HomeMy WebLinkAboutContract 61869CSC No. 61869
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between Fastenal Company
("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of
precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A — Price List
3. Exhibit B — Cooperative Agency Contract #091422-FAS
4. Exhibit C — Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the
terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of
the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable
rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed
Six Hundred Fifty Thousand Dollars ($650,000). Vendor shall not provide any additional items or services or
bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing
the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified
by this Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below ("Effective Date") and expires on November 8, 2024. The City shall be able to renew this
agreement for Two J2) one-year renewal options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2)
delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by
United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Fernando Costa, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
To VENDOR:
Fastenal Company
William Drazkowski, Executive Vice President
Address: OFFICIAL RECORD
2001 Theurer Blvd CITY SECRETARY
Winona, MN 55987 FT. WORTH, Tx
With copy to Fort Worth City Attorney's Office at
same address I Facsimile: NA
The Agreement and the rights and obligations of the parties hereto shall be governed by, and
construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of
laws provisions. Venue for any suit brought under the Agreement shall be in a court of competent
jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any
state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are
hereby deleted from the Agreement and shall have no force or effect.
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
'�_
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: Aug 8, 2024
APPROVAL RECOMMENDED:
CHristanher Harder
By:
Christop�r ;Aug 7, 202. 08:04 CUT)
Name: Christopher Harder, PE
Title: Director, Water Department
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: 2.rQ
Name: Regina Jones
Title: Contract Compliance Manager
APPROVED AS TO FORM AND LEGALITY:
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By: Oa &O
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Name: Jeremy Anato-Mensah
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Title: Assistant City Attorney
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By:
CONTRACT AUTHORIZATION:
Name: Jannette Goodall
M&C: 24-0543
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
VENDOR:
Fastenal Company
/
By: '
Name: Will m Drazkowski
Title: Executive Vice President
Exhibit A
Sourcewell RFPO91422
F astenal
Discount Schedule for Catalog Items
jAbrasives
25%
Adhesives, Sealants, and Tape
25%
1Cutting Tools and Metalworking
25%
Electrical
30%
Electronics and Batteries
28%
Fasteners
57%
Fleet and Automotive
25%
�HVAC and Refrigeration
30%
Filters
35%
Hardware and Building Supplies
30%
Hydraulics
25%
Janitorial and Cleaning
30%
Trash Cans and Liners
35%
Wipers, Towels, and Rags
40%
Lighting
30%
Coolants, and Fluids
25%
,Lubricants,
Machinery
25%
Material Handling, Lifting and Rigging
25%
Motors
28%
Office and Breakroom Supplies
25%
Outdoor Products and Equipment
25%
Packaging and Shipping Products
25%
Paint and Painting Supplies
25%
Plumbing
30%
Pneumatics
25%
Power Transmission
28%
Pumps
25%
Raw Materials
25%
Safety
30%
Hand and Arm Protection
35%
Sealing
25%
Security
30%
Test and Measurement
25%
Tools and Equipment
25% {
Corded Power Tools
23%
Cordless Power Tools
23%
(Welding
25%
DocuSign Envelope ID: AF8BA422-E62C42F5-93F1-76A67EF96E58 Exhibit B
091422-FAS
Sourcewell
!-�
Solicitation Number: RFP #091422
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Fastenal Company, 2001 Theurer Blvd., Winona, MN 55987 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Facility MRO, Industrial, and Building -Related Supplies
and Equipment from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2026, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to two times, for
one additional year per extension, upon the request of Sourcewell and written agreement by
Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
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• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum, the terms of which will be negotiated directly between the
Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as
applicable. Any negotiated additional terms and conditions must never be less favorable to the
Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
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• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for two percent (2%) multiplied by the total
paid standard sales less taxes, freight, and product returns, and one-half percent (0.5%)
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multiplied by the total paid onsite sales less taxes, freight, and product returns, of all
Equipment, Products, and Services purchased by Participating Entities under this Contract
during each calendar quarter. Payments should note the Supplier's name and Sourcewell-
assigned contract number in the memo; and must be mailed to the address above "Attn:
Accounts Receivable" or remitted electronically to Sourcewell's banking institution per
Sourcewell's Finance department instructions. Payments must be received no later than 45
calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
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circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use the trademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
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2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breachingparty, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
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15. FORCE MAJEURE
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Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
Nonperformance of contractual requirements, or
A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not. less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability -completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
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references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251-1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
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person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
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M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by a Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
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Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by, .
J (u.WayfAJ
COFD2A139DO6489...
By:
Jeremy Schwartz
Title: Chief Procurement Officer
11/28/2022 1 2:49 PM CST
Date:
Approved:
DocuSigned Cby:' �
7E42B8F817A64CC...
By:
Chad Coauette
Title: Executive Director/CEO
11/30/2022 1 9:52 AM CST
Date:
Fastenal Company
DocuSigned by:
OFIAEEFCOA26427...
By:
Terry Owen
Title: Sr. Executive Vice President
11/30/2022 1 8:49 AM CST
Date:
Rev.3/2022 18
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
RFP 091422 - Facility MRO, Industrial, and Building -Related
Supplies and Equipment
Vendor Details
Company Name:
Fastenal Company
Does your company conduct
business under any other name? If
MN
yes, please state:
2001 Theurer Blvd
Address:
Winona, MN 55987
Contact:
Zach Wise
Email:
zwise@fastenal.com
Phone:
507-313-7206
HST#:
41-0948415
Submission Details
Created On: Tuesday July 26, 2022 09:17:50
Submitted On: Tuesday September 13, 2022 18:18:03
Submitted By: Zach Wse
Email: zwise@fastenal.com
Transaction #: 8840e17a-12a4-44bb-84f6-8a8f850a55af
Submitter's IP Address: 205.243.112.222
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
tLine Question
Response*
1
Proposer Legal Name (one legal entity only):
Fastenal Company
(In the event of award, will execute the
resulting contract as "Supplier')
2
Identify all subsidiary entities of the Proposer
Fastenal Canada, Ltd.
whose equipment, products, or services are
included in the Proposal
3
Identify all applicable assumed names or DBA
N/A
names of the Proposer or Proposers
subsidiaries in Line 1 or Line 2 above.
4
Provide your CAGE code or Unique Entity
OY31-13
Identifier (SAM):
5
Proposer Physical Address:
2001 Theurer Blvd.
Winona, MN 55987
6
Proposer website address (or addresses):
www.fastenal.com
7
Proposers Authorized Representative (name,
Terry Owen
title, address, email address & phone) (The
Sr. Executive Vice President
representative must have authority to sign
2001 Theurer Blvd.
the "Proposers Assurance of Compliance" on
Winona, MN 55987
behalf of the Proposer and, in the event of
narfp@fastenal.com
award, will be expected to execute the
(507) 453-8723
resulting contract):
8
Proposers primary contact for this proposal
Zach Wise
(name, title, address, email address & phone):
Government Sales Manager
2001 Theurer Blvd.
Winona, MN 55987
zwise@fastenal.com
(507) 313-7206
9
Proposers other contacts for this proposal, if
Erik McKenna
any (name, title, address, email address &
Director of Sales
phone):
10729 47th Ave W
Mukilteo, WA 98275
emckenna@fastenal.com
(360) 220-5683
Table 2: Company Information and Financial Strength
Line I
Question I Response*
Item
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
10 Provide a brief history of your company,
The Fastenal story began in 1967 when Bob Kieriin pooled together $30,000 with
including your company's core values,
four friends and opened the first Fastenal store, a 1,000 sq. ft. shop in his
business philosophy, and industry longevity
hometown of Winona, MN. (The original business plan was to dispense nuts and
related to the requested equipment, products
bolts via custom vending machines, but the technology proved impracticable at the
or services.
time. Several decades would pass before Fastenal finally popularized industrial
vending.) After surviving the typical struggles of a startup business, Fastenal
gradually found its niche — by going the extra mile for customers and providing the
kind of service that kept them coming back. Kierlin later drilled this approach down
to four simple words: Growth Through Customer Service.
This motto has guided us forward as we've grown from a small regional supplier
into one of the world's most dynamic growth companies — from one store to more
than 2,100 and counting. For Fastenal it is about more than just providing product
to our customers - we believe fulfillment is a small part of a much larger opportunity
to help our customers reduce assets, operate more productively, and unlock time,
cash, and energy to grow their business faster.
As our company has grown, we've aggressively invested in things that make a
difference for our customers, continuously improving a multifaceted service network
that today includes:
• DATA ANALYTICS: Use our analytics program to visualize current activities and
trends (at the local and contract levels) as well as future opportunities. Follow the
data to continuous improvement.
• CATEGORY MANAGEMENT: Product and application experts to help you fully
leverage spend while driving your business goals — a focus on total value, not just
lowest price.
• DISTRIBUTION: From the source, to the last mile, to the point of use — our
end -to -end control of product transport is a key element in a reliable and
transparent supply chain.
• e-BUSINESS SOLUTIONS: Bringing simplicity to purchasing, speed to
fulfillment, and visibility to spend, usage, and inventory.
• SUBJECT MATTER EXPERTS: Regionally -based experts in areas like safety,
metalworking, and Lean supply — dedicated resources who become a vital part of
your local operations.
• AUTOMATED SUPPLY: A suite of devices to monitor, track, and control wide-
ranging products, With Fastenal, the machine is just part of a total inventory
management solution.
• ONSITE PROGRAMS: Fully -customized onsite servicing locations for larger
sites. Usher in expertise and innovation while offloading inventory and non -core
activities.
• SERVICES: We don't just sell products. We make, modify, and maintain them
to meet your unique needs — from tool and hoist repairs to custom slings and hose
assemblies.
• SOCIAL RESPONSIBILITY SUPPORT: A portfolio of suppliers, products,
programs, and solutions to support your environmental and supplier diversity
initiatives.
11 What are your company's expectations in the
Fastenal expects to continue our partnership with Sourcewell. This includes continued
event of an award?
efforts to train our sellers on the benefits of cooperative purchasing and market our
award to Sourcewell members and prospective Sourcewell members. Fastenal
expects to continue to grow this contract aggressively to existing Sourcewell
members and to bring new members to Sourcewell. Fastenal expects support from
Sourcewell to answer questions about the contracting process and market the
benefits of utilizing the Fastenal Sourcewell contract.
12 Demonstrate your financial strength and
A member of the S&P 500 index, Fastenal [NASDAQ: FAST] generated revenues
stability with meaningful data. This could
of $6.0 billion and net earnings of $925 million in 2021. With minimal long-term
include such items as financial statements,
debt, robust cash flow and market capitalization, and decades of consistent growth,
SEC filings, credit and bond ratings, letters
we're able to drive aggressive improvement and scale our service to meet virtually
of credit, and detailed reference letters.
any need.
Upload supporting documents (as applicable)
Please see the attached Financial Strength and Stability_2021 Annual Report for
in the document upload section of your
additional information.
response.
13 What is your US market share for the
To our advantage, the industrial distribution market is very fragmented. Fastenal is
solutions that you are proposing?
currently #4 on the Industrial Distribution Big 50 list, and we have approximately 3%
of the market share. This means that there is unlimited market potential and growth
opportunity in both the US and Canada.
14 What is your Canadian market share for the
To our advantage, the industrial distribution market is very fragmented. Fastenal is
solutions that you are proposing?
currently #4 on the Industrial Distribution Big 50 list, and we have approximately 3%
of the market share. This means that there is unlimited market potential and growth
opportunity in both the US and Canada.
