HomeMy WebLinkAboutContract 61912CSC No. 61912
AGREEMENT FOR COMMUNITY -BASED PROGRAMS,
CLAYTON CHILD CARE, INC., DBA CLAYTON YOUTH ENRICHMENT -
SUSTAINMENT GRANT
FISCAL YEARS 2024 - 2027
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH
("City"), a home -rule municipal corporation of the State of Texas acting by and through William
Johnson, its duly authorized Assistant City Manager, and CLAYTON CHILD CARE, INC., dba
CLAYTON YOUTH ENRICHMENT ("Contractor"), a Texas non-profit corporation acting by
and through Jason Ray, its duly authorized representative.
RECITALS
WHEREAS, City has detennined that community -based programs are necessary to
support crime prevention in the City during Fiscal Years 2024 — 2027 to meet one or more of the
Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to
reduce violent crime and gang -related activities through enhanced enforcement activities and
crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;
WHEREAS, Contractor has agreed to operate a community -based program called Clayton
Community Center at Panola ("Program"), which will support the police department's crime
prevention efforts throughout the community;
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $312,000.00 ("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A — Scope of Work: Project Plan & Sustainment Grant Narrative
3. Exhibit B — Budget Narrative
4. Exhibit C — Request for Reimbursement (RFR)
5. Exhibit D — Program Performance Report OFFICIAL RECORD
6. Exhibit E — Budget Modification Fonn CITY SECRETARY
FT. WORTH, TX
7. Exhibit F — Corrective Action Plan Form
Exhibits "A" through "F", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City of Fort Worth, and its officers, agents, employees, and
representatives.
The term "Contractor" shall include Clayton Child Care, Inc., dba Clayton Youth Enrichment ,
and its officers, agents, employees, representatives, servants, contractors, and subcontractors.
The term "party" shall refer to either City or Contractor.
The term "parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A". Contractor shall be responsible
for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds
in accordance with the Budget Narrative Form as described in Exhibit "B". Program activities and
quarter measures shall be reported in accordance with Exhibit "D"- Program Performance Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $312,000.00 ("Program Funds").
2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a
quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed
Request for Reimbursement (RFR) (Exhibit C). The Exhibit C shall be submitted along with copies
of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit
C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR
should be sequentially numbered and labeled using the following format:
AGENCY NAME_INVOICE_QUARTER YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and
concise. The submitted RFR shall include the Exhibit D Program Performance Report, and be
signed by the Contractor or duly authorized officer of the Contractor. Submissions must be scanned
and submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions
should be sent electronically to PSMr%fortworthtexas.Tov, or via mail addressed as such:
ATTENTION: CCPD Partners Unit, Financial Management Division, Bob Bolen Public
Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made
until after receipt of an acceptable and approved RFR and Exhibit D Program Performance Report.
2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance Report. With the exception of final reimbursements
requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the
Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.4 Reauest for Reimbursement Reporting Schedule
Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit
D-Program Performance Reports on a quarterly basis. Reports shall be included October,
January, April, and July's submission. Contractor agrees to provide Exhibit C—Request for
Reimbursement and Exhibit D— Program Performance Report per the following schedule:
Activity/Expenses
Report is Due on
occurring in the following
the 151h of:
months:
July — September
October
October — December
January
January — March
April
April — June
July ,
Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 151h
day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday,
then reports shall be submitted to the City by the next City business day. Should the Contractor
not be able to meet these requirements in the given month, the Contractor shall provide written
notification prior to the deadline that details the justification and expected date of submission. If
no notification is received by the 15th of the reporting month, the City will document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized
representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit
D is required even if expenses and/or activity does not occur.
2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting
expense documentation from the Contractor for this agreement is July 15, 2027. No corrections
or additional documentation will be allowed after this date. Any discrepancies on the final RFR
or expense documentation will be adjusted from the final reimbursement amount.
2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any
budgeted line -item in the original approved budget without prior written permission from City.
However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any
budgeted line -item in the original approved budget must have prior written permission from City
before the modifications are made. The Budget Modification Form (Exhibit "E") must be
submitted, and request must be approved by City, before any money is moved to the line -item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City
before money is transferred into the new line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only
occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into
an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must
follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9.
