HomeMy WebLinkAboutIR 7350 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7350
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10 Of To the Mayor and Members of the City Council 2-7-89
Subject: RENEWAL OF FIRE PROTECTION CONTRACT WITH WESTOVER HILLS
BACKGROUND
On June 2. 1987 (MSG C-10326). the City Council authorized the City Manager
to enter into a contract with the City of Westover Hills to provide full
fire protection service. The initial term of the contract was for a period
of 21 months, beginning January 1, 1987 and ending September 30, 1988. The
contract also provided for annual renewal options, beginning October 1,
1988, upon mutual consent of each party. The services rendered by the City
include:
1. Fire suppression response;
2. First responder emergency medical services;
3. Inspection of all businesses, schools and churches; and,
4. Fire hydrant inspection, grease and calculate flow annually.
In recommending a methodology for determining the fee for service, the Fire
Department surveyed the properties in Westover Hills, categorized them by
classes and rated them based on their hazard potential. The per capita cost
of provision of fire protection in Fort Worth was then calculated and
applied to the population base of Westover Bills, using the hazard factor as
an additional multiplier. In addition to these costs, Westover Hills pays
an annual fee of 51200 for the maintenance of the street file that is used
for dispatch purposes.
The City Council approved a fee of $8,001.16 per month, or $96,014 per year.
Although the fee was derived from the formula developed by the Fire
Department, the City Council voted not to include the formula in the
contract as the basis for determining the fee during the renewal options.
The City Attorney was instructed to include the following clause in the
contract:
"Prior to renewal of this contract, the City of Fort Worth may modify the
formula used to arrive at annual charges in order to adjust for changes in
the per capita cost of Fort Worth fire protection or to adjust the
Hazard/Potential Rating applied to Westover Hills. Under no Circumstances,
however, will the annual charges be less than the base contract amount of
$96,014..."
SERVICE DEMAND
During the initial 21 months of the contract, the Fire Department answered
23 calls in Westover Hills. Fifteen (15) were emergency medical services
first responder calls, three (3) were reports of fire in a structure, two
(2) were vehicle fires, two (2) were unknown at the time of dispatch, and
one (1) was special duty. None of the calls required additional resources
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS NO. 7350
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�o`�foRp To the Mater and Members of the City Council 2-7-89
x . Subject: RENEWAL OF FIRE PROTECTION CONTRACT WITH WESTOVER HILLS
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beyond those companies initially dispatched.
SUMMARY
There has been no change in Westover Hills' hazard factors and population
during the term of the base contract. The per capita cost during the
initial period was $89.47. As Attachment I shows, the new per capita cost
of Fort Worth fire protection for the period beginning October 1, 1988 is
387.64. If the new per capita cost figure is factored into the formula, the
annual cost to Westover Hills would be $94,072. However, the contract has a
clause that stipulates that the fee will not be less than $96,014.
Therefore, staff recommends that a new contract be executed with Westover
Hills for the period beginning October 1, 1988 and ending September 30, 1989
in the amount of $96,014 annually. Westover Hills has been paying regular
monthly payments based on the terms of the original contract since October
1, 1988.
Unless otherwise directed by the City Council, a Mayor and Council
Communication will be prepared for consideration during the meeting on
February 14, 1989.
Douglas Harman
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS --
ATTACHMENT 1
HAZARD/POTENTIAL RATING SYSTEM
WESTOVER
HILLS
CLASS I. Small Homes, Offices , Shops
(Potential for escalation to greater
than a one-alarm assignment is minimal. )
(a) Shingle Roofs .5
(b) Masonry-Frame .5
(c) Spacing .5
(d) Avenue of Spread 1.0
(e) Fuel and Power 1.0
RATING .7
CLASS II: Large Homes, Small Businesses, Light
Industrial Area, Institutional, Small
Public Assemblies
(Potential for escalation to greater
alarm is present . )
00,11 (a) Shingle Roofs ---
(b) Construction 1.0
(c) Spacing .5
(d) Avenues of Spread 1.0
(e) Fuel and Power 1.0
RATING .875
CLASS III: Industrial Area, Hazardous Materials,
Hazardous Operations, High-Rise Build
ings, Large Public Assemblies, Insti-
tutional)
(Life hazard is above average. )
(a) Hazardous Material Operations ---
(b) High Rise ---
(c) Life Hazard
op*^ (d) Special Problems
---
RAT T*
WESTOVER
HILLS
TRANSPORTATION:
(a) Railroads ---
(b) Major Roads .4
(c) Highways ---
(d) Airports ---
RATING .4
OPEN/UNDEVELOPED LAND-
(a) Area .2
(b) Accessibility 1.4
(c) Ground Cover 1.0
(d) Park .6
(e) Undeveloped/Unkept 1.0
RATING .8
00"k
FIRE PROTECTION SYSTEMS:
(Where needed)
(a) Sprinklers/Standpipes 1
(b) Smoke/Heat Detectors 1
(c) Full Protective System 1
(d) Water Supply 1
(e) Code 1
(f) Enforcement 1
RATING 1
SPECIAL FACTORS:
(Things that would be out of line
with Fort Worth Fire Department
procedures or experience )
(a) Protection System Malfunctions 1
F
• WESTOVER HILLS
NO. OF HAZ. IN
ASSETS POTEN. CLASS
CLASS 1 .20 x .7 x . 10 .014
CLASS II .45 x .875 x .90 .354
CLASS 111 .85 x --- x ---
TRANSPORTATION .05 x .4 .02
OPEN LAND .05 x .8 .04
SYS. /CODE .05 x 1. .05
SPECIAL FACTORS 1. x 1. 1.00
TOTAL HAZARD/POTENTIAL PERCENTAGE FACTOR = 1.478
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Ago,,
1988-89 Fort Worth Fire Department Budget $32 , 578,842
Indirect Costs to Other City Departments 5,538,403
( 17% of Annual Budget )
Depreciation 995, 562
Total $39 , 112 , 807
City of Fort Worth Population: 446, 300
Per Capita Fort Worth Cost for Fire Protection: $87.64
Westover Hills
$87. 64 X 717 population X 1.478 hazard rating $ 92 ,872
Annual Street File Maintenance 1,200
Base Contract Cost or $ 94 ,072
$96,014 whichever is greater for FY 88-89 $ 96,014
00,11
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