15 Has your business ever petitioned for
No. t
bankruptcy protection? If so, explain in detail.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
16 How is your organization best described: is
Fastenal Company is an authorized distributor for all products which are offered for
it a manufacturer, a distributor/dealer/reseller,
sale. Fastenal currently has more than 5,800 corporately approved vendors and
or a service provider? Answer whichever
more than 26,000 total vendors company -wide.
question (either a) or b) just below) best
Fastenal's distribution network is company -owned. Fastenal will employ our decades
applies to your organization.
of experience in maximizing supply chain efficiency to anticipate each Participating
a) If your company is best described as
Entity's delivery and stocking needs. Product will be delivered by Fastenal trucks
a distributor/dealer/reseller (or similar entity),
first thing in the morning, and put away on the floor by Fastenal employees well
provide your written authorization to act as a
before 3rd party logistics carriers are able to arrive. With more than 3,500 in -market
distributor/dealer/reseller for the manufacturer
locations, Fastenal support is never far away. Each Participating Entity's standard
of the products proposed in this RFP. If
items will be housed in nearby Fastenal branches (or onsite in Fastenal's customer -
applicable, is your dealer network
dedicated 'branch' within the walls of the Participating Entity's site) and managed by
independent or company owned?
Fastenal employees to minimize delays and decrease total touches. Inventory is
b) If your company is best described as
delivered directly to the Participating Entity via Fastenal's fleet of more than 8,000
a manufacturer or service provider, describe
vehicles, stocked via the Fastenal Managed Inventory (FMI) solution that best meets
your relationship with your sales and service
the Member's needs, and distributed to points of use as needed.
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
17 If applicable, provide a detailed explanation
N/A
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
18 Provide all "Suspension or Debarment"
Fastenal prides itself on conducting business in a highly ethical manner and we
information that has applied to your
attempt to provide our customers with important information about our organization
organization during the past ten years.
and the products and services we offer. We strive to bring educational
opportunities to our customers in a cost effective manner and make it convenient for
our customers to participate in our sponsored seminars, open houses and
exposition events we conduct throughout the year. We believe it is important for
our customers to be aware of the cost saving products and services Fastenal offers
and provide these customers an opportunity to interact with our employees and
suppliers to better understand these value added products and services and to take
advantage of the cost savings programs for their organizations.
Unfortunately, Fastenal received a Notice of Suspension from the Commonwealth of
Virginia ('Commonwealth') in connection with the contract we maintain with the
Commonwealth. The Notice of Suspension was related to and arises out Fastenal's
practice of providing travel and lodging accommodations to all customers who
attended a customer training and educational exposition sponsored by Fastenal.
The Commonwealth informed us that two (2) agents of the Commonwealth that
attended the Customer Expo did not have sufficient authorization to attend and the
Commonwealth concluded that Fastenal's practice of providing travel and lodging to
these agents was inconsistent with certain standards set forth in the
Commonwealth's Vendor Manual. As a result, the Commonwealth issued a
suspension of Fastenal's contract to offer goods and services to Commonwealth
agencies. While Fastenal disagreed with the imposition of a suspension and we
believe the Commonwealth's actions were unwarranted in our situation, the
Commonwealth has taken this relatively harsh position on this matter.
The suspension took effect on November 1, 2016 and remained in effect until
October 31, 2017. Fastenal has since been issued a new MRO agreement with
the Commonwealth.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C42F5-93F1-76A67EF96E58
Table 3: Industry Recognition & Marketplace Success
Line Question
Item.
19 Describe any relevant industry awards or
recognition that your company has received
in the past five years
20 What percentage of your sales are to the
governmental sector in the past three years
Response*
2021 — One of America's Safest Companies, EHS Today
2021 - #4, Industrial Distribution Big 50, Industrial Distribution Magazine
2020 — #5, Industrial Distribution Big 50, Industrial Distribution Magazine
2020 - #7, Top 40 Industrial & Construction Distributors
#4, Top MRO Industrial Distributors
#4, Top Fluid Power Distributors
Top Fastener Distributors
Top Safety Distributor, Modern Distribution Magazine
2020 - #26, Top 50 Companies for Environmental, Social, Governance Values,
Investor's Business Daily
2019 — One of the 10 Most Innovative Companies, Insight Success
2019 — #5, Industrial Distribution Big 50, Industrial Distribution Magazine
2018 — #5, Industrial Distribution Big 50, Industrial Distribution Magazine
2018 — Minnesota Governor's Safety Award for Performance in multiple facilities
2017 - #472, America's Top Public Companies, Forbes
2017 - #7, Industrial Distribution Big 50, Industrial Distribution Magazine
2017 - #157, Global 2000: World's Best Employers, Forbes
Education and government are tracked together in Fastenal's industry sales
statistics.
2021: 4.6%
2020: 8.1 %
2019: 3.7%
21 What percentage of your sales are to the Education and government are tracked together in Fastenal's industry sales
education sector in the past three years statistics.
2021: 4.6%
2020: 8.1 %
2019: 3.7%
22 List any state, provincial, or cooperative
purchasing contracts that you hold. What is
the annual sales volume for each of these
contracts over the past three years?
23 List any GSA contracts or Standing Offers
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 4: References/Testimonials
As an incumbent Sourcewell, OMNIA — Region 4, OMNIA - UCOP and NASPO
ValuePoint contractor, Fastenal has demonstrated success in the administration,
marketing, and compliance with the terms and conditions of national cooperative
contracts.
Fastenal also holds 47 state-wide MRO contracts and has more than 20 years of
experience implementing many state-wide MRO contracts with cooperative use
features. These statewide contracts span the spectrum of city, county, higher
education and state government agencies and utilize participating addendums.
Fastenal does not provide sales volumes as this information is confidential and
proprietary.
Fastenal does not hold any GSA contracts.
Fastenal currently holds two standing offers with the Government of Canada, one for
safety supplies and one for hand tools.
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
(Entity Name*
New York City DCAS
Palm Beach County Schools
University of Wisconsin -Madison
Contact Name *
Harry Tian, Purchase Director -Goods
Stacey Marshall, Director
Suzanne Guthart, Facilities Management Coordinator
Sabra Avery, Financial Applications Manager
Brad Bauman, Procurement Manager
Phone Number
(212) 386-0463
SM: (561) 688-7591
SG: (561) 688-7591
SA: (561) 687-7091
(608) 262-1327
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C42F5-93F1-76A67EF96E58
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
Entity Name Entity Type* State
Province
Fastenal does Government Florida - FL
not disclose
customer -
specific
information as
it is
confidential
and proprietary.
Fastenal does
not disclose
customer -
specific
information as
it is
confidential
and proprietary.
Fastenal does
not disclose
customer -
specific
information as
it is
confidential
and proprietary.
Fastenal does
not disclose
customer -
specific
information as
it is
confidential
and proprietary.
Fastenal does
not disclose
customer -
specific
information as
it is
confidential
and proprietary.
Scope of Work *
Size of Transactions.*
Dollar Volume Past Three
Years
Fastenal does not disclose
Fastenal does not
Fastenal does not
customer -specific information as
disclose customer -specific
disclose customer -specific
it is confidential and proprietary.
information as it is
information as it is
confidential and proprietary.
confidential and
proprietary.
Government Florida - FL Fastenal does not disclose Fastenal does not Fastenal does not
customer -specific information as disclose customer -specific disclose customer -specific
it is confidential and proprietary. information as it is information as it is
confidential and proprietary. confidentialand
proprietary.
Government Florida - FL Fastenal does not disclose Fastenal does not Fastenal does not
customer -specific information as disclose customer -specific disclose customer -specific
it is confidential and proprietary. information as it is information as it is
confidential and proprietary. confidential and
proprietary.
Government Florida - FL Fastenal does not disclose Fastenal does not Fastenal does not
customer -specific information as disclose customer -specific disclose customer -specific
it is confidential and proprietary. information as it is information as it is
confidential and proprietary. confidential and
proprietary.
Government Florida - FL Fastenal does not disclose Fastenal does not Fastenal does not
customer -specific information as disclose customer -specific disclose customer -specific
it is confidential and proprietary. information as it is information as it is
confidential and proprietary. confidential and
proprietary.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Ism(Question (Response*
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
26 Sales force. Fastenal's sales force is entirely Fastenal-employed, there are no third parties
involved. We currently employ more than 20,000 employees worldwide, including
12,400 local sales personnel.
Sourcewell participating entities will be serviced by a local Fastenal branch team that
is dedicated to their satisfaction. After an account has been opened by a
participating entity,a local account representative will be assigned.
With our vast sales presence across the United States and Canada, Fastenal's level
of support and accountability is unparalleled among industrial supply distributors.
Fastenal customers rely on their direct relationship with local personnel who can solve
problems, provide on-site/on-call service, and support their needs. This is what sets
Fastenal apart in the eyes of our customers — knowing that their dedicated
representative will be stopping by to assist with:
• product requisition
• billing/lead time questions
• answering sourcing questions
• providing local insight into supply chain solutions
• demonstrations, promotions, training, product applications, new item introductions
• warranty issues
• recycling programs
No matter where a member is located — from a remote rural area to a major
metropolis — they benefit from a local relationship backed by corporate support and
a national distribution network.
Additionally, Sourcewell will have the support of Fastenal's Government Sales
department. Sourcewell will be supported by Fastenal's 47 Government Sales
Specialists whose focus is strictly State agencies, higher education, and political
subdivisions.
These specialists work directly with agencies and Fastenal branches to:
• support contract best practice, compliance, and training (including customer and
employee training)
• develop custom market baskets and additional discounts within agencies
• support FMI Technology implementation
• respond to disasters
• resolve issues
• perform quarterly business reviews (QBR) and ensure overall customer
satisfaction
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
27 Dealer network or other distribution At Fastenal, we understand that delivery speed is a function of distance — and that
methods. the shortest supply chain wins. So while others have embraced a centralized direct
ship model (with a 'built-in' one -day lead time), we've never stopped working to
decentralize, providing faster, better service as we move ever closer to our customers.
Fastenal's branch -based service model enables us to:
• Stock product locally for immediate availability
Tailor local branch inventory to match our Sourcewell participating entities' needs
• Manage customers' inventory to lower their total cost of ownership
• Provide industry leading in -person, flexible, value added customer service
Our multiple distribution points not only provide service to Sourcewell participating
entities, they also contribute to each of the local communities by paying local taxes,
hiring local employees, experiencing the local business environment, and
understanding the culture and MRO requirements unique to that area. In addition to
our standard branch locations, Fastenal also operates 16 Government branches who
are dedicated solely to servicing the Government and higher education entities in
their area.
Fastenal holds more than $1 billion worth of inventory, immediately available to
Sourcewell participating entities through our local branches. Each Fastenalbranch
serves as a local distribution point for a vast range of Facility MRO supplies —
backed by our global distribution and sourcing strength, yet free to tailor its inventory
and service to meet the needs of local customers.
Branches are serviced by the nearest of 18 Fastenal distribution centers throughout
North America, through our company owned fleet of more than 8,600 vehicles.
Below are some of the distribution performance metrics that distinguish Fastenal in
the marketplace:
• 80% of all customer transactions are for products stocked in the local branch or
available at a regional distribution center, representing either same -day or 24 to 48
hour fulfillment.
• If a standard product is not already in stock at your local branch, we can
usually get it there on our own trucks before the next business day begins. 80% of
branch deliveries via Fastenal trucks from our distribution centers arrive before 8 a.m.
on scheduled truck days.