2.10 Last Dav to Approve Modifications The last day the City will approve a Budget
Modification for this agreement is May 1, 2027.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.12 Budget Modifications shall be submitted to PSivhu�tort��,k)tthtexas._rov, or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.14 Match ReUuirement Contractor agrees to contribute matching funds for this Project. The
match will be applied based on a portion of project expenses and as outlined in Exhibit B.
Contractor agrees to report matching funds along with the request for reimbursement
documentation. Contractor agrees that matching funds must be a cash match.
3. Term
3.1 This Agreement shall commence upon July 1, 2024("Effective Date"), and shall end on
September 30, 2027 ("End Date"). The project period is July 1, 2024 to June 30, 2027. With the
exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program
services under this Agreement must be completed no later than June 30, 2027. The City reserves
the right to withhold the final Request for Reimbursement until all required documents have been
provided by the Contractor to the City. All final reports for this agreement must be received by
July 15, 2027.
3.2 Request for Extension The City in its sole and exclusive discretion may extend the End
Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set
forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an
extension, Contractor must provide written justification for the request no later than April 15,
2027. The City reserves the right to decline any Extension request that is not in the best interest of
the City.
3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after June
30, 2027. Contractor has until August 31, 2027 to liquidate accrued expenditures that occurred
during the project term period July 1, 2024 —June 30, 2027. To receive reimbursement, Contractor
agrees to report liquidated expenses using the Exhibit C form and provide backup documentation
by August 31, 2027.
4. Prop -ram Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 [Omitted]
4.3 Program Performance Report Contractor agrees to provide a Program Performance
Report (Exhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 2.4.
4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan (" CAA")
in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter
for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action
Plan may also be implemented in response to monitoring findings, recurring late submissions of
Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports
by the City. The CAP will contain the identified issue found by the City, how the Contractor will
correct that issue, who the responsible person will be to ensure completion, and a target completion
date. An example of this form is attached as Exhibit "F".
4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to
assess the risk of City funds and Contractor performance at any time during the duration of this
Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide
instructions of what to prepare. The Contractor agrees to respond to any monitoring findings
identified by the City through a Corrective Action Plan.
4.6 Non -Responsiveness Contractor agrees to provide corrective action to all findings or
revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
Contractor, the City will document further corrective action and send a non-compliance letter
notifying the Contractor's duly authorized representative of compliance issues, requested
resolution, or a possible suspension of program funding.
4.7 The final Exhibit D-Program Performance Report will be due July 15, 2027.
4.8 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with at least thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs, and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the
address set forth in Section 2.2. The equipment inventory shall include an itemized description of
each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for
each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for a minimum of three (3)
years following the termination or completion of this Agreement. City or its representatives shall
have the right to investigate, examine, and audit at any time any and all such records relating to
operations of Contractor under this Agreement. Contractor, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records readily available
for investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractor's operations will be undertaken and may be conducted either by City (performed by
staff in the Police Department or the City's Internal Audit Department) or an independent auditor
approved by the City or Board. Contractor shall submit a copy of any audit performed by their
independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding practice or expenditure. If
Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction
within the fifteen (15) day period, City reserves the right to withhold further Program Funds under
this and/or future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as
appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 if the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
upon request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondeat superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY FIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THE INDEMNITYPR 0 VIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 9 shall survive the expiration or termination of this Agreement.
10. Non-Assiumment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions,
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.,= r==t.=.,�..� �_ �i,�,ir et�,N..,yiie,i�, u,��iiiuiva�e agait►st persons oecause or their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
Section 12 shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Prograrn Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants, or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunitv
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) frorn and against liability for damages or injury, including
death, to persons or property, Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory, or common law.
lv. 'Insurance Rc^uuireinent
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following rninimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish
a Certificate of Self -Insurance in lieu of the required general liability insurance certificate.
(b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terns of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth
Trail, 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terns of this Agreement must be in writing and must be signed by
authorized representatives of each party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have had the opportunity to review
this Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this Agreement
or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be compliant with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for ensuring criminal background screening is conducted and maintain appropriate
records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY,
DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,
CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: William Johnson, Assistant City Manager
City Manager's Office
City of Fort Worth
100 Fort Worth Trail
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
100 Fort Worth Trail
Fort Worth, TX 76102
CONTRACTOR: Clayton Child Care, Inc., dba Clayton Youth Enrichment
Jason Ray, Executive Director
600 Grigges Ave.
Fort Worth TX 76103
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated exhibits or documents, including RFR's and Requests
for Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission {including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration and Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (1-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Agreement, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.,
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that
has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm
entity or firearm trade association during the tenn of this Agreement.
