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HomeMy WebLinkAboutContract 61946CSC # 61946 TEXAS DEPARTMENT OF TRANSPORTATION GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM (State Assisted Airport Routine Maintenance) TxDOT Project ID: M2502MECH Part I - Identification of the Project TO: The City of Fort Worth, Texas FROM: The State of Texas, acting through the Texas Department of Transportation This Grant is made between the Texas Department of Transportation, (hereinafter referred to as the "State"), on behalf of the State of Texas, and the City of Fort Worth, Texas, (hereinafter referred to as the "Sponsor"). This Grant Agreement is entered into between the State and Sponsor shown above, under the authority granted and in compliance with the provisions of the Transportation Code Chapter 21. The project is for airport maintenance at the FORT WORTH - FORT WORTH MEACHAM INTL Airport. Part II - Offer of Financial Assistance 1. For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is estimated as found on Attachment A, Scope of Services, attached hereto and made a part of this grant agreement. State financial assistance granted will be used solely and exclusively for airport maintenance and other incidental items as approved by the State. Actual work to be performed under this agreement is found on Attachment A, Scope of Services. State financial assistance, Amount B, will be for ninety percent (90%) of the eligible project costs for this project or $100,000.00, whichever is less, per fiscal year and subject to availability of state appropriations. Scope of Services, Attachment A, of this Grant, may be amended, subject to availability of state funds, to include additional approved airport maintenance work. Scope amendments require submittal of an Amended Scope of Services, Attachment A. Services will not be accomplished by the State until receipt of Sponsor's share of project costs. Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. Work shall be accomplished by August 31, 2025, unless otherwise approved by the State. 9/3/2024 OFFICIAL RECORD Page 1 of 13 CITY SECRETARY FT. WORTH, TX 2. The State shall determine fair and eligible project costs for work scope. Sponsor's share of estimated project costs, Amount C, shall be as found on Attachment A and any amendments. It is mutually understood and agreed that if, during the term of this agreement, the State determines that there is an overrun in the estimated annual routine maintenance costs, the State may increase the grant to cover the amount of the overrun within the above stated percentages and subject to the maximum amount of state funding. The State will not authorize expenditures in excess of the dollar amounts identified in this Agreement and any amendments, without the consent of the Sponsor. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the State the right to audit any books and records of the Sponsor to verify expended funds. Upon execution of this Agreement and written demand by the State, the Sponsor's financial obligation (Amount C) shall be due in cash and payable in full to the State. State may request the Sponsor's financial obligation in partial payments. Should the Sponsor fail to pay their obligation, either in whole or in part, within 30 days of written demand, the State may exercise its rights under Paragraph V-3. Likewise, should the State be unwilling or unable to pay its obligation in a timely manner, the failure to pay shall be considered a breach and the Sponsor may exercise any rights and remedies it has at law or equity. The State shall reimburse or credit the Sponsor, at the financial closure of the project, any excess funds provided by the Sponsor which exceed Sponsor's share (Amount Q. 4. The Sponsor specifically agrees that it shall pay any project costs which exceed the amount of financial participation agreed to by the State. It is further agreed that the Sponsor will reimburse the State for any payment or payments made by the State which are in excess of the percentage of financial assistance (Amount B) as stated in Paragraph II-1. 5. Scope of Services may be accomplished by State contracts or through local contracts of the Sponsor as determined appropriate by the State. All locally contracted work must be approved by the State for scope and reasonable cost. Reimbursement requests for locally contracted work shall be submitted on forms provided by the State and shall include copies of the invoices for materials or services. Payment shall be made for no more than 90% of allowable charges. The State will not participate in funding for force account work conducted by the Sponsor. 6. This Grant shall terminate upon completion of the scope of services. Part III - Additional Requirements for Certain Equipment 9/3/2024 Page 2 of 13 1. Certain purchase, installation, and subscription costs for eligible air traffic and operations monitoring equipment ("Equipment") are reimbursable as provided in this Part. If Grantee is seeking reimbursement for eligible Equipment costs, it must be shown in Attachment A. 2. For eligible Equipment, the State will reimburse 90% of the initial cost to purchase and install, not to exceed $3,000.00, and 90% of the annual subscription fee for subsequent years, not to exceed $3,000.00 per year. 3. Notwithstanding Section 2, for the one year prior to a master plan or airport layout plan update, TxDOT will reimburse up to 90% of the eligible costs, not to exceed $5,400.00. 