HomeMy WebLinkAboutContract 58211-R2CSC No. 58211-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 1, 2024
Locution Systems, Inc.
Attn: Legal Dept
1626 Cole Blvd. Suite 250
Golden, CO.80401
Re: Contract Renewal Notice
Contract No. CSC No. 58211 (the "Contract")
Renewal Term No. 2 of 4: November 1, 2024 to October 31, 2025
The above referenced Contract with the City of Fort Worth expires on October 31, 2024.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDS://www.fortworthtexas.aov/departments/finance/purchasinc.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Jaimie Newton
IT Finance Contractor
200 Texas Street
Fort Worth, TX, 76102
i aimie. newtona,fortworthtexas. gov
(817) 392-2458
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
�-4491'// '�cr
Name:
Mark McDaniel
Title:
Deputy City Manager
Date:
Aug 22, 2024
Locution Systems, Inc.
By:
Name: qen�nNleall
Title: President
Date: Ph:2c
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name:
Kevin Gunn
Title:
Director, IT Solutions
Approved as to Form and Legality:
By:
G�� `aw;�-
Name:
Taylor Paris
Title:
Assistant City Attorney
Contract Authorization:
M&C: n/a
Contract Compliance Manager:
By signing 1 acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Aug 9, 202416:20 CDT)
Name: Steven VandeverR
Title: Sr. IT Solutions Manager
City Secretary:
By.
Name: Jannette Goodall
Title: City Secretary
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aid °�EXASo4�
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Locution Systems, Inc.
1626 Cole Blvd
Suite 250
Golden, CO 80401
Maintenance Services
Renewal Quote
Customer No.: FORTW FORTW
Quote No.: 124432
Bill To: Information Technology Solution Ship To: Information Technology Solutions
IT Solutions - ERP IT Solutions - Zipper Building
275 W 13th Street 275 W 13th St. (2nd Floor)
Fort Worth, TX 76102 Fort Worth, TX 76102
Date
Ship Via
F.O.B.
Terms
08/06/2024
Best Method
Destination
Net 30
Quote Date
Sales Person
Our Order Number
Renewal
08/06/2024
Quantity
Item Number
Description
Unit Price
Amount
Required
Shipped
Remaining
PrimeAlert/CADVoice
FSA System Maintenance
Period: 11 /1 /24-10/31 /25
Consists of Maint/Svcs for:
Central System
1
1
CADVoice Audio DB (Basic)
586.00
586.00
1
1
CADVoice Server
1180.00
1180.00
1
1
CADVoice Supervisor
1472.00
1472.00
1
1
CADVoice Radio
2359.00
2359.00
1
1
CADVoice Audio DB (Adv)
10628.00
10628.00
1
1
Interface to CAD
1181.00
1181.00
Stations
48
48
PrimeAlert/CADVoice Fire
248.00
11904.00
(Client) S/W
2
2
PrimeAlert Fire (Client) Add -On
244.00
488.00
for Relay Switching and Adv.
Zoned Audio/Lighting (up to 10 devices)
1
1
PrimeAlert Fire (Client) Add -On
126.00
126.00
for 1 Zone Tracker
1
1
Control Panel, Core
398.00
398.00
1
1
Control Panel, EZ-Zone
626.00
626.00
45
45
Station Control Unit (SCU)
51.00
2295.00
48
48
Intelligent Audio Switch
37.00
1776.00
1
1
Radio Interface Unit
108.00
108.00
45
45
Relay PLC
82.00
3690.00
2
2
Door Bell
30.00
60.00
1
1
Day/Night Switch
17.25
17.25
1
1
Amplifier - Single 240W
230.00
230.00
1
1
Ampifier - Single 35W
47.00
47.00
46
46
Reader Board (H/W Only)
45.00
2070.00
15
15
Speaker - Ceiling
9.25
138.75
Maintenance Services
Locution Systems, Inc.
1626 Cole Blvd
Suite 250
Golden, CO 80401
Renewal Quote
Customer No.: FORTW FORTW
Quote No.: 124432
Bill To: Information Technology Solution Ship To: Information Technology Solutions
IT Solutions - ERP IT Solutions - Zipper Building
275 W 13th Street 275 W 13th St. (2nd Floor)
Fort Worth, TX 76102 Fort Worth, TX 76102
Date
Ship Via
F.O.B.
