HomeMy WebLinkAboutContract 57596-R2CSC No. 57596-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 2, 2024
Leonard's Farm & Ranch Store, Inc.
Attn: James Vaughn
7321 Camp Bowie W Blvd
Fort Worth, TX 76116
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 57596 ("Contract")
Second Renewal Term (May 23, 2024 — May 22, 2025)
The current term of the above -referenced Contract with the City of Fort Worth expires on
May 22, 2024 (the "Expiration Date"). The underlying Contract provided for up to four (4) one-
year renewal terms after the expiration of the Initial Term. This letter will memorialize the
collective desire of the parties to renew the Contract for the Second Renewal Term, which will
begin immediately after the Expiration Date of the current term and continue for one year
thereafter. All other terms and conditions of the Contract remain unchanged. Please return this
signed acknowledgement letter to the address set forth below acknowledging receipt of the
Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Matthew Quinn, Management Analyst II
817-392-5758
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 57596 Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Second Renewal in
multiples.
City:
By: cv�v
Name: Jesica McEachern
Title: Assistant City Manager
Date: Aug 812024
Vendor:
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By:
J a mesVaughn (Aug 3,2O`-)8:19CDT)
Name: James Vaughn
Title: President
Email: jvaughn@leonardsfarmstore.com
Date: Aug 3, 2024
FOR THE CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: 169q
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
Approved as to Form and Legality:
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By: Trey Quails (Aug 2, 202414:14 CDT)
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0058
Form 1295: 2021-835088
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Matthew Quinn
Title: Management Analyst II
Park & Recreation Department
City Secretary:
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By..
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Renewal of CSC No. 57596 Page 2 of 2
M&C Review
Page 1 of 2
A
CITY COUNCIL AGEND
Create New From This M&C
DATE: 1/25/2022 REFERENCE **M&C 22- LOG NAME:
NO.: 0058
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRT WORTH
13P 21-0136 GROUNDS
MAINTENANCE MINOR
EQUIPMENT JC
NO
SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Leonard's Farm & Ranch
Store, Inc. and Lawn & Garden Warehouse for Grounds Maintenance Equipment and
Supplies in a Combined Annual Amount Up to $650,000.00 for City Departments and
Authorize Four One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of non-exclusive agreements with
Leonard's Farm & Ranch Store, Inc. and Lawn & Garden Warehouse for grounds maintenance
equipment and supplies in a combined annual amount up to $650,000.00 for City Departments and
authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Park & Recreation, Public Events, Water, Transportation & Public Works, and Fire
Department approached the Purchasing Division for assistance with securing an agreement
for commercial grade minor equipment and related maintenance items for grounds maintenance
throughout the City on an "as -needed" basis. Purchasing staff issued an Invitation to Bid (ITB) No. 21-
0136 on August 31, 2021 with submissions due by September 16, 2021.
The ITB was advertised in the Fort Worth Star -Telegram on September 1, 2021, September 8, 2021
and September 15, 2021. The City received three bids: A&B Lawn & Garden was deemed non-
responsive due to not receiving 50\% or more of the evaluation points. Staff recommends awarding to
the other two vendors under a multiple award because their bids provide the best value and will meet
the City's needs to obtain the equipment necessary to perform grounds maintenance by City staff.
AGREEMENT TERMS - Upon City Council's approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional one-year renewal periods.
This action does not require specific City Council approval provide that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY:A waiver of the goal for M/WBE subcontracting requirements is approved by the
Diversity and Inclusion Department, in accordance with Ordinance No. 225165-10-2021 (the Business
Equity Ordinance), because the application of the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the City Department's Operating Funds to support the approval of the above
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29610&councildate=1/25/2022 8/2/2024
M&C Review
Page 2 of 2
recommendation and execution of the agreement. Prior to any expenditure being incurred, the City
Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID Year (Chartfield 2)
Fund Department Account I Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Valerie Washington (6192)
Tony Rousseau (8338)
William Johnson (7801)
Cynthia Garcia (8525)
Jeff Cope (8313)
ATTACHMENTS
Approved Waiver 21-0127 Ground Maintenance Minor EauiDment.Ddf (CFW Internal)
Form 1295 - Lawn and Garden Warehouse.0df (CFW Internal)
Form 1295 - Leonards Farm & Ranch Store.Ddf (CFW Internal)
SAMs Lawn & Garden Warehouse.Ddf (CFW Internal)
SAMs Leonards Farm & Ranch Store, Inc.Odf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=29610&councildate=1/25/2022 8/2/2024