4. Eligibility Requirements A. The Equipment must include the following items, at a minimum; Triangulation 2. Noise abatement Aircraft tracking data for 30 days 4. Identification of pavement utilization by airplane design group for the entire airport Equal effectiveness at both towered and non -towered airports 6. Tracking of military and government aircraft, including FAA blocked aircraft B. In order for costs to be eligible for RAMP reimbursement: The Sponsor must maintain and operate the Equipment for 3 years. 2. On at least a quarterly basis, the Sponsor must provide to the State all data produced and collected by the Equipment. To be eligible for reimbursement of the annual subscription fee after the first year, the Sponsor must participate in the Routine Airport Maintenance Program, have an executed Grant Agreement for that year, and comply with all grant requirements. 9/3/2024 Page 3 of 13 C. The State may conduct on -site or off -site monitoring reviews of the Equipment during the initial required 3-year term, and during any years Sponsor seeks reimbursement of subscription costs. The Sponsor shall fully cooperate with the State and provide any required documentation. The Sponsor shall grant full access to the Equipment to the State or its authorized designee for the purpose of determining compliance, including, but not limited to: Whether the Equipment, and its operation and maintenance, are consistent with the requirements set forth in the Grant Agreement and this First Amendment; 2. Whether the Sponsor is making timely progress with installation of the Equipment, and whether its management, financial management and control systems, procurement systems and methods, and overall performance are in conformance with the requirements set forth in the Grant Agreement and this First Amendment, and are fully and accurately reflected in reports submitted to the State. D. Failure to maintain compliance with these requirements may result in the Sponsor having to repay grant funds to the State. Part IV - Sponsor Responsibilities 1. In accepting this Grant, if applicable, the Sponsor guarantees that: it will, in the operation of the facility, comply with all applicable state and federal laws, rules, regulations, procedures, covenants and assurances required by the State in connection with this Grant; and b. the Airport or navigational facility which is the subject of this Grant shall be controlled by the Sponsor for a period of at least 20 years; and C. consistent with safety and security requirements, it shall make the airport or air navigational facility available to all types, kinds and classes of aeronautical use without discrimination between such types, kinds and classes and shall provide adequate public access during the period of this Grant; and d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of aeronautical activity on or about an airport landing area. Aeronautical activities include, but are not limited to scheduled airline flights, charter flights, flight instruction, aircraft sales, rental and repair, sale of aviation petroleum products and aerial applications. The landing area consists of runways or landing strips, taxiways, parking aprons, roads, airport lighting and navigational aids; and 9/3/2024 Page 4 of 13 e. through the fence access shall be reviewed and approved by the State; and f, it shall not permit non -aeronautical use of airport facilities, unless noted on an approved Airport Layout Plan, without prior approval of the State/FAA. This includes but is not limited to: the process of land disposal, any changes to the aeronautical or non -aeronautical land uses of the airport, land's deeded use from non -aeronautical to aeronautical, requests of concurrent use of land, interim use of land, approval of a release from obligations from the State/FAA, any of which will require 18 months, or longer; and g. the Sponsor shall submit to the State annual statements of airport revenues and expenses when requested; and h. all fees collected for the use of the airport shall be reasonable and nondiscriminatory. The proceeds from such fees shall be used solely for the development, operation and maintenance of the airport or navigational facility; and i. an Airport Fund shall be established by resolution, order or ordinance in the treasury of the Sponsor, or evidence of the prior creation of an existing airport fund or a properly executed copy of the resolution, order, or ordinance creating such a fund, shall be submitted to the State. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. All fees, charges, rents, and money from any source derived from airport operations must be deposited in the Airport Fund and shall not be diverted to the general revenue fund or another revenue fund of the Sponsor. All expenditures from the Airport Fund shall be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant or loan by the State unless, prior to such subsequent grant or loan, Sponsor has complied with the requirements of this subparagraph; and j. the Sponsor shall operate runway lighting at least at low intensity from sunset to sunrise; and k. insofar as it is reasonable and within its power, Sponsor shall adopt and enforce zoning regulations to restrict the height of structures and use of land adjacent to or in the immediate vicinity of the airport to heights and activities compatible with normal airport operations as provided in Tex. Loc. Govt. Code Ann. Sections 241.001 et seq. (Vernon and Vernon Supp.). Sponsor shall also acquire and retain aviation easements or other property interests in or rights to use of land or airspace, unless sponsor can show that acquisition and retention of such interest will be impractical or will result in undue hardship to Sponsor. Sponsor shall be ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to subsequent approval of a grant or loan, adopted and passed an airport hazard zoning ordinance or order approved by the State. 