Loading...
HomeMy WebLinkAboutContract 60489-A1CSC No. 60489-A1 AMENDMENT No.1 TO CITY SECRETARY CONTRACT No, 60489 WHEREAS, the City of Fort Worth (CITY) and Larry O' Flinn, LLC, (ENGINEER) made and entered into City Secretary Contract No. 60489, (the CONTRACT) which was administratively authorized on the 14 day of July, 2023 in the amount of $75,300.00; and WHEREAS, the CONTRACT involves engineering services for the following project: Oak Grove Park Master Plan Phase I, CPN 104194; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $335, 600.00, which was authorized by M&C 2 4-052 6 on the 11th day of June, 2 02 4. (See Attached Funding Breakdown Sheet, Page 4) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $410,900.00. 3. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth, Texas Professional Services Agreement Amendment Revision Date: 12/08/2023 Page 1 of 3 Oak Grove Plaster Plan Phase I CPN 104194 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort worth C�� Jesica McEachern Assistant City Manager DATE: Aug 25, 2024 gp4UUIlnb �s � EORt%�a°o ATTEST: o9=v Y u p U aa4 00-1.0 ap R ndRU649 RPg Jannette Goodall City Secretary APPROVAL RECOMMENDED: �sC�CLt��6N6�CL SSP Oy I Richard Zavala Director, Park & Recreation Department Contract Compliance Manager: Engineer: Larry O'Flinn, LLC. Larry P.Ognn (Aug 8, 2024 10:05 COT) Larry O'Flinn Owner DATE: Aug 8, 2024, By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Patrick Vicknair Project Manager APPROVED AS TO FORM AND LEGALITY: Douglas Black (Aug 16, 202410:09 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort North, Texas Professional Services Agreement Amendment Revision Date: 12/08/2023 Page 2 of 3 M&C No. 24-0526 M&C Date 6/11./24 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Oak Grove blaster Plan Phase I CPN 104194 FUNDING BREAKDOWN SHEET City Secretary No. 60489 Amendment No. 1 Project CF1- CF2 - Fund Dept ID Account ID Activity Bond Amount Reference 34027 0800450 5330500 104194 009130 22020203 $335,600.00 Total: $335,600.00 City of Fort Worth, Texas Oak Grove Master Plan Phase I Professional Services Agreement Amendment CPN 104194 Revision Date: 12/08/2023 Page 3 of 3 Attachment A Scope of Services PROJECT DESCRIPTION Oak Grove Park is located in southeast Fort Worth Fort Worth, just south of Everman Parkway and east of 130. The park land was acquired by the City of Fort Worth in 2015. Oak Grove Park is approximately acres 67.4 acres. The topography of the park is largely open sloping gently form south to north draining toward Everman Parkway. The Phase 1 improvements project is funded by the City of Fort Worth 2022 Bond Program, Proposition B, at $3,000,000, and park dedication fees in the amount of $560,000 for a total budget of $3,560,000. This funding will be used for design, construction, construction inspection, materials testing and administration. The estimated construction budget for phase 1 improvements is $3,100,000. The objective of this contract is to prepare Design Development and Construction Documents for Phase 1 improvements to the park. These proposed improvements will follow the approved "Oak Grove Community Park - Master Plan" — endorsed by the Park & Recreation Advisory Board, February 28, 2024, The CONSULTANTwill prepare the documents for improvements representing approximately $3,100.000 in construction value. Phase 1 improvements are anticipated to include: ■ Multi -purpose Trails — approximately 1.2 miles (Base Bid) and up to 2 miles (Bid Alternates) of paved ADA accessible park trails. ■ Multi -use Practice Fields - including 1 soccer and 1 baseball/softball practice fields (backstop), unlighted, non -irrigated. ■ Playground - including PARD standard prototype with supplemental shade features. ■ Picnic Facilities and other Park Furnishings - including 6 City standard Picnic Tables or Benches, Litter Receptacles and Drinking Fountains to support park users. ■ Sport Court — including 2 Pickleball courts, Four Square or other children's court games . (Base Bid), 2 Half -court Basketball courts and Sitting Area (Bid Alternate). ■ Paved Parking Area - to support multiple park users in the north area of the park. ■ Pavilions —1 Large (40'x40') Group Pavilion and 1 Small (24'x24') Group Pavilion. City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park — Design Development and Construction Documents for Phase 1 Improvements Page 1 of 9 Security Lighting - including City standard park light fixtures. Stormwater Drainage Improvements as may be necessary for drainage inn the north section of the park. Services Overview Basic Services provided by the CONSULTANT will be to provide Design Development and Construction Documents for Phase 1 improvements to Oak Grove Park as outlined in the approved "Oak Grove Community Park - Master Plan" — endorsed by the Park & Recreation Advisory Board, February 28, 2024. The plans prepared by