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Home My WebLink AboutContract 56985-FP2FORT WORTH, PARK & RECREATION DEPARTMENT NOTICE OF PROJECT COMPLETION -FP2 City Secretary No: 56985 Date Received: 8/25/2024 Ballfield Lighting Improvements at Harmon Field City Project Ns: 102961 / 102962 Regarding contract 56985 and Rolling Hills Soccer Complex for as required by the PARK & RECREATION DEPARTMENT as approved by City Council on 11/30/2021 through M&C 21-0s26 the director of the PARK & RECREATION DEPARTMENT upon the recommendation of the Assistant Director of the Park& Recreation Department has accepted the project as complete. Original Contract Prices: Amount of Approved Change Orders: Revised Contract Amount: Total Cost Work Completed: Less Deductions: Liquidated Damages: Pavement Deficiencies: Total Deduction Amount: Total Cost Work Completed: Less Previous Payments: Final Payment Due C� Recommended for Acceptance Asst. Director, PARK & RECREATION DEPARTMENT Accepted Director, PARK & RECREATION DEPARTMENT Asst. City Manager $ 1,832,140.00 $ 368,000.00 No 1 $ 2,200,140.00 $ 2,148,140.00 Days @ $650.00/ Day $ 2,148,140.00 $ 2,040,733.00 $ 107,407.01 Aug 18, 2024 Date Aug 20, 2024 Date Aug 25, 2024 Date Comments: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX C-620 Signature Page Contractor's Application for Payment Invoice No. FINAL To (Owner) City of Fort Worth Invoicing Period (From - To): Invoice Date: 11/1/2023 P. O. FW080-00000010406 From (Contractor): Remit to ( If Not Automatic Deposit ): Number: GROVES ELECTRICAL SERVICE INC Project: 102961 / 102962 Contractor's CFW Vendor No.: 0000038362 Groves Electrical Service, Inc. 2410 Squire Place, Farmers Branch, Tx 75234 City Secretary u56985 cn° Number: tract Harmon Field and Rolling Hills Athlete Lighting Project mber: Name: Application For Payment Change Order Summary (Approved Change Orders 1. ORIGINAL CONTRACT PRICE.......................................................... $ $1,832,140.00 Number Additions Deletions 2. Net change by Change Orders................................................................. $ $368,000.00 1 $368,000.00 3. Current Contract Price (Line 1+2)........................................................ $ $2,200,140.00 2 4. TOTAL COMPLETED AND STORED TO DATE 3 (Progress Estimate, Construction Allowance and Change Orders)...... $ $2,148,140.00 4 5. RETAINAGE: 5 a. X $2,148,140.00 Work Completed......... $ 6 b. X Not Used $ 7 c. Total Retainage (Line 5a + Line 5b) ............................... $ 8 6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5c)............................. $ $2,148,140.00 TOTALS $368,000.00 7. LESS PREVIOUS PAYMENTS (Line 6 from prior Application)........ $ $2,040,733.00 NET CHANGE BY $368,000.00 8• AMOUNT DUE THIS APPLICATION ................................................. $ $107,407.00 CHANGE ORDERS 9. BALANCE TO FINISH, PLUS RETAINAGE (Column G on Progress Estimate+ CA + COs + Line 5 above) .............. $ $52,000.00 Contractor's Certification 10. CONTRACT TIME: The Contractor certifies with the submittal of this document and associated Payment Request Submittal on the City of Fort Worth Buzzsaw system that to the best of their knowledge: (1) all previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with Work covered by prior Applications for Payment; (2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to Owner indemnifying Owner against any such Liens, security interest or encumbrances); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. a, Days Awarded 200 b. Days Added by CO 60 C. Total Days 260 d. Days Charged e. Days Remaining 260 8 a2D Consent of Surety Affidavit of Bills Paid This document has been modified from its original form as an EJCDC document and the user did not highlight the modifications. You are encouraged to read the document carefully and consult Legal Counsel prior to its execution. C-620 Unit Price Pragresa Estimate Progress Estimate For (0Ot1mact)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period, Item But Item No. UNIT I BASE BID ITEMS - HARMON FIELD PARK 1-01 Project Sign 1-02 Construction Staking 1-03 Excavation, trenching, and backfill 1-04 Conductors 1-05 Conduit and boxes 1-06 Wire devices 1-07 Light fixgtur7,, y91es, andyont gls. 1-08 Switchgear inc, pane(', enclosures, etc 1-09 Grassing 1-10 Chain Link Fencing 1-11 Concrete Pad 1-12 Concrete Lightpole Piers Purchase & Installation UNIT 2 BASE BID ITEM - ROLLING HILLS