HomeMy WebLinkAboutContract 48482-A13Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
CSC No. 48482-A13
AMENDMENT NO. 13
TO
CITY OF FORT WORTH CONTRACT 48482
This Thirteenth Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and CentralSquare Technologies, LLC ("Vendor"), City and Vendor
may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on January 31, 2007, the Parties entered into City Secretary Contract 48482
to provide TriTech Software System Support services for the Police Department Computer Aided
Dispatch system ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add Exhibit A-10, Quote Q-187032 for
Public Safety Consulting Project Management and Technical services for a one time cost of
$27,690.00 for a total contract amount of $1,189,604.36 for Fiscal Year 2024.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add Exhibit A-10, Quote Q-187032, for Public Safety
Consulting Project Management and Technical services for a one time cost of $27,690.00. The
total contract amount for the current term of the Agreement will be $1,189,604.36 as authorized
by M&C 23-0788.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Thirteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 1 of 4
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Y
Name: Mark McDaniel
Title: Deputy City Manager
Date: Aug 30, 2024
APPROVAL RECOMMENDED:
By: /'
Name: Kevin Gunn
Title: Director,
Department
CONTRACT COMPLIANCE
MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Steven Vandever (Aug 29, 2024 09:55 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
IT Solutions APPROVED AS TO FORM AND
LEGALITY:
doo nq
ATTEST:*&
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By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Central Ni;,qqPnologies, LLC
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BY: - - -- --
Name:�on Anderson
Title: Chief Sales officer
Date: 8/23/2024
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0788
Approved: 09/26/2023
1295:2023-1053673
ATTEST:DocuSigned by:
By:
l y Name: e:ltfiffXopher Copeland
Title:Assistant General Counsel
OFFICIAL RECORD
Thirteenth Amendment to Fort Worth City Secretary Contract No. 48482 CITY SECRETARY Page 2 of 4
FT. WORTH, TX
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
Thirteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 3 of 4
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
Exhibit A-10
Thirteenth Amendment to Fort Worth City Secretary Contract No. 48482 Page 4 of 4
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
CENTRALSQUARE
SALES ORDER
PURSUANT TO EXISTING AGREEMENT
This Sales Order is intended as a binding Agreement between Fort Worth Police Department, TX ("Customer") and CentralSquare
Technologies, LLC on behalf of itself and affiliates and subsidiaries including Superion, LLC; TriTech Software Systems; and
CentralSquare Canada Software, Inc. ("CentralSquare") and shall be effective as of the date of the last signature herein.
.Quote Number: Q-187032 is attached to this Sales Order as Exhibit "A". The Quote contains a description of all products and
services sold pursuant to this Sales Order. The Quote is hereby incorporated by reference as a term of this Sales Order.
Statement of Work. Services for the products purchased under this Sales Order shall be governed by the Statement of Work
document attached to this Sales Order as Exhibit `B".
Pavment Terms.
Subscription
100 % due on the Delivery Date*
Services
50 % due on the Effective Date of this Sales Order
50 % due on the Completion of Services
*Delivery Date: For on -premise Solutions, Delivery shall be when CentralSquare delivers to Customer the initial copies of
the Solutions outlined below in Exhibit A by whichever the following applies and occurs first (a) electronic delivery, by
posting it on CentralSquare's network for downloading, or similar suitable electronic file transfer method, or (b) physical
shipment, such as on a disc or other suitable media transfer method, or (c) installation, or (d) delivery of managed services
server. Physical shipment is on FOB - CentralSquare's shipping point, and electronic delivery is at the time CentralSquare
provides Customer with access to download the Solutions. For cloud -based Solutions Delivery shall be whichever the
following applies and occurs first when Authorized Users have (a) received log -in access to the Solution or any module of
the Solution or (b) received access to the Solution via a URL.
Payment due in full 30 days from date of invoice. Annual maintenance and Subscriptions renewals shall be due on the anniversary
of the Delivery Date. Annual Maintenance and Subscription Fees are subject to increase as outlined in the Master Agreement.
Master Agreement. This Sales Order shall be governed by the terms and conditions of the existing Agreement between the
parties, more specifically described as the governing agreement dated November 30, 2021 (the "Master Agreement"). NO
OTHER TERMS OR CONDITIONS OF THE MASTER AGREEMENT ARE NEGATED OR CHANGED AS A RESULT OF
THIS DOCUMENT.