the CONSULTANT will include documentation for improvements of approximately $3.1 million in construction value. Special Services provided by the CONSULTANT in this contract are anticipated to be a Topographic & Tree Survey in the areas of the proposed improvements, Geotechnical Investigation, and preparation of a Boundary Survey and Plat for the overall park property. Schedule Overview The CITY anticipates the following schedule for future completion of design, bid, and construction phases for improvements selected from the updated master plan: Design - Phase 1 f 50/75/95%/Sealed Construction Doc's) Bid & Award Phase Construction Phase BASIC SERVICES September 2024 - April 2025 April 2025 - August 2025 August 2025 - August 2026 CONSULTANT shall be responsible for providing the following basic services for the project. 1. COORDINATION/MANAGEMENT/COMMUNICATION CONSULTANT shall perform the following tasks: A) KICK-OFF MEETING: Attend one (1) project kick-off meeting (two-hour duration) with the CITY to review project scope, schedule, deliverables, status reporting, communications, and expectations for the project. B) PROJECT MANAGEMENT: Lead and manage the CONSULTANT and sub -consultant design team throughout the project. C) PROJECT COMMUNICATION: Communicate regularly by phone and email with CITY staff. D) PROJECT STATUS REPORTS: Provide to the CITY a one -page project status report on the last business day of each month throughout the project. City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 2 of 9 E) PROJECT MEETINGS: Participate in meetings with CITY staff as noted specifically in each task described below. 2. DESIGN DEVELOPMENT (50%) CONSULTANT shall perform the following tasks: The CONSULTANT shall prepare Design Development (50% percent construction documents) and cost opinion documents as described below for each of the anticipated Phase 1 improvements identified in PROJECT DESCRIPTION section. Design for all improvements shall follow current CITY design standards unless directed otherwise by CITY. The CONSULTANT's Design Development plans shall include, at a minimum, the following in sheet format provided by CITY: • coversheet • general notes sheet • summary of quantities sheet • plan sheets - as may be appropriate, and may include: 0 overall site plan at approximately 1"=200' (with enlargement plan sheet references for the areas for improvements in this Phase) o tree protection fence layout o silt fence/erosion control feature layout o construction site temporary element layout (access, circulation, fencing, equipment and material storage, power and water connections, et.al.) o demolition plans o Grading Plans - significant grading (1-foot contours) and drainage features o Layout Plans - paving layout (parking, drives, trail/sidewalk connectors, park amenities) o playground layout o trails layout o practice field layout o planting/revegetation area locations/limits o Detail Plans — enlarged detail plans for park features like, Pavilions, Multi -use Courts, Storm Drainage improvements, Signage, etc. The CONSULTANT's Design Development plans shall be suitable for use in both 22-inch x 34- inch (full-size) and 11 inch x 17 inch (half size) format with black and white line work. The CONSULTANT's Design Development opinion of probable construction cost shall be based on the quantities indicated on the CONSULTANT's plans and on unit prices current at the time of the cost opinion preparation. City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 3 of 9 CONSULTANT shall, at request of CITY, transmit to CITY electronic copies of CONSULTANT work product components including but not limited to data, photos, images, text, designs, cost opinions, etc. for project -related use by CITY including but not limited to project budgeting, project coordination/communication, etc. CONSULTANT shall submit the PHASE 1 SCHEMATIC DESIGN SCOPE AND DEFINITION: Meet with the CITY staff in person or via conference call, review Final Master Plan, cost opinion and project program. Determine park features and elements to be designed and documented as part of the Schematic Design process. DESIGN DEVLOPMENT DELIVERABLES: Design Development (50% CD level) and cost opinion documents described above. Provide CITY with three (3) hardcopies and an electronic pdf for each format for CITY review. PROGRESS REVIEW MEETING The CONSULTANT shall attend one (1) meeting (two-hour duration) with the CITY to review Design Development and cost documents and obtain CITY input and guidance prior to proceeding with preparation of 75% Construction Documents. 