SOCCER COMPLEX 2-01 Proiect Spn 2-02 Construction Staking 2-03 Excavation, trenching, and backfill 2-04 Conductors 2-05 Conduit and boxes 2-06 Wire devices 2-07 Light fixgtures, gFles, andyont gls. 2-08 Switchgear incffumg pane(', enclosures, etc 2-09 Grassing 2-10 Concrete Pad 2-11 I Concrete Lightpole Piers Purchase & Installation UNIT I ALTERNATE BID - HARMON FIELD PARK 1-01 Security Lighting 1-02 Branch circuit wiring and conduit I UNIT 2 ALTERNATE BID -ALLOWANCE 1-01 Harmon Field Park Allowance 1-02 Harmon Field Park Allowance 1-03 Harmon Field Park Allowance 1-04 Harmon Field Park Allowance 1-05 Harmon Field Park Allowance 1-06 Rolling Hills Soccer Complex Allowance 1-07 Rolling Hills Soccer Complex Allowance 1-08 Rolling Hills Soccer Complex Allowance 1-08 Rolling Hills Soccer Complex Allowance 1-08 I I I I I I I I I I I I I I I I I I I I I I I I Rolling Hills Soccer Complex Allowance City Secretary 56985 Cuntractur's Application Contract Num: Application Numb 5 Application Date. 09/23/2022 B C D E F G Matenals tnaa % Balance to Finish Specifioabon Unit of Bid Quantity Unit Price Estimated Bid Value Quantity Value Previously Installed Value This Period Presently Stored Completed and (F) (B - F) Section No. Measure Installed Value (not m C) Stored to Date B F, 015813 EA 1.000000 $1,200.00 $1,200.00 1.00000000 $1,200.00 $1,200.00 $1,200.00 100.0% 01 71 23 LS 1.000000 $2,750.00 $2,750.00 100000000 $2,750.00 $2,75000 $2,750.00 100.0°%JJ 260500 LS 1.000000 $35,158.00 $35,158.00 1.00000000 $35,158.00 $35,158.00 $35,158.06100.0%JJ 1 26 05 19 LS 1 000000 $39,267.00 $39,267.00 1.00000000 $39,267.00 $39,267.00 $39,267.00 100.26J 260533 LS 1.000000 $49,560.00 $49,560.00 100000000 $49,560.00 $49,56000 $49,560.00 100.0%J 262726 LS 1.000000 $17600 $17600 100000000 $17600 $17600 $176.00 100.0%J 265668 LS 1000000 $267,054.00 $267,054.00 1.00000000 $267,054.00 $267,054.00 $267,054.06100.0.6 1 LS 1.000000 $30,845.00 $30,845.00 100000000 $30,845.00 $30,84500 $30,845.00 100.0 y. 329213 LS 1.000000 $8,56200 $8,56200 100000000 $8,56200 $8,56200 $8,562.00 1002.1 3231 19 LS 1 000000 $5,415.00 $5,415.00 1.00000000 $5,415.00 $5,415.00 $5,415.06 100.01.J 1 033000 LS 1000000 $4,929.00 $4,929.00 1.00000000 $4,929.00 $4,929.00 $4,929.00 100t, 033413 EA 8.000000 $4,95300 $39,624.00 800000000 $39,624.00 $39,62400 $39,624.00 100.0% I 015813 EA 1000000 $1,200.00 $1,200.00 1.00000000 $1,200.00 $1,200.00 $1,200.00 100.0°° 017123 LS 1.000000 $3,85600 $3,85600 100000000 $3,85600 $3,85600 $3,856.00 100.01 260500 LS 1000000 $35,193.00 $35,193.00 1.00000000 $35,193.00 $35,193.00 $35, 193.0610021 1 260919 LS 1000000 $163,327.00 $163,327.00 1.00000000 $163,327.00 $163,327.00 $163,327.00 100.0% 260533 LS 1.000000 $89,74300 $89,74300 100000000 $89,74300 $89,74300 $89,743.00 100.0%J 262726 LS 1.000000 $17600 $17600 100000000 $17600 $17600 $176.00 100.0°oJ 265668 LS 1.000000 $802,422.00 $802,422.00 1.00000000 $802,422.00 $802,422.00 $802,422.06100.21 1 LS 1.000000 $47,27300 $47,27300 100000000 $47,27300 $47,27300 $47,273.00 100.0%, 329213 LS 1.000006 $8,56200 $8,56200 100000000 $8,56200 $8,56200 $8,562.00 100.0°oJ 033000 EA 1.000000 $15,94200 $15,94200 100000000 $15,94200 $15,94200 $15,942.00 100.2.1 033413 LS 16.000000 $6,726.00 $107,616.00 16.00000000 $107,616.00 $107,616.00 $107,616.06100.0° I EA 2000000 $6,446.00 $12,892.00 2.00000000 $12,892.00 $12,892.00 J $12,892.06100.0°� I 1 LS 1.000000 $7,39800 $7,39800 100000000 $7,39800 $7,39800 $7,398.00 100.0% I LS 1.000000 $1,000.00 $1,000.00 $1,000.00l LS 1.000000 $2,500.00 $2,500.00 $2,500.001 LS 1.000000 $5,00000 $5,00000 $5,000.00l LS 1.000000 $7,500.00 $7,500.00 $7,500.001 LS 1.000000 $10,00000 $10,00000 $10,000.00l LS 1000000 $1,000.00 $1,000.00 $1,000.001 LS 1.000000 $2,500.00 $2,500.00 $2,500.001 LS 1.000000 $5,000.00 $5,000.00 $5,000.001 LS 1.000000 $7'50000 $7,50000 $7,500.00 LS 1000000 $10,000.00 $10,000.00 $10,000.001 I I I I I I I I I I I I I I I I I I I I I I This dacumem has been.odflied fin. ns ongnial form as an E1CDC document and the user did not foghhds the modificndons. Youare°nconrngcd 0read the docum°ot—follyand c°n o L°gal Counsel poor tons°—rco. C-620 Unit Price Prcgress Estimate Progress Estimate Per (cmitract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period, A I Item Bid ItcmNo. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I City Secretary 56985 Contract Nam: B C D Specification unit of Bid Quantity unit Price Bid value Installed Estimated Quantityaloe Section No. Measure Contractor's Application Application Numb 5 1 Application Date. 09/23/2022 E F G Mat "a tit % Balance to Finish Previously Installed Completed and Value Value Thie Period P (oe1�5�red Stored 1n Date Bj �B I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I This dacumem has been moddlid firm it, ong 11orth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document—cholly and coneolt Legal Counsel poor tons execution. C-620 Unit Price Prcgress Estimate Progress Estimate Per (cmitract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period. A � Item Bid ItcmNo. City Secretary 56985 Contract Nam: B C D Specification unit of Bid Quantity unit Price Bid value Installed Estimated Quantityaloe Section No. Measure Contractor's Application Application Numb 5 1 Application Date. 09/23/2022 E F G Mat "a tit % Balance to Finish Previously Installed Completed and Value Value Thie Period P (oe1�5�red Stored 1n Date Bj �B m ci This dacumem has been moddlid firm it, ong 11orth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document—cholly and coneolt Legal Counsel poor tons execution. C-620 Unit Price Prcgress Estimate Progress Estimate Per (0Ot1tract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period. A � Item Bid ItcmNo. City Secretary 56985 Contract Num B Specification unit of Bid Quantity unit Price Bid Value Section No. Measure C Estimated Quantity Installed D Value Previously Installed Value Contractor's Application Application Numb 5 Application Date. 09/23/2022 E F G Matmals tcualeted % Balance to Finish Value This Period Presently Stored Compand (F) (B F) (not m C) Smmd+,Date B This dacumem has been moddlid firm it, ong 11orth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document—cholly and ccneolt Legal Counsel pnor tons execution. C-620 Unit Price Prcgress Estimate Progress Estimate Per (cmitract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period. A � Item Bid ItcmNo. City Secretary 56985 Contract Nam: B C D Specification unit of Bid Quantity unit Price Bid value Installed Estimated Quantityaloe Section No. Measure Contractor's Application Application Numb 5 1 Application Date. 09/23/2022 E F G Mat "a tit % Balance to Finish Previously Installed Completed and Value Value Thie Period P (oe1�5�red Stored 1n Date Bj �B m ci This dacumem has been moddlid firm it, ong 11orth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document—cholly and coneolt Legal Counsel poor tons execution. C-620 Unit Price Prcgress Estimate Progress Estimate Per (cmitract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period. A � Item Bid ItcmNo. I I I I I I I I I I I I I I I I I I I I I I I City Secretary 56985 Contract Nam: B C D Specification unit of Bid Quantity unit Price Bid value Installed Estimated Quantityaloe Section No. Measure Contractor's Application Application Numb 5 1 Application Date. 09/23/2022 E F G Mat "a tit % Balance to Finish Previously Installed Completed and Value Value Thie Period P (oe1�5�red Stored 1n Date Bj �B m ci I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I This dacumem has been moddlid firm it, ong 11orth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document—cholly and coneolt Legal Counsel poor tons execution. C-620 Unit Price Prcgress Estimate Progress Estimate Per (cmitract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period, A I Item Bid ItcmNo. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I City Secretary 56985 Contract Nam: B C D Specification unit of Bid Quantity unit Price Bid value Installed Estimated Quantityaloe Section No. Measure Contractor's Application Application Numb 5 1 Application Date. 09/23/2022 E F G Mat "a tit % Balance to Finish Previously Installed Completed and Value Value Thie Period P (oe1�5�red Stored 1n Date Bj �B I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I This dacumem has been moddlid firm it, ong 11orth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document—cholly and coneolt Legal Counsel poor tons execution. C-620 Unit Price PrcOrssa Estimate Progress Estimate Per (cmdract)' Harmon Field and Rolling Hills Athlete Lighting Project Application Period, A Item Btd ItcmNo. Totals City Secretary 56985 Contract Num: B C Specification unit of Bid Quantity unit Price Bid Value Estimated Quantity Section No. Measure Installed Contractor's Application Application Numb 5 Application Date. 09/23/2022 D B F G Matmals t�ua % Balance to Finish Previously