9/3/2024 Page 5 of 13 1. mowing services will not be eligible for state financial assistance. Sponsor will be responsible for 100% of any mowing services. 2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the State's agents, employees or contractors from all claims and liability due to activities of the Sponsor, the Sponsor's agents or employees performed under this agreement. The Sponsor, to the extent of its legal authority to do so, shall also save harmless the State, the State's agents, employees or contractors from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting claim or liabilities which might be imposed on the State as the result of those activities by the Sponsor, the Sponsor's agents or employees. 3. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a contract, constituting the obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the project and the operation and maintenance of the airport. If it becomes unreasonable or impractical to complete the project, the State may void this agreement and release the Sponsor from any further obligation of project costs. 4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's Authorized Representative, who shall be the State's contact with regard to this project. The Representative shall receive all correspondence and documents associated with this grant and shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor, and coordinate schedule for work items as required. By the acceptance of grant funds for the maintenance of eligible airport buildings, the Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be leased but if the lease agreement specifies that the lessee is responsible for the upkeep and repairs of the building no state funds shall be used for that purpose. 6. Sponsor shall request reimbursement of eligible project costs on forms provided by the State. All reimbursement requests are required to include a copy of the invoices for the materials or services. The reimbursement request will be submitted no more than once a month. 7. The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as provided by the Transportation Code, Chapter 21, constituting the contractual obligations and rights of the State of Texas and the Sponsor with respect to the accomplishment of the airport maintenance and compliance with the assurances and conditions as provided. Such Grant Agreement shall become effective upon the State's written Notice to Proceed issued following execution of this agreement. PART V - Nomination of the Agent The Sponsor designates the State as the party to receive and disburse all funds used, or to be used, in payment of the costs of the project, or in reimbursement to either of the parties for costs incurred. 9/3/2024 Page 6 of 13 2. The State shall, for all purposes in connection with the project identified above, be the Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent to perform the following services: a. accept, receive, and deposit with the State any and all project funds granted, allowed, and paid or made available by the Sponsor, the State of Texas, or any other entity; b. enter into contracts as necessary for execution of scope of services; if State enters into a contract as Agent: exercise supervision and direction of the project work as the State reasonably finds appropriate. Where there is an irreconcilable conflict or difference of opinion, judgment, order or direction between the State and the Sponsor or any service provider, the State shall issue a written order which shall prevail and be controlling; d. receive, review, approve and pay invoices and payment requests for services and materials supplied in accordance with the State approved contracts; obtain an audit as may be required by state regulations; the State Auditor may conduct an audit or investigation of any entity receiving funds from TxDOT directly under this contract or indirectly through a subcontract under this contract. Acceptance of funds directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. f. reimburse sponsor for approved contract maintenance costs no more than once a month. PART VI - Recitals This Grant is executed for the sole benefit of the contracting parties and is not intended or executed for the direct or incidental benefit of any third party. 2. It is the intent of this grant to not supplant local funds normally utilized for airport maintenance, and that any state financial assistance offered under this grant be in addition to those local funds normally dedicated for airport maintenance. 3. This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21 and 22, and the Airport Zoning Act, Tex. Loc. Govt. Code Ann. Sections 24 1. 001 et seq. (Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the rules and statutes shall be considered a breach of this contract and will allow the State to pursue the remedies for breach as stated below. 