Purchase Order. Customer may provide CentralSquare with a valid purchase order, upon execution of this Sales Order.
Notwithstanding anything to the contrary herein, purchase orders are to be used solely for Customer's accounting purposes and
any terms and conditions contained therein shall be deemed null and void with respect to the parties' relationship and this Sales
Order. Any such purchase order provided to CentralSquare shall in no way relieve Customer of any obligation entered into
pursuant to this Sales Order including, but not limited to, its obligation to pay CentralSquare in a timely fashion.
Acceptance of Order Terms. By signing this Sales Order below, Customer represents and warrants that: (a) it has read and
understands the Master Agreement and Quote that are incorporated by reference into this Sales Order and agrees to be bound by
the terms thereof, and (b) it has full power and authority to accept this Sales Order.
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
CentralSquare Technologies, LLC
1000 Business Center Drive
Lake Mary, FL 32746
By:
Print Name:
Print Title:
Date Signed:
Fort Worth Police Department
200 Texas St.
Fort Worth, TX 76102
Print Name: Mark McDaniel
Print Title: Deputy City Manager
Date Signed: Aug 30, 2024
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
Exhibit A
Quote
Quote #: Q-187032
Primary Quoted Solution: PSJ Enterprise
Quote expires on: January 26, 2025
Quote prepared for:
Brenda Chouinard
Fort Worth Police Department
200 Texas St.
Fort Worth, TX 76102
(817)392-2625
Thank you for your interest in CentralSquare. CentralSquare provides software that powers over 8,000 communities. More
about our products can be found at www.centralsauare.com.
WHAT SERVICES ARE INCLUDED?
DESCRIPTION
1. Public Safety Consulting Services - Fixed Fee
2. Public Safety Project Management Services - Fixed Fee
3. Public Safety Technical Services - Fixed Fee
QUOTE SUMMARY
Services Total
Services Subtotal
TOTAL
9,360.00
4,680.00
13,650.00
27,690.00 USD
27,690.00 USD
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
WHAT ARE THE RECURRING FEES?
TYPE
FIRST YEAR MAINTENANCE TOTAL
FIRST YEAR SUBSCRIPTION TOTAL
Quote Subtotal 27,690.00 USD
Quote Total 27,690.00 USD
AMOUNT
we
0M
The amount totals for Maintenance and/or Subscription on this quote include only the first year of software use and
maintenance. Renewal invoices will include this total plus any applicable uplift amount as outlined in the relevant purchase
agreement.
This Quote is not intended to constitute a binding agreement. The terms herein shall only be effective once incorporated into
a definitive written agreement with CentralSquare Technologies (including its subsidiaries) containing other customary
commercial terms and signed by authorized representatives of both parties.
BILLING INFORMATION
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service,
rather than the Unit Price displayed above.
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of Customer. This is not an
invoice.
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the "Ship To" location provided by Customer on the Quote Form.
PURCHASE ORDER INFORMATION
Is a Purchase Order (PO) required for the purchase or payment of the products on this Quote Form? (Customer to complete)
Yes [ ] No [ ]
Customer's purchase order terms will be governed by the parties' existing mutually executed agreement, or in the absence
of such, are void and will have no legal effect.
PO Number:
Initials:
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
EXHIBIT B
Statement of Work
(Attached)
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
SUMMARY OF SERVICES ��; CENTRALSQUARE
Fort Worth Police, TX: Enterprise: Records Migration to Web -Only
The parties mutually agree and acknowledge this Summary of Services is a high-level overview of the project requested,
not detailed requirements or designs of solution.
7/22/24 I 1.0 I Initial SOS
W. Hayashi
Project Scheduling
Parties agree a schedule will be provided for services within sixty days from the execution of the applicable quote.
Change Requests
The parties may request a change to this summary of services, to increase hours or deliverables, through a written
request to the CentralSquare project manager or resource.
Professional Services
Throughout the course of the project, CentralSquare will use several types of services (defined herein) to complete the
necessary steps for successful deployment of the contracted services. The overall services aligned to implementation
include Project Management, Consulting Services, Technical Services, Data Conversion Services, Training Services, and in
some cases, Installation Services.
CentralSquare is not responsible for coordination, management, or covering the cost of any software, work,
customization, coding or testing that is required to be performed by any third -party vendors engaged in the context of
standard or custom interfaces, unless the work is defined under a Sub -Agreement with CentralSquare within the scope
of this Agreement.