• Fastenal's branches and distribution centers carry more than a billion dollars in
inventory in order to provide fast delivery for local customers.
28 Service force. Service will be provided by the same personnel providing sales support on the local
level. The assigned account representatives will service any FMI Technology that may
be implemented, as well as work with Sourcewell participating entities to engage any
additional support that may be required.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
29 Describe the ordering process. If orders
Orders placed by Sourcewell participating entities will be handled by Fastenal
will be handled by distributors, dealers or
throughout the process. One of our key differentiators in the industrial supply
others, explain the respective roles of the
distribution marketplace is the number of options we offer for order placement. Some
Proposer and others.
of the various ways Sourcewell participating entities can order from Fastenal include:
• Local Fastenal Branch: Sourcewell participating entities can order items through
their local branch (via phone, fax, or email). Branch will provide delivery or make the
product available during will -call hours. Additionally, the branch will be available for
emergency service outside of standard business hours.
Customer Site Visits: The goal of the site visits performed by Fastenal's local
representatives is to provide superior customer and drive cost savings to each of
Fastenal's customers by providing a local person to help in the ordering process,
• Customer Service Center: Fastenal's Customer Service Center includes
dedicated Sourcewell customer service representatives. Fastenal has a toll -free phone
number (877-507-7555) as well as a toll -free fax number (866-664-1246) and email
address: govsales@fastenal.com.
• Product Sourcing: Sourcing of non -core items is service that Fastenal offers to
customers to procure items that are not available within Fastenal's distribution
system. The local Fastenal branch manages the sourcing, procurement; delivery, and,
if required, the inventory management of the sourced items as part of a Fastenal
vendor managed inventory solution. Fastenal's sourced items may be a direct line
extension with an existing vendor or the item may be procured same day from local
vendors. Pricing for sourced items is based on current market conditions and
negotiated locally on a per -order basis.
• Fastenal.com: Sourcewell participating entities who prefer to place their orders
online have the option to place orders through Fastenal's state-of-the-art website.
Members will be able to log in with their branch account number to view the
Sourcewell online catalog. Fastenal primarily fulfills online orders at the local branch,
maintaining the continuity of the local relationship as well as the order history for
local inventory stocking models and reporting.
FMI Technology - Inventory Management: Local Fastenal branches can stock
customized dedicated inventory for Sourcewell participating entities and keep just the
right amount flowing to their stocking locations, minimizing waste, downtime, and total
costs. Through these programs, local Fastenal personnel take on the "heavy lifting" of
inventory monitoring, ordering, and replenishment. FAST Solutions are tailored to meet
the needs of each individual site.
• FASTBin: Customers utilize this solution to organize and add efficiency to the
ordering process managed by the participating entity or Fastenal. We organize &
label new or existing bins and collaborate to establish initial min/max levels and
service schedule. Suggested replenishment orders are submitted, reviewed and
approved via Fastenal.com.
• FASTVend: Sourcewell participating entities position these devices at the point
of use allowing more efficient access to inventory all while maintaining security and
ensuring allocation rules are followed. When stock runs low, the machine sends an
automated notification to the servicing branch and the Fastenal representative initiates
the restock process.
• Onsite: Participating entities receive the benefit of a team who essentially serve
as part of the local staff, providing energy and expertise to free up labor resources
and operate more efficiently.
• E-Commerce Integration: Whether we connect through a B2B connection, a
portal, or our FastConnect punch -out platform your business results are the same:
paperless transactions; lower administration costs, and clear usage and spending
visibility.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
30 Describe in detail the process and
The backbone of our service is a captive logistics network that positions regional
procedure of your customer service
distribution centers at the nexus of carefully planned routes to our customers. The
program, if applicable. Include your
system is animated by customer demand, pulling product into the region, the local
response -time capabilities and
market, and ultimately the point of use based on usage patterns and production
commitments, as well as any incentives
forecasts.
that help your providers meet your stated
Reliable: Planned product needs are stocked in our regional DC and delivered via
service goals or promises.
Fastenal truck to your facility (or offsite Fastenal location) on a regular service
schedule to maintain your target inventory levels — a consistent, proactive flow that
minimizes stock -outs and costly rush orders.
Responsive: Through our 'Fastenal Express' program, a wide range of unplanned
needs can be fulfilled the same day (via the local Fastenal public branch) or early
the next morning (via our regional DC).
Efficient: The combination of highly automated fulfillment centers and carefully planned
transportation routes enables us to drive down our distribution costs and economize
freight for our strategic customers. Simply put, nobody moves heavy industrial
materials more efficiently.
Each Fastenal branch will work with the Sourcewell participating entities they serve to
establish min/max levels for commonly used and critical items. These items will be
held in -stock at the Fastenal store and servicing distribution center to ensure it is
available and where it's needed. The local branch will also work to establish vendor
managed inventory programs that meet the specific needs of each facility, whether it
be a simple bin stock program or a full -service onsite solution.
Fastenal's lead time for in -stock items does not exceed 24 to 48 hours and for non -
stock items does not exceed 10 days from the date of order (delivery times in AK,
HI, PR, GU and Canada may differ).
31 Describe your ability and willingness to
Fastenal Company Is willing and able to provide products and services to Sourcewell
provide your products and services to
participating entities in all 50 U.S. states, Puerto Rico, and Guam. We currently
Sourcewell participating entities in the
operate more than 1,400 branch locations and 1,000+ customer onsite facilities in
United States.
the US and are well equipped to continue our support of this contract.
32 Describe your ability and willingness to
Fastenal Company is willing and able to provide products and services to Sourcewell
provide your products and services to
participating entities in Canada. In 1994 we opened our first branch in Canada, a
Sourcewell participating entities in Canada.
number which has since expanded to 170+ branch locations in Alberta, British
Columbia, Manitoba, New Brunswick, Newfoundland, Nova Scotia, Ontario, Prince
Edward Island, Quebec, and Saskatchewan.
The purest expression of our local service philosophy is our Onsite service model,
bringing not only our solutions but also Fastenal personnel and Fastenal-owned
inventory — essentially a dedicated store — within the walls of your facilities. This
service model allows us to provide localized, dedicated service to qualified
Sourcewell participating entities which may not be located in close proximity to one
of our Fastenal branches.
33 Identify any geographic areas of the United
Fastenal Company can service all geographic areas of the United States, as well as
States or Canada that you will NOT be
Puerto Rico and Guam.
fully serving through the proposed contract.
While we do not maintain branch locations in the Northwest Territories or Yukon
Territory in Canada, we are able to provide product via a drop -ship model.
34 Identify any Sourcewell participating entity
N/A
sectors (i.e., government, education, not -for -
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
35 Define any specific contract requirements
Items not in -stock at the local branch or not in -stock at the Primary Distribution
or restrictions that would apply to our
Center for Alaska, Hawaii, Puerto Rico, or Guam may be subject to shipping charges. .
participating entities in Hawaii and Alaska
and in US Territories.
Table 7: Marketing Plan
Line (Question
Item
Response'
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
36 Describe your marketing strategy for
promoting this contract opportunity.
Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.
37 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.
38 In your view, what is Sourcewell's role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
Fastenal's marketing team is committed to promoting Fastenal's products, services,
solutions, and preeminent customer service to all Sourcewell Members. Our team will
execute a strategic marketing plan that will be rolled out in conjunction with the Sourcewell
implementation/ training program. This plan will focus on promoting both organizations
and will ensure that our sales force and current and potential government customers
understand the power of Fastenal and Sourcewell working together. We will utilize our
considerable internal resources to achieve success, including our in-house Marketing and
Graphic Design teams, print shop, and vinyl shop. This includes print marketing (linecards,
brochures, etc.), online marketing utilizing our website and email marketing programs, and
attendance at tradeshows/events. Fastenal is dedicated to ensuring eligible Members will
be aware of the value the Agreement can bring to their operations.
Our go -to -market strategy is to educate our sales and support personnel, provide tools to
grow our local sales representatives' business through the Sourcewell Agreement, and
promote the Sourcewell Agreement to our customers at every available opportunity.
Fastenal has shown steady performance and growth in market share with our national
cooperatives. Historically our training and implementation plans have been effective in
deploying our vast network of local branches to end users. With our 3,500+ in -market
locations and 12,000+ sales personnel, Fastenal's level of support and accountability is
unparalleled among industrial supply distributors. Sourcewell Members will have the support
of a variety of sales teams within Fastenal, including local branch personnel and
Government Sales Specialists, dedicated to demonstrating the advantages of the
Sourcewell Agreement to eligible Members.
Fastenal's government sales team will meet with eligible Members to explain the
aggressive discounts, market basket, services, and incentives available through the
Sourcewell Agreement.
Please see the attached "Marketing Plan _Sourcewell All -Inclusive Linecard" which is
currently available and provided to Sourcewell Members. Fastenal will continue to make
this linecard available to our branches and Sourcewell Members (with any revisions that
may be needed per the new agreement).
Fastenal Company leverages a variety of digital plafforms to enhance our marketing
effectiveness with additional tools being integrated into our marketing technology stack
regularly. Fastenal is able to tap into an immense pool of behavioraland transactional
data to effectively grow our marketing capabilities and efficiency. Data is collected, in part,
from our proprietary ecommerce platform, third -party resources such as Google Ads and
Google Analytics, marketing automation services, and from social media channels such as
Linkedln and Facebook. Furthermore, we employ staff to help drive this commitment to
fully utilizing marketing data, including a Digital Marketing Manager, a Sales & Marketing
Research Analyst, and a Marketing Operations position.
Sourcewell's role in promoting this RFP will be to market to their members that Fastenal
has been awarded the MRO contract. Fastenal will work with Sourcewell to develop
marketing materials such as linecards, e-mail campaigns, and a landing page on
Fastenal.com to promote the features and benefits of the Sourcewell contract. Fastenal will
train our government sellers on this contract and target Sourcewell members to adopt this
contract as their main MRO contract. Fastenal will work with Sourcewell to promote this
contract to new members.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93Fl-76A67EF96E58
39 Are your products or services
https:/Avww.fastenal.com
available through an e-procurement
Fastenal hosts a state-of-the-art transactional website to process online orders. All orders
ordering process? If so, describe your
are processed through your local branch and sales representative providing quick
e-procurement system and how
confirmation and seamless fulfillment on Sourcewell items. Authorized Purchasers can order
governmental and educational
catalog items online through multiple time -saving functions. Superior online ordering
customers have used it.
capabilities include:
• Advanced Permissions Settings: Spending limits can be set and managed for an
unlimited number of users, approvers, or account administrators. Control spending by
limiting users to set a budget over a flexible period of time and/or by limiting the size of
individual orders. Any user can be set up to be an order requestor; an order approver, or
an account administrator.
• Product Search: Products can be searched by using product categories, descriptions,
key words, manufactures, manufacturer part numbers, industry part numbers, competitor
part numbers, customer -specific part numbers, green products, and more. All results can
be narrowed down by using attribute refinements.
• Custom Order Templates: Order templates are easy to use and easy to create.
Simply add items to your cart and save the cart for future use. Give an identity to the
Custom Template by choosing a name and applying a description to the Template. Order
Templates are user specific or can be shared among users under one Fastenal.com
account
• Electronic Quotes (eQuotes): eQuotes are electronic quotes sent to a user from their
Fastenal Sales Representative. This is a method of converting customer product requests,
vendor managed inventory requests, or vending machine transactions into customer orders
without having to enter or re -type data. A notification is sent via email to the user and the
eQuote is sent to the user's Fastenal.com account. Approve the eQuote and your local
servicing branch will fulfill
Fast Order Pad: Quickly add items to shopping cart by entering part number and
quantity.