3. CONSTRUCTION DOCUMENTS (75%, 95% 100%) CONSULTANT shall perform the following tasks: The CONSULTANT shall prepare Construction Documents (75%, 95%,100%) and cost opinion documents as described below for each of the anticipated Phase 1 improvements identified in PROJECT DESCRIPTION section. Design for all improvements shall follow current CITY design standards unless directed otherwise by CITY. The CONSULTANT's Construction Document plans shall include, at a minimum, the following in sheet format provided by CITY: • coversheet • general notes sheet • summary of quantities sheet • plan sheets - as may be appropriate, and may include: o Overall site plan at approximately 1"=120' (with enlargement plan sheet references for the areas for improvements in this Phase) o Individual Block Plan areas for the detailed improvements at 1"=30' scale or similar o Tree protection fence layout o Erosion control feature layout o Construction site temporary element layout (access, circulation, fencing, equipment and material storage, power and water connections, et.al.) o Demolition Plan(s) City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park — Design Development and Construction Documents for Phase 1 Improvements Page 4 of 9 o Grading Plans - significant grading (1-foot contours) and drainage features o Layout Plans - paving layout (parking, drives, trail/sidewalk connectors, park amenities) o Storm drainage improvements o Utility plans o Playground layout o Trails layout o Practice field layout o Planting plan —trees required by the Urban Forestry permit. o Temporary and Permanent Irrigation Plans o Detail Plans — enlarged detail plans for park features like Playground, Pavilions, Multi -use Courts, Trails, Storm Drainage improvements, etc. o Project Detail sheets — paving, parking, signage, storm drainage, utilities, playground, pavilions, site furnishings, trails and walks, backstops, etc. The CONSULTANTshall prepare and submit 75% completion Construction Documents and the 75% opinion of probable costs to the CITY for review. The CONSULTANT's Construction Document 75% plans shall be suitable for use in both 22- inch x 34-inch (full-size) and 11 inch x 17 inch (half size) format with black and white line work. The CONSULTANT's Construction Documents 75% opinion of probable construction cost shall be based on the quantities indicated on the CONSULTANT's plans and on unit prices current at the time of the cost opinion preparation. The CONSULTANT shall attend one (1) meeting (two-hour duration) with the CITY to review the 75% Construction Documents and cost documents and obtain CITY input and guidance prior to proceeding with preparation of the 95% level Construction Documents. The CONSULTANT shall prepare and submit 95% completion Construction Documents, the technical specifications, and the 95% opinion of probable costs to the CITY for review. The CONSULTANT shall review and mark-up/edit the CITY standard PARD written specifications at the 95% Construction Document submittal. The CONSULTANT's Construction Document 95% plans shall be suitable for use in both 22- inch x 34-inch (full-size) and 11 inch x 17 inch (half size) format with black and white line work. The CONSULTANT's Construction Documents 95% opinion of probable construction cost shall be based on the quantities indicated on the CONSULTANT's plans and on unit prices current at the time of the cost opinion preparation. City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 5 of 9 The CONSULTANT shall attend one (1) meeting (two-hour duration) with the CITY to review the 95% Construction Documents and cost documents and obtain CITY input and guidance prior to proceeding with preparation of the 100% level Construction Documents. The CONSULTANT shall submit the Final Construction Documents to a Registered Accessibility Specialist (RAS) for TDLR accessibility review. The CONSULTANT shall address all comments from the RAS regarding the design and plans. PRE -DEVELOPMENT MEETING: Attend one (1) Pre -Development Conference with the CITY to discuss the proposed improvements and identify concerns, issues, and permitting/approval requirements. FINAL DESIGN: prepare final (100%) Construction Document plans, specifications and cost opinion documents incorporating input from CITY review. Provide CITY with three (3) hardcopies and an electronic pdf for each format for CITY use. CONSULTANT shall, at request of CITY, transmit to CITY electronic copies of CONSULTANT work product components including but not limited to data, photos, images, text, designs, cost opinions, etc. for project -related use by CITY including but not limited to project budgeting, project coordination/communication, etc. 4. Bid Phase Assistance CONSULTANT shall perform the following tasks: Attend Pre -Bid Meeting with City representative and prospective bidders. Prepare and submit written responses to bidder RFI's and issue any necessary addenda. Assist the City in reviewing the Contractor's bids and provide the City with Bid Tabulation 5. Construction Phase Assistance CONSULTANT shall perform the following tasks: Attend Pre -Construction Meeting with City representative and Contractor. Attend On -Site Construction Coordination / Status meetings as requested. Process submittal and shop drawing reviews. Attend one (1) Final talk -through meeting. SPECIAL SERVICES CONSULTANT shall be responsible for providing the following special services for the project. 