Business Hours
All project services will be performed during normal business hours, defined as 8:00-5:00 PM Eastern Time.
If Customer desires to perform the services outside of these hours, additional fees will apply.
CentralSquare Connectivity to On -Premises Systems
The BeyondTrust/Bomgar and/or Securel-ink remote support solutions shall be the method of remote access to on -
premises Customer systems and/or data. These solutions meet all requirements as contained in the FBI CIS Security
Policy (Remote Access). Use of either of these solutions enable Customer agencies to remain CIS compliant for purposes
of FBI and/or state regulatory agency audits.
Services Scope of Project
The project includes the following scope of services:
CentralSquare will migrate the Records Enterprise Hybrid configuration of Classic RMS and Web -Enabled RMS to a Web
only configuration.
The Records Enterprise Consultant will update the "well known value" code value to update Training environment
Records Enterprise system from hybrid to web only for code table management.
• The Consultant will update the appropriate role(s) to provide the appropriate permissions for the additional web
code table management and any additional features to be enabled.
• The Consultant will train the Customer to manage the code tables within the web code table management.
Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
Docusign Envelope ID: 5A186876-10CD-419E-9232-D4C01CDC9521
SUMMARY OF SERVICES
• The Consultant will complete an evaluation of the system after being updated to a "Web -Only" environment.
• The Consultant will document the go -live plan for any necessary changes to the Web Records Enterprise system
The Records Enterprise Consultant will update the "well known value" in the Production environment Records
Enterprise system. The Consultant will update the Web Records Enterprise system with appropriate changes identified in
the go -live plan.
CentralSquare Technical Services Engineer will reconfigure the IQ contributor with Classic RMS to the Web Only RMS
contributor.
Classic Database Rehost:
The Classic RMS databases will be rehosted to the Web Database servers.
Server
Role
Environment
Notes
RMSCLI01
RMS Classic Server
Production
Migrate Classic RMS Databases to Web
SQL Server (RMSWEBSQL01)
Classic Server can be decommissioned
RMSCLI01TRN
RMS Classic Server
Training
Migrate Classic RMS Databases to Web
SQL Server (RMSWEBSQLOITRN)
Classic Server can be decommissioned
Assumptions and Customer Responsibilities
• Implementation will be carried out remotely during CentralSquare's regular business hours unless specifically
noted in Services Scope
• Customer to supply hardware, virtualization software, Operating System licensing, SQL Server licensing and
licensing of any other third -party hardware or software not specifically listed in the quote or Services Scope
• Customer to install hardware, create virtual machines and install Operating Systems unless specified as a
CentralSquare or partner responsibility in the quote or Services Scope
• Customer will maintain remote connectivity to the site either through CentralSquare's preferred remote
connectivity solution, or a mutually agreed upon alternative.
• CentralSquare staff will be permitted console access to all servers
• CentralSquare staff will be permitted SQL administrator access to all database instances
• Customer will adhere to minimum specifications and disk space recommendations and guidelines as
documented in the System Planning Guide and the Customer -specific specifications documented by the
CentralSquare project team as a project artefact.
• Customer to ensure any Customer -installed third party software (for example utilities for backups, antivirus) are
certified to operate on the new operating system.
• Customer will be responsible for any physical connections to the servers such as serial interface connections
• Customer to run all Windows Critical and Important Updates on all new servers
• Customer to add all servers to the Customer's domain and ensure the CentralSquare Console account has local
administrative rights on all severs
• During the staging process no new builds or configuration changes are recommended in any environment to be
rehosted. If necessary, changes are to be coordinated through the Project Manager as well as Customer
Support. Some changes may require a Change Order to the project.
2 1 Confidential and Proprietary MORE INFORMATION AT CENTRALSQUARE.COM
M&C Review
Page 1 of 3
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
REFERENCE **M&C 23- 04CENTRALSQUARE
DATE: 9/26/2023 NO.: 0788 LOG NAME: COMPUTER AIDED DISPATCH
ANNUAL SUPPORT SVS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Amendment to the Computer Aided Dispatch System
Software Support Agreement with CentralSquare Technologies LLC to Increase Annual
Support Services to $893,692.36 and Add Mobile Licenses in the Amount of
$206,600.00, with Renewal Terms, for a Total Fiscal Year 2024 Annual Amount of
$1,100,292.36 for the Fort Worth Fire Department and Fort Worth Police Department
through the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to the Computer Aided
Dispatch System Software Support Agreement with CentralSquare Technologies LLC to increase
annual support services to $893,692.36 and add mobile licenses in the amount of $206,600.00, with
renewal terms, for a total Fiscal Year 2024 annual amount of $1,100,292.36 for the Fort Worth Fire
Department and Fort Worth Police Department through the Information Technology Solutions
Department.