• File Upload: Import an excel spreadsheet list of part numbers and quantities into the
shopping cart.
• Order Status: Sourcewell Members can see the status of their orders at any time
during the order process. The local branch can provide tracking information on branch -
delivered parts and 3rd party tracking numbers are made available in status updates
where applicable.
• Order History: Ordering entitites can view their history of orders placed online with
Fastenal.com. Order history can be reordered and edited for future use and commonly
ordered items can be saved into order templates for ease of re -ordering.
• FAST 360°: The FAST 360° application on fastenal.com has been engineered to
provide insight into your organization's relationship with Fastenal. This ability is exclusive
to Fastenal' and provides access to information critically important in managing your supply
chain. Search, compare and manage your supply chain with three easy -to -use modules
that are directly incorporated within Fastenal's eCommerce platform.
• My Business allows you to click into each of your facilities locations and all of the
way down to the individual vending machine or bin stock which is managed by Fastenal
and then pull up the device's respective planogram to get additional information on a
specific SKU. Other companies will tell you what they have in stock. With FAST 3600,
instantly see what YOU stock in your own facility.
• My Inventory allows you to search your own inventory for each of your associated
account numbers. You can also use the search function to find items based on keyword,
description or part number, and even search by your own part number when they're
included in our system.
• My Spend is a detailed snapshot of your purchasing habits which provides
awareness of planned and unplanned spend behaviors. Using invoice data, FAST 3600
illustrates how current spend is being allocated. Monitor purchase activity by category and
see which channel that spend is flowing through. Fastenal.com is not just a portal for
placing orders, but a tool for managing the supply chain needs.
• Product Restriction: Products or categories may be restricted from purchase.
Restricted items will be displayed as restricted and the user is not allowed to purchase
the items.
• Technical Information: All products contain technical information in the form of product
attributes, product descriptions, and detailed notes fields. This information can guide the
user by the type of product or the specific application of the product. Many products
contain CAD Drawings and "Product Standards" informational PDF sheets which contain
technical data such as chemical, mechanical, and performance information. Where
applicable, links to (M)SDS sheets are made available in the product detail page of the
corresponding part. Additionally, the "Supply Chain" section shows availability at the local
Fastenal branch. All products visible on fastenal.com can be sourced in various manners.
Table 8: Value -Added Attributes
Line
Item (Question (Response*
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C42F5-93F1-76A67EF96E58
40 Describe any product, equipment,
Fastenal will provide customized training programs to meet Sourcewell Members' needs.
maintenance, or operator training
Training sessions would generally be held at the member's facility, with training conducted
programs that you offer to
by a local Fastenal employee and/or a Fastenal certified vendor. Because of our local
Sourcewell participating entities.
presence, these trainings can be offered to Members frequently throughout the year. Costs
Include details, such as whether
may vary depending on the size and scope of the training.
training is standard or optional,
Fastenal branch representatives and other customer support personnel are kept current on
who provides training, and any
product and industry trends through ongoing training, yearly reviews of industry standards,
costs that apply.
and close interaction with our suppliers. In addition to customer training, our sales and
support personnel participate in career -long professional education and development to
continually improve their knowledge and service. The result is a well -trained sales force
that can provide technical expertise to end users within a local environment.
Fastenal's Certified Vendor Training Program: This program includes training from certified
vendors in the following areas:
• New products
• Equipment & operation — manufacturer/certified set-up/training
• Safety and OSHA training
• Product application, features and benefits
• Cost savings, lean, and vendor managed inventory (VMI) solutions
Although designed for our employees, Fastenal's Certified Vendor Training program will be
offered to Sourcewell members as customized training workshops. Many of our product
trainings are focused on safety, but the program also includes vendors outside of the safety
category who provide training on various products and applications. In order to participate
in the Certified Vendor Training program, the vendor must design training and present to
the Fastenal School of Business (FSB) team, initiating a rigorous certification process that
includes a consensus between the FSB instructors and the vendor on the following:
• Training requirements
• Hands-on and interactive delivery methods
• Markets targeted for products
• Product applications and uses
Safety Training: To support our safety product offering, we've positioned trained Safety
Specialists across the United States. Members' Safety Specialist will advise on best -in -class
industry practices. With a wide range of categories and a team of industry experts, we are
committed to providing technical resources in service of Members' safety program. This may
include but is not limited to:
• Fall Protection General Awareness Training
• Ladder Safety Training
• Hearing Conservation Awareness Training
• Lock-Out/Tag-Out General Awareness Training
Energy Efficient Lighting Audits and Training: Fastenal works in conjunction with our lighting
vendors to provide energy efficient lighting audits and training as a value-added service for
customers. This program includes:
• Lamp/Ballast Standardization Recommendations
• Lighting Energy Audits/Analysis/Presentations
• Energy Saving Initiatives Specific to Lighting/Ballast
• Sustainability Initiatives Specific to Lighting/Ballast & Other Products
• Product Design Recommendation/Implementation of the Latest in LED Technology for
Enhanced Energy and Maintenance Saving Strategies
• Lighting upgrade installation and project management
Green and Sustainability Training: Fastenal's Certified Vendor Training includes information
about green and sustainability initiatives offered by our various manufacturer partners. We
also offer training on our green and sustainability product reporting and ways Sourcewell
Members can work with Fastenal's Sustainability Coordinator to establish goals and manage
spend to achieve their goals.
Annual Customer Show: Fastenal hosts an annual customer show to provide a venue for
customers and manufacturing partners to participate in new product rollouts, cost savings
training, demonstration of solutions, etc. Additionally, Sourcewell members are afforded an
opportunity for government cooperative training provided by National Cooperative
Procurement Partners (NCPP).
Most trainings are provided at no cost, however some trainings may have applicable fees
which will be negotiated based upon the scope of the project.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
41 Describe any technological
Fastenal offers a simple value proposition: great people, close to your business,
advances that your proposed
empowered by technology. That includes advanced supply chain, warehouse, and
products or services offer.
transportation systems to keep product flowing to your facilities, mobility apps that allow us
to check stock availability, provide quotes; process orders, and update changes to your
Inventory anytime, anywhere, and an ever -evolving lineup of automated supply devices,
extending the Internet of things to products of all shapes and sizes.
With our FMI Technology solutions, Members can track assets like tools, tablets, and
scanners, who's using each item, and when its overdue for return or use the same
technology as a 24/7 order pickup station. They can also control who has access to
products and capture the dynamics behind every item dispensed - who, what, where, when,
and why. We employ wide-ranging techniques to automate your inventory and we're
exploring new frontiers for the future, including innovations in the areas of van management,
customer -managed inventory, asset tracking, and inventory monitoring.
Our high -touch service and automated devices combine to produce unique insight into your
usage, and our reporting solutions help Members turn that insight into impact. A great
example is vending; every time an item is dispensed, the transaction is tagged to an
individual user and other custom metrics such as job number. This information flows to your
reporting dashboard, where you can apply the data to simplify job costing, identify overuse
issues, and optimize the mix in levels of products in your machines for maximum cost
savings. Our FAST 360 portal gives you a live view of your Fastenal program, Members
can visualize how inventory is organized in their bin stock and vending solutions as if
they're standing in front of the device, search to see if a needed item is available within
their facility and exactly where its located, and analyze spend by time period, product
category, or individual part to discern trends and opportunities within their operations.
However, as important as technology is, for us it is just one element of a total supply chain
solution. Behind the devices and software are local experts to shoulder the burden of
inventory management, a world -class distribution machine to bring speed and agility to the
supply chain, and a commitment to invest in our customers' success with the fundamentals
of effective customer service.
42 Describe any "green" initiatives
Fastenal offers a variety of resources specifically geared to help organizations achieve their
that relate to your company or to
sustainability goals. Visitors to Fastenal.com have easy eCommerce access to 76,000-plus
your products or services, and
environmentally preferred products. Fastenal offers environmentally preferred solutions across
include a list of the certifying
many product categories. These products reduce negative effects on human health and the
agency for each,
environment compared to competing products. All of the EPPs on Fastenal websites are
identified with the designation "Green" and a leaf symbol to the right and under the
product's compliance details. This symbol does not indicate third -party certification nor
represent a certification of its own. We want to empower our customers by identifying green
products so they can make eco-conscious decisions for their business needs. The products
in our green offering promote sustainability through resource conservation, end -of -life waste
management, and life cycle analysis.
• Certified Green Products: Fastenal continues to partner with suppliers that bring
solutions. This includes manufacturing, investing in, and offering environmentally preferred or
eco-friendly options in every category we offer. From recycled content to third -party
certifications, Fastenal's supply chain compliance team advocates and governs this offering.
Some of the organizations include: Energy Star, Green Seal, EPA Safer Choice, EcoLogo,
Forest Stewardship Council, Sustainable Forestry Initiative, Carpet & Rug Institute,
GreenGuard Environmental Institute, USDA Biopreferred, EPA Watersense, SCS Certified,
NEMA Premium, UL Environment, and more.
• Non -Certified Green Products: Although not certified by a third parry, these products
offer environmental benefits according to information provided by the manufacturer. We offer
this designation because third -party certifications do not exist globally for all green products
and categories. Non -certified products in our offering are considered environmentally
preferable for various reasons. For example, they may reduce energy consumption, they may
have low or no-VOCs (which affect air quality), they may contain recycled content that meets
or exceeds EPA standards, etc.
We support customers with turnkey waste stream solutions through our partnerships with 56
leaders in the material recycling field, including TerraCycle, Veolia, Call2Recycle, and others.
Products for which we have recycling programs available include cardboard, packaging &
shipping materials, safety/PPE, sharps, batteries, lighting, electronics, flashlights, office
supplies, janitorial/sanitization supplies, breakroom supplies, carbide metalworking products,
and medical/dental supplies.
Meanwhile, our industrial services, such as cutter regrinding and tool repair, mitigate waste
stream impacts in a different way — by helping to extend the service life of the product.
More broadly, sustainability is an intrinsic feature of our strategic service model. When
organizations partner with Fastenal to avoid over -consumption, obsolete inventory, redundant
purchases, expedited ordering, and overlapping deliveries from multiple vendors, they're
taking waste out of their business and the environment, with fewer materials consumed and
fewer emissions produced.
These outcomes stem from deep-seated values. For 55 years, Fastenal has prospered
through careful resource consumption, sustainable value creation for stakeholders, and a
core belief in people — foundational concepts that align seamlessly with our ESG vision.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C42F5-93F1-76A67EF96E58
43 Identify any third -party issued eco- Fastenal Company is currently ISO 14001:2015 certified for Environmental Management.
labels, ratings or certifications that
your company has received for
Certified Green Products: Fastenal continues to partner with suppliers that bring solutions.
the equipment or products
This includes manufacturing, investing in, and offering environmentally preferred or eco-
included in your Proposal related
friendly options in every category we offer. From recycled content to third -party certifications,
to energy efficiency or
Fastenal's supply chain compliance team advocates and governs this offering. Some of the
conservation, life -cycle design
organizations include: Energy Star, Green Seal, EPA Safer Choice, EcoLogo, Forest
(cradle -to -cradle), or other
Stewardship Council, Sustainable Forestry Initiative, Carpet & Rug Institute, GreenGuard
green/sustainability factors.
Environmental Institute, USDA Biopreferred, EPA Watersense, SCS Certified, NEMA
Premium, UL Environment, and more.
