HomeMy WebLinkAboutOrdinance 27041-08-2024Ordinance No. 27041-08-2024
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE FLEET & EQUIPMENT SERVICES FUND, IN THE
AMOUNT OF $5,189,016.00, FROM AVAILABLE NET POSITION, FOR THE
PURPOSE OF COVERING UNEXPECTED SIGNIFICANT INCREASES IN
FLEET OUTSIDE REPAIRS, MAINTENANCE PARTS AND OTHER
CONTRACTUAL OBLIGATIONS; PROVIDING FOR A SEVERABILITY
CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2023-2024 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Fleet &
Equipment Services Fund in the amount of $5,189,016.00, from available net position, for the purpose of
covering unexpected significant increases in fleet outside repairs, maintenance parts and other contractual
obligations.
F-I D14 111)ZFA
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shalI take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Jannette S. Goodall
Assistant City Attorney City Secretary
ADOPTED AND EFFECTIVE: August 13, 2024
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/13/24 M&C FILE NUMBER: M&C 24-0662
LOG NAME: 21 FY2024 FLEET & EQUIPMENT SERVICES BUDGET ADJUSTMENT
SUBJECT
(ALL) Adopt Appropriation Ordinance Enacting Fiscal Year 2024 Budget Adjustments in the Fleet & Equipment Services Fund in the Amount of
$5,189,016.00 by Allocating Projected Current -Year Revenues to Offset Projected Operating Shortfalls and Amend the Fiscal Year 2024 Adopted
Budget to a Total Adjusted Budget of $39,952,668.00
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Fleet & Equipment Services Fund in the
amount of $5,189,016.00 from available net position for the purpose of covering projected operating shortfalls due to unexpected significant
increases in repairs, parts and other contractual obligations; and
2. Amend the Fiscal Year 2024 Adopted Budget.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to recognize additional Fleet & Equipment Services revenue projected to be
received by the Property Management Department due to increased costs related to the repair and maintenance of the City's fleet and fuel
infrastructure. This includes increased costs related to repairs done by third party vendors, the price of maintenance parts, and other contractual
obligations.
Fleet & Equinment Services Fund
Per Ordinance No. 26453-09-2023 Section 5, the Fiscal Year (FY) 2024 adopted budget for the Fleet & Equipment Services Fund was
$34,763,652.00. This M&C recommends an increase in appropriations of $5,189,016.00 for an adjusted FY2024 budget of $39,952,668.00.
Expenditure appropriations in the General Operating and Maintenance accounts will increase by $5,189,016.00. There has been greater demand
and cost for outside repairs services as a result of the rates in new/renewed contracts being higher than anticipated, subcontracting fees due to
the limited number of contracts with approved vendors, aging fleet and loss of tenured staff that repaired and maintained heavy equipment, which
combined resulted in higher than expected costs of $3,856,704.00. Additionally, due to unexpected increases in parts costs of approximately 19%,
as well as greater demand for repair services, the Fleet Division is forecasting to be over budget by $1,603,223,00. The higher demand for parts
has also resulted in greater than anticipated operational costs (of about 6%) for the NAPA storefronts located at each of the Fleet Service Centers,
resulting in an estimated overage of $328,070.00.
An additional overage of $242,715.00 in contractual services resulted from higher operational costs, as well as unexpected emergency repairs at
James Ave and Southside Fuel Stations. Other operating expenses such as utilities, facility repair and maintenance, minor equipment, among
others, are expected to go over budget by $112,539.00.
Projected savings in fuel of $666,143.00, as well as projected salary and benefit savings in the amount of $288,092.00 are partially offsetting the
overage in outside repair, parts and contractual services. To balance the increases in expenditures, the use of net position will be appropriated
until revenue is collected from user departments, which is expected to occur by the end of the Fiscal Year.
Funding is available for appropriation in the net position balance of the Fleet and Equipment Service Fund. The net position balance as of May
31st, 2024 was $7,099,136.00. The new net position balance after this M&C will be $1,910,120.00.
The action in this M&C will amend the Fiscal Year 2024 Adopted Budget as.approved in connection with Ordinance 26453-09-2023, Section 5.
Internal Service Funds, as listed on page 22.
Fund /
FY2024 Adopted
Authority
Budget
Revised FY2024
Department
Budget
Adjustment
Budget
Budget
Category
Equipment
Services Fund
Revenues
Charges for
Services
$34,702,786.00
$34,702,786.00
Use of Money
and Property
$39,557.00
$39,557.00
Other Revenue
$9,643.00
$,9,643.00
Sales of Capital
Asset
$1,563.00
$1,563.00
Salvage Sales
$10,103.00
$10,103.00
Use of Net
Position
This M&C
Rec 1
$5,189,016.00
$6,189,016.00
Total Revenues
$34,763,652.00
$5,189,016.00
$39,952,668.00
Expenditures
Property
Management
$34,499,783.00
This M&C
Rec 1
$5,189,016.00
$39,688.799.00
Transfer to
General Fund
$74,869.00
$74,869.00
Transfer to
Capital Fund
$165,000.00
$165,000.00
Transfer to IT
Refresh Capita[
$24,000.00
$24,000.00
Total
Expenditures
$34,763,652.00
$5,189,016.00
$39,952,668.00
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that upon the approval of the above recommendations and adoption of the attached appropriation ordinance,
funds will be available in the current operating budget, as appropriated, in the Fleet & Equipment Sery Fund. Prior to any expenditure being
incurred, the Property Management department has the responsibility to validate the availability of funds.
Submitted for Cily Manager's Office b Dana Burghdoff 8018
Originating Business Unit Head: Marilyn Marvin 7708
Add itional_Information Contact: Eliana Guevara 5199