HomeMy WebLinkAboutContract 48482-R5Docusign Envelope ID: 3A409BOD-0249-4E82-9B37-6BF31A66355C
CSC No. 48482-R5
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 18, 2024
CentralSquare Technologies, LLC
Attn: Legal Department
1000 Business Center Drive
Lake Mary, FL 32746
Re: Contract Renewal Notice
Contract No. CSC No. 48482 (the "Contract")
Renewal Term No. 5: October 1, 2023 to September 30, 2024
The above referenced Contract with the City of Fort Worth expired on September 30, 2023
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to four additional one-year renewal terms beginning with its
fifth renewal term ending September 30, 2024. Though the parties did not execute a formal renewal
document, the parties intended to renew the Contract upon its expiration on September 30, 2023.
And, in fact, the parties have continued to perform as though the Contract had been renewed
through its fifth renewal term. This letter will memorialize the collective desire of the parties to
formally renew the Contract for its fifth renewal term, which will be considered effective as of
October 1, 2023 and will expire on September 30, 2024. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter to the address
set forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
200 Texas Street
Fort Worth, TX, 76102
zz IT Finance Contracts(&fortworthtexas.I4ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
Docusign Envelope ID: 3A409BOD-0249-4E82-9B37-6BF31A66355C
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: �-4491�4;
Name: Mark McDaniel
Title: Deputy City Manager
Date: Aug 27, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
4,d9vvan��
ATTEST: ofFOo �aa
*oo-o-�"""
o
*
a444 niollo pp
By:
I.
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
CentralSquare Technologies, LLC
By: ���``Do��Sign" by:
jwV, Q. QIA,"V,
DDE45FA29�l�9F,9 .. A Anderson
Name: lJI I
Title: Chief Sales officer
Date: 8/21/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Aug 26, 2024 09:06 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
OR CONTRACT AUTH IZATION:
M&C: 23-0788
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Docusign Envelope ID: 3A409BOD-0249-4E82-9B37-6BF31A66355C
; CENTRALSQUARE
Renewal Order #: Q-137922
Start Date: October 1, 2023
End Date: September 30, 2024
Billing Frequency: Yearly
Subsidiary: Tritech Software Systems
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
Renewal Order prepared for:
Kathy Agee -Dow, IT Solutions Senior Contract Compliance
Specialist
Fort Worth Police Department
IT Solutions-ERP
Fort Worth, TX 76102
(817) 392-8461
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralscivare.com.
WHAT SOFTWARE IS INCLUDED?
PRODUCT NAME
QUANTITY
TOTAL
1.
Areserve High Availability for Enterprise OS Servers -
1
5,855.62 USD
Government Annual Maintenance Fee
2.
CentralSquare Message Switch Subscription for ASAP Annual
1
0.00 USD
Subscription Fee
3.
Crimemapping
1
0.00 USD
4.
Enterprise CAD ASAP Interface Annual Subscription (OP)
1
5,775.00 USD
Annual Subscription Fee
5.
Inform CAD Mapping
1
143.37 USD
6.
CAD Mapping Support Fees
60
1,167.00 USD
7.
Inform CAD Mapping Test or Training
1
146.53 USD
8.
Inform CAD Position
4
12,111.48 USD
9.
Inform CAD Position
1
2,867.30 USD
10.
Inform CAD Test or Training System
1
3,164.81 USD
11.
Inform FBR User
250
62,032.50 USD
12.
Inform Mobile Base Position with CJIS/NCIC Forms
76
21,790.72 USD
13.
Inform Mobile Mapping Test or Training
1
58.61 USD
14.
Inform Mobile Mapping Test or Training
76
4,358.60 USD
15.
Inform Mobile Test or Training System
1
2,505.48 USD
16.
Inform RMS Barcode Handheld Reader Software
1
389.12 USD
17.