Non -Certified Green Products: Although not certified by a third party, these products offer
environmental benefits according to information provided by the manufacturer. We offer this
designation because third -party certifications do not exist globally for all green products and
categories. Non -certified products in our offering are considered environmentally preferable
for various reasons. For example, they may reduce energy consumption, they may have low
or no-VOCs (which affect air quality), they may contain recycled content that meets or
exceeds EPA standards, etc.
44 Describe any Women or Minority
Tier 1 Program: Fastenal's Supply Chain Diversity program establishes strategic alliances
Business Entity (WMBE), Small
with small businesses serving as authorized channels of distribution for Fastenal's products
Business Entity (SBE), or veteran
and services. Fastenal's Reseller Consortium features strategic partners with a wide range
owned business certifications that
of manufacturing, distribution and service capabilities as well as a full complement of
your company or hub partners
supplier diversity certifications.
have obtained. Upload
The full line of Fastenal's fasteners and industrial supplies are available for purchase from
documentation of certification (as
our authorized resellers. Some resellers are stocking distributors; others are service
applicable) in the document
providers with agreements for Fastenal to provide logistics and distribution services in
upload section of your response.
support of their customers' requirements. All authorized resellers are the vendor of record,
responsible for contract negotiations, pricing, invoicing, accounts receivable management, e-
procurement solutions and customer service.
Tier II Program: Our Supplier Diversity team will review qualified suppliers and assist to
match your company's needs to the capabilities by providing the following:
• Potential early involvement in the design and establishment of goals
• Realistic and understandable expectations
• Accurate forecasting of our anticipated needs and timely distribution of pertinent
information
• Detailed Tier II usage reports including the following certifications:
• HUBZone
• Minority -Owned Business
• Woman -Owned Business
• Veteran -Owned Business
• Service Disabled -Veteran Owned Business
• Small Business
• Small Disadvantaged Business
Custom Reporting: Your national account support team will review your compliance reporting
needs and benchmark spend accordingly. Reporting can range from basic summary reports
(e.g., visualizing global supplier diversity or green spend by channel) to reports displaying
spend by department/division, product category, or SKU.
45 What unique attributes does your
In an industry that has become increasingly remote and transactional, Fastenal takes a
company, your products, or your
different approach — investing and engaging on the local level to execute our customers'
services offer to Sourcewell
goals. Our value proposition centers on a simple concept: Great people, close to your
participating entities? What makes
business. What does this mean for Sourcewell Members?
your proposed solutions unique in
your industry as it applies to
PROXIMITY: Our local footprint positions us to support Sourcewell Members with a
Sourcewell participating entities?
dedicated service team, tailored in -market inventory, last -mile delivery (via Fastenal trucks),
and custom Fastenal-managed inventory programs. The impact is direct. When we locally
stock your product needs, that's inventory you don't have to carry. When we efficiently
manage your MRO supply chain, that's time and energy you can focus on core activities.
ENGAGEMENT: We become attuned to the nuances and needs of your operations — not
only what your teams buy, but how the product is used and the daily challenges faced.
PARTNERSHIP: The foundations are mutually -defined goals, a systematic approach to drive
and measure continuous improvement, and a willingness to invest in our customers in ways
that go far beyond contract pricing and efficient transactions. This includes a custom local
or onsite supply chain for Member facilities, along with access to all of the resources that
make Fastenal a leader in strategic supply.
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
upload section of your response in addition to responding to the questions below.
Line Question
Item
46 Do your warranties cover all products, parts, and
labor?
47 Do your warranties impose usage restrictions or
other limitations that adversely affect coverage?
48 Do your warranties cover the expense of
technicians' travel time and mileage to perform
warranty repairs?
49 Are there any geographic regions of the United
States or Canada (as applicable) for which you
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
50 Will you cover warranty service for items made by
other manufacturers that are part of your proposal,
or are these warranties issues typically passed on
to the original equipment manufacturer?
Response*
Fastenal's warranty policy is as follows:
LIMITED WARRANTY, DISCLAIMERS, LIMITATION ON WARRANTIES AND
REMEDIES.
Seller warrants that Products delivered to Buyer hereunder shall be free from
any defects in material or workmanship and in conformity with Buyer's
written specifications for a period of one year after delivery. Buyer shall
inspect Products within a reasonable time (not to exceed 10 days) after
receipt and shall promptly notify Seller of any claimed defect or
nonconformity. Where the nature, quantity or packaging of Products makes
immediate inspection impracticable, neither acceptance nor payment for
Products shall waive the right of inspection or the right to return defective or
nonconforming Products. Upon receipt of written notice by Buyer and as an
exclusive remedy, Seller shall promptly correct or replace, at Seller's option,
any defective or non -conforming Products and the direct and necessary cost
of such correction or replacement shall be bome by Seller. Correction shall
be made, or replacement products shall be delivered by Seller within the on -
time period applicable to the original purchase order, unless prevented by
conditions not subject to Seller's control. This warranty will not be applicable
in the event of the improper selection, misapplication or misuse of the
Product by Buyer and any liability from such events is disclaimed by Seller.
THE FOREGOING WARRANTIES ARE IN PLACE OF ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED AND SELLER EXPRESSLY
DISCLAIMS ANY OTHER WARRANTIES, INCLUDING WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
EVERY CLAIM UNDER THIS LIMITED WARRANTY SHALL BE DEEMED
WAIVED UNLESS WRITTEN NOTICE IS GIVEN TO SELLER WITHIN SIXTY
(60) DAYS AFTER THE DEFECT TO WHICH EACH CLAIM RELATES IS
DISCOVERED OR SHOULD HAVE BEEN DISCOVERED.
Fastenal's warranty policy is as follows:
LIMITED WARRANTY, DISCLAIMERS, LIMITATION ON WARRANTIES AND
REMEDIES,
Seller warrants that Products delivered to Buyer hereunder shall be free from
any defects in material or workmanship and in conformity with Buyer's
written specifications for a period of one year after delivery. Buyer shall
inspect Products within a reasonable time (not to exceed 10 days) after
receipt and shall promptly notify Seller of any claimed defect or
nonconformity. Where the nature, quantity or packaging of Products makes
immediate inspection impracticable, neither acceptance nor payment for
Products shall waive the right of inspection or the right to return defective or
nonconforming Products. Upon receipt of written notice by Buyer and as an
exclusive remedy, Seller shall promptly correct or replace, at Seller's option,
any defective or non -conforming Products and the direct and necessary cost
of such correction or replacement shall be bome by Seller, Correction shall
be made, or replacement products shall be delivered by Seller within the on -
time period applicable to the original purchase order, unless prevented by
conditions not subject to Seller's control. This warranty will not be applicable
in the event of the improper selection, misapplication or misuse of the
Product by Buyer and any liability from such events is disclaimed by Seller.
THE FOREGOING WARRANTIES ARE IN PLACE OF ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED AND SELLER EXPRESSLY
DISCLAIMS ANY OTHER WARRANTIES, INCLUDING WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
EVERY CLAIM UNDER THIS LIMITED WARRANTY SHALL BE DEEMED
WAIVED UNLESS WRITTEN NOTICE IS GIVEN TO SELLER WITHIN SIXTY
(60) DAYS AFTER THE DEFECT TO WHICH EACH CLAIM RELATES IS
DISCOVERED OR SHOULD HAVE BEEN DISCOVERED.
N/A
N/A
Fastenal does provide warranty services for some power tools made by
other manufacturers for an additional year on top of the original
manufacturer's warranty.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
51 What are your proposed exchange and return
Fastenal must approve cancellation of any order prior to shipment. Orders
programs and policies?
for Special or Non-standard Products (not in the catalogue) may not be
cancelled or returned. Any returns for shipping errors, damage or loss upon
delivery must be reported within 10 days of the delivery date. Except as
otherwise agreed, Products will not be accepted for return after 30 days
from the date of delivery to the Purchaser. Any cancellation or returns
accepted after 30 days may be subject to a restocking fee and other
charges, for which the Purchaser shall be responsible. All returns should be
made to a Fastenal branch or as otherwise designated by Fastenal, and
must be in resalable condition and accompanied with an Invoice.
52 Describe any service contract options for the
Fastenal is offering our Onsite solutions as a service to Participating
items included in your proposal.
Sourcewell Entities. Our local branches position us within minutes of our
customers' facilities. Our onsite model brings us even closer, in terms of
proximity and partnership. While our branches have to balance general
market needs, an onsite resource has a single focus: operating a world -
class supply chain for one facility.
Here's a brief overview at the potential benefits for select Participating Entity
sites:
EXPERTISE: Your onsite teams will do more than fill orders and bins. They
become experts in your operations and the products you need to run them.
They also serve as the point persons for other experts in our business,
pulling in specialists, suppliers, and sales leadership to execute projects and
drive improvement.
LABOR UTILIZATION: The team essentially serves as part of your local staff,
but without being on your payroll. Leverage our energy and expertise to free
up labor resources and operate more efficiently.
WORKING CAPITAL: When we move onsite, we sell down your current
inventory and phase in our own. Moving forward, the inventory remains on
our books until it reaches your floor stocking locations — a dollar -for -dollar
improvement in working capital.
CONSOLIDATION: The synergy and efficiency of the onsite model allows us
to manage an even broader range of products used in your business,
expanding opportunities to consolidate, simplify, and leverage.
INNOVATION: We bring a deep history in supply chain management. Just as
importantly, we bring the future. An onsite solution becomes a direct pipeline
to the latest innovations in areas like automated supply, asset tracking, and
data analytics.
SCALABILITY: Our onsite programs range from less than $1 M to over $70M
in revenue (for a single site). This speaks to our ability to operate cost-
effective solutions for both very large and relatively small facilities.
EXPERIENCE: With 1,500+ onsite programs worldwide, nobody offers more
experience in implementing and operating successful programs. We're ready
to leverage our local talent and infrastructure to quickly craft and activate
custom solutions for your facilities.
Please see the attached "Standard Onsite Agreement (US)" and "Standard
Onsite Agreement (Canada)" as attached within the Standard Transaction
Document Samples.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Table 10: Payment Terms and Financing Options
Line question
Item
53 Describe your payment terms and accepted payment
methods.
54 Describe any leasing or financing options available for use
by educational or governmental entities.
55 Describe any standard transaction documents that you
propose to use in connection with an awarded contract
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
56 Do you accept the P-card procurement and payment
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
Table 11: Pricing and Delivery
Response*
Standard payment terns are Net 30. Fastenal prefers payment via
EFT. Payment can also be accepted via check or cash. P-
cards/credit cards are accepted at the time of purchase only.
N/A
Please see the attached "Sourcewell Participation Form" which will
need to be completed by each entity choosing to opt into the
Sourcewell agreement.
Please see the attached "FAST Solutions Terms — US - GOV'
and "FAST Solutions Terms — CN — GOV' for an example of the
agreement to be utilized for bin stock lease, FASTBin, POD,
FASTScale, FASTScan, locker lease, or vending program.
Please see the attached "Standard Bin Stock Agreement — GOV'
for bin stock programs.
Please see the attached "Standard Onsite Agreement (US)"
and "Standard Onsite Agreement (Canada)" for the agreement to be
utilized for Onsite programs.
P-cards/credit cards are accepted at the time of purchase only, with
no additional cost.
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line question
Item
57 Describe your pricing model (e.g., line -item discounts or
product -category discounts). Provide detailed pricing data
(including standard or list pricing and the Sourcewell
discounted price) on all of the items that you want
Sourcewell to consider as part of your RFP response. If
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
document upload section of your response.
