associated hardware in the amount of $1,185,336.00, including $75,583.00 in recurring costs, and authorized four (4) one-year renewals in an amount up to $250,000.00 annually, for a new total contract authorization of $2,050,115.00. Thereafter, the City executed Amendment No. 5 on June 21, 2022. On August 9, 2022, the City executed CSC 49492 Amendment No. 6 to add printers and batteries at a cost of $2,595.00. The total amount of the contract following execution of Amendment No. 6 was $2,052,710.00. CSC 49492 Amendment No. 7 added Panasonic hardware and accessories for a one- time cost of $6,530.00 and a recurring cost of $476.00. The total amount of the contract is currently $2,059,716.00. This M&C is to request authorization to execute CSC 49492 Amendment No. 8 in the amount of $25,000.00 for additional eCitation hardware and software using cooperative agreement Sourcewell Contract No. 090320-TTI. This M&C will also clarify the total not -to -exceed amount of the contract, not stated in previous M&Cs. Upon City Council approval and execution of CSC 49492 Amendment No. 8 the total amount of the contract will be $2,084,716.00. Funding is budgeted in the Other Contractual Services account of the TPW Parking Meters Department within the Municipal Parking Fund. http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2023 8/7/2024 M&C Review Page 2 of 3 COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. Sourcewell contracts are competitively bid to increase and simplify the purchase power of government entities. SUCCESSOR CONTRACTS: In the event the Sourcewell contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid Sourcewell agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the Sourcewell contract to make purchases authorized by this M&C. Sourcewell Contract No. 090320-TTI is set to expire November 2, 2024. If Sourcewell Contract No. 090320-TTI is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If Sourcewell Contract No. 090320-TTI is not extended but Sourcewell executes a new cooperative contract with Tyler Technologies, Inc. and with substantially similar terms, this M&C authorizes the City to purchase the equipment and supplies under the new Sourcewell contract. If this occurs, in no event with the City continue to purchase goods and services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM: Upon City Council's approval, this agreement shall begin upon execution of the contract amendment and expire in accordance with the terms and conditions of the Sourcewell contract. RENEWAL TERMS: This Agreement may be renewed up to three (3) one-year renewal terms in accordance with the terms and conditions of the Sourcewell cooperative contract. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Municipal Parking Fund to support the approval of the above recommendation and execution of a contract amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID ID Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Program Activity Budget Reference # Year (Chartfield 2) Valerie Washington (6192) Kevin Gunn (2015) Mark DeBoer (8598) Amount http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2023 8/7/2024 M&C Review Page 3 of 3 ATTACHMENTS 04TYLER TECH ECITATION SOFTWARE AND HARDWARE.docx (CFW Internal) FID Table Tvler.XLSX (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31241&councildate=8/8/2O23 8/7/2024