24. Prohibition on Bovcottine Energv Companies
Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's
signature provides written verification to the City that Contractor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples.
ACCEPTED AND AGREED:
City:
By: Wllllamjohnson (A g27,202410:18CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Aug 27, 2024
Contractor:
CLAYTON CHILD CARE, INC., dba
CLAYTON YOUTH ENRICHMENT
or
By:
Name: Jason Ray d
Title: Executive Director
Date:�Ci�
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: RobertAl g27,202409:51 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
By:
�/0
Name: Andrea Phillips
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0592
Date Approved: 6/25/2024
1295: 2024-1159309
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name:
Elizabeth Garza
Title:
CCPD Partners Manager
�,0.o4�npb
FOc.Rt.O
-000
City Secretary:
G�a1d
o o d
Cvo oo
oa 4 °
a TEXASoa
B
�Rnaado
J
Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A — Scope of Work: Project Plan and Program Narrative
Clayton Youth Enrichment Sustainment Grant Application
Clayton Community Center at Panola
Agency Contact: Laura Stern, IsterW= clavtonvouth,=, 817-369-5961
Our Mission: Clayton serves communities of North Texas by providing quality programs that
foster the emotional, social, and educational development of children, youth, and families. Our
goal is to provide after -school and summer day camp programs that prepare children to live
great lives as community leaders, responsible and caring adults and effective members of the
workforce.
Primary Mission Priority addressed: Supportive out -of -school -time programs for children and
their families including after -school and summer programs.
Problem Area: Clayton's expansion of our after -school and summer programs into wrap -around
community -centered services for East Fort Worth families continues to address the increase in
developmental risk factors resulting from the COVID pandemic. Children and families in East
Fort Worth were disproportionally affected by the pandemic disruptions and the negative
ramifications continue to affect the community. Schools served by Clayton in East Fort Worth
are still experiencing far higher levels of chronic absenteeism compared to pre -pandemic
numbers which is limiting academic progress and social support for students and their families.
in Sept. 2023, the White House Council of Economic Advisors posted a report entitled "Chronic
Absenteeism and Disrupted Learning Require an All -Hands -on -Deck Approach." Based on data
from school district administrative studies, the Council found that "beyond test scores and
grades, irregular attendance can be a predictor of high school drop -out, which has been linked
to poor labor market prospects, diminished health, and increased involvement in the criminal
justice system. Students who are chronically absent are at higher risk for these adverse
outcomes."
Clayton Youth Enrichment Sustainment Grant Application
Clayton Community Center at Panola
Agency Contact: Laura Stern, Istern(@clavtonvouth,orl;, 817-369-5961
Causes: The Clayton Community Center is a long-term investment in crime prevention.The
direct beneficiaries are elementary and middle school students (pre-k thru 8th grade) who are
not considered to be at high risk for committing a violent crime. However, research cited by the
Office of Juvenile Justice and Delinquency Prevention (OJJDP) tell us that youth who are
referred to juvenile court for their first delinquency offense before age 13 are far more likely to
become chronic offenders than youth first referred to court at a later age. The bulletins also
identify other risk factors for early delinquency that are present in the East Fort Worth
community including poor parenting skills, large family size, poor relationship skills,
family/community poverty and disorganization, low commitment to school/poor academic
performance, inconsistent expectations regarding appropriate behavior, and negative life
events.
The OJJDP's Study Group on Very Young Offenders has concluded that "the earlier the better is
a key theme in establishing interventions to prevent child delinquency, whether these
interventions focus on the individual child, the home and family, or the school and community."
Both Clayton's evidence -based child -focused programs and the family outreach programs at the
Clayton Community Center provide many of the elements recommended for promising
interventions including teaching behavior management and social -emotional skills to both
children and parents, offering adult -supervised recreation and mentoring in after -school and
summer programs, bullying prevention, and teaching conflict resolution skills to children and
families and violence prevention. Participating in a Clayton's program has been shown by
independent evaluation to increase school attend;;nrP and to noritivpl„ imnart tho ronrlinn � 4
- - - ---- -- -- _.._ -- �__.__ y .. .r ,, ,. , .��.. 5 tellu
Clayton Youth Enrichment Sustainment Grant Application
Clayton Community Center at Panola
Agency Contact: Laura Stern, IsternPclavtonvouth.ore, 817-369-5961
math scores of our students. Participants in our programs also experience fewer discipline
referrals than the general school population. Clayton's programs are built upon a social -
emotional learning framework that combines academic and other enrichment activities with
opportunities to learn and practice social -emotional skills. By creating a positive, growth -
minded environment, Clayton's programs give children an opportunity to learn and practice
important life skills such as responsible decision -making, goal setting, maintaining self-
awareness, managing their emotions, working in teams, and maintaining healthy, respectful
relationships with adults and peers.
Impact: For the past three years, the Clayton Community Center has built a reputation as a
resource for families in the East Fort Worth community. In that time more than 1545
individuals benefitted from the food & diaper bank, connected with assistance programs
available through the center, or participated in parenting, computer or financial/budgeting
classes. More than 6250 children and parents attended safe community -building events held at
the center and more than 70 students each year benefitted from Clayton's after -school and
summer programs. Students in the after -school and summer programs demonstrated growth in
their social skills and had a safe, adult -supervised place to be after school and on school
holidays. Students in 6th — 8tn grade completed 130 hours of community service during the
school year and were able to eneaize in career exploration rnnvPrcatinnr with PA/Pr) nffirnre
professional chefs, nurses, pharmacists, engineers, doctors, lawyers, bankers, and nonprofit
executives. The Clayton Community Center at Panola has become an important community -
building resource in East Fort Worth and Clayton looks forward to its continued growth.
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Agency Name: Clayton Child Care, Inc. dba Clayton Youth Enrichment
Project Type: CCPD Sustainment Grant
Project Title: Clayton Community Center at Panola
CCPD Emerging Priorih'
CCPD Mission Priority
Please check all that apply.
Please check all that apply.
® Police Community Relations El Afterschool Program
® Violent Crime Prevention
❑ Gang Intervention
❑ Foster Care
❑ Victim Services
❑ Adjudicated Youth & Adults
Outcome 1
At least 6000 (75%) of families and individuals served will report that the services they received at the community
center helped meet their needs and made them feel more secure.
Outcome 2
School Year: At least 20 (65%) of school year participants that attend 4-weeks of programming will demonstrate
improvement in their SEL skills by the end of each year, based on DESSA assessments.
Outcome 3
Summer Program: At least 22 (75%) of Summer participants will improve their literacy skills by at least 25% each
year, based on a recognized reading assessment.
Outcome 4
1 At least 6000 (75%) of families and individuals served will report a positive perception of local law enforcement.
L Activity Summary
Activity Goals People/Persons Responsible Timeline
Sustainment Tracking
1) Total Amount of Funding Secured Clayton Director of Advancement June 2024 — June 2027
Agencies are required to have a metric
related to the cash -matching
Clayton's Development Team will submit Clayton Advancement Team
requirements of the Sustainment Grant
grant applications and solicit donations
program.
from individuals to secure unrestricted or
Community Center restricted funding to
match CCPD funds and sustain the
program.
Action Planning: A Baseline of
Clayton will evaluate the viability of Community Center Manager June 2024
successful current services will be
current program to decide which
established.
programs are the most successful and
impactful for the community and
Action Planning: An evaluation (needs
families.
assessment) of continuing services will
be established.
Clayton will assess if there are any gaps
not being currently served in applicable
zip codes.
Community Partnerships: Clayton will
engage with community partners.
Community Partnerships: Partner MOU's
and agreements
Community Partnerships: Recruiting and
orienting Community Partners
Community Events for Families &
Individuals: Partner to host community
events and classes with other agencies
and schools
Community Center Manager
Clayton will engage with presenters, and Community Center Manager
organizations that can offer onsite
education/services or referrals
7 Memorandums of Understanding
Clayton will secure at least seven
memorandums of understanding for
multiple sessions of community classes
and services offered regularly and
frequently.
36 Recruitment Meetings Held
Clayton will host at least 12 recruitment
meetings yearly with organizations that
meet the needs of our community as
defined by the needs assessment in order
to build relationships and partner to offer
services.
750 Community Events & Classes Held
Number of participants attending
community events/classes
Clayton will host at least 250 individual
classes and events at local schools and in
partnership with other agencies each year
of the grant period.
Community Events for Families & 7500 Families Served through
Individuals: Offering classes and services Community Events
to families in service area
Community Events for Families &
Individuals: Offering classes and services
to unduplicated individuals in service
area
Clayton will serve 2,500 families per year
(7,500 total) with events, services, and
classes that meet needs as identified by
needs assessment.
Clayton will offer services, referrals
and seminars or classes to at least 500
unduplicated individuals through;
C Rent/Utility Assistance
I Parenting Classes
Financial/Budgeting Classes
D Job
Computer Classes
Community Center Manager
Clayton Partner Agencies
Community Center Manager
Community Center Manager
Clayton Partner Agencies
Community Center Manager
Clayton Partner Agencies
Community Center Manager
Community Center Coordinator
After School Site Coordinator
June 2024
June 2024-June 2027
June 2024-June 2027
June 2024-June 2027
June 2024-June 2027
June 2024-2027
June 2024-2027
Afterschool Program: Unduplicated
School Year Students
Afterschool Program: Average Daily
Attendance of School Year Students
Afterschool Program School Year
Students that complete at least 2
assessments
Summer Program
Unduplicated Summer Students
Summer Program Average Daily
Attendance
Summer Reading Assessments
u Health/vaccine clinics
F7 Food bank
ED Mental/physical health
30 Participants/School Year
Number of Returning School
Year Participants
Average Daily Attendance
(School Year)
Clayton will serve at least 30 students
attending Trinity Basin Prep at no cost
during the school year.
Clayton will serve at least 30 students
attending Trinity Basin Prep at no cost
during the school year.
Clayton will assess at least 20 students
twice per year.
30 Summer Participants/Year
Number of Returning Summer
Participants
Average Daily Attendance
(Summer)
Clayton will serve at least 30 students in
applicable zip codes per summer for 10
weeks.
Clayton will serve at least 20 summer
students in applicable zip codes per
summer for 10 weeks
Clayton will focus on literacy weekly in
summer programming and complete sight
word and comprehension assessments
twice during the 10 week summer
program.
Community Center Manager
Community Center Coordinator
After School Site Coordinator
Community Center Manager
Community Center Coordinator
After School Site Coordinator
Community Center Manager
Community Center Coordinator
After School Site Coordinator
Community Center Manager
Community Center Coordinator
Summer Site Coordinator
Community Center Manager
Community Center Coordinator
Summer Site Coordinator
Community Center Manager
Community Center Coordinator
Summer Site Coordinator
August to May 2024-2027
August to May 2024-2027
August to May 2024-2027
June -August 2024-2027
June -August 2024-2027
June -August 2024-2027
Crime Control and Prevention District
Sustainment Grants
EXHIBIT B- Budget Narrative
CARE, INC.,DYLAYTOE YQUTHYERICHr
Uoar
ENT
DESCRIPTIONUST!CIN
�
S
1BR3
BVEN3Ef s LowaNc¢mC,HvaItLvxUo
�Rp «mAxs
IooW Uangsud Hanks mmuetYNlf7�!SEF'Y:n m..r++prorNi
SI132536700
114 OOU.0WtM)
St.3-Q110. K11
Catranuntn up,ams
1.00
$5711W.00
557,010110
SE20110 f50
Community Programs Coordinators - pen -time position (15-25 hour-1 ek, S17.
19/hour) to wvcr extendd & weekend hones
2.00
f4),0f10.00
544,00000
S48,1100.00
After -school Site Coordinator (30 hours x S22/hour 40 weeks)
1,00
S27,6IXIA0
$27.600.00
m Sumer Site Coonfinawr (40 hears x T224wour x 10 weeks
1.00 I
$8,800.00
Asst Site Coordinator(25 hours x S17/laxu x 39 weeks)
1.00
$16,575.00
S17,550.00
Ass[ Site Coordinator (25 hours x S 17/hmw s 10 weeks)
L00
94.250.00
Program Spertalitt (20 him, x S I5dww x 39 wok.) 3 pwilisvn lid s<m
218)
_
S13,4M lV•
S� 5 LsN� C9
R F4 IWW'
Cumtwufo Cmin NI—M
1 tat
V 7 t 5
$9,775110
AllertaA+asl Wte C..>rd,naurz
10u j
I
55,600.0[l
5�-6�[[.�
k TRAVEI. & TRAR040
Ahkagv (IRS rate of.67/rule for stdfPoutrcaeh zings and atwndana at otfsiw
53(15 00
5365.00
$400.00
bus transportation & admission for youth field trips (mll lc viaifs,+arccr c-plomtion,
museums)
$6.000.00
S6,000.00
SI0,(00f)()
Trairmp- AS/sununcr,wff
S;. '. 1:
IReplacement/repairof Community Centerequiprnent(chairs. tables, whitelwards, etc l $10(M)00 II,t1IX).00 53,50000
Kitchen c.;uipment for nutrition d v ap �� arks S750.00 S'9tx).o0 $1,500.00
tech �c1+Ias cm paptop, parent s� `n/ra,i tablets, etc) S2.500.00
7 anent u/Addiva-/upgrad. fo makenpaee equipment (3D printer. programming f15,000.00
I. plw & —1-1, (or+avraraant5 ller acuvities (crayons, markers, paint, balls.
makers�+ax supplies, etc) S3,200.00 f5 200.00 S8500.00
Myers. event sirewge (paper & tnntioa, website) $750.00 $750.00 S1,500.00
Nutritional marks for AS/surnmer program participutts r; 1.50 M day/ per child (60
x 240 program days x $1.50/day) $21.600.00
oenshal.lr ba nambim ,J-- & %I Sym Do S 1.15t1 nn S_' Mx) tx.
F- C(+NSU11140,C(N4fRT.c' TM
,nawd aanmunm —1. —'icca (AV set u, truck rentals. ere) 56-000 00 115.+01) 011 %,- 10 nr,
Literacy & undi —dunen✓—dial programming (ESL, m dcnl-fbc osd enrichment $1,000.00 S80000 S2.500.00
activities)
Software fees (pavroll jamming and parent nonal) S1.00D.00
Community responsive program leaders examples:fnancialcounseling,positive 5100000 SSW 00 540110 to
discipline, parent advaeacv to be dasrn based upoo armual naxlc assessmrnts
lm,t n .l arvnee fur t a Itl tvnsr f 10-sw un S I0.500.00 512, m an
L)vno&pernafa S Sinto
mt(ne. I 5141.41R100 $10,400.00 I S10,400.00
Match Raquir bwo f36,S" SWAMI)—
S247,987,% Sa00,205.00
Twat Fumle Re9easrrd foam CCYD S115A 1.00 ST53,647M SRL"250 S312.000.00
WORTH,.
i}
Exhibit C
`ORT
Request for Reimbursement (RFR)
CRIME CONTROL
AN- V PRI:'•ENTIOV DISTRICT
CLAYTON CHILD CARE, INC., DBA
Submit To:
Submitting Agency:
CLAYTON YOUTH ENRICHMENT
By Email-
PSM@fortworthtexas.gov
Contact Name: Laura Stem
Phone Number: 817-369-5961
Mail:
Email: Istem(Zldavtonvouth. oro
Bob Bolen Public Safety Complex
Remit Address: boo Grigges Ave Fort worth Tx 76103
Attn: Contract Compliance Specialist
Financial Management Division
Invoice Number:
505 West Felix St.
Month of Request:
Fort Worth, TX 76115
DIRECT COSTS 990 % Minimum)
A
B C I
D
E
(B+C)
(A-D)
Budget Category Budget Amount
'Dotal of Previmis This Month's
ReimburscmcnLc Total Requested Remaining
Request
nalnnce
Requested To -Date
Available
A Personnel
$ S
-
B Fringe Benefits
C Travel & Training
$ $
D Equipment
$ - $
E Supplies
I
$ $
F ContracWConsultants
$ $
G Sub -Awards
$ $
H Occupancy
$ - $
Total Direct Costs $
INDIRECT COSTS(0 Maximum)
A
B C D
E
(B&,Q
IA-D)
Budget Category Rudget Ammmt
Total of Previous This Month"
Reimbursements I Request Total Requested Remaining
Balance
Requested To -Date
Available
Total InDirect Costs
$ I $ - $
Supporting documents required with monthly requests.
Summary:
See Requestjor Reimbumement lnsimctions rorrcfcrcnce
Total Budget: $
-
Previous Requests: S
This Request: $
-
Total Requested To -Date $
Remaining funds $
-
1 have reviewed this request
and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title Date
Fiscal Ajent Use Only
Purchase Order #
F.nd
f lhpe ID
1 Account
RFRApproved For Pay meat (Forth Wwtb Police Department CCPD StoJjUsc 0111Y)
Reviewed by:
Approved by:
Grant Staff Signature Date
Grant Staff Signature Date
Finance Received Stamp Placed Below
Exhibit D — Program Performance Report
Crime Control and Prevention District
Partners with a Shared Mission
Section 1. Agency Information
(Agency Name:
CLAYTON CHILD CARE, INC., DBA CLAYTON YOUTH ENRICHMENT
(Person to Contact for Corrections:
Laura Stern
Contact Phone Number for Corrections:
817-369-5961
Email Address for Corrections:
15tern0cla jtonvOLith-ark
Contract Term:
July 1, 2024 -June 30, 2027
Authorized Executive Signor:
Laura Stern
Section H. Program Hrfomfallon
I
CCPD Priority Area (S):
I
Police Community Relations, Violent Crime Prevention
Afterschool Program
Clayton serves communities of North Texas by providing quality programs that foster the emotional, social, and
Project Description
educational development of children, youth, and families. Our goal is to provide
after -school and summer day camp
orograms that prepare children to live great lives as community leaders, responsible and caring adults
and effective
members of the workforce.
5ectlon H. Quaruirly Qttbco mea - Overall Performance
Outcome Measure and Description
11st Qtr Total 12nd Qtr Total 3rd Qtr Total 14th Qtr Total Year -to -Date
Performance Goal
Percentage
Complete (%)
At least 6000 (75%) of families and individuals served will report
I
1
(that the services they received at the community center hel ped
0 0 0 1 0 0
6000
0,00%
meet their needs and made them feel more secure,
_
Year: At least 20 (65%) of school year participants that
I
(School
!attend 4-weeks of programming will demonstrate Improvement in
0 I 0 0 0 0
20 I
0.00%
their SEL skills bythe end of each year, based on DESSA
I
!assessments.
I
Summer Program: At least22 (75%) of Summer participants will
I
improve their literacy skills by at least 25%each year, based on a
0 - 0 0 0 0
22
0.00%
recognized reading assessment.
,
I
least 6000 (75%) of families and individuals served will report a
IAt
positive perception of local law enforcement.
0 0
0 0 0
6000
0.00%
SUSTAINMENT TRACKING, Agencies are required to have a metric
re lated to the cash -matching requirements of the Sustamment
! $ $
$ _ $ _ $ -
$ 400,205.00
$ -
Grant program. See Project Plan Activities
Section R. Participant Adfvlty • Overall Performance
Project Plan Activities
1st Qtr Total 2nd Qtr Total 13rd Qtr Tatal 4th Qtr Total Year -to -Date
Performance Goal
percentage
Complete W
(SUSTAINMENT TRACKING: Total Amount of Funding Secured
$ - $ - $ - $ - $ .
$ 400,205.00
0.00%
I7 Memorandums of Understanding
0 0 0 0 0
7
I 0.00%
Recruitment Meetings Held
0 0 0 0 0
36
0.00%
�36
750 Community Events & Classes Held
0 0 0 0 0
750
0.00-A
(Number of participants attending community events/classes
I
0 0 _ 0 0 0
N/A
0
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
BUDGET MODIFICATION FORM
Fiscal Year 2024-2027
Date
Submitting Agency
Contact Name
Phone Number and Email_
Remit Address
DIRECT COSTS (90% minimum)
Budget Category Approved_ Bu_deet_ Chan,,e Requested
A. Personnel
B. Fringe Benefits
C. Travel and Training
D.
Equipment
E.
Supplies
F.
Contracts/Consultants
G.
Sub -Awards
H.
Occupancy
Total Direct Costs
Revised Bud,>et
INDIRECT COSTS (10% maximum)
Approved Budget I Chanpe Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY24-27 — CCPD Sustainment Grants
CLAYTON CHILD CARE, INC.
DBA CLAYTON YOUTH ENRICHMENT
Corrective Action Plan
Exhibit F:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and
timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a
policy document approved by the governing board. Additional Instructions are below.
MONITORING RESPONSIBLE TARGET
ITEM ID FINDING CORRECTIVE ACTION PERSON COMPLETION
DATE
SECTION - #
FIN -1 List the CCPD Improvemen Detail the corrective action to be
PERS - 2 Comment here taken.
ADM-3
Authorized Representative Signature
Name of Authorized Representative — Please Print
Designate a person to
ensure completion
Designate a target
date to complete the
action
Date
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0592
LOG NAME: 35FY24 CCPD SUSTAINMENT GRANTS Q3
SUBJECT
(ALL) Authorize Execution of Contracts with Texas Academy 4, Clayton Child Care Inc, LVTRise, and The Shaken Baby Alliance, for Fiscal Year
2024 Community Based Program Funding from the Crime Control and Prevention District Fund in the Total Amount of $1,247,681.63 to Operate
Crime Prevention Programming that Benefits Fort Worth Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with Texas Academy 4, Clayton Childcare, LVTRise, and The Shaken
Baby Alliance from the Crime Control & Prevention District Fund for Community Based Programs Funding in the total program amount
of $1,247,681.63 to operate crime prevention programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based Programs implemented Sustainment Grants in efforts to assist agencies with
further strengthening their capacity and development of crime prevention and safety. Sustainment Grants provide phased financial support for
eligible agencies as they work to sustain impact in needed areas of the community. To be eligible agencies should demonstrate effective
utilization of CCPD funds in addition to addressing a selected Mission Priority.
On April 17, 2024, four crime prevention programs were awarded a Sustainment Grant through the Fort Worth Police Department's Needs
Assessment process.
The following programs' awards total up to $1,247,681.63 and are funded by the CCPD Community Based Fund. The four programs will have a
contract term of July 1, 2024 through June 30, 2027 with no renewals.
Funding will be allocated as follows to each agency in Fiscal Year 2024 on a reimbursement basis:
Clayton Childcare (dba Clayton Youth) ($312,000.00) will implement their program called Clayton Community Center at Panola Program which
supports after -school and summer camp services at the Panola campus for families in 76103 and 76105, including Stop Six, Polytechnic and
Meadowbrook neighborhoods. The on -site Community Outreach Manager, Clayton looks to increase the availability of services such as food,
clothing, financial management classes, parenting education, health screenings, arts and academic enrichment in Council Districts 4, 5, 8.
LVTRise ($312,000.00) will implement their program called LVTRise Community Center which provides on -site personnel to coordinate services
to residents including fresh food, books, sports, General Education Development (GED) classes, English as a Second Language (ESL) classes,
job certifications, and employment counseling. Funding will provide onsite security, receptionist, and program director focused on making services
accessible to the community. Rise Community Center is a City of Fort Worth owned facility leased to LVTRise to provide services in the community
in Council District 3.
Shaken Baby Alliance ($311,681.63) will implement their Fort Worth Child Abuse Prevention Project which is a program that aims to reduce
Abusive Head Trauma (AHT) through community education and enhanced investigation. Funds will be used to educate 300 new parents, 1,500
high school students and 300 community leaders about AHT in addition to training 450 law enforcement officers in advanced child abuse
investigation. This program will serve participants from all Council Districts.
Texas Academy 4 ($312,000.00) will implement the Academy 4 Mentoring Program connects churches/community with schools by providing one-
on-one volunteer mentors to 4th grade students at Fort Worth elementary schools. One 90-minute curriculum -guided session each month reduces
feelings of isolation and improves self-worth while building leadership traits. Funding will continue to support programming at 15 new Fort Worth
elementary schools in order to serve a total of 3,705 students at 24 schools in Council Districts 2, 3, 5, 9.
Funding is budgeted in the CCPD Community Based Fund for the CCPD Community Based Programs Department for the purpose of funding the
CCPD Community Base Program FY24 project, as appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based
Fund for the CCPD Community Based Prgm FY24 project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Neil Noakes 4212
Additional Information Contact: Elizabeth Garza 5571
Sarah Shannon 4253
Expedited