Installed Completed and Value Value Value This Period P (oely Sin tated Stored to Date B) (B F) ii, $1,780,140.00 97.2% $52,000.001 This dacumem has been moddlid firm it, onl forth as an UCDC document and the user did not highlight the modificedons. You are encouraged 0 read the document —drolly and ccneolt Legal Counsel pnor tons execution. C-620 Change Order Progress Estimate Change Order Number I 1 Contractor's Application ADDITIONS (For (contract). Z961/ 10V Harmon Field and Rolling Hills .Athlete Lighting Project City Secretary 56985 Application Number: FINAL Contract Num: (Application Period: Application Date: 11/1/2023 A B C D E F Item Addition Total Completed Balance to Fmosh Change Order Item Specification CO Quantity ro Add Uni[ Price Change Order Estimated Quantity Value Prevmusly Value This Matevals Presently and Stored to Dale (F) (B - F) No Descvphon Section No. Unrt of Measure Value Installed Installed Valne Period Stared (not in C) (D I E) B 3_01 CONSTRUCTION STALKING LS 1.00000000 $10,000.00 $10,000.00 1.00000000 $10,000.00 $10,000.00 $10,000.00 100.0% 3_02 ( EXCAVATION, TRENCHING AND BACKFILL LS 1.00000000 $20,263.00 $20,263.00 1.00000000 $20,263.00 $20,263.00 $20,263.00 100.0% 3_03 ICONDUCTORS LS 1.00000000 $14,679.00 $14,679.00 1.00000000 $14,679.00 $14,679.00 $14,679.00 100.0% 3_04 I CONDUIT AND BOXES LS 1.00000000 $30,247.00 $30,247.00 1.00000000 $30,247.00 $30,247.00 $30,247.00 100.0% 3_05 (WIRE DEVICES LS 1.00000000 $176.00 $176.00 1.00000000 $176.00 $176.00 $176.00 100.0% 3_05 I LIGHT FIXTURES, POLES AND CONTROLS LS 1.00000000 $241,218.00 $241,218.00 1.00000000 $241,219.00 $241,218.00 $241,219.00 100.0% 3_06 15" CONCRETE PAD 10'X4' LS 1.00000000 $12,849.00 $12,849.00 1.00000000 $12,949.00 $12,849.00 $12,949.00 100.0% 3_07 I I I I I I I I I I I I I I I I I I I SWITCH GEAR INCLUING PANELS, ENCLOSURES, ETC. LS I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1.00000000 $38,568.00 $38,568.00 0.77300000 $38,569.00 $38,568.00 $38,569.00 100.0% I I I I I I I I I I I I I I I I I I This document has bcen modified from its original farm as an E]CDC document and the user did not highlight the modifications. You are encouraged to read the document carefully and consult Legal Counsel prior torts execution. C-620 Change Order Tntals $368,000.00 $368,000.00 $368,000.00 $368,000.00 100.0% Progress Estimate Change Order Number 1 Contractor's Application DELETIONS For(.. -et): Z961 / 10V Harmon Field and Rolling Hills Athlete Lighting Project Application Norther. FINAL Application Pend Application Date: ll/l/2023 A B C D E F I'm CO Quantity to Deletion Change Order Item Description Spec,ficatmn Unit Measure Delete Unit Price Change Order Not Used Net Used Not Used Not Used Not Used Not Used Not Used Not Used of No. Section No. Value This document has been modified from its original farm as an EJCDC document and the user did not highlight the modifications. You are encouraged to read the document carefully and consult Legal Counsel prior torts execution. C-620 Change Order Totals This document has been modified from its original form as an EJCDC document and the user did not highlight the mrshficatmns. You are encouraged to read the document carefully and consult Legal Counsel poor to rts execution. City Secretary Contract Num: I 56985 Application Period: Funding Identification (FID) Original Contract 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 I0 I0 I0 I0 I0 I0 I0 I0 I0 Change Order 1 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 I0 I0 I0 I0 I0 I0 I0 I0 I0 Change Order 2 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 I0 I0 I0 I0 I0 I0 I0 I0 I0 Change Order 3 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 City of Fort Worth Summary of Charges Harmon Field and Rolling Hills Athlete Lighting Project I P. 0.: FW080-00000010406 0 Application I FINAL Number: Total Completed Amt Remaining Gross $504,830.00 $1,275,310.00 $368,000.00 $26,000.00 $26,000.00 Project Number: 102961 / 102962 Application Date: 11/1/2023 Retainage Net City of Fort Worth Summary of Charges City Secretary Contract Num: 56985 Harmon Field and Rolling Hills Athlete Lighting ProjApplicaect I P. O.: FW080-00000010406 Project Number: 102961 / 102962 tion Application Period: 0 Number: FINAL Application Date: 11/1/2023 Funding Identification (FID) Total Completed Amt Remaining Gross Retainage Net Change Order 4 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 10 10 10 10 10 10 10 10 