CopLogic Interface to Inform RMS
1
4,342.30 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: 3A409BOD-0249-4E82-9B37-6BF31A66355C
; CENTRALSQUARE
18. LiveScan Interface - One Way - Inform RMS to Livescan for
Fingerprinting
19. Inform RMS Archive Server Sofware
20. Inform RMS Evidence and Barcoding
21. Inform RMS GIS (With CAD)
22. Inform RMS Integrated Solution
23. Inform RMS Server Software
24. Inform RMS Test or Training System
25. Inform RMS User
26. Event Playback Module
27. NCIC/State Query Position for Inform CAD
28. ANI/ALI Interface License
29. DR - ANI/ALI Interface License
30. Deccan "Commit' Functionality
31. Std Enterprise CAD to External System Incident Data Transfer
Interface Annual Maintenance Fee
32. Primary Server SWL - Multi Jurisdictional
33. Supervisor User SWL (Police 4 Fire 4)
34. QA Training User SWL
35. QA Training Server SWL
36. Archive & Reporting Server SWL
37. Backup/EOC User SWL
38. Hot Standby Server License
39. VisiNet Browser Site License with Reporting
40. Dispatch Rules Module
41. Quickest Path Unit Recommendation Module
42. Geofile Cross Reference Module/Point-Polygon
43. System Status Management Module
44. Snap Shot Module
45. Standard Operating Procedue (SOP) Module
46. Test Training Server (all)
1
1
1
1
1
1
1
225
1
1
1
1
1
1
1
8
2
1
1
37
1
1
1
44
10
1
1
1
1
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
3,473.83 USD
563.93 USD
2,948.25 USD
0.00 USD
1,458.61 USD
22,557.37 USD
2,030.16 USD
80,698.50 USD
2,468.63 USD
143.37 USD
2,962.35 USD
987.45 USD
0.00 USD
3,835.46 USD
9,874.49 USD
13,166.00 USD
1,974.90 USD
3,291.49 USD
6,089.28 USD
36,535.65 USD
3,291.49 USD
8,228.76 USD
822.89 USD
14,482.60 USD
822.90 USD
0.00 USD
822.89 USD
2,468.63 USD
3,949.80 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: 3A409BOD-0249-4E82-9B37-6BF31A66355C
; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
47.
Test & Training Mobile Clients
5
822.90 USD
48.
Locution Station Alerting Interface
1
8,228.76 USD
49.
CAD2CAD Interface with Medstar (Police/Fire)
1
13,166.00 USD
50.
Paging Interface
1
2,962.35 USD
51.
Maximus Courts (Wants/Warrants)
1
14,811.76 USD
52.
Raptor API SWL
1
822.89 USD
53.
DR - Locution Station Alerting
1
2,468.63 USD
54.
DR - Standard CAD to CAD (to MedStar VisiCAD)
1
3,949.80 USD
55.
DR - Maximus Courts (Wants/Warrants)
1
4,443.53 USD
56.
Unit Swap
1
822.89 USD
57.
Custom TCIC Query
1
658.29 USD
58.
Proxy Change for VNM & Records Check (DL Query by Name
1
822.89 USD
only)
59.
Proxy Change for VNM & Records Check (Wanted Person
1
822.89 USD
Query)
60.
Proxy Change for VNM & Records Check (Lojack Query)
1
822.89 USD
61.
Proxy Change for VNM & Records Check (Protective order)
1
822.89 USD
62.
VisiNet Mobile Server 500+
1
32,915.00 USD
63.
VisiNet Mobile Mapping Server
1
1,645.75 USD
64.
VisiNet Mobile Base Client License
720
118,497.60 USD
65.
VisiNet Mobile AVL License with mapping
720
71,100.00 USD
66.
Desktop Mobile Site License
1
19,749.00 USD
67.
DR - Mobile Servers (1 PD, 1 FD)
2
6,583.00 USD
68.
DR - Mobile Interfaces (2 PD, 1 FD)
3
14,811.75 USD
69.
