HomeMy WebLinkAboutContract 59654-A1R1CSC No. 59654-AlR1
FORT WORTH:
4*
AMENDMENT 1 AND RENEWAL I TO
CITY SECRETARY CONTRACT NO. 59654
This Amendment and Renewal is executed by and between the CITY OF FORT WORTH
("City"), a Texas home -rule municipality, and ARMSTRONG ARCHIVES, LLC ("Vendor"), a limited
liability company authorized to do business in the State of Texas, each individually referred to herein as a
"Party" and collectively as the "Parties."
WHEREAS, Parties have previously entered into City of Fort Worth City Secretary Contract No.
59654 ("Agreement") on June 23, 2023;
WHEREAS, Agreement was executed for Vendor to provide City with archival storage and
delivery services for the Fort Worth Public Library;
WHEREAS, the original term of the Agreement was for one year with the option of up to four (4)
annual renewals;
WHEREAS, Agreement expired on June 22, 2024 ("Expiration Date");
WHEREAS, since the Expiration Date, the Parties have continued to operate as if the Agreement
were in full force and effect;
WHEREAS, Parties wish to renew the term of the Agreement retroactively for continued services
for an additional year, specifically from June 23, 2024 to June 22, 2025;
WHEREAS, Parties also wish to amend the Agreement to replace Exhibit B due to updated
pricing; and
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC 59654-A1-R1 Armstrong Archives, LLC.
WHEREAS, Parties also wish to amend the Agreement to increase the annual spend amount by
$38,551.00 for a new annual spend amount up to $192,756.00.
NOW, THEREFORE, Parties, acting herein by the through their duly authorized representatives,
enter into the following agreement to amend and renew the Agreement:
1.
RENEWAL OF AGREEMENT
The term of Agreement is hereby renewed for an additional year, specifically from June 23, 2024
to June 22 2025, unless terminated earlier in accordance with the Agreement.
2.
AMENDMENTS
The following terms hereby amend the Agreement to either replace any conflicting term in
the Agreement or shall be added to the terms and shall be binding and enforceable as if it were
originally included therein:
The previous Exhibit B is hereby replaced with the attached Exhibit B.
Section 3.1 of the Agreement is hereby replaced with the following language:
Total compensation under this Agreement will not exceed one
hundred ninety-two thousand seven hundred and fifty-six dollars
($192,756.00) annually. Pricing schedule, set forth in more detail in
Exhibit `B," is attached hereto and incorporated herein for all purposes.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain in full
force and effect.
CSC 59654-Al-Rl Armstrong Archives, LLC.
4.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy or computer
image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an
original.
(Signature Page Follows)
(Remainder of This Page Intentionally Left Blank)
CSC 59654-A1-R1 Armstrong Archives, LLC.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: �
Jesica McEachern
Assistant City Manager
Date: Aug 16, 2024
APPROVAL RECOMMENDED:
By: 4, 2024 09:04 CDT)
Midori Clark
Library Director
ATTEST:
By:
Jannette Goodall
City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: 9". z-".
Jessica Dean
Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
Y
4o44Unn
FARTk o
°° od
Andrea Phillips
p�>
a=o �=9
Pvo g=4
Assistant City Attorney
aa�4 pEXo?o4'�
CONTRACT AUTHORIZATION:
M&C: 23-0457
Date: June 13, 2023
1295: 2023-1018393
VENDOR:
ARMSTRONG ARCHIVES, LLC
Y Oo
Name: Sherri Taylor
Title: President
Date: Aug 12, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC 59654-A1-R1 Armstrong Archives, LLC.