10 Change Order 5 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 10 10 10 10 10 10 10 10 10 Change Order 6 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 10 10 10 City of Fort Worth Summary of Charges City Secretary Contract Num: 56985 Harmon Field and Rolling Hills Athlete Lighting ProjApplicaect I P. O.: FW080-00000010406 Project Number: 102961 / 102962 tion Application Period: 0 Number: FINAL Application Date: 11/1/2023 Funding Identification (FID) Total Completed Amt Remaining Gross Retainage Net Change Order 7 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 10 10 10 10 10 10 10 10 10 Change Order 8 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 10 10 10 10 10 10 10 10 10 Totals 1 34018-0800450-5740010-101768-004380-9999-18020102 1 34018-0800450-5740010-101768-c04380-9999-18020102 10 10 10 10 10 10 $872,830.00 $26,000.00 $1,275,310.00 $26,000.00 City of Fort Worth Summary of Charges City Secretary Contract Num: 56985 Harmon Field and Rolling Hills Athlete Lighting ProjApplicaect I P. O.: FW080-00000010406 Project Number: 102961 / 102962 tion Application Period: 0 FINAL Application Date: 11/1/2023 Number: Funding Identification (FID) Total Completed Amt Remaining Gross Retainage Net 10 1.00 $0.00 0.00 $0.00 10 .00 H $0.00 ).00 Qn nn 10 .00 $0.00 ).00 Grand Total $2,148,140.00 $52,000.00 1 1 $0.00 1 1 ($107,407.00)1 1 $107,407.00 G 4 1 34018 C 2060000 102961 5 1 102962 RETAIN RETAIN G I H (77,123.12) (77,123.12) (9,599.70) (30,283.89) CSC No. 56985-COl Fox,.,, Project Name Athletic Field Lighting at 101961,101962 Client Project #(s)� 101961,101962 Project Description Contractor Groves Electrical Service, Inc. City Project Mgr.1 Helen Florez Dept. PARD Original Contract Amount $1,832,140.00 Extras to Date Credits to Date Pending Change Orders (in M&C Process) City of Fort Worth Change Order Request Athletic Field Lighting I� Change Order#1 1 I I City Sec # 1 56985 I Datel 8/3/2022 City Inspector Tolliver Lipka / Ron Cordova Contract Time Totals (CD) $1,832,140.00 200 Contract Cost to Date $1,832,140.00 $1,832,140.00 200 Amount of Proposed Change Order $368,000.00 $368,000.00 60 Revised Contract Amount $2,200,140.00 $2,200,140.00 260 Original Funds Available for Change Orders $368,000.00 $368,00.00 Remaining Funds Available for this CO $368,000.00 $368,000.00 Additional Funding (if necessary) CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 20.09% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $2,290,175.00 JUSTIFICATION (REASONS) FOR CHANGE ORDER On November 30, 2021, City Council authorized the execution of a construction contract with Groves Electrical Service, Inc., in the amount of $1,832,140.00 for the installation of atheltic field lighting at Harmon Field and Rolling Hills Park (MC-21-0926). After the award of the contract it was determined there were still funds available for additional lighting at Rolling Hills Park.The additional scope of work will increase the contract time from 200 calendar days to 260 calendar days. The Change Order was authorized by M&C 22-0474. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Groves Electrical Service, Inc. William H. Groves 8/4/2022 Inspector/Inspection Supervisor M Project and Contract Compliance Manager o.+cwaco,:a:zw�.con Aug 4, 2022 'J�tjl' 8/3/22 Program Manager Date Senior Capital Project 0 icer Aug 11, 2022 Assistant Director (Dept) Date Director, Contracting Department (Dept) Aug 15, 2022 061,e Aug 15, 2022 Assistant City Attorney Date Assistant City Manager Date �P ^ Aug 24, 2022 4a5n W —2 o9 s o., Aug 25, 2022 Council Acti M&C Number 22-0474 l M&C Date Approved 6/28/20221 ATTEST: Jannette Goodall, City Secretary FORTWORTH City of Fort Worth —�'V`— Change Order Additions Project Name I Athletic Field Lighting at 101961,101962 City Sec # I 56985 Client Project# 1 101961,101962 1 Contractoi Groves Electrical Service, Inc. PMJ Helen Florez Inspecto ' u"u'i'� P"nr.�n Change Order Submittal # O1 Date 1 7/19/2022 ADDITIONS HEM UES(;RIP 1IUN UEP I Uty Unit Unit Cost I otal I J_U1 U1 /1 2J Construction Staking PAKU 1.000000U( LS $10,000.UI, $10,000.0UI 3_02 26 05 00 Excavation, trenching, and backfill PARD 1.00000004 LS $20,263.OL $ZU,ZbJ.UU1 3_03 26 09 19 Conductors PARD 1.0000000( LS $14,679.0L $14,b/9.UUI 3_04 26 05 33 Conduit and boxes PARD 1.0000000( LS $30,247.OL $JU,Z4/.UUI 3_05 26 27 26 Wire devices PARD 1.0000000( LS $176.01L $1 /b.UU1 305 26 56 68 Light fixtures, poles, and controls PARD 1.0000000E LS $241,218.UL $241,216.0UI 3_05 5' Concrete Pad 10'x4' PARD 1.0000000U LS $12,849.01L $12,849.0UI 3_07 Switchgear incluing panels, enclosures, etc. PARD 1.00000000 LS $38,568.01L $Jb,bb8.UU1 I I 1 PARD $368,000.00 Sub Total Additions $358:000.00 Change Order Additions Page 3 of 4 FORT WaRTH City of Fort Worth 7' Change Order Deletions Project Name Athletic Field Lighting at 101961,101962 City Sec # 1 56985 Client Project# 101961, 101962 Contractor Groves Electrical Service, Inc. I PMI Helen Florez Inspector u wl r An RUU Change Order Submittal # Date j 7/19/2022 j DELETIONS 11 LM ULSGKII I IUN ULV I Uty Unit Unit GOst I otal PAIMAD $0.00 Sub Total Deletions $0.00 Change Order Deletions Page 1 of 4 M/SBE for this Change Order M/SBE Sub Type of Service Amount for this CO maintaining commitment on origninal agreement of 13% Total $0.00 Previous Change Orders CO# DATE I AMOUNT Total I $0.00 I City of Fort Worth, Texas Mayor and Council Communication DATE: 06/28/22 M&C FILE NUMBER: M&C 22-0474 LOG NAME: 80ATHLETIC FIELD LIGHTING HARMON FIELD AND ROLLING HILLS PARK* SUBJECT (CD 8) Authorize Change Order No. 1 to a Construction Contract with Groves Electrical Service, Inc., to the Athletic Field Lighting for Harmon Field and Rolling Hills Park Project in the Amount of $368,000.00 for a Total Contract Value of $2,200,140.00 (2018 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize Change Order No. 1 to the construction contract with Groves Electrical Service, Inc., (City Secretary No. 56985) to the Athletic Field Lighting for Harmon Field and Rolling Hills Park Project (City Project No. 102962) in the Amount of $368,000.00 for a Total Contract Value of $2,200,140.00 (2018 Bond Program) R1411*1 [a]ZF The purpose of this Mayor and Council Communication (M&C) is to authorize Change Order No. 1 to the construction contract with Groves Electrical Service, Inc., (City Secretary No. 56985) to the Athletic Field Lighting for Harmon Field and Rolling Hills Park Project in the amount of $368,000.00 for a total contract value of $2,200,140.00. On November 30, 2021 the City Council authorized execution of a construction contract (M&C 21-0926, City Secretary Contract No. 56985) with Groves Electrical Service, Inc., in the amount of $1,832,140.00 for the installation of athletic field lighting at Harmon Field and Rolling Hills Park. Of this award amount $1,301,310.00 was allocated for lighting at Rolling Hills Park. On September 23, 2021 bids were received for the installation of athletic field lighting, including 6 ball fields at Rolling Hills Park. Groves Electrical Services, Inc., accepted bid was $498,690.00 below budget for improvements. Change Order No. 1 in the amount of $368,000.00 will fund the lighting of an additional ball field at Rolling Hills Park. This project is included in the 2018 Bond Program. Available resources within the general fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the general fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council. Construction of this project began in April 2022 and completion is projected to be in August 2022. The impact of the additional project scope on the Park & Recreation Department's annual operating budget when the project is completed will be $5,000.00. As of April 30, 2022, the cumulative total of all previously approved M&C's increased the department's estimated annual maintenance by $418,331.00 beginning in FY2023. Compliance with the City's Business Equity Ordinace has been achieved by the following method: Groves Electrical Service, Inc., is in compliance with the City's Business Equity Ordinance by committing to 13% participation on this project's base bid. The City's Business Equity goal for this project is 11 %. Rolling Hills Park is located in COUNCIL DISTRICT 8. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the 2018 Bond Program Fund for the Rolling Hills Athletic Field Lighting project to support the approval of the above recommendations and execution of the amendment. Prior to an expenditure being incurred, the Park & Recreation Department has the responsibility of verifying the availability of funds. Submitted for Citv Manaaer's Office bv: Valerie Washington 6192 Oriainatina Business Unit Head: Richard Zavala 5704 Additional Information Contact: David Creek 5704 FORT WOR"iN —T— City of Fort Worth ACCEPTANCE OF PREVIOUS M/WBE COMMITMENT FORM (for use with CHANGE ORDERS or AMENDMENTS greater than $100,000) To be