1. SPECIAL SERVICE - TOPOGRAPHIC SURVEY CONSULTANT shall perform the following tasks: City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 6 of 9 A) TOPOGRAPHIC SURVEY: Conduct a topographic survey of the park area that will encompass the locations of the proposed improvements for this contract. The approximate area of the topographic survey will be 67.4 acres (entire property). Survey shall include 1-foot contours, location and identification of single -trunk trees with trunk diameter of 6 inches DBH (DBH = diameter breast height) and greater, excluding trees within the densely vegetated 10 acre "thicket" area south of the STEM Academy track, location/identification of surface/overhead/flagged subsurface features, flagged utilities, and improvements. Survey will use both conventional and UAV methods. Datum shall be tied to a benchmark or datum designated by the CITY. CONSULTANT shall provide the survey to CITY in both AutoCAD and PDF electronic format with both bearing the seal and signature of a Texas Registered Professional Land Surveyor. The following itemized surveying services are to be provided: 1. Establish horizontal control for the project by means of GPS RTK positioning. The horizontal control will be based on the Texas State Plane Coordinate System, NAD83 (2011), North Central Zone 4202, and referenced to the City of Fort Worth GPS Control Network. Coordinates will be scaled to surface using adjustment factor of 1.00012. Establish vertical control for the project by means of GPS RTK positioning. The vertical control will be based on GPS derived ellipsoid heights utilizing Geoid18 and adjusted to NAVD88 elevations. Tie all improvements X, Y & Z (including but not limited to paving, trails, walks, play equipment, storm drains, manholes, headwalls, lined swales/ditches, trees). Provide flowline elevations of all sanitary sewer, storm drainage inlets and manholes the cross the property. ASSUMPTION: Citv of Fort Worth will mow all open areas before survev activities begin. 3. Prepare a final design/topographic drawing in a digital format showing all features located in the field, one -foot interval contours and a TIN file. Deliverables will include a digital file in dwg or dgn format containing all features and points located in the survey, one -foot interval contours and TIN. Other deliverables will include a copy of all field notes and drawings, a point file of all points located in the survey and a LandXML file. 2. SPECIAL SERVICE — PLAT PREPARATION A) Boundary Survey — City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park — Design Development and Construction Documents for Phase 1 Improvements Page 7 of 9 1. Research all adjoining properties and obtain copies of plats, easements and deeds. Prepare a working sketch. 2. Locate existing property corners and establish boundary/right-of-way/easement lines around the approximately 67.4 area park. 3. Deliverables will include a digital file in dwg or dgn format containing the final boundary/right-of-way/easement lines. 4. All missing monumentation will be set with 5/8" iron rods with caps stamped "GORRONDOAN & ASSOCIATES, INC." or a survey nail with washer stamped "GORRONDOAN & ASSOCIATES, INC.". B) Plat - Create a plat as a single lot subdivision per the City of Fort Worth requirements. A) Prepare a Preliminary Plat to City of Fort Worth Standards on the approximately 67.4 acre Oak Grove Park. Address all review comments by the City of Fort Worth for final approval. B) Prepare a Final Plat to City of Fort Worth Standards on the approximately 67.4 acre Oak Grove Park. Address all review comments by the City of Fort Worth for final approval. C) Onsite Drainage Analysis — Perform onsite drainage analysis conforming to City of Fort Worth regulations to size all onsite drainage infrastructure in Phase One. Analysis will include predevelopment and post development drainage area maps and runoff calculations. D) Platting Required Civil Engineering Support Services - Provide an overall drainage plan for the platted park property to obtain stormwater dept. approval for platting. Coordinate with the City to receive water/sewer approval for platting and traffic approval for platting. Prepare all required exhibits and handle all coordination to receive the required approvals. Through the process of platting the City may require additional engineering studies or design that cannot be defined prior to this process. Therefore, such engineering support, studies and design specifically required for plat approval is not included as part of this scope of work. If the City requires additional engineering support, studies or design for the plat, that scope will be quantified and submitted as an additional service. 