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Home My WebLink AboutContract 60321-A1Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 CSC No. 60321-A1 TEXAS DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT (State Assisted Airport Development Grant) Amendment No. 01 to the Agreement TxDOT CSJ No.: 24AWSPINK Commission Approval: September 28, 2023 Part I - Identification of the Project TO: City of Fort Worth, Texas FROM: The State of Texas, acting through the Texas Department of Transportation City of Fort Worth, Texas hereinafter referred to as the "Sponsor", and the Texas Department of Transportation, hereinafter referred to as the "State," have entered into an Airport Development Grant TxDOT CSJ Number 24AWSPINK, executed by the Sponsor on October 9, 2023, and by the State on October 17, 2023, for the development of Fort Worth Spinks Airport The project is described as construction services to: replace an automated weather observing system at Fort Worth Spinks Airport. Part II - Offer of Financial Assistance, estimates total project costs to be $150,000. Financial assistance is currently limited to $135,000 state funds and $15,000 in local sponsor funds. It is in the mutual interest of the Sponsor and the State to amend the Airport Development Grant at this time to increase the grant by $35,000. In consideration of the parties' mutual promises, the following amendment to the Airport Development Grant shall become effective upon execution of this Amendment by the Sponsor and the State. The Airport Development Grant is amended to following: 1. Part II, paragraph 1 of the Agreement, change Amount A, total project costs, and any further references in the Agreement to Amount A, to $185,000. 2. Part II, paragraph 1 of the Agreement, change Amount B, Sponsor's share of eligible project Page 1 of 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 costs, and any further references in the Agreement to Amount B, to $18,500. 3. Part II, paragraph 1 of the Agreement, change Amount C, State's share of eligible project costs, and any further references in the Agreement to Amount C, to $166,500. All other terms and conditions of the agreement are unchanged and remain in full force and effect. The above amendment to the Airport Development Grant between City of Fort Worth and the Texas Department of Transportation is mutually agreed to and accepted. City_ of Fort Worth, Texas Sponsor �.W,.w-rl _.. _ Washington (Ju124, 202421:40 CDT) Sponsor Signature Assistant City Manager Sponsor Title Ju124,2024 Date Page 2 of 3 Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 Execution by the State Executed by and a roved or the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs and grants heretofore approved and authorized by the Texas Transportation Commission. STATE OF TEXAS TEXAS DEPARTMENT OF TRANSPORTATION DocuSigned by: ByFAn Arpni PASA7Q 8/8/2024 Date: Page 3 of 3 Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 APPROVAL RECOMMENDED: Roger Venables Aviation Director Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Er-%w L . 11Z&c e w Erin Roden Senior Contract Compliance Specialist av �QU ATTEST: p oFFORtaaA �o OV8 g=d° Q,n,�,nm�c, ,d .�h�-� da4p nEXA?oaa Jannette Goodall City Secretary Approved as to Form and Legality Jeremy Anato-Mensah Assistant City Attorney M&C: 23-0207 Date: 3/21 /2023 Form 1295: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 FORT WORTH Routing and Transmittal Slip Aviation Department DOCUMENT TITLE: FWS Weather Reporting System Upgrade Amendment 1 M&C 23-0207 CPN CSO # 60321 DOC# DATE: 7/18/2024 INITIALS DATE OUT TO: -Z Jul 22, 2024 1. Joe Hammond 2. Roger Venables 17 Jul 23, 2024 3. Jeremy Anato-Mensah JAM Jul 24, 2024 VC Jul 24, 2024 4. Valerie Washington 5 Jannette Goodall JG Aug 8, 2024 59 DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes ❑x No RUSH: ❑ Yes X❑ No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: ❑ Yes ❑x No Action Required: ❑ As Requested ❑ For Your Information 1 Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: Please call Tyler Dale at ext. 5416 for pick up when completed. Thank you. Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 Create New From This M&C REFERENCE **M&C 23- 55FWS WEATHER DATE: 3/21/2023 NO.: 0207 LOG NAME: REPORTING SYSTEM UPGRADE CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (CD 6 / Future CD 8) Authorize Application for and Acceptance of a Grant, if Awarded, from the Federal Aviation Administration, Passed Through the Texas Department of Transportation, in an Amount Up to $187,500.00 for the Upgrade of the Weather Reporting System at Fort Worth Spinks Airport, with an Amount Up to $62,500.00 Contributed as the City's Match Requirement, for a Total Project Amount Up to $250,000.00, Adopt Resolution Authorizing the City Manager to Execute Grant Related Agreements with the State of Texas, Represented by the Texas Department of Transportation, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the application for and acceptance of a grant, if awarded, from the Federal Aviation Administration, passed through the Texas Department of Transportation, in an amount up to $187,500.00 for the upgrade of the Weather Reporting System at Fort Worth Spinks Airport; 2. Authorize the adoption of the attached resolution, as required by the Texas Department of Transportation, authorizing the City Manager or his designee to execute all necessary contracts associated with this project with the Texas Department of Transportation; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Muni Airport Grants Federal Fund (1) by up to $187,500.00 subject to the receipt of the grant, and (2) by up to $62,500.00, as a transfer from the Future Grant Match project within the Municipal Airport Capital Project Fund (City Project No. 101731) as the City's grant match requirement, for a total of $250,000.00 for the purpose of updating the Weather Reporting System at Fort Worth Spinks Airport. DISCUSSION: The Texas Department of Transportation Aviation Division (TxDOT) has advised the Aviation Department that funding is available for the upgrade of the Weather Reporting System (Project) at Fort Worth Spinks Airport (Airport). The current Automated Weather Observation System (AWOS) has been operating at the Airport since 2003. Multiple repairs have been necessary in order to keep the AWOS functioning, and it is now past its useful life and needs to be replaced. Most TxDOT-funded projects are split 90/10, however the policy of TxDOT when funding weather reporting systems is a 75/25 split. TxDOT will contribute up to $187,500.00 to the Project, while the Aviation Department will contribute $62,500.00, for a total amount not to exceed $250,000.00. If the Docusign Envelope ID: B4134DBC-C678-438C-ADBO-A9E671C8E761 Project exceeds $250,000.00, the additional costs will be funded by the Aviation Department, and a separate Mayor and Council Comm inication (M&C) will be written for the additional funds. Upon approval of this M&C, all appropriations and funding will be summarized in the table below: Fund Muni Airport Grants Federal Fund Muni Airport Grants Federal Fund Project Total Amount Source $62,500.00 City's Grant Match Requirement $187,500.00 TxDOT Grant Funds $250,000.00 Funding for the required City match is available in the Municipal Airport Capital Projects Fund in the Future Grant Matches project. Since no City salaries will be charged to this grant, indirect cost recovery does not apply. City of Fort Worth Spinks Airport is located in COUNCIL DISTRICT 6/FUTURE COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, in the Muni Airport Grants Federal Fund. The Aviation Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund Department Account i Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project ID I ID Submitted for Citv Manaaer's Office bv: Oriainatinci Department Head: Additional Information Contact: ATTACHMENTS Funds Available.ba. (CFw Internal) M&C Map.pdf (Public) Program Activity Budget Reference # Amount Year (Chartfield 2) Dana Burghdoff (8018) Roger Venables (6334) Tyler Dale (5416)