Completed by City Project Manager Amendment (for Contractual Services Agreement) Project Name: City Project Number ATHLETIC FIELD LIGHTING HARMON FIELD AND 102962 ROLLING HILLS PARK City Project Manager Contractor: Helen Florez Groves Electrical Service, Inc. City's M/WBE Project Goal Original Amount of Agreement: $1,759,850.00 Accepted M/WBE Commitment: Total of Previous Amendments: Date of Last M/WBE Report: Amount for this Amendment: $400,000.00 Amendment #: 1 Revised Amount of Agreement: $2,159,850.00 Date: 4/27/2022 Language to be inserted in the M&C for this Agreement 11 % 13 % Groves Electrical Service, Inc. agrees to maintain its initial M/WBE commitment of 13% that it made on the original agreement and extend and maintain that same M/WBE commitment of 13% to this first amendment. Therefore Groves Electrical Service, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. To be Completed by the Representative of the Change Order (for Construction Contract) William H. Groves President ,��" 1� Printed Name Title A thorized Signature/Date Groves Electrical Service, Inc. Company Name 2410 Squire Place Address Farmers Branch, Texas 75234 City/State/Zip Billy Brown Contact Name (if different) billvPk-roveselectric.com E-mail address 972-484-2717 Phone number 0% as of 4/29/2022 M/WBE % Paid to Date Date 972-484-2263 Fax Number City Project Manager has reviewed the work associated with this Amendment, considers it the same or similar to work in the original Agreement, and recommends that the Change Order (for Construction Contract) have the option to retain and confirm its existing M/WBE commitm�I^, . Helen Florez _, / �1en 5/2/22 City Project Manager City Project Manager gnature Date Walter K. Newman 0 M/WBE Compliance Staff ID # M/WBE Current % Level via Last Report Rec'd ltl)O�Z�4f 1 05/11 /2022 M/WBE Signature Date FORTWORTH. M" TRANSPORTATION AND PUBLIC WORKS October 10, 2023 Groves Electrical Service Inc 2410 Squire PI. Farmers Branch TX 75234 RE: Acceptance Letter Project Name: Athletic Field Lighting Project Type: Lighting City Project No.: 102961 & 102962 To Whom It May Concern: On July 26, 2023 a final inspection was made on the subject project. There were punch list items identified at that time. The punch list items were completed on October 4, 2023. The final inspection and the corrected punch list items indicate that the work meets the City of Fort Worth specifications and is therefore accepted by the City. The warranty period will start on October 4, 2022, which is the date of the punch list completion and will extend of two (2) years in accordance with the Contract Documents. If you have any questions concerning this letter of acceptance, please feel free to contact me at Helen Florea (817)392-7372. Sincerely,-- // ��nn Helen Florez, Project Manager Cc: Travis Strang, Inspector Don Watson, Inspection Supervisor Aaron Ybarra, Senior Inspector Victor Tornero, Program Manager Boydston Designs, Consultant Cates, Courtney & Roebuck, Inc, Contractor 5707 Horne st LLC, Developer File E-Mail: TPW_Acceptance@fortworthtexas.gov Rev. 8/20/19 CONSENT OF SURETY COMPANY TO FINAL PAYMENT AIA DOCUMENT G707 OWNER X ARCHITECT ❑ CONTRACTOR ❑ SURETY ❑ OTHER ❑ Bond # TXC614092 PROJECT: ATHLETIC FIELD LIGHTING AT: HARMON FIELD PARK AND ROLLING HILLS SOCCER COMPLEX - City Project No.:102961 & 102962 TO (Owner): City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 CONTRACTOR: Groves Electrical Service, Inc. CONTRACT FOR: Construction CONTRACT DATE: In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the Merchants Bonding Company 6700 Westown Parkway Des Moines, IA 50266-1158 , SURETY COMPANY, on bond of Groves Electrical Service, Inc. 2410 Squire Place Farmers Branch, TX 75234 ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety Company of any of its obligations to City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 OWNER, As set forth in the said Surety Company's bond IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this 14th day of November. 2023. Attest: _ (Seal) Eric Lesch, Witness Merchants Bonding; Company Surety Signature of ut� preserftative Felix Navejar, Attorney -In -Fact ; :1=G G G,-,"'- Name & Title y , y I AIA DOCUMENT G707 - CONSENT OF SURETY COMPANY TO FINAL PAYMENT - APRIL 1970 EDITION • A[At 0 1970 • T"E AMERICAN INSTITUTE OF ARCHrFECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 Obligee; City LE Fort Worth 1 � EL�� 7 Project: ATHLETIC FIELD LIGHTING AT: HARMON FIELD PARK AND ROLLING HILLS SOCCER ,J[�`//�L COMPLEX - City Project No.:102961 & 102962 Principal: Groves Electrical Service. Inc. BONDING COMPANY, Bond No.: TXC614092 POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the State of Iowa, dlbla Merchants National Indemnity Company (in California only) (herein collectively called the "Companies") do hereby make, constitute and appoint, individually, Clem F Lesch; Eric Lesch; Felix Navejar; Melissa Lesch their true and lawful Attorneys) -in -Fact, to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law This Power -of -Attorney is granted and is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 16, 2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and aut hority hereby given to the Attorney -in -Fact includes any and all consents for the release of retained percentages andlor final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenti ng to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner - Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 8th day of December 2022 +�;�'••, . • MERCHANTS BONDING COMPANY (MUTUAL) +'+1P. (• • •Q�N�.CQ••. MERCHANTS NATIONAL BONDING, INC. ep R 0 A9 •dlbla MERCHANTS NATIONAL INDEMNITY COMPANY • 2003 ;1�>7 = : y' 1933 . y : By J� , ...... �•,•�1•.....• �1�•�� President STATE OF IOWA ••'•,,,1!l11.++'• •• • • • `•• COUNTY OF DALLAS ss. On this 8th day of December 2022 before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. 05�'lAt Kin Lee z° 7 Commission Numbea 702737 l i)ItY Corrrrtimn Expires rP,iE April 14, 2024 Notary Public (Expiration of notary's commission does not invalidate this instrument) I, William Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER -OF -ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this 14th day of November. 2023. +++7I111,7 C•�O , s [-�- • " o • r ,.7'.AEtPO/� : RPU9�'4y.. . J'�it,•• � 2003 ; ,;� ;1933 Secretary +� �y •� ••' AL POA 0018 (10I22) Bond(s) produced by: PCL Contract Bonding Agency PO Box 1306, Colleyville, TX 76034 972-459-4749 www.Dclbords.com bondrequest@pclbonds.com � TM =: ® Document Glob -1994 Contractor's Affidavit of Payment of Debts and Claims PROJECT: (Name and address) Harmon Field & Rolling Hills Roiling Hills Soccer Complex TO OWNER: (Name and address) City of Fort Worth STATE OF: Texas COUNTY OF: Dallas ARCHITECT'S PROJECT NUMBER: CONTRACT FOR. General Construction CONTRACT DATED: OWNER: ARCHITECT: ❑ CONTRACTOR: ❑ SURETY: ❑ OTHER: ❑ The undersigned hereby certifies that, except as listed below, payment has been made in full and all obligations have otherwise been satisfied for all materials and equipment furnished, for all work, labor, and services performed, and for all known indebtedness and claims against the Contractor for damages arising in any manner in connection with the performance of the Contract referenced above for which the Owner or Owner's property might in any way be held responsible or encumbered. EXCEPTIONS: SUPPORTING DOCUMENTS ATTACKED HERETO: 1. Consent of Surety to Final Payment, Whenever Surety is involved, Consent of Surety is required. AIA Document G707, Consent of Surety, may be used for this purpose Indicate Attachment ❑ Yes ® No The following supporting documents should be attached hereto if required by the Owner: 1, Contractor's Release or Waiver of Liens, conditional upon receipt of final payment. 2. Separate Releases or Waivers of Liens from Subcontractors and material and equipment suppliers, to the extent required by the Owner, accompanied by a list thereof. 3. Contractor's Affidavit of Release of Liens (AIA Document G706A). CONTRACTOR: (Name and address) Groves Electrical Service, Inc. 2410 Squire Place Farmers Branch, Texas 75234 BY: A fL-J (Sign lure of authorised representative) Maria Groves (Printed name and title) Subscribed and sworn to before me on this date: 14th Day of November, 2023 ��nn Notary Public: l Alp — My Commission Expires: m EgdW6A CHRIST;AV COLLAZO Notary ID 4132838303 3 My Com(nission Expires iIDecorhmf 12, 2024 AIA Document G708TM —1994. Copyright O 1970 and 1994 by The American institute of Architects. All rights reserved. WARNING: This AIA' Document le protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A10 Document, or any portion of it, may 1 result In severe civil and criminal penakles, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:57:48 on 0911512009 under Order No.7078152731 1 which e)ires on 0712912010, end is not for resale. User Notes: (1095324980)