2. SPECIAL SERVICE— GEOTECHNICAL ENGINEERING The CONSULTANT shall provide geotechnical investigation and engineering services for the areas of work under this scope of services. The geotechnical engineering will include: soil borings to determine existing conditions. The depth of each boring will be as necessary to provide soil information for the anticipated improvements; engineering recommendations for pavement, structure foundations, etc. as required by the design engineers specifically for the improvements within this scope of work. City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park — Design Development and Construction Documents for Phase 1 Improvements Page 8 of 9 CLARIFICATIONS AND EXCLUSIONS Services and work products by CONSULTANT beyond those specifically described above are not included in the project unless mutually agreed to by CITY and CONSULTANT in writing prior to performance of such services. SUBSURFACE UTILITY ENGINEERING (SUE) — A formal Subsurface Utility Engineering Level B and Level A is excluded from this scope of work. The topographic survey shall locate all existing surface visible utilities, as well as all flagged subsurface utilities — as flagged by Texas 811. Additional water, sewer and stormwater infrastructure, made available to the CONSULTANT in the form of record drawings, will be included/shown on the topographic survey. City of Fort Worth, Texas Attachment A Scope of Services Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 9 of 9 IlwriN:I►yiF=IkiI ilIN COMPENSATION Oak Grove Park City Project No. 104194 Lump Sum Project I. Compensation A. The CONSULTANT shall be compensated a total lump sum fee of $335,600.00 (Three Hundred Thirty -Five Thousand, Six Hundred Dollars and no Cents) as summarized in Exhibit B-1 — CONSULTANT Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The CONSULTANT shall be paid monthly payments as described in Section II - Method of Payment. Oak Grove Park - Phase 1 Improvements Task Fee Basic Services 1. Coordination/Management/Communication $ 36,400 2. Design Development (50%) $ 50,500 3. Construction Documents (75966, 9590, 100%) $110,000 4. Bid Phase $8,000 5. Construction Phase $23,000 Subtotal Fee for Basic Services $ 227,900 Special Services 1. Topographic Survey $53,100 2. Boundary Survey $12,900 3. Plat Preparation $11,000 4. Onsite Drainage Analysis $7,500 5. Platting Civil Engineering $15,000 6. Geotechnical Engineering $8,200 Subtotal Fee for Special Services 5107,700 Total Fee for Services $335,600 City of Fort Worth, Texas Attachment B Compensation Oak Grove Park — Design Development and Construction Documents for Phase 1 Improvements Page 1 of 4 ATTACHMENT "B" COMPENSATION II. Method of Payment A. Partial payment shall be made to the CONSULTANT monthly upon City's approval of an invoice prepared and submitted by the CONSULTANT in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the CONSULTANT. III. Progress Reports A. The CONSULTANT shall prepare and submit to the designated representative of the Park & Recreation Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment 8 Compensation Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 2 of 4 Zl ATTACHMENT "B" COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime CONSULTANT O'Flinn Design Group Prime $182,225 54.3% Proposed MWBE Sub-CONSULTANTs Gorrondona & Survey and Platting $77,000 23.0% Associate, Inc. Non-MWBE CONSULTANTs Baird, Hampton, Brown Civil Eng, Electrical Eng. $65,500 19.5% CMJ Geotechnical Eng. $8,200 2.4% TexasAbility, LLC Accessibility Review $2,675 0.8% TOTAL $335,600 100% Project Number & Name Total Fee MWBE Fee MWBE % (Number) Oak Grove Park -Phase 1 $335,600 $77,000 1 23 City MWBE Goal = 12.79% CONSULTANT Committed Goal = 23% City of Fort Worth, Texas Attachment B Compensation Oak Grove Park — Design Development and Construction Documents for Phase 1 Improvements Page 3 of 4 W Attachment C Amendments to Standard Agreement for Engineering Related Professional Services (No amendments are required.) City of Fort Worth, Texas Attachment C Amendments to Standard Agreement for Engineering Related Professional Services Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 1 of 1 Attachment D Schedule The project is anticipated to be completed within nine (9) months (in about 250 calendar days). Shown below is the anticipated time duration breakdown by task: Oak Grove Park - Phase 1 Improvements Task Basic Services 1. Coordination/Management/Communication 2. Design Development 3. Construction Documents Special Services 1. Special Service —Topographic Survey 2. Special Service — Plat Preparation 3. Special Service — Drainage Study 4. Special Service — Platting Required Civil Eng. 5. Special Service—Geotechnical Engineering Total Project Duration City of Fort Worth, Texas Attachment D Schedule Oak Grove Park —Design Development and Construction Documents for Phase 1 Improvements Page 1 of 1 Duration N/A 4 Weeks 12 Weeks 8 Weeks 12 Weeks 6 Weeks 6 Weeks 4 Weeks 40 Weeks •_ C � "jai'; C �' '� Nina�lzestaurante _ f l y N y. � L�ftluofr eIS'�' etslE� an� x� 1 cade Oak Grove Park r. - r arL Ma p Y�' FMRd-^Oaka6-rove=Shelby! Fort Worth South Spanish Seventh-Day. . EXHIBIT F CITY OF FORT WORTH STANDARD INSURANCE REQUIREMENTS (1) INSURANCE LIMITS a. Commercial General Liability — Insured shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance as follows: $1,000,000 each occurrence $2,000,000 aggregate If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Project or location. City shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to City. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless City specifically approves such exclusions in writing. ii. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with Agreement. Business Auto — Insured shall maintain business auto liability and, if necessary, commercial umbrella liability insurance as follows: $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Such insurance shall cover liability arising out of "any auto", including owned, hired, and non -owned autos, when said vehicle is used in the course of Insured's business and/or the Project. If Insured owns no vehicles, coverage for hired or non -owned autos is acceptable. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Insured pursuant to this Agreement or under any applicable auto physical damage coverage. CFW Standard Insurance Requirements Page 1 of 3 Rev. 5.04.21 c. Workers' Compensation — Insured shall maintain workers compensation and employer's liability insurance and, if necessary, commercial umbrella liability insurance as follows: Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by Insured pursuant to this Agreement. d. Professional Liability (Errors & Omissions) — Insured shall maintain professional liability insurance as follows: $1,000,000 - Each Claim Limit $2,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be written on a claims -made basis, and maintained for the duration of the contractual agreement and for five (5) years following completion of services provided. The policy shall contain a retroactive date prior or equal to the Effective Date of the Agreement or the first date of services to be performed, whichever is earlier. An annual certificate of insurance shall be submitted to City to evidence coverage. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that Insured has obtained all required insurance shall be attached to Agreement concurrent with its execution. Any failure to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements. b. Applicable policies shall be endorsed to name City as an Additional Insured, as its interests may appear, and must afford the City the benefit of any defense provided by the policy. The term City shall include its employees, officers, officials, and agents as respects the contracted services. Applicable policies shall each be endorsed with a waiver of subrogation in favor of City with respect to the Project. c. Certificate(s) of insurance shall document that insurance coverage limits specified in this Agreement are provided under applicable policies documented thereon. Insured's insurance policy(s) shall be endorsed to provide that said insurance is primary protection and any self -funded or CFW Standard Insurance Requirements Page 2 of 3 Rev. 5.04.21 commercial coverage maintained by City shall not be called upon to contribute to loss recovery. Insured's liability shall not be limited to the specified amounts of insurance required herein. d. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. City must approve in writing any alternative coverage for it to be accepted. e. A minimum of thirty (30) days' notice of cancellation or material change in coverage shall be provided to City. A ten (10) days' notice shall be acceptable in the event of non-payment of premium. f. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A:VII or equivalent measure of financial strength and solvency as determined by the City's Risk Management division. g. Any deductible or self -insured retention in excess of $25,000 that would change or alter the requirements herein is subject to approval in writing by City, if coverage is not provided on a first -dollar basis. City, at its sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to City. h. In the course of the Agreement, Insured shall report, in a timely manner, to City's Risk Management Department with additional notice to the Contract Compliance Manager, any known loss or occurrence which could give rise to a liability claim or lawsuit against City or which could result in a property loss. City shall be entitled, upon its request and without incurring expense, to review Insured's insurance policies including endorsements thereto