Loading...
HomeMy WebLinkAboutContract 59573-A2CSC No. 59573-A2 AMENDMENT No . 2 TO CITY SECRETARY CONTRACT No. 59573 WHEREAS, the City of Fort Worth (CITY) and Lockwood, Andrews & Newnam, INC., (ENGINEER) made and entered into City Secretary Contract No. 59573, (the CONTRACT) on the 91-h day of June, 2023 in the amount of $ 95, 000. 00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $542,306.00 which was authorized by M&C # 23-0977 on November 14, 2023, WHEREAS, the CONTRACT involves engineering services for the following project: Staff Extension Services in Managing Transportation and Public Works Arterials and Mobility Infrastructure Capital Projects; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $637,306.00. (See Attached Funding Breakdown Sheet, Page -3-) OFFICIAL RECORD CITY SECRETARY 2 • FT. WORTH, TX Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1,274,612.00. City of Fort Worth, Texas LAN Staff Extension Services Prof Services Agreement Amendment Template NO. 59573 Revision Date: 03/08/2024 Page 1 of 3 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth o 1� Jesica McEachern Assistant City Manager DATE: Aug 30, 2024 ATTEST: A. s Jannette Goodall City Secretary , -v k a �411 p op 0000 v_o °-+d Ovo oo =d p�P* ° as 1ti< n6X4?o�b APPROVED AS TO FORM AND LEGALITY: Rt� Douglas Black (Aug 28, 202409:46 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 03/08/2024 Page 2 of 3 of the date subscribed by the City's ENGINEER Lockwood, Andrews & Newnam, Inc. Justi C. eyes Aug 16, 2024 20:29 CDT) Justin C. Reeves, PE Vice President DATE: Aug 16, 2024 M&C No.#: 24-0560 M&C Date: 6/25/24 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX LAN Staff Extension Services NO. 59573 FUNDING BREAKDOWN SHEET City Secretary No. 59573 Amendment No. 2 Fund Dept ID Account Project CF1- CF2 - Bond Amount ID Activity Reference Task order contract - various capital pro_ects Total: City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 03/08/2024 Page 3 of 3 $637,306.00 LAN Staff Extension Services NO. 59573 ATTACHMENT "A" Scope for LAN Staff Extension Services The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER. OBJECTIVE The objective of this contract is to provide project management services for Capital Improvement Projects Including arterials and mobility infrastructure transportation projects, as well as to provide administrative support, from design through construction, as an extension to City staff. The tasks outlined below are examples of duties that may or may not be required to assist the City depending on the complexity and completeness of the projects that are assigned. WORK TO BE PERFORMED Task 1. Assist in Procurement of Design Consultants Task 2. Manage Project Design Process Task 3. Manage Right of Way Acquisition Process Task 4. Manage Utility Relocation Process Task 5. Manage Project Construction Process Task 6. Close Project Basic Assumptions • This scope assumes these services will be required by the City for approximately 52 weeks or 1,404, 520 and 1,040 hours of effort per project manager, program manager and project controls respectively. The contract assumes 1 Project Manager,1 Program Manager and 1 Project Controls. • The City will make available needed information on existing and proposed projects in a timely manner. The presence or duties of Consultant's personnel at the construction site, whether as onsite representatives or otherwise, do not make CONSULTANT or Consultant's personnel in any way responsible for those duties that belong to OWNER's inspection staff and/or the construction contractors or other entities. And do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, job site safety, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. The Task effort and deliverables outlined under the Scope are subject to change based on City needs and processes. The effort and deliverables are not limited to the items listed for each Task City of Fort Worth, Texas Attachment A Page 1 of 7 PMO Release Date: 07/23/2012 LAN Staff Extension Services NO. 59573 TASK 1. Assist in Procurement of Design Consultants Description of Work: • Become familiar with the project, available funding, and schedule • Review consultant scope, schedule, and fee • Negotiate with the consultant to obtain the appropriate level of scope • Obtain M/WBE goal for contract • Prepare the Mayor and Council communication (M&C) • Review the final contract for completeness • Issue Notice to Proceed • Maintain documentation of the aboveprocess Deliverables: • Recommendation of consultant scope and fee • M/WBE or SBE project goal and Contract Compliance Memorandum • M&C for consultant contract • Executed contract • Documentation of the above maintained in hard copy form and electronic form on the City's BIM 360 site. TASK 2. Manage Project Design Process Description of Work: • Act as the City's primary point of contact • Work with City staff todevelop project charters, communication plans, stakeholder registers, and total project budget estimates (TPBE) • Coordinate with the consultant and City project control staff to develop a baseline schedule • Charter the project team • Schedule meetings as needed with City staff from all departments • Attend weekly staff meeting with the program manager, City PMs, CPMs and administrative staff • Obtain and review monthly consultant project status reports (PSR), riskregisters (RR) and schedules. Report project status to the program manager • Track projects' progress in the City's PM/Program Manager dashboard City of Fort Worth, Texas Page 2 of 7 Attachment A LAN Staff Extension Services PMO Release Date: 07/23/2012 • Update the City's overall project schedule as needed • Review invoices for reasonableness, accuracy, and appropriate charges • Review consultant submittals at 30%, 60%, 90%, and 100% design phases for completeness, constructability, conformance with the City policies and standards including MTP, Transportation Design Manual, Complete Streets Policy, ATPand Access Management policy, Storm Water Management Design Manual and other City design standards • Schedule and lead review meetings of the consultant design submittals with the City's technical review team members of every discipline. Coordinate reviewsas needed with other City departments such as Water and Parks. • Coordinate and conduct a public meeting at the 30% design stage • Schedule project site visits as necessary • Coordinate a construability review at the 60% design stage • Proactively manage change on the project. • Manage and coordinate all aspects of interlocal agreements with other agencies and federally funded projects as stated in the LGPP manual Deliverables: • Monthly status reports (PSR, RR) • Charters, Communication Plans, Stakeholder Registers, TPBE • Recommendation of invoice payment • Design review comments • Budget reviews and updates • Schedule updates • Recommendation of amendment scope and fee • Documentation of the above and other project activities, decisions and milestones TASK 3. Manage Right of Way Acquisition Process Description of Work: • Act as task manager for the City's group staff and acquisition consultants, if used. Be the primary point of contact with Real Property for the consultant and acquisition consultants • Review easement/ ROW and property acquisition documents againstthe requirements of the design for appropriateness and accuracy City of Fort Worth, Texas Attachment A Page 3 of 7 PMO Release Date: 07/23/2012 LAN Staff Extension Services • Coordinate with Real Property so appraisals are completed in a timelymanner. Review appraisals forcompleteness • Coordinate with the City's Legal Department on Eminent Domain issues • Review Real Property project tracking spreadsheet with estimated easement/ROW costs • Review final Right of way acquisition cost and update budget accordingly Deliverables: • Easement/ROW/property acquisition review comments • Appraisal reviewcomments • Acquisition M&C review comments • Budget reviews and updates • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site TASK 4. Manage Utility Relocation Process Description of Work: • Ensure appropriate Level of Subsurface Utility Engineering (SUE) is being conducted by the consultant • Review consultant SUE plan sheets for conformance to the SUE Quality Level scoped • Coordinate with the consultant to identify options that minimize utility conflicts • Submit plans to the City's Utility Coordinator • Coordinate with the City's Utility Coordinator for utility relocations • Prepare M&Cs if necessary to fund utility relocations and update the budget Deliverables: • SUE plan sheet