HomeMy WebLinkAboutContract 60181-R1CSC No. 60181-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 30, 2024
Odessa Pumps and Equipment, Inc
Attn: Carlos Davalillo
2321 E Pioneer Dr
Irving, TX 75061
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 60181 ("Contract")
First Renewal Term (September 27, 2024 — September 26, 2025)
The current term of the above -referenced Contract with the City of Fort Worth expires on
September 26, 2024 (the "Expiration Date"). Pursuant to the underlying Vendor Services
Agreement, the original Contract provided for up to four (4) one-year renewal terms after the
expiration of the Initial Term. This letter will memorialize the collective desire of the parties to
renew the Contract for the First Renewal Term, which will begin immediately after the Expiration
Date of the current term and continue for one year thereafter. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter to the address
set forth below acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Matthew Quinn, Management Analyst II
817-392-5758
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Renewal of CSC No. 60181 Page 1 of 2
IN WITNESS WH REOF, the parties hereto have executed this First Renewal in
multiples.
City:
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By.
Name: Jesica McEachern
Title: Assistant City Manager
Date: Aug 8, 2024
Vendor:
By: CARLILLO(Aug 6,202407:54CDT)
Name: Carlos Davalillo
Title: Vice President, Operations
Email: carlos.davalillo@dnow.com
Date: Aug 6, 2024
FOR THE CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
BY: )0 _
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Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
Approved as to Form and Legality:
By:
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0447
Form 1295: 2023-1016498
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Matthew Quinn
Title: Management Analyst II
Park & Recreation Department
City Secretary:
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By:
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Renewal of CSC No. 60181 Page 2 of 2
7/25/24, 9:52 AM M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 6/13/2023 REFERENCE NO.: **M&C 23-0447 LOG NAME:
Official site of the City of Fort Worth, Texas
F� 'W
13P ITB 23-0050
PUMP REPAIRS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Odessa Pumps and Equipment,
Inc. for Pumps, Pump Motors, and Pump Control Panel Repairs and/or Replacement for
Multiple City Departments in an Annual Amount Up to $423,800.00 and Authorize
Four One -Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that City Council authorize execution of a purchase agreement with Odessa Pumps
and Equipment, Inc. for pumps, pump motors, and pump control panel repairs and/or replacement for
multiple City departments in an annual amount up to $423,800.00 and authorize four, one-year
renewals for the same annual amount.
DISCUSSION:
The Property Management, Park and Recreation, and Public Events Departments approached the
Purchasing Division for assistance with securing an agreement for pump repairs on an as -needed
basis. The proposed agreement is both for the repair and/or replacement of pumps, pump motors, and
pump control panels. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed
specifications regarding the list of pumps, including pump size, that may need repair and/or
replacement.
The ITB was advertised in the Fort Worth Star -Telegram on March 29, 2023 and April 5, 2023. The
City received four responses.
An evaluation panel consisting of representatives from the Property Management, Park and
Recreation, and Public Events Departments reviewed and scored the submittal using Best Value
criteria. The individual scores were averaged for each of the criteria and the final scores are listed in
the table below
Bidder
Evaluation Factors
a
b
c
d
Total
Score
Anytime Pump Service Co. dba CIE
12.5
10.0
7.5
36.59
66.59
Odessa Pumps and Equipment, Inc.
12.5
10.0
7.5
40.00
70.00
Zone Industries dba Precision Pump Systems
12.5
10.0
7.5
20.40
50.40
Smith Pump Company
12.5
10.0
8.0
0.00
30.50
Best Value Criteria:
a. State Licensing, Certifications, and Qualifications
b. Vendors Approach to performing the service
c. Types of pumps repaired
d. Cost of Service
After evaluation, the panel concluded that Odessa Pumps and Equipment, Inc. presents the best
value. Therefore, the panel recommends that Council authorize agreements with Odessa Pumps and
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7/25/24, 9:52 AM
M&C Review
Equipment, Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendor's bid met specifications.
Approval of this Mayor & Council Communication authorizes the City to spend up to $423,800.00 per
year with vendor for pump repair services. Actual usage in any term can be up to the authorized
amount and will be dependent upon actual appropriations for this purpose in the departments'
budgets.
FUNDING: The maximum amount allowed under this agreement for the initial term will be
$423,800.00, however, the actual amount used will be based on the need of the department and
available budget. Funding is budgeted in the General Fund, the Culture and Tourism and Municipal
Golf Funds as appropriated.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund and in the Culture and
Tourism and Municipal Golf Funds. Prior to an expenditure being incurred, the Property
Management, Park and Recreation, and Public Events departments have the responsibility to validate
the availability of funds.
BQN\\
TO
Fund Department Account Project ' Program Activity
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Program I Activity
Budget Reference # Amount
Year (Chartfield 2)
Budget Reference # I Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Jessica McEachern (5804)
Reginald Zeno (8517)
Dave Lewis (5717)
Jo Ann Gunn (8525)
Charles Benson (8063)
ATTACHMENTS
1295 Odessa Pumps and Equipment.pdf (CFW Internal)
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M&C Review
13P ITB 23-0050 PUMP REPAIRS.docx (CFW Internal)
23-0050 MWBE Waiver Request Pump Repair (1),pdf (CFW Internal)
BU21 FID TABLE Smith Pump Companv 1-26-23.xlsx (CFW Internal)
BU25 FID TABLE PUMP REPAIRS.xlsx (CFW Internal)
BU80 FID TABLE -Pump Repair.xlsx (CFW Internal)
SAMs 5.4.23.pdf (CFW Internal)
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