DISCUSSION:
On January 23, 2007, City Council approved Mayor and Council Communication (M&C) C-21944 for a
Computer Aided Dispatch (CAD) and Station Alerting System with CentralSquare Technologies LLC
(formerly TriTech Software Systems) for an initial cost of $6,840,000.00. City Secretary Contract
(CSC) 48482 was executed January 31, 2007.
On November 13, 2018, City Council approved M&C P-12272 to amend the CentralSquare (TriTech)
agreement for up to $800,000.00 annually for software and license fees, training, and software
maintenance for the CAD system, Station Alerting System, Mobile Data and Records Management
System.
On August 12, 2022, the City executed City Secretary Contract (CSC) 48482 Amendment No. 4 to
increase the CentralSquare CAD system software support services to $826,881.53 annually and add
CrimeView Dashboard software for $18,797.80. The total annual contract amount was $845,679.33.
CSC 48482 Amendment No. 5 executed August 23, 2022, added Standard Livescan publisher
License Fee and professional services in the amount of $19,250.36 and recurring maintenance fee of
$2,090.36 for Municipal Court. The new annual contract amount was $867,020.05.
CSC 48482 Amendment No. 6 added $17,355.00 for professional services for Enterprise Records
Training System Scale Out for the Police Department. Following execution of CSC 48482-A6 on
February 13, 2023, the new annual contract amount was $884,375.05.
On May 1, 2023, the City executed CSC 48482 Amendment No. 7 to add Enterprise CAD ASAP
Interface annual subscription at the cost of $1,471.44. The new annual contract amount was
$885,846.49.
June 27, 2023, City Council authorized via M&C 23-0525, execution of CSC 48482 Amendment No. 8
to implement CentralSquare Unify Hub software with an initial cost of $157,852.50 and recurring costs
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of $87,400.00 annually. On June 29, 2023, the City executed CSC 48482-A8 to add Unify Hub
software for a new total annual contract amount of $1,131,098.99.
This M&C is to request authorization to execute CSC 48482 Amendment No. 9 to increase the amount
of annual CAD support services to $893,692.36 and add Mobile CAD licenses in the amount of
$206,600.00, with four (4) one-year renewal options. Upon approval and execution of the
amendment, the Fiscal Year 2024 estimated costs will be $1,100,292.36 of the executed total contract
amount of $1,131,098.99. CentralSquare Technologies LLC is the documented sole source provider
for support and maintenance to the existing City of Fort Wort Fire Department and Police Department
Computer -Aided -Dispatch system.
Funding is budgeted in the ITS Capital Fund for FY23 CAD License True UP project and upon
adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, in the Info Technology Systems Fund.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the For Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of
CSC 48482 Amendment No. 9 by the Assistant City Manager and expire September 30, 2024. The
agreement may be renewed for four additional one-year renewal terms beginning October 1, 2024.
RENEWAL OPTIONS: The agreement may be renewed at the City's option for four (4) additional one-
year renewal terms beginning October 1, 2024. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for FY23 CAD License True UP project and upon adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year 2024
operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of
the above recommendation and execution of the agreement. Prior to an expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project
ID ID
I d zTe7 J4 ■
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Program Activity Budget
Reference #
Year
(Chartfield 2)
Program Activity Budget
Reference #
I Year
(Chartfield 2)
Valerie Washington (6192)
Kevin Gunn (2015)
Mark DeBoer (8598)
Amount
Amount
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ATTACHMENTS
04CENTRALSQUARE COMPUTER AIDED DISPATCH ANNUAL SUPPORT SVS funds availabilitv.lDdf (CFW
Internal)
2023 Form 1295 TriTech(CAD sup)ort) (signed) 8.1.2023.pdf (CFW Internal)
FID Table CentralSquare CAD Annual SUpport.XLSX (CFW Internal)
Waiver.pdf (CFW Internal)
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