review comments • M&C for utility relocation costs • Executed Discretionary Service Agreements (if applicable) • Budget reviews and updates City of Fort Worth, Texas Page 4 of 7 Attachment A LAN Staff Extension Services PMO Release Date: 07/23/2012 • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site TASK 5. Manage Project Construction Process Description of Work: • Obtain M/WBE or SBE construction project goal • Review consultant prepared Notice to Bidders and Comprehensive Notice to Bidders for accuracy and advertise the project • Lead pre -bid meeting • Coordinate with Designer to provide responses to contractor's questions and issue addenda • Attend Bid Opening • Review consultants bid tab summary for completeness and accuracy • Review contractor's bid package for conformance with the contract requirements • Recommend successful bidder for contract award • Prepare M&C for authorization to award contract • Coordinate routing of contract books with contract coordinator • Coordinate Grading Permit through Development Services and Storm Water Pollution Prevention Plan with Environmental Department • Issue the Notice to Proceed • Act as the main of point of contact between the contractor, inspector and consultant and exercise authority over project decisions • Coordinate and lead pre -construction meeting with Construction Services • Coordinate and conduct a public meeting prior to start of construction • Coordinate with the design consultant on responses to Request forinformation (RFI) and construction submittal reviews. Maintain hard copies of these documents on the City's document management system (BIM 360) • Coordinate site visits with the inspector and consultant as appropriate • Ensure contractor and inspector are maintaining as -built mark-ups City of Fort Worth, Texas Page 5 of 7 Attachment A LAN Staff Extension Services PMO Release Date: 07/23/2012 • Review contractor and consultant invoices for reasonableness, accuracy, and appropriate charges • Proactively manage change on the project (Coordinate RFI responses and processing of change orders and construction allowances) Deliverables: • Advertisement • Addenda (if applicable) • Recommendation to award contract • M&C for construction contract • Notice to proceed • Budget reviews and updates • Recommendation for change order or construction allowance approval • M&C for change order • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site. TASK 6. Close Project Description of Work: • Once the improvements are completed and the assets are in service and construction is deemed complete, initiate the project close out processand coordinate with the inspector and consultant • Coordinate and attend afinal walk through with the consultant, inspector, and contractor • Ensure final punch list is issued by the inspector and completed by the contractor • Coordinate completion of Record Drawings and deliver to the City's record storage (the "vault") in electronic form • Review consultant and contractor final invoices for reasonableness, accuracyand appropriate charges • Prepare and route reconciliation change order • Recommend final project closure and complete the City's "green" sheet City of Fort Worth, Texas Page 6 of 7 Attachment A LAN Staff Extension Services PMO Release Date: 07/23/2012 • Close design contract with the processing of "yellow" or "blue sheet" • Coordinate with business support partner to issue, update and submit Capitalization Form for In Service Assets to Financial Management Services • Verify that all necessary documentation is uploaded on BIM 360 according to the document audit checklist Deliverables: • Final punch list • Record drawings • Recommendation of final invoice payment • Expenditure and budget reconciliation • Final closure recommendation "green sheet" • Yellow or blue sheets • Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's BIM 360 site City of Fort Worth, Texas Page 7 of 7 Attachment A LAN Staff Extension Services PMO Release Date: 07/23/2012 ATTACHMENT B COMPENSATION Design Services for LAN Staff Extension Services Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated in an hourly amount not -to -exceed $637,306.00 for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Fee is based on 3,023 hours (52 weeks at 24 hours per week). Labor Cateaory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2023 Rate ($/hour) Principal 390 Program Manager 286 Project Manager 208 Project Control 180 Administrative 107 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 LAN Staff Extension Services Page 1 of 4 B-1 LAN Staff Extension Services NO. 59573 ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 LAN Staff Extension Services Page 2 of 4 B-2 LAN Staff Extension Services NO. 59573 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Lockwood, Andrews & Project Management Services Newnam, Inc. Proposed MWBE Sub -Consultants White Stone Environmental Non-MWBE Consultants Fee Amount $573,575.40 90% $63,730.60 10% TOTAL $ 637,306.0 100% Project Number & Name Total Fee MWBE Fee MWBE % $ 637,306.00 $ 63,730.60 10 City MWBE Goal = 10% Consultant Committed Goal = 10% City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 LAN Staff Extension Services Page 3 of 4 B-3 LAN Staff Extension Services NO. 59573 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 LAN Staff Extension Services Page 4 of 4 LAN Staff Extension Services NO. 59573 Professional Services Invoice Project Manager: ILissetteAcevedo Project: �PM Services for Capital Improvement Projects City Project #: N/A City Sec Number: Company Name: ILockwood, Andrews & Newnam, Inc. Supplier's PM: Jonalyn Janey Supplier Invoice M Payment Request #: Service Date:From Service Date:To Invoice Date: Supplier Instructions: Summary Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: JNJaney@Ian-inc.com Office Address 1300 Summit Ave., Ste 300 Fort Worth, TX 76102 Telephone: 469-357-4248 Fax: 214-526-4433 Remit Address PO Box 30065 Omaha, NE 68103-1165 Sheet FID and Work Type Description Work Type 1 Project Management Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Agreement LTD Agreement Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Amount Date Amount Spent Previously Invoice Balance $637,306.00 $637,306.0C $637,306.00 Totals This Invoice $637.306.00 $637.306.00 $637.306.00 Overall Percentage Spent: Lockwood, Andrews & Newnam, 469-357-4248 214-526-4433 1300 Summit Ave., Ste 300 IPO Box 30065 Omaha, NE 68103-1165 Fort Worth, TX 76' CFW Project Manager Lissette Acevedo Supplier's Project Manager: JJonalyn Janey Supplier's PM email: JNJaney@lan-inc.com Name of Project: PM Services for Capital Improvement Projects Labor c:ateaory Controls Total Labor Subcontract Service Subcontractor Subtotal 10 Percent Markup on Subcontract Services Nonlabor Expenses Nonlabor Expense Subtotal 0.0 Total Expenses (Subcontract Services+Markup+Nonlabor Expenses) Invoice Supplier Project No. Proj. Invoice No. Invoice date: Period Service Date:From Service Date:To City Secretary Contract #: P.O. Number: Amount $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DUE THIS INVOICE $0.00 Level of Effort Spreadsheet TASKIHOUR BREAKDOWN LAN Staff Extension Services in Managing Tr`'ancypotti].tign and Public Works Arterials and Mobility Infrastructure Capital Projects Tas�C Oescnphon Task No. Principal Program Project Project Manager Manager Control Rate $390 $286 $208 1.0 Projeet Man�Q�ment 1.1 Managinglhe Team 8 5201 1404 Totals 8 5201 1404 Notes 1. City will not be invoiced for expenses, holidays, vacation, or internal LAN tasks Project Summary Total Hours 3,023 Total Labor $636,529 Total E j� set MWBE Subcensu lard $777 $O Non-MWBE Subconsultas $0 5% Sub Markup $0 MWBE Participation Total Project Cost $637,306 City of Fort Worth, Texas Attachment B -Level of Effort Supplement PMO Official Release Date8.09 2012 loft RPLS ISurvey Survey I SUE Expense ITotal Expense Subconsultsnt I I IC"' Reproduction FORT WORTH ATTACHMENT "D" PROJECT SCHEDULE A. ENGINEER Project Schedule Development ENGINEER shall prepare a project schedule for the services to be provided in fulfilling the requirements of the Agreement and encompassing the Scope of Work defined in Attachment A to the Agreement. ENGINEER shall prepare and maintain project schedule throughout the life of the project as defined in the Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. ENGINEER's project schedule will follow the Critical Path Methodology (CPM) for planned sequencing of the work activity and timing of the work. B. Schedule "Tier" Selection City has identified three "Tier" levels for project schedules as defined in City's Specification 00 31 15, to align with the size and complexity of the project as a basis for schedule development. City's Project Manager will determine the "Tier" level for the ENGINEER's project schedule as part of the negotiation of the Agreement. C. Project Baseline Schedule ENGINEER will produce an initial project schedule and submit as a "baseline" for review and acceptance by City's Project Manager as defined in City's Specification 00 31 15 which will be referred to as the Project Baseline Schedule. Updates to the baseline schedule follow the requirements of City's Specification 00 31 15. D. Project Progress Schedule ENGINEER will provide to the City, monthly updates to their project schedule indicating progress of the Work in compliance with the requirements of City's Specification 00 31 15 and said schedule will be referred to as the Project Progress Schedule. E. Master Project Schedule City will develop and maintain a master project schedule for the overall project. ENGINEER's project baseline and progress schedule submittals will be an integral part of the development and updating process of City's Master Project Schedule. City of Fort Worth, Texas Attachment D LAN Staff Extension Services Revision Date: 07.20.2018 Page 1 of 1 LAN Staff Extension Services NO. 59573 M&C Review Page 1 of 2 CI-M COUNCILAGEND Create New From This M&C Official site of the City of Fort Worth, Texas F0 RTV4'0 RT H *111- REFERENCE **M&C 24- 2024LOCKWOOD, ANDREWS & DATE: 6/25/2024 NO.: 0560 LOG NAME: NEWNAM, INC FOR TPW AMENDMENT 2 CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendment No. 2, in the Amount of $637,306.00, to a Professional Services Agreement with Lockwood, Andrews & Newnam, Inc., for Staff Extension Services in Managing Transportation and Public Works Arterials and Mobility Infrastructure Capital Projects for a Revised Contract Amount of $1,274,612.00 RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary Contract No. 59573, a professional services agreement with Lockwood Andrews & Newnam, Inc., in the amount of $637,306.00 for staff extension services in managing Transportation and Public Works Arterials and Mobility Infrastructure capital projects for a revised contract amount of $1,274,612.00. DISCUSSION: On June 9, 2023, the City of Fort Worth administratively authorized a professional service agreement in the amount of $95,000.00 with Lockwood, Andrews & Newnam, Inc. (City Secretary Contract No. 59573) for staff extension services in managing Transportation and Public Works Arterials and Mobility Infrastructure capital projects. The agreement provided two full-time equivalent (FTE) positions - one project manager and one program manager - for approximately two months to assist with delivering capital projects associated with the 2022 Bond Program. On November 14, 2023, the contract was amended to extend the schedule by ten months to a full year for the two FTE positions. These staff extension services are providing needed resources for the execution of projects while the City navigates challenges in recruiting and retaining critical positions in the current competitive environment. This second amendment, the renewal of City Secretary Contract No. 59573, will serve current and future capital projects as needed. Funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to task order assignment. It will allow for three FTE positions - one project manager, one program manager, and one project controls - for approximately twelve months to assist with delivering capital projects associated with the 2022 Bond Program. In April 2020, the Transportation Public Works Department, Capital Delivery Division, published a Request for Qualifications (RFQ) for various technical services associated with engineering services including capital project management support contracts. Lockwood, Andrews & Newnam, Inc. was one of four firms prequalified to provide project management support services. Staff extension services contracts have been executed with all four prequalified consultants. Business Equity: Lockwood, Andrews & Newnam, Inc. agrees to maintain its initial M/WBE commitment of 10\% that it made on the original agreement and extend and maintain that same M/WBE commitment of 10\% to all prior amendments up to and inclusive of this Amendment No. 2. Therefore Lockwood, Andrews & Newnam, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. The project is located in ALL COUNCIL DISTRICTS. http://apps.cfwnet.org/council_packet/mc review.asp?ID=32266&councildate=6/25/2O24 7/10/2024 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the various capital improvement program funds to support the approval of the recommendation and execution of the amendment. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account i Project I Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget I Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Jesica McEachern (5804) Oriainatina Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS LAN 1295 Form.odf (CFW Internal) LAN Level -of -Effort Amend2.pdf (Public) http://apps.cfwnet.org/council_packet/mc review.asp?ID=32266&councildate=6/25/2O24 7/10/2024 CS59573-EPAM-LAN Staff Extension Services: Professional Services Agreement Amendment #2 Final Audit Report 2024-08-20 Created: 2024-08-16 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Signed Transaction ID: CBJCHBCAABAAkzS6ECRDHAiD4KNRjS7RacuxAtl4QAC3 "CS59573-EPAM-LAN Staff Extension Services: Professional Se rvices Agreement Amendment #2rr History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-08-16 - 11:18:40 PM GMT- IP address: 204.10.90.100 Document emailed to Jaylyn Harrelson (jaylyn.harrelson@fortworthtexas.gov) for filling 2024-08-16 - 11:21:57 PM GMT Document emailed tojreeves@lan-inc.com for signature 2024-08-16 - 11:21:57 PM GMT Email viewed byjreeves@lan-inc.com 2024-08-17 - 1:27:52 AM GMT- IP address: 170.85.100.174 Signer jreeves@Ian-inc.com entered name at signing as Justin C. Reeves 2024-08-17 - 1:29:37 AM GMT- IP address: 170.85.100.174 Document e-signed by Justin C. Reeves (jreeves@Ian-inc.com) Signature Date: 2024-08-17 - 1:29:39 AM GMT - Time Source: server- IP address: 170.85.100.174 Email viewed by Jaylyn Harrelson (jaylyn.harrelson@fortworthtexas.gov) 2024-08-20 - 3:40:56 PM GMT- IP address: 204.10.90.100 >', Form filled by Jaylyn Harrelson (jaylyn.harrelson@fortworthtexas.gov) Form filling Date: 2024-08-20 - 3:41:59 PM GMT - Time Source: server- IP address: 204.10.90.100 ® Agreement completed. 2024-08-20 - 3:41:59 PM GMT FoRTWORTH, I P—e'b' Adobe Acrobat Sign FORT WORTH Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: LAN Staff Extension Services: Professional Services Agreement Amendment #2 M&C 24-0560 CPN Various CSO # 59573 DOC# 1 DATE: 2-27-2024 TO: 1. Jaylyn Harrelson 2. Justin C. Reeves (external) 3. Chad Allen 4. Lissette Acevedo 5. Lauren Prieur 6. Doug Black 7. Jesica McEachern 8. Jannette Goodall 9. TPW Contracts INITIALS DATE OUT - review Aug 20, 2024 - signature Aug 16, 2024 - review Arinvd via A`iloft. TT)- 1339 - review " " - review - review - signature °B cu - signature 0#` - signature JG 56 Aug 28, 2024 Aug 30, 2024 Aug 30, 2024 DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes ❑ No RUSH: ❑ Yes ❑ No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: ❑ Yes ❑ No Action Reauired: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: Please calITPW Contracts at ext. 7233 for pick up when completed. Thank you. Amendment Purnose Statement: The purpose of this second amendment, the renewal of City Secretary Contract No. 59573, will serve current and future capital projects as needed. Funds availability verification will be performed by Transportation & Public Works Contract Compliance Managers prior to task order assignment. It will allow for three FTE positions - one project manager, one program manager, and one project controls - for approximately twelve months to assist with delivering capital projects associated with the 2022 Bond Program. In April2020, the Transportation Public Works Department, Capital Delivery Division, published a Request for Qualifications (RFQ) for various technical services associated with engineering services including capital project management support contracts. Lockwood, Andrews & Newnam, Inc. was one of four firms prequalified to provide project management support services. Staff extension services contracts have been executed with all four prequalified consultants. Previous Amendment: Amendment 1: the contract was amended to extend the schedule by ten months to a full year for the two FTE positions.