9/3/2024 Page 7 of 13 a. Of primary importance to the State is compliance with the terms and conditions of this Grant. If, however, after all reasonable attempts to require compliance have failed, the State finds that the Sponsor is unwilling and/or unable to comply with any of the terms of this Grant, the State, may pursue any of the following remedies: (1) require a refund of any financial assistance money expended pursuant to this Grant, (2) deny Sponsor's future requests for aid, (3) request the Attorney General to bring suit seeking reimbursement of any financial assistance money expended on the project pursuant to this Grant, provided however, these remedies shall not limit the State's authority to enforce its rules, regulations or orders as otherwise provided by law, (4) declare this Grant null and void, or (5) any other remedy available at law or in equity. b. Venue for resolution by a court of competent jurisdiction of any dispute arising under the terms of this Grant, or for enforcement of any of the provisions of this Grant, is specifically set by Grant of the parties in Travis County, Texas. 4. The State reserves the right to amend or withdraw this Grant at any time prior to acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after issuance unless extended by the State. This Grant constitutes the full and total understanding of the parties concerning their rights and responsibilities in regard to this project and shall not be modified, amended, rescinded or revoked unless such modification, amendment, rescission or revocation is agreed to by both parties in writing and executed by both parties. 6. All commitments by the Sponsor and the State are subject to constitutional and statutory limitations and restrictions binding upon the Sponsor and the State (including Sections 5 and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of funds which lawfully may be applied. 9/3/2024 Page 8 of 13 Part VII - Acceptances Sponsor The City of Fort Worth, Texas, does ratify and adopt all statements, representations, warranties, covenants, agreements, and all terms and conditions of this Grant. Executed this 5th A Valerie Washineton (Sep 5, 2024 08:21 CDT) Sponsor Signature Assistant City Manager Sponsor Title day of September , 20 24 The City of Fort Worth, Texas Sponsor 9/3/2024 Page 9 of 13 Acceptance of the State xecuted by and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs and grants heretofore approved and authorized by the Texas Transportation Commission. STATE OF TEXAS TEXAS DEPARTMENT OF TRANSPORTATION Date: 9/3/2024 Page 10 of 13 Attachment A Eligible Scope Item: GENERAL MAINTENANCE TOTAL Scope of Services TxDOT Project ID: M2502MECH Estimated Costs State Share Sponsor Share Amount A Amount B Amount C $111,111.11 $100,000.00 $11,111.11 $111,111.11 $100,000.00 $11,111.11 Accepted by: The City of Fort Worth, Texas Vag, -AA- `- Valerie Washington (Sep 5, 2024 08:21 CDT) Signature Title: Assistant City Manager Date: Sep 5, 2024 GENERAL MAINTENANCE: As needed, Sponsor may contract for services/purchase materials for routine maintenance/improvement of airport pavements, siianase. drainaize. AWOS systems, approach aids, h6tiniz systems, utilitv infrastructure, fenciniz, herbicide/application, sponsor owned and operated fuel systems, hanizars, terminal buildings and securitv systems: professional services for environmental compliance, approved proiect design. Special Droiects to be determined and added by amendment. Airport Operations Counting Systems: The purchase and installation of specified air traffic and operations monitoring equipment ("Equipment") is eligible for reimbursement as provided in Part III Only work items as described in Attachment A, Scope of Services of this Grant are reimbursable under this grant. 9/3/2024 Page 11 of 13 CERTIFICATION OF AIRPORT FUND TxDOT Project ID: M2502MECH The City of Fort Worth does certify that an Airport Fund has been established for the Sponsor, and that all fees, charges, rents, and money from any source derived from airport operations will be deposited for the benefit of the Airport Fund and will not be diverted for other general revenue fund expenditures or any other special fund of the Sponsor and that all expenditures from the Fund will be solely for airport purposes. The fund may be an account as part of another fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings, and balances in the account are discernible from other types of moneys identified in the fund as a whole. The City of Fort Worth, Texas (Sponsor) vivL- W4 All-� By. Valerie Washington (Sep 5, 2024 08:21 CDT) Title: Assistant City Manager Date: Sep 5, 2024 Certification of State Single Audit Requirements I, Valerie Washington do certify that the City of Fort Worth will comply with all requirements of the State (Designated Representative) of Texas Single Audit Act if the City of Fort Worth spends or receives more than the threshold amount in any grant funding sources during the most recently audited fiscal year. And in following those requirements, the City of Fort Worth will submit the report to the audit division of the Texas Department of Transportation. If your entity did not meet the threshold in grant receivables or expenditures, please submit a letter indicating that your entity is not required to have a State Single Audit performed for the most recent audited fiscal year. VOL "4-/L Valerie Washington (Sep 5, 2024 08:21 CDT) Signature Assistant City Manager Title Sep 5, 2024 Date 9/3/2024 Page 12 of 13 DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE TxDOT Project ID: The City of Fort Worth , designates, M 502MECH Sasha Kane, Grants Manager (Name, Title) as the Sponsor's authorized representative, who shall