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HomeMy WebLinkAboutContract 59617-R1CITY SECRETARY CONTRACT NO. 59617-Rl RENEWAL TO CITY SECRETARY CONTRACT NO. 59617 This Renewal is executed by and between the City of Fort Worth (hereafter "City"), a home rule municipal corporation, and Iteris, Inc. (hereafter "Vendor"). City and Vendor are each individually referred to herein as a "Party" and collectively as the "Parties." WHEREAS, the Parties previously entered into City of Fort Worth City Secretary Contract No. 59617 (the "Contract"); and WHEREAS, the Contract was executed for Vendor to provide the City with traffic systems and safety barrier products; and WHEREAS, the original term of the Contract expired on March 31, 2024; and WHEREAS, the Parties continued operating under the same terms and conditions and intended to renew the Contract; and WHEREAS, the Contract allows for renewals so long as the Parties agree and renewals align with the underlying cooperative agreement; and WHEREAS, the City and Vendor now wish to memorialize their agreement to renew the term of the Contract for continued services pursuant to the original Contract for an additional term, specifically from April 1, 2024, to March 31, 2025. NOW, THEREFORE, City and Vendor acting herein by and through their duly authorized representatives, enter into the following agreement to renew the contract: 1. The term of the Contract is hereby renewed for an additional term beginning April 1, 2024 and expiring March 31, 2025, unless terminated earlier in accordance with the Contract. All payment shall be made in accordance with the terms of the Contract. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ACCEPTED AND AGREED: CITY OF FORT WORTH: By: --1 Name: Jesica McEachern Title: Assistant City Manager Date: Aug 16, 2024 APPROVAL RECOMMENDED: By: Lauren Prt (Aug 12, 2024 08:19 CDT) Name: Lauren Prieur Title: Director, Transportation & Public Works Department CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Aziz Rahman Title: Engineering Manager APPROVED AS TO FORM AND LEGALITY: ATTEST: - 4t- 4 n� �pOF FART %o °o9,,o G�� (�i�ifJlat2 ~o °o By: °=d Name: Jessika J. Williams 01000-5oo4 ada �bunabao Title: Assistant City Attorney By: Name: Jannette S. Goodall CONTRACT AUTHORIZATION: Title: City Secretary M&C: 23-0373 (5/9/2023) Form 1295: VENDOR: Iteris, Inc. By: IFUII� 10— Name: Brian Girardot Title: Vice President Page 2 of 2 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication DATE: 05/09/23 M&C FILE NUMBER: M&C 23-0373 LOG NAME: 13PCOOP BB695-23 TRAFFIC SIGNAL SYSTEMS & SAFETY BARRIER TPW CB SUBJECT (ALL) Authorize Execution of an Agreement with Iteris, Inc., Using BuyBoard Cooperative Contract No. 695-23 for Traffic Signal Systems and Safety Barrier Products for an Annual Amount Up to $1,500,000.00 and Authorize Two, One -Year Renewal Options for the Same Annual Amount for the Transportation and Public Works Department RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with Iteris, Inc., using BuyBoard Cooperative Contract No. 695-23 for Traffic Signal Systems and Safety Barrier Products for an annual amount up to $1,500,000.00 and authorize two, one-year renewal options for the same annual amount for the Transportation and Public Works Department DISCUSSION: The Transportation and Public Works Department (TPW) approached the Purchasing Division to finalize an annual agreement with Iteris, Inc. under BuyBoard 695-23 Traffic Signal Systems and Safety Barrier Products on an as -needed basis. This cooperative agreement has a term through March 31, 2024 . City of Fort Worth departments will use the agreement with Iteris, Inc. for the purchase of traffic signal systems and safety barrier products and other similar equipment for City projects. The annual amount allowed under this agreement will be up to $1,500,000.00, however the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the TPW Dept Highway & Streets Department's 2022 Bond Program Fund for the purpose of funding the TPW 2022 bond Traffic Signal project, as appropriated. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The Agreement may be renewed in accordance with the terms and conditions of BuyBoard Contract No. 695-23, which has an initial term through March 31, 2024, with the option to renew for two additional one-year periods through March 31, 2026. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the TPW 2022 Bond Traffic Signal project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517 William Johnson 5806 Oriainatina Business Unit Head: Reginald Zeno 8517 Lauren Prieur 6035 Additional Information Contact: Jo Ann Gunn 8525 Charles Benson 8063 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Iteris, Inc. For: I st Renewal M&C: 23-0373 CPN: CSO: 59617 DOC#: Date: To: Name Department Initials Date Out 1. Aziz Rahman HR- Signature %qxj 2. Anna Benavides TPW — Initials f AB 3. Martin Phillips TPW- Initials MAP 4. Lauren Prieur TPW- Signature ?er- 5. Jessika Williams Legal- Signature ,IW 6. Jesica McEachern ACM- Signature CIO` 7. Ronald Gonzales CSO — Initial R 74y- 8. Jannette Goodall CSO-Signature JG Ja 9. Allison Tidwell CSO-Assign CSC - 10. Tabitha Giddings TPW-Admin 11. 10. DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ❑No RUSH: ❑YES ❑No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: ❑YES ❑No Action Required: ❑ As Requested ❑ For Your Information ❑ Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs