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Home My WebLink AboutContract 56419-R3Docusign Envelope ID: BOBEA101-2OB9-48FC-941D-24FO4FA5EB2E CSC No. 56419-R3 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 5, 2024 Assima, Inc. Attn: Legal Dept 3348 Peachtree Rd. NE Ste 778 Atlanta, GA 30326 Re: Contract Renewal Notice Contract No. CSC No. 56419 (the "Contract") Renewal Term No. 3 of unlimited, October 4, 2024 to October 3, 2025 The above referenced Contract with the City of Fort Worth expires on October 3, 2024. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at httDs://www.fortworthtexas.2ov/departments/finance/Durchasin2. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 200 Texas Street Fort Worth, TX, 76102 zz IT Finance Contracts(&,,fortworthtexas.2ov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 Docusign Envelope ID: BOBEA101-2OB9-48FC-941D-24FO4FA5EB2E [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: By. `J `'(� `la✓ Name: Mark McDaniel Title: Deputy City Manager Date: Aug 13, 2024 Assima, Inc. Docu Signed by: By: AOB7491915C14CF... Name: Brendan scullion Title: ChlQf F=xpcii+i.4e officer Date: 07-Aug-2024 1 9:12 AM BST CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: Kevin Gunn Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality By: Taylor Paris Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C: 21-0659 Approval Date: 09/14/2021 Form 1295: 2021-781634 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: David Zellmer Name: David Zellmer Title: Sr. IT Solutions Manager City Secretary: By: Jannette Goodall Name: Jannette Goodall Title: City Secretary q4 �4ba Font na aa F,....... *9 O 01 _ dVS °Sd Qaanaq�z45da OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 Docusign Envelope ID: BOBEA101-2OB9-48FC-941D-24FO4FA5EB2E assima Assima USA LLC 871 Marlborough Ave, Suite 100 Riverside, CA 92507 US Sold INFORMATION TECHNOLOGY SOLUTIONS To: IT Solutions - ERP 275 W. 13th Street Fort Worth TX 76102 United States Invoice Number: IN20240177 Page: 1 Date: 07/19/2024 Ship INFORMATION TECHNOLOGY SOLUTIONS To: IT Solutions - Zipper Building 275 W. 13th St. (2nd Floor) Fort Worth TX 76102 United States Purchase Order No.: Payment Terms: Net 30 Days Quantitv Description/Comments 01.00 Subscription Assima Train (1 Application; 4 Authors) Period: November 15, 2024 to November 14, 2025 Reference: Master Software and Services Agreement dated October 04, 2021 Please state the invoice number IN20240177 when making the payment to Assima USA LLC. Remit To: Assima USA LLC 871 Marlborough Ave, Suite 100 Riverside, CA 92507, US Payment Wires: Terms ABA/Routing #: 071025661 Account #: 4835145631 Swift Code: HATRUS44 Bank: Bank of Montreal Customer No.: INFTS01 Unit Price Amount 70,000.00 $ 70,000.00 Subtotal $ 70,000.00 Sales Tax $ 0.00 Total Amount Due $ 70,000.00 9/16/2021 M&C Review CITY COUNCIL AGENDA Official site of the City of Fort Worth, Texas Fr; H DATE: 9/14/2021 REFERENCE **M&C 21- LOG 13P RFP 21-0108 FY 20 ERP UPK NO.: 0659 NAME: TRAINING REPLACEMENT ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Agreement for the Purchase of a Training Content Development System with Assima, Inc. for a First Year Cost of $105,000.00 and Authorize Unlimited One -Year Renewals for the Life of the Software in an Annual Amount of $70,000.00 for the Information Technology Solutions (ITS) Department RECOMMENDATION: It is recommended that the City Council authorize an agreement for the purchase of a Training Content Development System with Assima, Inc. for a first year cost of $105,000.00 and authorize unlimited one-year renewals for the Life of the Software in an annual amount of $70,000.00 for the Information Technology Solutions (ITS) Department DISCUSSION: The Information Technology Department (ITS) approached the Purchasing Division with the intent to establish an agreement to replace our current training content system. Currently, the City uses Oracle User Productivity Kit (UPK) as the training content system to provide training to employees. This system is now at the end of its life and becoming obsolete, therefore, the system needs replacement. Request for Proposal (RFP) 21-0108 was issued on April 14, 2021, and was advertised in the Fort Worth Star -Telegram for four (4) consecutive Wednesdays beginning on April 14, 2021, through May 5, 2021. Eight (8) vendors were solicited with seven (7) responses. All bids were evaluated based on who would be the best value to the City by a seven (7) person team consisting of representatives from the ITS and Human Resources (HR) Departments. Each bid was evaluated on the product description and its features, the implementation process and updates, and the training and support that will be provided. Once the initial evaluations had been completed, the three highest -scoring bidders were asked to demonstrate their products. After the demonstrations, those three were scored again, with Assima, Inc. being the highest -scoring bidder. Therefore, purchasing staff recommends awarding an agreement to Assima, Inc. The product, service, and price are determined to be fair and reasonable. The first year of the contract includes all costs associated with acquiring and implenting the software. The subsequent renewals include costs for the maintenance and support offered by the vendor for the life of the software. OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for M/WBE subcontracting requirements is approved by the OBD, in accordance with the BDE Ordinance, because the applications of the purchase of goods or services is from sources where sub -contracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for an unlimited amount of renewals for the life of the software. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. apps.cfwnet.org/council_packet/mc_review.asp? I D=29207&cou ncildate=9/14/2021 1 /2 9/16/2021 M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the UPK Training Replacement project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget I Reference # Amount ID ID Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Valerie Washington (6192) Originating Department Head: Additional Information Contact: ATTACHMENTS Signature: a�e Email: David.Zellmer@fortworthtexas.gov Signature: ��- Email: taylor.paris@fortworthtexas.gov Reginald Zeno (8517) Kevin Gunn (2015) Cynthia Garcia (8525) Ashley Kadva (2047) Signature: �"z- Email: Kevin.Gunn@fortworthtexas.gov Signature: �A� '� Email: jannette.goodall@fortworthtexas.gov apps.cfwnet.org/council_packet/mc_review.asp?ID=29207&councildate=9/14/2021 2/2