EXHIBIT B
ArmstrongArchives, LL
� n:
Simplifying S!�ry --
PRIC'1NG F,ffectivc 71112024
r r�
Vendor Name: ArmsbongA cbuets LLL-
Address. 1515 CrpSCgnj Drive ,dav C Pi ]nclx use
Off Site Archival Stmge
C4. State Zip Code', Chrrolbrr, TIC 75006
Phone Humber; 972-242.7174
li m Clasealmm: SOMIM UMnit
f Clirna[e Contro]]exi S[ura� { Rate per Month, par: uk�ie 18,{i00 Cal Ft
Foot)
"lar Retncval of Boxes Frvm StMr e
3 RuRu.lar Retum of boxs5 Iq S1oTaw
441 Regular Pick -Up and/or Delivery Ni�w or Rdum Fills and
Boxes
Transportation Fcc Included (WV thin 48 Hass of
Requett)TulFrom Fl IC a[ 5U1 Holt Street, Fort Worth,
TX 76110 - Round Trip Fee
44 4ox Handling Vee- All Delivrrie-r
5 Retrieval and Transfer of FileslBoxesl!Map
CasndArchitcctural Models From Current Swrage
Location (Fort Wroth Central
Library, 500 W 3Td St, Port Worth, TX 761W)
6
urarrice Total Annual
Total
S 0.73 S 13,140.00 S 157,690
55D
BX
fi
L.5
$ 853.63
550
BX
5
155
S 853.05
1
Exh
5
'-�.85
S 25,8.5
300
Cu F[
15
078
$ 232.65
17,865
'Cu Fl
S0160
Me
Add Ncw Boxes to Storage for an Existing Account w 330
Cu Ft
$ 1.55 S 512.82
7 Rush Retrieval - StoW Box After
Hour�iLVeekenda+H4lid$ys
Per Pickup
Vtmdtrr Delivery - within 3 hours of request + Hand ling ]
or
$ 31030 310.20
Fee
Delivery
R Rush Retrieval • Storage Box After
I Rcr pickup
HQuF5JWcckendzj'-lGl id$ys
or
CustonkerPick-Up -within 3 hours of request +Hltodling 1
Delivery
5155.IU 155,io
Fee
9 Halt -Day Flick -Up and+or UdWvy
per
New or Retumcd Files Lid [loxes Transportation Fee + l
Pickup or
S 41.36 $ 41.36
Handling Fet
lklivcry
'
CSC 59654-A1-R1 Armstrong Archives, LLC.
l0 Permart"I Withdrawal of Records Vendor Delivery +
Retrieval Fee + lklivery dl Handlin Fee i0
Permanent W ithdrawal of Records Customer Pick -Up + 510
Retrieval Fee
Additional Charges (If Applicable)
12 -
Furl Suruhargcs
134 Labor - ('�asuffl Labor
13b Skill&i'Clerical LxJw
1Jc Manager!Supervisor Labor
L4
Data processing - Up ro 3 fields per record
L5
Recurring operation charges (must be defined clearly)
16
Ali -inclusive costs for access to Vendor's website (if any)
17 Rxpott Chww. spacial sorting cases
li Report Charge- Special fife fisft cogs
14 ltepmt Charge; Copan liAng charges
20 Roppri Chwo; Initial sOPP
21 Report Chmg= Download fees
22 _ Supply Cast; Vendor's bar cads -
23 Supply Cost; Tmwrniltal sheets
24 Supply Cost_ File Iab6s
25 Supply Cov: 13nxes - SlandwJ Itranwd CwUnS -
Headk of 25
26 Supply Cost, Any outer appiicable supplies not listed
27 All other management fees not eniinnrassed in the above
Cubic Foot
S
1.24
$
62.00
Cubic Fou[
S
l 24
62.00
$0.00
NIA yf1_00 b0.00
I _ Ho,u S 36_ l9 $ 36.19
t Hour $ 43.29 $ 43.28
1. - Horn r-$56-87 S 56.87
Each IS 0.31 $ 0.31
S0,00 54.00
S0.001
$0.00
$()MI
--
S0A0
-- - MI
$0.00
S0,00I
S0.00
-- _ $0.00
S0.00
- S0.00
MOO
$0-00
$11.00
SU-00
$0-00
8r7dle S $2.72 SV-72
- NIA _ _ S0.00
i
S0.413 $il.0l!
TOTAL ANNUAL COST S 164,768
8.0 AWARD OF CONTRACT
8.2 Annual Renewals to include CPI increase based upon rate as of April 30th of the current
year.
2.0 PICK UP and DELIVERY
2.4 Armstrong Archives is closed on Saturdays, so any deliveries or requests for
Saturday service will fall under Item #7 on the Pricing sheet "Rush Retrieval —
Storage Box After Hours/Weekends/Holidays — Vendor Delivery"
CSC 59654-A1-R1 Armstrong Archives, LLC.