Terms
08/06/2024
Best Method
Destination
Net 30
Quote Date
Sales Person
Our Order Number
Renewal
08/06/2024
Quantity
Item Number
Description
Unit Price
Amount
Required
Shipped
Remaining
1
1
Speaker - Ceiling, Blind Mount
13.25
13.25
9
9
Speaker - Wall Baffle
17.00
153.00
11
11
Speaker - Horn
22.00
242.00
4
4
Speaker - Ceiling Tile
16.00
64.00
8
8
Speaker - Ceiling Tile, Device Ready
18.25
146.00
11
11
Volume Control
7.25
79.75
1
1
Volume Control 10OW
7.25
7.25
1
1
Zone Tracker
352.00
352.00
1
1
Night Vision Illuminator
19.25
19.25
8
8
Night Vision Illuminator, EZ-Zone
87.00
696.00
2
2
Strobe Light
11.25
22.50
2
2
Multi -Unit Indicator, 3-Position
56.00
112.00
2
2
Thermal Printer
140.00
280.00
1
1
Annual Escrow Fee
2500.00
2500.00
Flow Cart Addition
Prorated: 1 /1 /25-10/31 /25
3
3
PrimeAlert Fire (Client) S/W
206.67
620.01
3
3
PrimeAlert/CADVoice Fire (Client) S/W
154.58
463.74
Add -On for Relay Switching and Adv.
Zoned Audio/Lighting (sm # devices/st)
3
3
Control Panel, Core
331.67
995.01
3
3
Intelligent Audio Switch
30.83
92.49
3
3
Radio Interface Unit
90.00
270.00
3
3
Day/Night Switch
14.38
43.14
3
3
Amplifier - Single 35W
39.17
117.51
3
3
Speaker - Ceiling, Blind Mount
11.04
33.12
3
3
Volume Control
6.04
18.12
3
3
Night Vision Illuminator
16.04
48.12
3
3
Strobe Light
9.38
28.14
Locution Systems, Inc.
1626 Cole Blvd
Suite 250
Golden, CO 80401
Maintenance Services
Renewal Quote
Customer No.: FORTW FORTW
Quote No.: 124432
Bill To: Information Technology Solution Ship To: Information Technology Solutions
IT Solutions - ERP IT Solutions - Zipper Building
275 W 13th Street 275 W 13th St. (2nd Floor)
Fort Worth, TX 76102 Fort Worth, TX 76102
Date
Ship Via
F.O.B.
Terms
08/06/2024
Best Method
Destination
Net 30
Quote Date
Sales Person
Our Order Number
Renewal
08/06/2024
Quantity
Item Number
Description
Unit Price
Amount
Required Shipped
Remaining
3
3
Thermal Printer
116.67
350.01
Station 45 Hardware Addition
Prorated: 1 /1 /25-10/31 /25
1
1
Speaker - Ceiling Tile Device Ready
15.21
15.21
1
1
Volume Control
6.04
6.04
1
1
Night Vision Illuminator - EZ-Zone
72.50
72.50
Station 15 Addition
Prorated: 8/1 /25-10/31 /25
1
1
PrimeAlert Fire (Client) Add -On
61.00
61.00
for Relay Switching and Adv. Zoned
Audio/Lighting (up to 10 devices)
1
1
PrimeAlert Fire (Client) Add -On
31.50
31.50
for 1 Zone Tracker
1
1
Control Panel, EZ-Zone
156.50
156.50
1
1
Intelligent Audio Switch
9.25
9.25
1
1
Radio Interface Unit
27.00
27.00
1
1
Doorbell
7.50
7.50
1
1
Day/Night Switch
4.31
4.31
6
6
Night Vision Illuminator, EZ-Zone
21.75
130.50
1
1
Strobe Light
2.81
2.81
Invoice Subtotal
49670.53
Invoice Total
49670.53
M&C Review
Page 1 of 3
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 4/23/2024 REFERENCE NO.: **M&C 24-0310 LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
Fo H
04LOCUTION
REFRESH
NO
SUBJECT: (ALL) Authorize Execution of Amendment 2 to City Secretary Contract 58211 with
Locution Systems Inc., for Firestations with a CADVOICE Alert System for Upgrades and
Annual Maintenance to Increase the Authorized Amount Up to $541,375.00 Annually for
a Contract Total Amount of $641,375.00 with Four Renewal Options
IA%1�,ILyi121►117_1111:0]►I
It is recommended that the City Council authorize amendment 2 to City Secretary Contract 58211
with Locution Systems Inc., for fire stations with a CADVOICE Alert System for upgrades and annual
maintenance, the amendment will increase the authorization amount up to $541,375.00, for a total
contract amount of $641,375.00 with four renewal options.