58 Quantify the pricing discount represented by the pricing
proposal in this response. For example, if the pricing in
your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
Response*
Fastenal Company is offering a product category discount from our
wholesale price. Please visit Fastenal's online catalog at
www.fastenal.com for available products and current wholesale
prices. Please see the attached "Sourcewell Discount Schedule."
Fastenal is also offering several "Hot List' options for Participating
Sourcewell Entities, including a Hot List program wherein each
qualifying Member will have the ability to customize a market basket
of up to 500 items. These custom market baskets can be utilized
for high -use items, green items, emergency response, etc.
Additionally, Fastenal has included a Hot List of the items most
commonly utilized by State and Local Government customers.
Please see the attached "Sourcewell Hot List."
Additionally, Fastenal can provide sourcing of non -core items to
procure items that are not available within Fastenal's distribution
system. Fastenal's sourced items may be a direct line extension
with an existing vendor or the item may be procured same day
from local vendors. Pricing for sourced items is based on current
market conditions and negotiated locally on a per -order basis.
Fastenal's discounts range from 23 57% off of the current
wholesale price at the time of purchase.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
59 Describe any quantity or volume discounts or rebate
programs that you offer.
60 Propose a method of facilitating "sourced" products or
related services, which may be referred to as "open
market' items or "nonstandard options". For example, you
may supply such items "at cost" or "at cost plus a
percentage," or you may supply a quote for each such
request.
61
62
63
Identify any element of the total cost of acquisition that is
NOT included in the pricing submitted with your response.
This includes all additional charges associated with a
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
If freight, delivery, or shipping Is an additional cost to the
Sourcewell participating entity, describe in detail the
complete freight, shipping, and delivery program.
Specifically describe freight, shipping,
programs available for Alaska, Hawaii,
offshore delivery.
Volume Discount: Fastenal understands that Participating Entities
may, from time to time, have unique purchasing needs requiring the
purchase of products in a volume not related to ordinary purchase
volume. Fastenal will assist Participating Entities by identifying and
passing on the additional value which may be obtained through
reaching a volume purchase. The volume discounts will be
negotiated between the local Fastenal branch and the Sourcewell
Entity based on market conditions.
Rebate: To help drive participation to the Sourcewell Agreement, `
Fastenal has a variety of incentives available to eligible
Participating Entities who reach a minimum spend threshold within a
contract year. Proposed incentives may include:
• Administration Fee
• Sales Growth Incentive
• Fastenal Solutions-Onsite Incentive
• Cumulative Volume Category Discount
• Customized Hot List
Fastenal's sourcing model is a value-added service that we offer to
customers to source products. The local Fastenal branch manages
the sourcing, procurement, delivery, and, if required, the inventory
management of the sourced product as part of a Fastenal vendor
managed inventory solution.
Pricing for sourced items is based on current market conditions
and is negotiated locally on a per -order basis.
Fastenal has not identified any total cost of acquisition costs that
are not included in our pricing submission.
Sourced, expanded catalog (catalog items with no published
wholesale price), or non -catalog (items not available in our catalog
but with a published wholesale price) items and orders requiring
special handling or expedited shipment may be subject to shipping
charges. Items requiring additional charges would be communicated
to the Sourcewell Participating Entity prior to acceptance of a
purchase order. Approved charges would be prepaid and billed to
the entity,
and delivery terms or Items not in -stock at the local branch or not in -stock at the Primary
Canada, or any Distribution Center for Alaska, Hawaii, or Canada may be subject
to shipping charges.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
64 Describe any unique distribution and/or delivery methods or
options offered in your proposal.
Table 12: Pricing Offered
Line The Pricing Offered In this Proposal is:
Item
Fastenal's FMI Technology solutions help you achieve the right
balance of visibility and control for every product within the scope of
the partnership. Our FMI Technology program centers on five core
concepts:
SIMPLIFY: Through our FASTStock program, your local Fastenal
teams will execute a consistent service schedule to manually
monitor and replenish your inventory locations. This manual process
is enhanced by technology, including mobility applications that
enable our teams to capture and illuminate data around every part
we manage on your behalf: what it is, where it's located, and when
we're servicing it If you prefer to handle inventory
monitoring/ordering internally, we also offer a self-service scanning
solution (FASTScan).
MONITOR: FASTBin devices provide an additional level of visibility
and risk mitigation by enabling your servicing Fastenal teams to
monitor your bin stock inventory remotely and continuously — a good
fit for OEM parts or faster-moving/higher-value MRO items. The
benefits are twofold: a more proactive and seamless supply chain,
along with more productive utilization of your local Fastenal service
teams (i.e„ additional labor energy to focus on strategic activities
vs. repetitive tasks).
CONTROL: FASTVend devices can be deployed to control MRO
products of all shapes and sizes. The cloud software makes it easy
to set customized controls (who can access what, and how much)
and to trace items to individual users and cost centers (including
GL codes and/or job numbers if desired). One key result is a sharp
and sustained reduction in consumption, typically 20 to 30%. Similar
to FASTBin, the local Fastenal teams remotely monitor the inventory
in the devices and proactively plan their service to ensure
continuous supply.
TRACK: We also offer FASTVend solutions to automate the check-
out and return process for assets like tools, scanners, and tablets.
Site managers can track each asset to the most current user and
receive an alert if its overdue for return. Alerts and lockdowns can
also be scheduled for routine recharging, calibration, or
maintenance, ensuring that job -ready tools are continuously available
near the point of work. Leverage this technology to reduce tool loss
and improve productivity.
ANALYZE: The ultimate goal of an FMI Technology solution is to
take industrial supplies out of the shadows and into a more efficient
and controlled environment. Site managers will gain insight into
product usage and allocation — how fast each item is turning, who's
using it, and what its being used for. Meanwhile, as your supply
chain partner, we will analyze trends in your business and present
opportunities to continuously evolve the program (devices, locations,
product mix, and min -max levels) for maximum impact.
Please see the attached "FAST Solutions Terms — US —
GOV," "FAST Solutions Terms — CN — GOV," "Standard Bin Stock
Agreement — GOV," "Standard Onsite Agreement (US),"
and "Standard Onsite Agreement (Canada)" as included in the
Standard Transaction Documents zip file for examples of the
agreements to be utilized for our FMI Technology programs.
65 b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
departments.
Comments
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Table 13: Audit and Administrative Fee
Line
Item
66
67
68
Question
Specifically describe any self -audit process or program that you
plan to employ to verify compliance with your proposed Contract
with Sourcewell. This process includes ensuring that Sourcewell
participating entities obtain the proper pricing, that the Vendor
reports all sales under the Contract each quarter, and that the
Vendor remits the proper administrative fee to Sourcewell. Provide
sufficient detail to support your ability to report quarterly sales to
Sourcewell as described in the Contract template.
If you are awarded a contract, provide a few examples of internal
metrics that will be tracked to measure whether you are having
success with the contract.
Identify a proposed administrative fee that you will pay to
Sourcewell for facilitating, managing, and promoting the Sourcewell
Contract in the event that you are awarded a Contract. This fee
is typically calculated as a percentage of Vendor's sales under the
Contract or as a per -unit fee; it is not a line -item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Response*
Fastenal's Contract Management team helps implement
contract terms, conditions, pricing, and time lines for
deliverables such as reporting, rebates, and additional
discounts (if any). The Sourcewell agreement will be
managed within Fastenal's contract management system, a
proprietary database that manages pricing, FOB terms,
rebates, reporting, and other relevant terms.
The Contract Management team will be responsible for
ensuring that the contract is correctly administered. This will
include working with the Fastenal Government team to
document the execution of participating addenda, any unique
terms & conditions, rebates or additional fees, and/or
reporting requirements of the Sourcewell Participating Entity,
The Contract Management System administers the
Sourcewell Agreement (including any participating addendum
unique terms, fees or reporting) to the Fastenal branch
account, driving compliance via the Fastenal branch point of
sale (POS) system. The Contract Management team will also
manage the administration of contract modifications,
extensions, price updates, and other administrative
correspondence.
Government Sales Support
Once the Sourcewell Agreement is entered into the Contract
Management System, the day -today workload of interfacing
with the Government Sales department and Fastenal's branch
sales personnel becomes the primary responsibility of the
Government Sales Support team. This group serves as a
clearinghouse and liaison team between Contract
Management and Sales. Fastenal's Government Sales
Support team serves as the internal "customer service
center" for our branch sales people, providing relevant
contract information as well as the "linking" of branch
accounts for Sourcewell Members to the Agreement within
the Contract Management System. The Government Sales
Support team is responsible for remitting reporting to
Sourcewell and the Members. This includes sales reports,
usage reports, supplier diversity reporting, sustainable
purchases, etc.
Fastenal will track the success of the Sourcewell contract by
sales growth, number of customers using the contract, and
the average dollar in sales per invoice.
Fastenal proposes an administrative fee of one percent (1 %)
less taxes, freight, and product retums, with the exception of
onsite customers which will be subject to an administrative
fee of one half of a percent (0.5%) less taxes, freight, and
product returns. Onsite customers must sign a Sourcewell
onsite agreement. Sourcewell will be notified by Fastenal of
these agreements. Onsites require a heavy investment in
labor and technology but offer the lowest TCO for Sourcewell
members.
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line I Question I Response*
Item l
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93Ft-76A67EF96E58
69 Provide a detailed description of the
Available product lines include:
equipment, products, and services that you
Abrasives; Adhesives, Sealants, and Tape; Cutting Tools and Metalworking;
are offering in your proposal.
Electrical; Electronics and Batteries; Fasteners; Fleet and Automotive; HVAC and
Refrigeration; Hardware; Hydraulics; Janitorial and Cleaning; Lighting; Lubricants,
Coolants, and Fluids; Machinery; Material Handling, Lifting and Rigging; Motors;
Office and Breakroom Supplies; Outdoor Products and Equipment; Packaging and
Shipping Products; Paint and Painting Supplies; Plumbing; Pneumatics; Power
Transmission; Pumps; Raw Materials; Safety; Sealing; Security; Test and
Measurement; Tools and Equipment; Welding.
Services and resources include:
Supply Solutions (FMI Technology; FASTStock; FASTBin; FASTVend; E-Business; E-
Procurement; Onsite; FASTCrib; Integrated Supply; Jobsite Inventory Solutions)
Expert Consultants (National Accounts; Engineering Expertise; Construction Solutions;
Government; Lean Solutions; Safety Solutions; Metalworking Support; OEM Support;
Healthcare Resources)
Manufacturing Services (Spensall Precision Machining; Cardinal Fastener High -
Integrity Bolting; API 20E Bolting; Holo-Krome Cold -Forming; Metals, Alloys &
Material Services)
Industrial Services (Weld -to -Length Bandsaw Blades; Hose Fabrication; Hoist Repair
& Certification; Custom Chain Sling Fabrication & Inspection; Custom Packaging;
Lifting & Rigging Inspection; Special Assemblies; Tool & Cutter Grinding; Calibration
& Repair; Tool Repair & Certification; Custom Logo Program)
Compliance & Sourcing (Green Resources; Country of Origin Compliance Solutions;
Fastenal Brands; Global Sourcing; Supplier Diversity; Blue Lane Freight)
70 Within this RFP category there may be
ABRASIVES: Sanding Abrasives Products; Abrasive Brushes; Grinding Abrasives
subcategories of solutions. List subcategory
Products; Burr Products; Diamond Abrasives Products; Abrasive Accessories; Files
titles that best describe your products and
& Rasps; Sand Blasters & Accessories; Deburring Products; Sharpeners &
services.
Accessories; Buffing & Polishing Products.
ADHESIVES, SEALANTS, & TAPE: Tape; Adhesives & Glues; Silicones, Caulks, &
Sealants; Threadlocking Chemicals; Adhesives & Sealants Dispensing Tools; Floor &
Surface Care Chemicals; Tape Dispensers; Concrete & Asphalt.
CUTTING TOOLS & METALWORKING: Indexable Cutting Tools; Milling Products;
Saw Blades; General Purpose Holemaking; Threading & Tapping; High Performance
Drilling; Toolholding Systems; Tooling Components; Turning & Boring Products;
Cutting Tool Assortments Kits.
ELECTRICAL: Industrial Controls; Electrical Wire & Accessories; Plugs, Receptacles
& Connectors; Terminals & Wire Connectors; Conduit & Accessories; Wire
Management; Circuit Protection & Distribution; Power Cords; Electrical Tape; Boxes,
Covers, & Accessories; Robotics & Automation; Strut; Insulated Screwdriver Sets;
Electrical Hand Tool Kits; NEMA Enclosures & Accessories; Insulated Socket Sets;
Insulated Nut Driver Sets; Insulated Spanner Wrench Sets; Insulated Hex Key Sets;
Insulated Hack Saws; Insulated Plier Sets; Insulated Wrench Sets; Insulated Wire
Wrap & Unwrap Tools; Insulated Wire Wrap & Unwrap Tool Bits.
ELECTRONICS AND BATTERIES: Data, Voice & Video Components; Electronic
Hardware; Batteries; Battery Chargers; Holsters & Belt Clips; Head Sets; Radios &
Two -Way Radios; Ear Pieces; Antennas; Speaker Microphones; Radio Retrofit Kits;
Wireless Message Alert Callboxes; Appliances.
FASTENERS: Bolts; Screws; Sockets; Nuts; Washers; Set Screws; Pins; Anchors;
Retaining Rings & Clips; Rods & Studs; Automotive Fasteners; Rivets; Threaded
Inserts & Thread Repair; Fastener Assortment Kits; Nails; Threadlockers; Thread
Sealants & Compounds; Clinch Fasteners; Hardware Fasteners.
FLEET & AUTOMOTIVE: Fleet Electrical Products; Fleet Filters & Accessories;
Automotive Chemicals & Lubricants; DOT Fittings; Dock & Trailer Equipment; DOT
Hose & Tubing; Towing & Accessories; Fleet Batteries & Accessories; Shop
Equipment; Engine Oil & Additives; Automotive Specialty Tools; Fleet & Automotive
Lighting; Truck Boxes & Vehicle Racks; Fluid Transfer Products; Tire & Wheel
Products; Fleet Replacement Parts; Truck & Trailer Hardware; Mechanical
Components; Air Line Products.
HVAC AND REFRIGERATION: Filters; Ventilation Equipment & Supplies; Heating
Equipment; Air Conditioners; HVAC Controls & Thermostats; Air Conditioner
Accessories; HVAC/R Chemicals; Air Treatment; A/C & Refrigeration; Evaporative
Cooler Accessories; Ice Machine Accessories; Valves & Accessories; Hydronic
Heating; Heater Accessories; Evaporative Coolers; Seamers; Ice Machines; Punches;
Crimpers; Notchers; Seam Rollers.
HARDWARE AND BUILDING SUPPLIES: Springs; Hex Cap Screws & Hex Bolts;
Strut Clamps & Hangers; Entry & Exit Door Products; Hardware Supplies; Strut
Channel Accessories; Construction & Building Supplies; Hasps, Hinges, & Latches;
Strut Clamp & Hanger Accessories; Caps & Plugs; Industrial Flooring Products;
Cabinet Hardware; Strut Channel; Braces & Brackets; Magnets.
HYDRAULICS: Hydraulic Fittings; Hydraulic Pumps & Cylinders; Hydraulic Hoses;
Hydraulic Couplers & Accessories; Crimping Machine Accessories; Hydraulic
Accumulators & Accessories; Crimping Machines.
JANITORIAL & CLEANING: Cleaning Chemicals, Detergents, & Deodorizers;
Brooms, Brushes, Dust Pans, & Dusters; Skin Care & Personal Hygiene; Wipers,
Towels, & Rags; Trash Cans & Liners; Restroom Fixtures; Mops & Mopping
Bid Number: RFP 091422
Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Equipment; Squeegees & Window Cleaning Equipment: Cleaning Supplies; Vacuums
& Accessories; Cleaning Machines; Restroom Supplies; Buckets, Pails, Lids;
Cleaning Machine Accessories; Foam Sealants; Janitorial Carts & Accessories.
LIGHTING: Lamps; Work Lights & Accessories; Emergency Lighting & Accessories;
Sensors & Accessories; Fixture, Accessories; Fixtures; Outdoor Lighting &
Accessories; Ballasts & Accessories.
LUBRICANTS, COOLANTS & FLUIDS: Metalworking Chemicals; Lubricants; Grease
Fittings & Accessories; Oils; Grease; Protective Coatings; Grease Guns &
Accessories; Metalworking Fluid Equipment; Lubrication Equipment.
MACHINERY: Metalworking Machinery; Ironworker Accessories; Machinery
Accessories; Drill Press Accessories; Machining Tables; Lathe Accessories; Grinding
Machine Accessories; Cold Saw Accessories,
MATERIAL HANDLING, LIFTING & RIGGING: Carts & Trucks; Slings & Accessories;
Casters & Wheels; Slot Bars & Accessories; Racks, Shelving, Pallet Racking &
Accessories; Ladders & Work Accessing Equipment; Chain & Accessories;
Levelers, Noise & Vibration Control; Workbenches, Work Tables & Accessories;
Bins; Hoists & Pullers; Storage Containers & Accessories; Cabinets; Cart & Truck
Accessories; Conveyors & Accessories; Lifting Hardware; Wire Rope & Accessories;
Magnets; Lockers & Accessories; Hand Tool Storage; Cranes, Trolleys, &
Accessories; Drums & Drum Handling Equipment; Bollards & Building Protectors;
Tie Downs & Cargo Control; Guard Rails, Hand Rails, & Barriers; Rigging
Hardware; Lifters & Accessories; Winches & Winch Accessories; Lifts, Stackers, &
Accessories; Bin Accessories; Cages & Cage Accessories; Rope & Rope
Accessories; Wall Storage Systems & Accessories; Warehouse Supplies &
Equipment; Cabinet Accessories; Lifting Magnets & Suction Lifters; Hoppers &
Accessories; Industrial Furniture; Pallets & Skids; Mezzanine & Mezzanine
Accessories; Worker Movement; Machine Rollers & Roller Kits; Jacks; Tilters &
Dumpers; Gondolas & Accessories; Slatwall & Accessories.
MOTORS: Motor Replacement Parts.
OFFICE & BREAKROOM SUPPLIES: Food Service Supplies; Office Organization;
Office Furniture; Desk Supplies; Paper & Printing; Boards, Easels, & Accessories;
Office Machines & Accessories; Time Cards & Clock Systems; Ice Machine
Replacement Parts; Portable Air Conditioners; Ice Machine Replacement Pumps;
Computer Supplies & Media; Water Dispensers; Ice Machine Replacement Valves;
Ice Machines; Ice Machine Electrical Replacement Parts; Ice Storage Bins; Cash
Handling; Freezers; Ice Machine Cleaners.
OUTDOOR PRODUCTS & EQUIPMENT: Garden Hose & Accessories; Landscaping
Hand Tools; Landscaping Power Tools; Pressure Washers; Repellants & Pest
Control; Generators; Salt Spreaders & Accessories; Pressure Washer Accessories;
Generator Accessories; Sprayers & Accessories; Tents & Accessories; Foam
Sealants; Trimmer Accessories; Snow & Ice Removal; Lawn Mowers & Accessories;
Snow Blowers & Accessories; Chain Saw Accessories; Logging Tools; Power
Equipment; Construction Tools & Equipment.
PACKAGING & SHIPPING PRODUCTS: Corrugated Boxes, Cartons, & Mailers;
Shipping & Storage Bags; Masking Tape; Shipping Labels & Tags; Packaging
Tape; Strapping Products & Accessories; Bubble, Foam, & Cushioning; Envelopes &
Mailers; Stretch Wrap & Shrink Film; Water Activated Tape; Stretch Wrap Machines
& Accessories; Scales & Accessories; Carry Handles; Desiccants.
PAINT & PAINTING SUPPLIES: Paint & Marking Products; Masking Tape; Paint
Roller Products; Paint Brush Products; Painting Accessories; Paint Booth
Accessories; Paint Additives; Painting Equipment; Paint Pad Products.
PLUMBING: Pipe Fittings; Plumbing Valves & Accessories; Pipe & Tubing; Plumbing
Tools & Equipment; Faucets & Faucet Repair Parts; Toilets, Urinals & Accessories;
Water Filters & Accessories; Fountains, Sinks, & Accessories; Drains &
Accessories; Hose & Hose Products; Showers, Tubs, & Accessories; Pipe Insulation
& Accessories; Pipe Cements & Primers; Pipe Thread Tape; Water Heaters &
Accessories; Pipe Lengths; Pipe Thread Sealants; Plumbing Putty.
PNEUMATICS: Pneumatic Fittings; Tubing & Tubing Accessories; Hose Couplers &
Accessories; Clamps & Collars; Pressure Gauges & Accessories; Hose Reels &
Accessories; Pneumatic Valves & Accessories; Air Preparation; Hose & Hose
Assemblies; Actuators & Cylinders; Blow Guns & Accessories; Air Piping Systems;
Hose Guards; Pneumatic System Components.
POWER TRANSMISSION: Seals & Accessories; Bearings; Chain & Sprockets;
Shims & Shim Stock; Keyed Shafts & Keys; Power Transmission Belts; Bushings;
Cam Followers & Yoke Rollers; Collars, Couplings, & Components; Sheaves &
Pulleys; Pullers, Separators, & Accessories; Bearing Heaters & Accessories; Linear
Motion.
PUMPS: Pump Accessories; Sewage, Submersible & Sump Pumps; Plumbing
Pumps; Plumbing Pump Parts & Accessories; Drum, Barrel, & Pail Pumps; Engine
Driven Pumps; Evaporative Cooler Pumps; Test Pumps; Booster & Pressure Pumps.
RAW MATERIALS: Sheet Stock Material; Bar Stock; Precision Blanks & Raw
Blanks; Tube Stock; Fully Threaded Studs; Threaded Rods; Wire Products; Angle
Products; Ball Stock; Foil Products; Coil Rods.
SAFETY: Facility Identification; Hand & Arm Protection; Matting; High Visibility
Garments; Traffic Control Products; Label Maker & Laminator Accessories; Fall
Protection; Eye Protection; ARC Flash & FR; Disposable Garments; Head & Face
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Protection; First Aid & Emergency Products; Welding Safety Clothing; Lockout &
Tagout Products; Work Wear; Foot Protection; Spill Containment; Chemical Resistant
Garments; Rain Wear; Respiratory; Welding Helmets & Eye Protection; Safety
Storage Cabinets & Containers; Powered & Supplied Air System Accessories;
Hearing Protection; Dispensers & Bags; Confined Space Equipment; Heat Stress
Products; Fleet & Automotive Safety Equipment; Step Ladders; Joint Support; Gas
Detection Accessories; Powered & Supplied Air Systems; Gas Detectors; Intrinsically
Safe Lights; Safety Knives; Storm Water Management; Hydration Products; Fire
Protection; Label Makers & Laminators; Breathing Air Filtration Systems; Static
Control Products; Safety Knife Accessories.
