HomeMy WebLinkAboutContract 61040-R1CSC No. 61040-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 25, 2024
PPG Architectural Finishes, Inc.
Attn: Charles Hobson
1333 Massaro Blvd.
Tampa, FL 33619
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 61040 (the "Contract")
Renewal Term No. 1: August 01, 2024 to July 31, 2025
The above referenced Contract with the City of Fort Worth expires on July 31, 2024 (the
"Expiration Date"). Pursuant to the terms of the Contract, as amended, the Contract may be
renewed for up to three one-year renewal terms. This letter will memorialize the collective desire
of the parties to renew the Contract for its first renewal term, which will begin immediately after
the Expiration Date and continue through July 31, 2025. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter to the address
set forth below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
a
Brandy Crane
817-392-5857
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Pagel of 2
CSC No.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
By: CA
Name: Jesica McEachern
Title: Assistant City Manager
Date: Aug 26, 2024 2024
APPROVAL RECOMMENDED:
By: -49V f&-,
Name: Dave Lewis
Title: Deputy Director
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By: �UWNLIc N i Qvn
Name: Jannette Goodall
Title: City Secretary
PPG Architectural Finishes, Inc.
Charles Hobson
By Charles Hobson IAue ZZ. ZU24 1b:13 EUI I
Name: Charles Hobson
Title: National Sales Manager
Date: Aug 22, 2024 2024
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
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By: Kvle M lure Elul 30. 202413:54 CDTI
Name: Kyle McClure
Title: District Superintendent
APPROVED AS TO FORM AND LEGALITY:
By: i q
Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: _24-0376
Form 1295: 2024-1147634
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
9/4/24, 11:07 AM
M&C Review
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 5/14/2024 REFERENCE
NO..
CODE: P TYPE:
Official site of the City of Fort Worth, Texas
FoRTWoRn
**M&C 24- 13P COOP PAINT, SUPPLIES
0376 LOG NAME: AND RELATED EQUIPMENT
ML PARKS
PUBLIC
CONSENT HEARING: NO
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Sherwin-Williams Company
and PPG Architectural Finishes Inc. Using TIPS Cooperative Contract No. 230503 and
Sourcewell Cooperative Contract No. 091323 for the Purchase of Paint and Coating
Supplies and Related Equipment in a Combined Annual Amount Up to $340,750.00 for
City Departments and Authorize Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with Sherwin-
Williams Company and PPG Architectural Finishes Inc. using TIPS Cooperative Contract No.
230503 and Sourcewell Cooperative Contract No. 091323 for the purchase of paint and coating
supplies and related equipment in a combined annual amount up to $340,750.00 for City
Departments and authorize annual renewal options to align with the respective cooperative contracts.
DISCUSSION:
The Park & Recreation, Aviation, Public Events, Water and Property Management
Departments approached the Purchasing Division to enter into agreements with the Sherwin-Williams
Company and PPG Architectural Finishes Inc. using TIPS Cooperative Contract No. 230503 and
Sourcewell Cooperative Contract No. 091323. The contracts offer a variety of products
including interior coatings, exterior coatings, equipment & supplies, wood stains, sealers, clear
topcoats, commercial high-performance coatings, primers, concrete & masonry products, aerosols,
deck stains & supplies, floor coatings, and roof coatings. City Departments will utilize the agreements
to purchase supplies and equipment for various City of Fort Worth buildings on an as -needed basis.
Staff from the user -departments identified the need for paint from multiple vendors due to product
availability. Approval of this Mayor and Council Communication (M&C) authorizes the City to execute
agreements with the following vendors: Sherwin-Williams Company and PPG Architectural Finishes
Inc.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies state laws requiring that the local government seek
competitive bids for the purchase of the items. TIPS and Sourcewell contracts have been competitively
bid to increase and simplify the purchasing power of government entities.
Approval of this M&C authorizes the City to spend up to $340,750.00 per year with the listed vendors
for paint and coating supplies and related equipment. Actual usage in any term can be up to
the authorized amount and will be dependent upon actual appropriations for this purpose in the
departments' budgets. The annual department allocation for these agreements are:
Departments
Park & Recreation
Aviation
Public Events
Water
Property Management
Annual Amount
$114,750
$15,000
$113,000
$48,000
$50,000
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M&C Review
Funding is budgeted in the various accounts within the participating departments operating budgets,
as appropriated.
TIPS Cooperative Contract No. 230503 has an initial term beginning on July 25, 2023 through July 31,
2026, and includes one (1) one-year renewal options. The Request for Proposal for TIPS Contract No.
230503 was published on May 4, 2023, and responses were opened on June 16, 2023. TIPS
contracts offer fixed discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
Sourcewell Cooperative Contract No. 091323 has an initial term beginning on November 1, 2023,
through November 8, 2027, and includes three (3) one-year renewal options. The Request for
Proposal for Soucewell Contract No. 091323 was published on July 25, 2023, and responses were
opened on September 13, 2023. Sourcewell contracts offer fixed discounts. Staff reviewed the pricing
and determined it to be fair and reasonable.
AGREEMENT TERM: The TIPS Cooperative contract will begin upon execution and will expire on July
31, 2024, with three (3) one-year options to renew to align with TIPS Cooperative Contract No.
230503. The Sourcewell contract will begin upon execution and will expire on November 8, 2024, with
six (6) one-year options to renew to align with Sourcewell Cooperative Contact No. 091323.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
BUSINESS EQUITY: An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and award of the agreements. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
William Johnson (5806)
Reginald Zeno (8517)
Michael Crum (2501)
Jo Ann Gunn (8525)
Martha Lopez (2059)
13P COOP PAINT. SUPPLIES AND RELATED EQUIPMENT ML PED.xlsx (CFW Internal)
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M&C Review
PPG Form 1295 Certificate.pdf (CFW Internal)
PPGSams.pdf (CFW Internal)
PPGSOS.pdf (CFW Internal)
Sherwin Williams Form 1295 Certificate 101187042.pdf (CFW Internal)
SherwinWilliamsSams.pdf (CFW Internal)
SherwinWilliamsSOS.pdf (CFW Internal)
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