receive all correspondence and documents associated with this grant and who shall make or shall acquire approvals and disapprovals for this grant as required on behalf of the Sponsor. The City of Fort Worth, Texas (Sponsor) ka,- W - BY: Valerie Washington (Sep 5, 202408:21 CDT) Title: Assistant City Manager Date: Sep 5, 2024 DESIGNATED REPRESENTATIVE Mailing Address: City of Fort Worth Aviation 201 American Concourse, Suite 330 Fort Worth, TX 76106 Overnight Mailing Address: City of Fort Worth Aviation 201 American Concourse, Suite 330 Fort Worth, TX 76106 Telephone/Fax Number: 817-392-5404 / 817-392-5413 Email address: aviationizrantsn,,fortworthtexas.Lov 9/3/2024 Page 13 of 13 APPROVAL RECOMMENDED: By: Roger Venables Aviation Systems Director APPROVED AS TO FORM AND LEGALITY: CaAdke-- PaACikri>r By: Candace Padiara (Sep e202408:15 CDT) Candace Pagliara Assistant City Attorney CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Er&yl/ L . 2od e w Erin Roden Sr. Contract Compliance Specialist ATTESTED: 4� FOa Rr°�aa �d Q o daan nEp4544d By: Jannette Goodall City Secretary M&C: 24-0711 Date: 08/27/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 9/3/24, 12:55 PM M&C Review ACITY COUNCIL AGEND Create New From This M&C DATE: 8/27/2024 REFERENCE NO.: **M&C 24-0711 LOG NAME CODE: G TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRTWoRn 55FTWRAMP2025 Me SUBJECT: (CD 2) Authorize Acceptance of a Routine Airport Maintenance Program Grant, if Awarded, for Fort Worth Meacham International Airport from the Texas Department of Transportation in the Amount Up to $100,000.00, Authorize Use of Future Grant Match Capital Funding in the Amount Up to $11,112.00 for the City's 10 Percent Grant Match Requirement, for a Total Amount Up to $111,112.00, and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the acceptance of a Routine Airport Maintenance Program Grant, if awarded, for Fort Worth Meacham International Airport from the Texas Department of Transportation, Aviation Division, in the amount up to $100,000.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Muni Airport Grants State Fund in the amount up to (1) $100,000.00, subject to the receipt of the grant, and (2) $11,112.00 as a transfer from the Municipal Airport Capital Project Fund to satisfy the City's match requirement, for a total amount up to $111,112.00, for the purpose of funding the Fort Worth Meacham Routine Airport Maintenance Program Grant 2025. DISCUSSION: Each year, the City of Fort Worth receives a grant offer from the Texas Department of Transportation (TxDOT) to provide needed routine maintenance items or to fund small capital improvement projects at Fort Worth Meacham International Airport (Meacham Airport) with a total eligible project cost in an amount up to $100,000.00. This grant requires a 10 percent match of eligible project costs in an amount up to $11,112.00, or whichever is less; total amount up to $111,112.00. The Aviation Department will utilize capital funding from the Future Grant Matches project (City Project No. 101731) to provide match funds to leverage the grant funds for projects. Allowable expenses under the Routine Airport Maintenance Program (RAMP) Grant include, but are not limited to, pavement crack sealing, pavement markings, drainage replacement or maintenance, replacement bulbs/lamps for airside lighting fixtures and security fencing. Engineering and design expenses are allowed for small capital projects that include, but are not limited to, public parking areas, hangar access roads and extension of runway lighting systems. TxDOT does not permit reimbursement of indirect costs in this grant. This grant does not support any staff positions within the Aviation Department. ADVISORY BOARD APPROVAL - On July 18, 2024, the Aviation Advisory Board voted to recommend that the City Council approve the application for and acceptance of this grant. Meacham Airport is located in COUNCIL DISTRICT 2. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, in the Muni Airport Grants State Fund. The Aviation Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior apps.cfwnet.org/council_packet/mc_review.asp? I D=32418&cou ncildate=8/27/2024 1 /2 9/3/24, 12:55 PM M&C Review to an expenditure being incurred, the Aviation Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO Fund I Department Account Project Program I Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Valerie Washington (6199) Originating Department Head: Roger Venables (6334) Additional Information Contact: Sasha Kane (5404 ) ATTACHMENTS 2025 MEACHAM RAMP GRANT FID TABLE.XLSX (CFW Internal) GLOW 9-07 -Project Budget Summary_.pdf (CFW Internal) ORD.APP 55FTWRAMP2025 55004 A024(r2).docx (Public) apps.cfwnet.org/council_packet/mc_review.asp?ID=32418&councildate=8/27/2024 2/2 FORTWORTH Routing and Transmittal Slip Aviation DOCUMENT TITLE: M&C 24-0711 CPN DATE: TO: 1. Sasha Kane 2. Roger Venables 3. Candace Pagliara 4. Valerie Washington 5. Jannette Goodall 0 Department FTW 2025 RAMP Grant (M2502MECH) CSO # INITIALS 4 CP GP W-D - DOC# DATE OUT Sep 4, 2024 Sep 4, 2024 Sep 5, 2024 Sep 5, 2024 Sep 5, 2024 DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑ Yes ❑x No RUSH: ❑ Yes ❑X No SAME DAY: ❑ Yes X No NEXT DAY: ❑ Yes x No ROUTING TO CSO: X Yes ❑ No Action Required: ❑ As Requested ❑ Attach Signature, Initial and Notary Tabs ❑ For Your Information Signature/Routing and or Recording ❑ Comment ❑ File Return to: Please call Sasha Kane at ext-5404 for pick up when completed. Thank you.