HomeMy WebLinkAboutContract 59617-R1CITY SECRETARY CONTRACT NO. 59617-Rl
RENEWAL TO CITY SECRETARY CONTRACT NO. 59617
This Renewal is executed by and between the City of Fort Worth (hereafter "City"), a
home rule municipal corporation, and Iteris, Inc. (hereafter "Vendor"). City and Vendor are each
individually referred to herein as a "Party" and collectively as the "Parties."
WHEREAS, the Parties previously entered into City of Fort Worth City Secretary Contract
No. 59617 (the "Contract"); and
WHEREAS, the Contract was executed for Vendor to provide the City with traffic systems
and safety barrier products; and
WHEREAS, the original term of the Contract expired on March 31, 2024; and
WHEREAS, the Parties continued operating under the same terms and conditions and
intended to renew the Contract; and
WHEREAS, the Contract allows for renewals so long as the Parties agree and renewals
align with the underlying cooperative agreement; and
WHEREAS, the City and Vendor now wish to memorialize their agreement to renew the
term of the Contract for continued services pursuant to the original Contract for an additional term,
specifically from April 1, 2024, to March 31, 2025.
NOW, THEREFORE, City and Vendor acting herein by and through their duly
authorized representatives, enter into the following agreement to renew the contract:
1.
The term of the Contract is hereby renewed for an additional term beginning April 1, 2024
and expiring March 31, 2025, unless terminated earlier in accordance with the Contract. All
payment shall be made in accordance with the terms of the Contract.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: --1
Name: Jesica McEachern
Title: Assistant City Manager
Date: Aug 16, 2024
APPROVAL RECOMMENDED:
By: Lauren Prt (Aug 12, 2024 08:19 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Aziz Rahman
Title: Engineering Manager
APPROVED AS TO FORM AND
LEGALITY:
ATTEST:
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By:
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Name: Jessika J. Williams
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Title: Assistant City Attorney
By:
Name: Jannette S. Goodall
CONTRACT AUTHORIZATION:
Title: City Secretary
M&C: 23-0373 (5/9/2023)
Form 1295:
VENDOR:
Iteris, Inc.
By: IFUII� 10—
Name: Brian Girardot
Title: Vice President
Page 2 of 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/09/23 M&C FILE NUMBER: M&C 23-0373
LOG NAME: 13PCOOP BB695-23 TRAFFIC SIGNAL SYSTEMS & SAFETY BARRIER TPW CB
SUBJECT
(ALL) Authorize Execution of an Agreement with Iteris, Inc., Using BuyBoard Cooperative Contract No. 695-23 for Traffic Signal Systems and
Safety Barrier Products for an Annual Amount Up to $1,500,000.00 and Authorize Two, One -Year Renewal Options for the Same Annual Amount
for the Transportation and Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Iteris, Inc., using BuyBoard Cooperative Contract No. 695-23 for
Traffic Signal Systems and Safety Barrier Products for an annual amount up to $1,500,000.00 and authorize two, one-year renewal options for the
same annual amount for the Transportation and Public Works Department
DISCUSSION:
The Transportation and Public Works Department (TPW) approached the Purchasing Division to finalize an annual agreement with Iteris, Inc.
under BuyBoard 695-23 Traffic Signal Systems and Safety Barrier Products on an as -needed basis. This cooperative agreement has a term
through March 31, 2024 . City of Fort Worth departments will use the agreement with Iteris, Inc. for the purchase of traffic signal systems and safety
barrier products and other similar equipment for City projects.
The annual amount allowed under this agreement will be up to $1,500,000.00, however the actual amount used will be based on the need of the
department and the available budget. Funding is budgeted in the TPW Dept Highway & Streets Department's 2022 Bond Program Fund for the
purpose of funding the TPW 2022 bond Traffic Signal project, as appropriated.
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the
local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the
purchasing power of government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
RENEWAL OPTIONS — The Agreement may be renewed in accordance with the terms and conditions of BuyBoard Contract No. 695-23, which
has an initial term through March 31, 2024, with the option to renew for two additional one-year periods through March 31, 2026.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund
for the TPW 2022 Bond Traffic Signal project to support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
William Johnson 5806
Oriainatina Business Unit Head: Reginald Zeno 8517
Lauren Prieur 6035
Additional Information Contact: Jo Ann Gunn 8525
Charles Benson 8063
FORT WORTH.
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Iteris, Inc.
For: I st Renewal
M&C: 23-0373 CPN:
CSO: 59617
DOC#:
Date:
To:
Name
Department
Initials Date Out
1.
Aziz Rahman
HR- Signature
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2.
Anna Benavides
TPW — Initials
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AB
3.
Martin Phillips
TPW- Initials
MAP
4.
Lauren Prieur
TPW- Signature
?er-
5.
Jessika Williams
Legal- Signature
,IW
6.
Jesica McEachern
ACM- Signature
CIO`
7.
Ronald Gonzales
CSO — Initial
R 74y-
8.
Jannette Goodall
CSO-Signature
JG Ja
9.
Allison Tidwell
CSO-Assign CSC
-
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES ❑No
RUSH: ❑YES ❑No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No
ROUTING TO CSO: ❑YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
❑ Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs