HomeMy WebLinkAboutContract 59852-R1CSC No. 59852-R1
CITY OF FORT WORTH
CONTRACT FIRST RENEWAL NOTICE
July 9, 2024
Trastar, Inc.
Attn: Melanie Bingham, General Manager
860 North Dorothy Drive, Suite 600
Richardson, TX 75081-2770
Re: Contract Renewal Notice
Contract No. CSC No. 59852 (the "Contract")
Renewal Term No. 1: July 7, 2024 to July 6, 2025
The above referenced Contract with the City of Fort Worth expires on July 6, 2024 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your quote for charges for the new renewal
term and a current insurance certificate, to the address set forth below, acknowledging
receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does
not affect the renewal.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
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Brandon Callicoat
817-392-8463
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CITY OF FORT WORTH
By: cv�
Name: Jesica McEachern
Title: Assistant City Manager
Aug 25, 2024
APPROVAL RECOMMENDED:
By: Lauren Prieur (Aug 19, 202410:20 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
Trastar, Inc.
July 21 st , 2024
Date:
By:
Name: Melanie Bingham
Title: General Manager
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
a CaZI-112t
Name: Brandon Callicoat
Title: Transportation & Public Works
Superintendent
APPROVED AS TO FORM AND LEGALITY:
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By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0587
Date Approved: 06/27/2023
Contract Renewal Page 2 of 2
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
DATE: 6/27/2023 REFERENCE **M&C 23-
NO.: 0587
Official site of the City of Fort Worth, Texas
FORTWORTH
13PCOOP PCA OD-383-23
LOG NAME: TRAFFIC CONTROL &
RELATED PRODUCTS EC
TPW
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Trastar, Inc. Using Purchasing
Cooperative of America Contract No. OD-383-23 For Traffic Control, Road Safety and
Related Products and Services for an Annual Amount Up to $1,000,000.00 and Authorize
Four, One -Year Renewal Options for Up to $1,250,000.00 for Renewal 1, $1,562,500.00
for Renewal 2, $1,953,125.00 for Renewal 3 and $2,441,407.00 for Renewal 4 for the
Transportation and Public Works Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Trastar, Inc., using
Purchasing Cooperative of America Contract No. OD-383-23 for Traffic Control, Road Safety and
Related Products and Services in an annual amount up to $1,000,000.00 and authorize four one-year
renewal options in an annual amount up to $1,250,000.00 for renewal 1, $1,562,500.00 for renewal 2,
$1,953,125.00 for renewal 3 and $2,441,407.00 for renewal 4 for the Transportation and Public Works
Department.
DISCUSSION:
The Transportation and Public Works Department (TPW) approached the Purchasing Division to
finalize an annual agreement with Trastar, Inc., under Purchasing Cooperative of America OD-383-
23 Traffic Control, Road Safety and Related Products and Services on an as -needed basis. This
cooperative agreement has a term through April 11, 2028. The Transportation and Public Works
Department will use the agreement with Trastar, Inc. for the purchase of street lights and other similar
equipment for City projects.
The annual amount allowed under this agreement will be up to $1,000,000.00, for the first term and
rising by 25\% in each of the four renewals, if exercised. However, the actual amount used will be
based on the need of the department and the available budget. Funding is budgeted in the TPW Dept
Highway & Street Department's General Capital Projects Fund for the purpose of funding the FY 23
PayGo MMA and Street Poles project, as appropriated.
State law provides that a local government purchasing an item under a cooperative purchase
agreement satisfies any state law requiring that the local government seek competitive bids for the
purchase of the item. Purchasing Cooperative of America contracts are competitively bid to increase
and simplify the purchasing power of government entities across the State of Texas.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may
be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code
and does not require specific City Council approval.
RENEWAL OPTIONS — The Agreement may be renewed in accordance with the terms and conditions
of the Purchasing Cooperative of America contract No. OD-383-23 which has a term of April 12,
2023 through April 11, 2028.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
COOP PCA OD-383-23 Traffic Control
72 of 73
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31214&councildate=6/27/2O23 6/24/2023
M&C Review Page 2 of 2
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the General Capital Projects Fund for the FY 23 PayGo MMA & Steel Poles
project to support the approval of the above recommendation and execution of the agreement. Prior
to any expenditure being incurred, the Transportation and Public Works Department has the
responsibility to validate the availability of funds.
BQN\\
TO
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID I Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Reginald Zeno (8517)
William Johnson (5806)
Originating Department Head: Reginald Zeno (8517)
Lauren Prieur (6035)
Additional Information Contact: Jo Gunn (8525)
Eugene Chandler (2057)
ATTACHMENTS
13PCOOP PCA OD-383-23 TRAFFIC CONTROL & RELATED PRODUCTS EC TPW funds
availabilitv.odf (CFW Internal)
FORM 1295 COFW.pdf (CFW Internal)
SAM Search.pdf (CFW Internal)
TraStar FID Table.xlsx (CFW Internal)
COOP PCA OD-383-23 Traffic Control
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http://apps.cfwnet.org/council_packet/mc review.asp?ID=31214&councildate=6/27/2O23 6/24/2023
FORT WORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Trastar, Inc.
For: 1 st Renewal
M&C: 23-0587 CPN: CSO: 59852
Date:
To:
Name
Department Initials
1.
Brandon Callicoat
HR- Signature
2.
Anna Benavides
TPW — Initials
AB
3.
Martin Phillips
TPW- Initials MAP NAP
4.
Lauren Prieur
TPW- Signature
5.
Jessika Williams
Legal- Signature W
6.
Jesica McEachern
ACM- Signature
7.
Ronald Gonzales
CSO — Initial P49-
8.
Jannette Goodall
CSO-Signature
9.
Allison Tidwell
CSO-Assign CSC.-
10.
Tabitha Giddings
TPW-Admin
11.
10.
DOC#:
Date Out
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: []YES ®No
RUSH: []YES ®No SAME DAY: []YES ®No NEXT DAY: ❑YES ®No
ROUTING TO CSO: ®YES ❑No
Action Required:
❑ As Requested
❑ For Your Information
® Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs