The URL can be used to link to this page

Home My WebLink AboutIR 7292 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7292 To the Mayor and Members of the City Council June 7 , 1988 Og RP 0 Subject: PARKING CONSENSUS DRAFT 1879 For several months, the Cultural District Committee has been working with the City staff to develop a plan to address parking issues in the Cultural District, including the necessity to produce revenue to retire the Will Rogers Revenue Improvement Bonds issued to construct the Equestrian Center Parking Garage. In conjunction with their engagement of the consulting firm, EDAW, Inc., to update the Master Plan, the Cultural District Committee also engaged Kimley-Horn and Associates, Inc. , transportation planners, to advise them on parking. At a workshop on Friday, May 20, members of the Cultural District Committee and representatives of various interested institutions, neighborhoods, and City staff met to consider options presented by Ki ml ey-Horn. Out of that meeting, a consensus plan, described in the attachment, began to emerge, and during the past two weeks, Cultural District Planning Director Gilson Riecken has worked with all of the interested parties to refine the plan further. An outline of the plan is being forwarded to the City's bond counsel for review, and it will be considered at the Cultural District Committee meeting on June 15. It is our objective to have a detailed plan with a recommended implementation schedule to the City Council for its consideration at the September 7 meeting. Additional information will be provided upon request. ./Douglas Haan 60' City Manager RAM:DH sf:2 Attachment -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS PARKING CONSENSUS DRAFT PROPOSED ENTERPRISE FUND: AN OVERVIEW The City will set up an Enterprise Fund for use in the Cultural District. The monies in this fund would not be for use anywhere else in the City, and would not be part of the City's general fund. The fund will be invested by the City, and all interest earned will also be part of the fund. The Cultural District Committee will make recommendations to the City Council for management of the fund. The City will provide, through a contract with the Cultural District Camittee, for the management of the District Parking Facilities , including having the Committee: Provide funds to the City to retire the Equestrian Center Parking Garage Bonds ($387,000.00 every other year); Hire a full-time parking manager, and part-time personnel as necessary to implement parking policy; Collect and distribute information on event scheduling; Provide funding for special security arrangements on a District-wide basis; either with increased use of City police desirab le from the standpoint of simplified liability) , or by retaining an outside security service; Provide for special traffic direction in heavy use periods, with off-duty police; Provide shuttle bus service when necessary for heavy use periods in the District. Any surplus of funds collected would be used only for projects within the Cultural District, and would NOT be used for any items normally included in the budgets of either the institutions or the City. In other words, the proceeds of the fund would not be for maintenance of the existing institutions or facilities. Funded projects would be recommended by the Cultural District Committee. PURPOSE OF THE FUND Proceeds of the fund are to pay the following services : 1. Pay to the City of Fort Worth a sum of $387,000.00 (for the retirement of revenue bonds) every other year for the rental Will Rogers Parking Facilities, exclusive of the period of the Stock Show rental . 2. Expenses of the Cultural District Committee incurred in the management of the District parking facilities. Under a contract with the City, the Committee will hire a full-time parking manager to coordinate the management of the facilities , security, and trattir control . 3. Provide for increased District-wide security measures. Perhaps the most effective method would be of increased security patrols with the use of mounted police in the Cultural District. This has the advantage of providing highly visible presence, giving the officer a high vantage point for surveying parking lots, setting the district off as special , and providing for friendly police/District user relations. In addition, the use of mounted police will insure that the District' s police patrols will remain with the District throughout the day. The Enterprise Funds would be available to both augment the number of officers on duty, and assist in the additional expenses of the mounted patrol . (Finding stable space within the district should not be a problem. I understand there are some reportedly good equestrian facilities within the District .) 4. Arrange and pay for special traffic direction and shuttle bus service to meet peak demand needs. 5. Develop solutions to future parking needs of the Cultural District. Fund proceeds would not be used for maintenance of the existing Will Rogers Memorial Center Coliseum, Auditorium, Equestrian Center, Exhibit Building, or Barns. Neither would the fund be used for the maintenance of any of the existing private or public museums, theaters, parks, etc. MANAGEMENT OF THE FUND & MANAGEMENT OF PARKING The City will contract with the Cultural District Committee for the management of the parking facilities. The Committee will be responsible for performing the following services for the City: 1 . Prepare a proforma for the fund acceptable to the City Council . The proforma will be developed prior to implementation of the assessment, and will set forth: A) The amount of the assessment. B) The portion of every assessment reserved and obligated toward payment of the bonds (with an acceptable margin of safety, and to be so obligated only until such time as the year's bond payment is satisfied.) The proforma should be re-examined and updated by the Cultural District Committee, and any adjustments in the reserved percentage made as necessary on a regular basis. 2. Form the Budget for the Fund, and monitor the expenditure of the fund. The Cultural District Committee will report to the City Council on a regular basis as to the status of the Budget. The Budget will be for the unreserved portion of the assessment (or other non-assessment funds) , until such time as the bond obligations are satisfied. -2- 3. Recommend any adjustments that may be required in the fund assessments to achieve the goals of management. 4. Form an advisory committee for the development of parking policy, consisting of the managers of all institutions and major user groups. Included on the Advisory Committee would be the managers of the following: Amon Carter Museum Casa Manana Theatre Fort Worth Independent School District Fort Worth Museum of Science and History Kimbell Art Museum Modern Art Museum of Fort Worth Texas College of Osteopathic Medicine Will Rogers Memorial Center Major users would also be represented on the management board including: May Fest National Cutting Horse Association Southwestern Exposition and Livestock Show In the event of disagreement on policy within the advisory committee, the full Cultural District Committee will address specific issues. REVENUE SOURCE Revenue for the Enterprise Fund is to come from the following sources : The Committee would assess each entity a flat rate per person for total attendance. The assessment might be waived for school children and teachers attending specific educational programs, or tours which are part of school programs. Based on 1987 attendance figures at Cultural District Facilities, the suggested assessment is: $.15 to $ .20/person The Cultural District Committee, as presently structured, can also receive revenues from any other sources, such as grants or donations, for use in offsetting the Enterprise Fund's expenses of the Traffic, Parking, Security, and Information operations. Other possible sources of revenue are special event parking charges, rental of lots for special parking uses, or special use fees which might be attached to the garages. Revenues from these sources could be fully obligated for use for bond repayment, until such time as the bonds are fully paid off. led -3- PAWING CREDIT AGAINST THE ASSESSMENT Credit should be granted for the parking facilities, whether designated public or employee, which relieve burden on the CitX-owned public parking facilities. The parking space credit for the parking facilities of the museums s—ho—uTd accurately reflect the degree that these parking lots reduce the burden on the District facilities. Whether used by staff or patrons during the day, these spaces free-up spaces in the City's public lots, and they are available in off-hours for general parking. The use of a credit system would cancel out any assessment of the F.W.I.S.D. and T.C.O.M. This is equitable, since these facilities have sufficient parking resources to not only meet all their own needs , but to help ease the District parking situation as well . Including them in the overall planning is a critical step in securing their participation in overall District parking coordination and security. The suggested method for calculating the credit is as follows : 365 days * 2 autos * 2 person autos * per person assessment (The figure of two autos reflects the use of each space several times in the course of a day) . 06/07/88 RAM/sf:2 -4-