HomeMy WebLinkAboutContract 54513-A9CSC No. 54513-A9
NINTH AMENDMENT TO CITY OF FORT WO TH CONTRACT 54513 BETWEEN
THE CITY OF FORT WO TH AND PRESBYTERIAN NIGHT SHELTER OF
TARRANT COUNTY, INC. FOR RAPID EXIT, DIVERSION AND SHALLO
SUBSIDY SERVICES
This ninth amendment (the "Ninth Amendment" and "Amendment 9") is made and entered into
by and between the City of Fort Worth, a home -rule municipality of the State of Texas (hereinafter
referred to as the "City"), acting by and through Mark McDaniel, its duly authorized Deputy City
Manager, and Presbyterian Night Shelter of Tarrant County, Inc., a Texas nonprofit corporation
("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an Agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54513, (the "Agreement");
WHEREAS, the Parties executed Amendment 1 to the Agreement through which the
Parties agreed to reduce the budget to utilize other funding sources;
WHEREAS, the Parties executed Amendment 2 and Renewal 1 to the Agreement through
which the Parties agreed to increase the budget in order to better meet demand for services and
renew the Agreement;
WHEREAS, the Parties executed Amendment 3 to the Agreement through which the
Parties agreed to increase the budget in order to better meet demand for services;
WHEREAS, the Parties executed Amendment 4 to the Agreement through which the
Parties agreed to amend the scope of services and increase the budget in order to better meet
demand for services;
WHEREAS, the Parties executed Amendment 5 and Renewal 2 to the Agreement through
which the Parties agreed to amend the scope of services and amend the Budget Modification form
and renew the Agreement;
WHEREAS, the Parties executed Amendment 6 to the Agreement through which the
Parties agreed to increase the budget in order to better meet demand for services;
WHEREAS, the Parties executed Amendment 7 to the Agreement through which the
Parties agreed to modify and decrease the budget in order to expend all program funds;
WHEREAS, the Parties executed Amendment 8 and Renewal 3 to the Agreement through
which the Parties agreed to amend the scope of services, amend the budget and renew the
Agreement;
OFFICIAL RECORD
CITY SECRETARY
Amendment 9 to CSC 54513 FT. WORTH, TX
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
budget;
WHEREAS, the Parties desire to amend the scope of services, and amend and increase the
NOW THEREFORE City and Agency do hereby agree to the following:
NO THEREFORE, for valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree as follows:
A. The EXHIBIT "A" Scope of Services is hereby deleted and replaced in its entirety
with attached "EXHIBIT "A" Scope of Services consisting of two pages attached
hereto as Attachment 1 to the Ninth Amendment.
B. The EXHIBIT "B-1" Budgetis hereby deleted and replaced in its entirety with
attached "EXHIBIT "B-1" Budget consisting of two pages as Attachment 2 to this
Ninth Amendment.
C. This Ninth Amendment is effective on the date of execution.
D. All terms and conditions of the Agreement not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have the meanings assigned to
them in the Agreement.
E. This Ninth Amendment shall be binding upon the Parties hereto and their respective
successors and assigns, if any.
[SIGNATURE PAGE FOLLO
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be
effective this day of , 20
FOR CITY OF FORT WO TH:
FOR AGENCY: Presbyterian Night Shelter
of Tarrant County Inc.
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Tobv Owen (Aug 23.2024 08:26 CDT)
Mark McDaniel Toby Owen
Deputy City Manager Chief Executive Officer
Date: Aug 23, 2024 Date: Aug 23, 2024
APPROVAL RECO NDED
Betha'nv Warner (A02408:42 CDT)
Bethany Warner, Intergovernmental Relations Manager
Date: Aug 23, 2024 400vvnnn-Q
�po� FOR GO
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APPROVED AS TO FORM AND ATTEST: -o o=d
LEGALITY °Q*°°oo
NZ noo", p
LeMe Hunt (Aug 23,2024 CDT)
Leslie L. Hunt, Senior Assistant City Attorney Jannette S. Goodall, City Secretary
Date: Aug 23, 2024 Date: Aug 23, 2024
Contract Compliance Manager: M&C No.: 23-0862
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
i. P.J
Tara Perez
Manager, Directions Home
OFFICIAL RECORD
CITY SECRETARY
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. FT. WORTH, TX
NINTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54513 BETWEEN THE
CITY OF FORT WORTH AND PRESBYTERIAN NIGHT SHELTER OF TARRANT
COUNTY, INC. FOR DIVERSION, RAPID EXIT AND SHALLOW SUBSIDY SERVICES
ATTACHMENT 1 TO NINTH AMENDMENT
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
EXHIBIT "A"
SCOPE OF SERVICES
RAPID EXIT/DIVERSION/SHALLO SUBSIDY SERVICES
THE PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC. will do the
following:
House or divert at least 375 households from homelessness. All households must meet the
eligibility criteria described in section A, below. Case management and assistance to these
households shall include the following:
A. In General
Document the nature and extent of all services provided to eligible individuals in the City of
Fort Worth receiving case management services hereunder ("clients") in a complete case file,
with case notes in the HMIS system within 3 business days of a service being provided
hereunder.