SEALING: O-Rings; Flanges, Gaskets, & Gasket Materials; Cord Stock; Rotary &
Linear Seals; Compression Packing.
SECURITY: Locks & Accessories; Secure Facility; Radio Accessories; Law
Enforcement; Key Center Components; Tactical Gear; Radios; Asset Monitoring;
Warning Alarms.
TEST & MEASUREMENT: Precision Measuring Tools; Meters; HVAC Test
Instruments; Individual Levels; Meter Accessories; Thermometers; Lumber Crayons &
China Markers; Thermal Imagers; Retrieval Tools; Inspection Mirrors; Thermal Imager
Accessories; Chalk Refills; Chalk Reels; Level Sets; Measuring Wheels; Water
Treatment; Plumb Bobs; Railroad Chalk; Laser Pointers.
TOOLS & EQUIPMENT: Hand Tools; Power Tool Accessories; Air Tools &
Accessories; Electrical Tools; Layout & Measuring Tools; Cordless Power Tools;
Flashlights & Accessories; Corded Power Tools; Clamping & Holdings; Fastener
Installation & Repair Tools; Tool Bags & Tool Belts; Repair & Replacement Parts;
Powder & Gas Actuated Systems & Accessories; Compressors; Anchor Installation
Tools; Hydraulic Tools & Accessories; HVAC Tools; Compressor Accessories.
TRAININGS, RESOURCES, & SUSTAINABILITY: Work Literature & Resources;
Recycling Programs; Trainings.
WELDING: Consumables; Welding Rods & Wire; Welding Gloves; Gas Apparatus;
Welding Safety Equipment; Welding Jackets & Capes; Welding Tools & Support
Components; Welding & Cutting Machines; Welding Chemicals; Welding Cable &
Accessories; Solder Tool Accessories; Welding Helmets; Welding PAPR Helmets;
Welding Pants; Soldering; Heat Resistant Sleeves; Welding Goggles & Glasses;
Welding Aprons; Welding Coveralls; Welding Face Shields; Solder Tools; Welding
Glove Protectors; Welding Bibs; Welding Chaps & Spats; Welding Caps.
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Category or Type Offered *
Item
Comments
71 Facility MRO a Yes
In 2021 Fastenal supplied products spanning nearly 1.78
f No
million unique stock -keeping units (SKUs). This includes
115,000+ "standard" part numbers that are well supported
throughout our distribution system, along with a vast
range of semi -standard and customer -specific items.
Available product lines include:
Abrasives; Adhesives, Sealants, and Tape; Cutting Tools
and Metalworking; Electrical; Electronics and Batteries;
Fasteners; Fleet and Automotive; HVAC and
Refrigeration; Hardware; Hydraulics; Janitorial and
Cleaning; Lighting; Lubricants, Coolants, and Fluids;
Machinery; Material Handling, Lifting and Rigging; Motors;
Office and Breakroom Supplies; Outdoor Products and
Equipment; Packaging and Shipping Products; Paint and
Painting Supplies; Plumbing; Pneumatics; Power
Transmission; Pumps; Raw Materials; Safety; Security;
Test and Measurement; Tools and Equipment; Welding.
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
72
73
74
150
76
Industrial supplies or building materials
Electric, mechanical, fluid, or pneumatic power
transmission
Electrical service or lighting
Plumbing or waterworks
r Yes
In 2021 Fastenal supplied products spanning nearly 1.78
r No
million unique stock -keeping units (SKUs). This includes
115,000+ "standard" part numbers that are well supported
throughout our distribution system, along with a vast
range of semi -standard and customer -specific items.
Available product lines include:
Abrasives; Adhesives, Sealants, and Tape; Cutting Tools
and Metalworking; Electrical; Electronics and Batteries;
Fasteners; Fleet and Automotive; HVAC and '
Refrigeration; Hardware; Hydraulics; Janitorial and
Cleaning; Lighting; Lubricants, Coolants, and Fluids;
Machinery; Material Handling, Lifting and Rigging; Motors;
Office and Breakroom Supplies; Outdoor Products and
Equipment; Packaging and Shipping Products; Paint and
Painting Supplies; Plumbing; Pneumatics; Power
Transmission; Pumps; Raw Materials; Safety; Security;
Test and Measurement; Tools and Equipment; Welding.
r: Yes
A necessity in industrial environments, power
r No
transmission products enable energy in the form of rotary
motion to be transmitted from the source of power
generation to the machinery that depends on it.
Bearings, sprockets, gears, belts, and related items are
essential in the transmission of power.
r. Yes
Electrical products are concerned with the safe
r No
transmission of electrical energy for use with machines
and appliances. Fastenal's electrical offering includes
wires, cords, boxes, conduits, receptacles, and more
make electrical energy available where needed while
helping to prevent accidents.
r: Yes
r No
Services related to the offering of the solutions G. Yes
in Lines 71-75 above r No
Lighting products illuminate business, home, and facility
interiors as well as outdoor areas and temporary work
sites. Lamps differ in terms of light output, energy
consumption, and other factors, according to their type.
Fluorescent, incandescent, LED, metal halide, sodium
vapor, and mercury vapor are among the varieties found.
Fastenal's plumbing offering includes fittings, valves and
valve accessories, pipe and pipe accessories, hose and
hose products, flanges and gaskets, restroom and
plumbing fixtures, repair and replacement parts, tools,
cleaning equipment and pumps and accessories.
Services and resources available through Fastenal
include:
Supply Solutions (FMI Technology; FASTStock; FASTBin;
FASTVend; E-Business; E-Procurement; Onsite;
FASTCrib; Integrated Supply; Jobsite Inventory Solutions)
Expert Consultants (National Accounts; Engineering
Expertise; Construction Solutions; Government; Lean
Solutions; Safety Solutions; Metalworking Support; OEM
Support; Healthcare Resources)
Manufacturing Services (Spensall Precision Machining;
Cardinal Fastener High -Integrity Bolting; API 20E Bolting;
Holo-Krome Cold -forming; Metals, Alloys & Material
Services)
Industrial Services (Weld -to -Length Bandsaw Blades;
Hose Fabrication; Hoist Repair & Certification; Custom
Chain Sling Fabrication & Inspection; Custom Packaging;
Lifting & Rigging Inspection; Special Assemblies; Tool &
Cutter Grinding; Calibration & Repair; Tool Repair &
Certification; Custom Logo Program)
Compliance & Sourcing (Green Resources; Country of
Origin Compliance Solutions; Fastenal Brands; Global
Sourcing; Supplier Diversity; Blue Lane Freight)
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricing - Pricing.zip - Tuesday September 13, 2022 18:03:11
• Financial Strength and Stabilitv - Financial Strength and Stability_2021 Annual Report.pdf - Monday September 12, 2022 21:42:30
• Marketina Plan/Samples - Marketing Plan_Sourcewell All -Inclusive Linecard.pdf - Tuesday September 13, 2022 18:03:20
• WMBE/MBE/SBE or Related Certificates (optional)
• Warranty Information (optional)
• Standard Transaction Document Samples - Standard Transaction Document Samples.zip - Tuesday September 13, 2022 18:03:31
• Upload Additional Document (optional)
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: httos://www.treasurv.aov/ofac/downloads/sdn[ist.odf:
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
t s //sam.aov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 091422 Vendor Name: Fastenal Company
DocuSign Envelope ID: AF8BA422-E62C-42F5-93F1-76A67EF96E58
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
Pf By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Terry Owen, Sr. Executive Vice President, Fastenal Company
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column " I have reviewed this addendum" below to acknowledge each of the addenda.
have reviewed the
File Name
below addendum and
pages
attachments (if
applicable)
Addendum_5_Facility_MRO_Supplies_RFP_091422
1
Wed August 24 2022 02:50 PM
Addendum_4_Facility_MRO_Supplies_RFP_091422
2
Wed August 17 2022 02:11 PM
Addendum_3_Facility_MRO_Supplies_RFP_091422
1
Mon August 1 2022 09:35 AM
Addendum _2_Facility_MRO_Supplies_RFP_091422
2
Fri July 29 2022 03:22 PM
Addendum_1_Facility_MRO_Supplies_RFP_091422
1
Thu July 28 2022 04:35 PM
Bid Number: RFP 091422 Vendor Name: Fastenal Company
Exhibit C
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
J Name of vendor who has a business relationship with local governmental entity.
Fastenal Compay
J
Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
-�J Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes F--1 No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
F] Yes F] No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
61
❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003()12)(B), excluding gifts described in Section 176.003(a-1).
71
/X,�X ) ,
8/8/2024
Signature of vendor doinousiness with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx. us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
6/28/24, 1:37 PM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/25/2024 REFERENCE
NO.:
CODE: P TYPE:
Official site of the City of Fort worth, Texas
FORTWORTH
**M&C 24- 13P COOP SW 091422-
0543 LOG NAME: FAS FASTENAL WATER
CID
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Purchase Agreement with Fastenal Company Using Sourcewell
Cooperative Agreement 091422-FAS in an Annual Amount Up to $650,000.00 and
Authorize Four One Year Renewal Options for the Same Annual Amount for Facility
Maintenance, Repairs, Industrial Supplies, and Related Materials for All City
Departments
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with Fastenal Company
Using Sourcewell Cooperative agreement 091422-FAS in an annual amount up to $650,000.00 and
authorize four one year renewal options for the same annual amount for facility maintenance, repairs,
industrial supplies, and related materials for All City Departments.
DISCUSSION:
On May 23, 2024, the Water Department contacted the Purchasing Division to enter into an
agreement with Fastenal Company using Sourcewell Cooperative agreement 091422-FAS.This
agreement will be used by City Departments to purchase tools and equipment such as HVAC,
motors, motor accessories, welding, soldering, and power tools and accessories, allowing all City
departments to conduct facility maintenance and repairs as needed.
The maximum annual amount allowed under this agreement will be $650,000.00 citywide. However,
the actual amount used will be based on the need of each department and available budget.
Sourcewell Contract No.091422-FAS original term is through November 8, 2026, with two one-year
options to renew through November 8, 2028. The Request for offer for Sourcewell Contract
No.091422-FAS was published July 26, 2022, and responses were opened September 14, 2022.
Sourcewell offers fixed discounts. Staff reviewed pricing and determined pricing was fair and
reasonable.
AGREEMENT TERM - This Agreement will begin upon execution and will expire on November 8,
2024, with four (4) one-year options to renew to align with Sourcewell Cooperative Contact No.
091422-FAS.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the item.
DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative
or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
apps.cfwnet.org/council_packet/mc_review.asp? ID=32249&councildate=6/25/2024 1 /2
6/28/24, 1:37 PM M&C Review
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support approval of the
above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year (Chartfield 2) I
J:Z4]dii
Fund Department Account Project Program Activity Budget Reference # Amount
ID I ID I Year I (Chartfield 2)
Submitted for Cibi Manaaer's Office by_ Reginald Zeno (8517)
Costa, Fernando (6122)
Reginald Zeno (8517)
Originating Department Head: Christopher Harder (5020)
Additional Information Contact:
Jo Ann Gunn (8525)
Christen Pacheco (6159)
ATTACHMENTS
Fasternal Company Sams.gov.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=32249&councildate=6/25/2024 2/2