VisiNet Mobile Test Servers (1 Fire & 1 PD)
2
6,533.36 USD
70.
Standard Mobile AFR Interface License
1
6,140.53 USD
71.
Disaster Recovery - Server SWL
1
3,291.49 USD
72.
Disaster Recovery -User SWL
3
4,937.25 USD
73.
Dispatcher/Call Taker SWL (Police 34 Fire 10)
44
144,826.00 USD
74.
TLETS/NCIC Interface
1
16,457.50 USD
75.
DR - Standard Paging Interface
1
888.70 USD
MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: 3A409BOD-0249-4E82-9B37-6BF31A66355C
; CENTRALSQUARE
Renewal Order prepared by:
Maggie Parker
maggie.parker@centralsquare.com
76. DR - TLETS/NCIC Interface 1 4,937.25 USD
77. GISLink Utility License 2 4,937.26 USD
78. GIS Link for Response Plan Imports 1 1,645.75 USD
WHAT SERVICES ARE INCLUDED?
DESCRIPTION TOTAL
1. Escrow Fee Recurring 950.00 USD
Renewal Order Total: 873,954.67 USD
Billing Information
Fees will be payable within 30 days of invoicing
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Renewal Order Form.
MORE INFORMATION AT CENTRALSQUARE.COM
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 23- 04CENTRALSQUARE
DATE: 9/26/2023 NO.: 0788 LOG NAME: COMPUTER AIDED DISPATCH
ANNUAL SUPPORT SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Computer Aided Dispatch System
Software Support Agreement with CentralSquare Technologies LLC to Increase Annual
Support Services to $893,692.36 and Add Mobile Licenses in the Amount of
$206,600.00, with Renewal Terms, for a Total Fiscal Year 2024 Annual Amount of
$1,100,292.36 for the Fort Worth Fire Department and Fort Worth Police Department
through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to the Computer Aided
Dispatch System Software Support Agreement with CentralSquare Technologies LLC to increase
annual support services to $893,692.36 and add mobile licenses in the amount of $206,600.00, with
renewal terms, for a total Fiscal Year 2024 annual amount of $1,100,292.36 for the Fort Worth Fire
Department and Fort Worth Police Department through the Information Technology Solutions
Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher
License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
June 27, 2023, City Council authorized via M&C 23-0525, execution of CSC 48482 Amendment No. 8
to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023
M&C Review
Page 2 of 3
of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
This M&C is to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount
of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of
$206,600.00, with four (4) one-year renewal options. Upon approval and execution of the
amendment, the Fiscal Year 2024 estimated costs will be $1,100,292.36 of the executed total contract
amount of $1,131,098.99. CentralSquare Technologies LLC is the documented sole source provider
for support and maintenance to the existing City of Fort Wort Fire Department and Police Department
Computer -Aided -Dispatch system.
Funding is budgeted in the ITS Capital Fund for FY23 CAD License True UP project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, in the Info Technology Systems Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the For Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 9 by the Assistant City Manager and expire September 30, 2024. The
agreement may be renewed for four additional one-year renewal terms beginning October 1, 2024.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for four (4) additional one-
year renewal terms beginning October 1, 2024. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for FY23 CAD License True UP project and upon adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of
the above recommendation and execution of the agreement. Prior to an expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project
ID ID
I d zTe7 J4 ■
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget
Reference #
Year
(Chartfield 2)
Program Activity Budget
Reference #
I Year
(Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
Amount
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023
M&C Review
Page 3 of 3
ATTACHMENTS
04CENTRALSQUARE COMPUTER AIDED DISPATCH ANNUAL SUPPORT SVS funds availabilitv.lDdf (CFW
Internal)
2023 Form 1295 TriTech(CAD sup)ort) (signed) 8.1.2023.pdf (CFW Internal)
FID Table CentralSquare CAD Annual SUpport.XLSX (CFW Internal)
Waiver.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31414&councildate=9/26/2023 9/27/2023