Eligible clients include households in the City of Fort Worth who are literally homeless
and at imminent risk of homelessness and referred through shelters, outreach teams, other
agencies, self -referral and coordinated entry. If clients are at imminent risk of
homelessness, the household income must be below 50% Area Median Income.
B. Services
• Agency shall establish a housing pool which can be used for rapid exit, diversion and
shallow subsidies depending on client need;
• Agency shall attempt to divert clients from homelessness;
• Agency will work with those unable to be diverted to quickly place them in housing;
• Agency shall provide housing unit search assistance as necessary;
• Agency shall provide assistance to clients in completing rental applications and signing
leases as necessary;
• Agency shall provide funding, as available and necessary, for clients to assist their move
to stable housing;
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
• Agency may use funds to assist clients, as specifically allowed in Exhibit B, with
apartment application fees, administration fees, security deposits, high risk fees,
opportunity fees short-term rental assistance (6 months or less);
• Agency may use funds to provide additional months of rent on a case by case basis and as
allowed in Exhibit B.
• Agency will provide case management for two months after client enters permanent
housing;
• Agency will identify households that would be able to exit to permanent housing with a
shallow subsidy which is defined as up to 50% of Fair Market Rent and continues up to
12 months or longer depending on funding availability; and
• Agency will provide light case management to shallow subsidy clients.
Evaluation:
Evaluation meetings will be held with Directions Home staff to continually evaluate program
and Agency shall comply as necessary and in good faith. Agency will work with Directions
Home to create a client survey which allows agency to incorporate client feedback into the
program.
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be
submitted by the 151h of every month in format of Exhibit "C".
Programmatic reporting:
Monthly reports will be submitted by the 15th of every month in format of Exhibit "D". Quarterly
reports will be submitted by the 15th of July, October, January and April in the format of Exhibit
"D»,
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
NINTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54513 BETWEEN THE
CITY OF FORT WORTH AND PRESBYTERIAN NIGHT SHELTER OF TARRANT
COUNTY, INC. FOR DIVERSION, RAPID EXIT AND SHALLOW SUBSIDY SERVICES
ATTACHMENT 2 TO NINTH AMENDMENT
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
EXHIBIT "B -V
BUDGET
AL,encv will submit invoices for reimbursement by the 15t' of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 941 s and allocation
documentation will be reviewed.
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
PRO AM COSTS GR Total
$1,634,746.00
A. SALARIES (By title)
Journey Home Guide
Journey Home Guide
Diversion Specialist
Intake Coordinator
Program Manager
Director of Housing Services
SALARIES TOTAL: $151,000.00
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security, Medicare, Health Insurance,
Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance,
Unemployment Insurance, Workers Compensation and Retirement
expenses) Social Security/Medicare (FICA)
FRINGE BENEFITS TOTAL: $23,512.00
C. MILEAGE
Mileage $100.00
MILEAGE TOTAL: $100.00
D. CELL PHO MS/EQUIPMENT
Cell phones
Equipment
CELL PHONES/EQUIPMENT TOTAL: $11208.00
E. CLIENT EXPENSES
Housing Pool (Rent, Dep, App Fees, High Risk, Admin Fees, Shallow $1,365,926.00
Subsidies, and other fees)
Transportation (bus passes, gas cards) $20,000.00
CLIENT EXPENSES TOTAL: $1,385,926.00
F. OTHER APPROVED
Administrative $70,000.00
OTHER APPROVED TOTAL: $70,000.00
1 TOTAL PRO AM COST: GR 1 $1,631,746.00
Amendment 9 to CSC 54513
CoFW and PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY, INC.