DISCUSSION:
The Information Technology Solutions (ITS) Department will utilize this agreement with Locution
Systems Inc. (Locution), to purchase upgrades to CADVOICE Alert Systems for Fire, spare parts on
an as needed basis and annual support maintenance for all fire stations that have the CADVOICE
Alert System.
CADVOICE is an automated dispatching and fire station alerting system that interfaces with standard
computer -aided dispatch (CAD) systems. This is the standard alerting technology used at all fire
stations throughout the City. This technology separates the act of speaking the dispatch from the
dispatcher, allowing them to handle more calls in the same amount of time, and providing first
responders with a clear, consistent, accent -neutral voice that is easy to understand in stressful
situations.
The Chart below demonstrates the cost breakdown per Station.
Station
Address
Funding
Estimated
Costs
1
120 N. Pecan
scal Year (FY) 22 Fire Department
PD)
$39,500.00
Locution Refresh - 104548
2
1�1000 Cherry Street
JIFY22 FD Locution Refresh - 104548
11$39,500.00
18
111101 12th Avenue
JIFY22 FD Locution Refresh - 104548
11$39,500.00
114
1� 2737 Meadowbrook Drive
JIFY22 FD Locution Refresh - 104548
11$39,500.00
23
1�3201 Portales Street
JIFY22 FD Locution Refresh - 104548
11$39,500.00
124
113101 Forest Avenue
JIFY22 FD Locution Refresh - 104548
11$39,500.00
31
114209 Longstraw Drive
JIFY22 FD Locution Refresh - 104548
11$39,500.00
138
1113280 Park Vista Boulevard
JIFY22 FD Locution Refresh - 104548
11$39,500.00
116
115933 Geddes Ave
JIFY23 FD Locution Refresh-104547
11$60,000.00
115
1�3100 Azle Avenue
JIFY24 FD Station 15-105400
11$50,000.00
43
P00038/FY24 FD Locution Refresh
$70,000.00
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024
M&C Review
Page 2 of 3
Station Address
Walsh Ranch Pkwy and
Walsh Ave
Annual Maintenance Per
Station (11, optional)
11 IlTotal
Funding
Estimated
Costs
��$45,375.00
11$541,375.00
Locution is the documented sole source vendor for the CADVOICE Alert System and support
maintenance service because they are the only vendor that has access to information and programs
required to maintain the CADVOICE Alert System.
PRICE ANALYSIS - The City has purchasing history for the CADVOICE Alert System, spare parts
and maintenance. The prices offered by Locution remain unchanged from the previous purchase
prices. Staff reviewed the pricing and determined it to be fair and reasonable.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities
are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end October 31, 2027.
RENEWAL OPTIONS - This agreement may be renewed for up to four successive one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budget,
as previously appropriated, in the ITS Capital Fund for the FY23 FD Locution refresh, FY24 FD
Station 15 Refresh, FY24 FD Station 43 Refresh and the FY 22 FD Locution Refresh projects and in
the Info Technology Systems Fund to support the approval of the above recommendation and
execution of the amendment. Prior to any expenditure being incurred, the Information Technology
Solutions Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity
ID ID
FROM
Fund Department I Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriciinatinci Department Head:
Additional Information Contact:
Program I Activity
Budget Reference #
Year (Chartfield 2)
Budget Reference #
Year (Chartfield 2)
Mark McDaniel ()
Kevin Gunn (2015)
Kevin Gunn (2015)
Amount
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024
M&C Review
Page 3 of 3
ATTACHMENTS
04LOCUTION REFRESH.docx (CFW Internal)
FID Table Locution 2024 revised.XLSX (CFW Internal)
Form 1295 Certificate 101177214-1.Ddf (CFW Internal)
Waiver for FD Locution Refresh.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32017&councildate=4/23/2024 4/24/2024