and, at City's discretion, Insured may be required to provide proof of insurance premium payments. Lines of coverage, other than Professional Liability, underwritten on a claims - made basis, shall contain a retroactive date coincidentwith or priorto the date of this Agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the Project until final payment and termination of any coverage required to be maintained after final payments. City shall not be responsible for the direct payment of any insurance premiums required by Agreement. m. Subcontractors of Insured shall be required by Insured to maintain the same or reasonably equivalent insurance coverage as required for Insured. Upon City's request, Insured shall provide City with documentation thereof. CFW Standard Insurance Requirements Page 3 of 3 Rev. 5.04.21 8/7/24, 11:35 AM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE: 6/11/2024 REFERENCE NO.: M&C 24-0526 LOG NAME: CODE: C TYPE: NON- PUBLIC CONSENT HEARING: FORT�i { 80OAK GROVE PARK PHASE 1 DESIGN NO SUBJECT: (CD 8) Authorize Execution of Amendment No. 1 to City Secretary Contract No. 60489 with Larry O'Flinn, LLC, dba O'Flinn Design Group in the Amount of $335,600.00 for Additional Engineering Services for Design and Development of Phase I Improvements at Oak Grove Park (2022 Bond Program) RECOMMENDATION: It is recommended that City Council authorize execution of Amendment No. 1 to City Secretary Contract No. 60489 with Larry O'Flinn, LLC, dba O'Flinn Design Group in the amount of $335,600.00 for additional engineering services for design and development of Phase I improvements at Oak Grove Park (City Project No. 104194) for a revised design contract amount of $410,900.00. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment No. 1 to City Secretary Contract No. 60489 with Larry O'Flinn, LLC, dba O'Flinn Design Group in the amount of $335,600.00 for additional engineering services for design and development of Phase I improvements at Oak Grove Park (City Project No. 104194) for a revised design contract amount of $410,900.00. Oak Grove Park is located in southeast Fort Worth, just south of Everman Parkway, and east of Interstate 35. The 67 acre community park was acquired in 2015. On July 14, 2023, an engineering services agreement with Larry O'Flinn, LLC, dba O'Flinn Design Group was administratively executed in the amount of $75,300.00 for the development of the Oak Grove Park Master Plan. The master plan process included multiple public presentations and meetings that resulted in the final park master plan and phase I priority improvements. The master plan was endorsed by the Park & Recreation Advisory Board on February 28, 2024. Phase I priority master plan elements identified through the public input process include trails, playgrounds, pedestrian access, security lighting, sport courts, picnic pavilions, parking, and open practice play fields. Larry O' Flinn, LLC, dba O'Flinn Design Group was selected from the Park & Recreation Department 2022 consultant pool, which was developed through a public procurement process. A Request for Qualifications was advertised and subsequent Statements of Qualifications were received, evaluated, and scored by Park & Recreation Department staff. All professional services submittals were included in the overall scoring, which was broken into six specific types of design. Assignment of design service on each capital project is based on expertise and availability for specific project scope. Larry O'Flinn, LLC, is in compliance with the City's Business Equity Ordinance by committing to 23\% MWBE participation on this project. The City's MWBE goal on this project is 12.79\%. This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022) provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022). Funding is budgeted in the 2022 Bond Program Fund for the Park & Recreation Department for the purpose of funding the 2022 Bond Oak Grove Park Phase I project, as appropriated. Oak Grove Park is located in Council District 8. apps. cfwnet.org/cou nci I_packet/mc_review.asp? ID=32233&counci (date=6/11 /2024 1 /2 8/7/24, 11:35 AM M&C Review FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the 2022 Bond Oak Grove Park project to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds. TO _ Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaqer's Office by_ Jesica L. McEachern (5804) Originating Department Head: Richard Zavala (5704) Additional Information Contact: Scott Penn (5750) ATTACHMENTS 800ak Grove Park Ph 1 Desian (1).xlsx (CFW Internal) 80OAK GROVE PARK PHASE 1 DESIGN funds availabilitv.pdf (CFW Internal) Oak Grove - MASTER PLAN - Endorsed by Board.ipg (CFW Internal) Oak Grove 1295 Form.pdf (CFW Internal) Oak Grove Compliance Memo.pdf (CFW Internal) Signature: Email: Scott.Penn@fortworthtexas.gov apps.cfwnet.org/counciI_packet/mc_review.asp?ID=32233&counciIdate=6/11/2024 2/2