REFERENCE **M&C 23- 19AMENDMENTS AND NEW
DATE: 10/17/2023 NO.: 0862 LOG NAME: HOMELESS SERVICES
CONTRACT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendments to Contracts with (i) the Presbyterian Night
Shelter of Tarrant County, Inc., Increasing Contract Amount by $498,373.00 for a Total
Contract Amount of $1,556,746.00, (ii) Day Resource Center for the Homeless, Increasing
Contract Amount by $225,000.00 for a Total Contract Amount of $425,977.00, (iii) My
Health, My Resources of Tarrant County, Increasing Contract Amount by $225,000.00 for a
Total Contract Amount of $750,000.00, and (iv) Tarrant County Homeless Coalition,
Increasing Contract Amount by $116,332.00 for a Total Contract Amount of $150,000.00,
and Authorize Execution of Contract with When We Love for $200,000.00 for the
Continuation of Directions Home Initiatives; Find that Amendments and Contracts Serve a
Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement with
The Presbyterian Night Shelter of Tarrant County Inc., in the amount of $498,373.00 for a
total contract amount of $1,556,746.00;
2. Authorize the City Manager or his designee to execute an amendment to agreement with
Day Resource Center for the Homeless DBA DRC-Solutions, in the amount of $225,000.00
for a total contract amount of $425,977.00;
3. Authorize the City Manager or his designee to execute an amendment to agreement with My
Health, My Resources of Tarrant County, in the amount of $225,000.00 for a total contract
amount of $750,000.00;
4. Authorize the City Manager or his designee to execute an amendment to agreement with
Tarrant County Homeless Coalition in the amount of $116,332.00 for a total contract
amount of $150.000.00;
5. Authorize the City Manager or his designee to execute a contract with When We Love for
$200,000.00;
6. Authorize the City Manager or his designee to amend the agreements if necessary to
achieve program goals provided the amendment is within the scope of the program and in
compliance with City policies and applicable laws and regulations; and
7. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a
22\% increase in overall homelessness and 27\% increase in family homelessness compared to 2020.
To respond to the increased needs of the homeless system, upon approval of the Fiscal Year 2024
Adopted Budget by Mayor and Council, three decision packages were authorized to expand programs
serving those experiencing homelessness for rapid exit, permanent supportive housing, and cold
weather sheltering.
In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid
exit provides brief rental assistance and case management to help quickly house households who do
not need ongoing rental assistance or case management. The City contracted with Presbyterian Night
Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local
homeless system means exiting someone back to housing within 14 days.
Even those households who are employed or have benefits rarely have $3,000.00 or more saved to
lease an apartment. This program allows people who are employed to quickly get off the street or out
of the shelter by paying for fees associated with moving into an apartment, in addition to one to three
months' rent. This reduces the person's time in homelessness and also frees up emergency shelter
beds. Since 2019, PNS has moved 873 households including 597 children into housing through the
rapid exit program. For households who exited the program, the rate of return to homelessness was
11\% (the national goal is less than 15\%). The amendment will bring the total contract amount to
$1,556,476.00.
The City has long been committed to permanent supportive housing. When TCHC received 368
Emergency Housing Vouchers from the Texas Department of Housing and Community Affairs, the City
saw an opportunity to leverage this new resource to boost the supply of permanent supportive housing
by offering case management to 175 households with these vouchers. The households served are a
mix of chronically homeless households and disabled family households in order to be responsive to
the family homelessness crisis.
The recommendation is to increase DRC-Solutions' permanent supportive housing case management
contract in the amount of $225,000.00 for a total contract amount of $425,977.00 and to increase the
My Health, My Resources of Tarrant County (MHMR) permanent supportive housing contract in the
amount of $225,000.00 for a total contract amount of $750,000.00. This reflects an increase of
$450,000.00 for permanent supportive housing case management services.
The recommendation is to increase Tarrant County Homeless Coalition's navigation contract in order to
continue to provide two outreach workers who work with the Police Department's Homeless Outreach
Program and Enforcement (HOPE) Team to provide mobile navigation services which connect those
experiencing unsheltered homelessness to services and provide housing assessments. These
positions were previously funded by a community partner agency with federal funds related to COVID
and have expired. In order to continue this service, the recommendation is to increase the contract in
the amount of $116,332.00 for a total contract amount of $150,000.00.
To provide up to 200 beds for cold weather shelter overflow, the recommendation is to contract with
When We Love to staff overflow shelter(s) at a designated site or sites when the weather reaches
certain temperatures and when all regular shelter beds are full.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the Neighborhood Services Department has the responsibility to validate the availability of funds.
TO
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Victor Turner (8187)
Tara Perez (2235)
CFW 1295 Form WWL CWEOS 2023-2024.1)df (CFW Internal)