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Home My WebLink AboutIR 7384 1 INFORMAL REPORT TO CITY COUNCIL MEMBERS No.7384 p. O Page I of 4 May 23, 1989 SO)? To the Mayor and Members of the City Council Subject; Status of Southeast Landfill Expansion and Improvement Project BACKLiKUIAW in July. 1980. the Citv or Fort Worth was notified by the Texas Department of Health (TDH) that Southeast Landfill (SELF) was likely to be included in the open dump inventory in accordance with criteria as outlined in the Federal "Resource Conservation and Recovery Act of 1976". It was indicated that because of the location of the landfill in the Village Creek floodplain the potential existed for flooding and , material to be washed from the site. The following chronoloav of events indicates what has occurred since then: -October 23. 1980. Informal Report No. 3533 to Citv Council outlining Problem. -February 3. 1981 . M&C C-5515. Freese & Nichols awarded contract to examine washout problem, current landfill operation and potential for future development at SELF. Contract amount 565.000. -Mav 11 . 1982. M4C C-6292. Freese & Nichols awarded contract to Provide design and engineering services related to realignment of levees, channelization. slurry trench. expansion of site. permitting and field inspections. Contract amount 5110.000. -Mav 22. 1982. Voters approved Proposition No. 3 authorizing the sale of 66.880,000 in General Obligation Bonds for the purpose of making permanent solid waste management improvements by Purchasing a new landfill and modifying the Southeast Landfill. 54.200.000 was Proposed to be allocated for modifications to SELF and S2,680.000 for acouiring a new landfill site. -February 1 , 1983. M&C C-6744. Contract amended to provide data reauested by TDH because of site's open dump inventory classification and the additional acreage for expansion. Additional work related to revised operating plan, soils balance study, storm water control plan and representation at public hearings. Contract amount increased from 5110,000 to S140,000. -January 3, 1984, M&C C-8147. Interim levee required by TDH to remove site from open dump inventory before TDH would consider amended permit to enable expansion and permanent improvements. Construction contract 545,000. Freese & Nichols contract for design, engineering and inspection increased from S140,000 to 5172,500. -November 13, 1984, M&C C-8717. TDH requires that permit application for SELF be revised to comply with new solid waste rules and 0001 regulations and resubmitted. Extensive revisions are required in engineering plans. Freese 6 Nichols contract increased from 5172,500 to 5202,500. - ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS 7384 p. INFORMAL REPORT TO CITY COUNCIL MEMBERS No. Page 2 of 4 May 23, 1989 Hof.so*? To the Mayor and Members of the City Council x Subjed. Status of Southeast Landfill Expansion and improvement Project rra Mt.(.; C-9157. Freese & Nichols contract amended to include engineerine and grading for relocation of Southwestern Bell conduit and design and engineering for an all-weather haul road into SELF. Contract amount increased from 5202,500 to 5219.420. -October 8. 1985. MSC C-9270. At the reauest of TDH two deep exploration borings and geotechnical testing was done to identifv and classify the maior rock formations underlving SELF and verify in-situ Permeability. Contract amount increased from S219.420 to 5229.320 to provide for the additional work. -October 10. 1987. MSC C-10576 and February 23. 1988. MSC C-10813. Testing, cleanup. transportation and disposal of hazardous materials found near SELF by Leak-Tek Corporation. Contract amount S96,445 increased to S515,618. -January 19, 1988, MSC C-10746. Amendment to contract with Freese & Nichols to provide additional technical support during public hearing phase of project. Contract amount increased from S229,320 to S242,320. -January 29, 1988, M&C C-10782, Julv 19, 1988, MSC C-11083, and Mav 16. 1989, FP-2561 - Contract, amendment and final pavment to law firm of Llovd, Gosselink, Rvan & Fowler for legal representation during public hearing and appellate process for SELF permit application. Contract amount totals S140,793. -Mav 17. 1988, MSC C-10970. Additional technical support during public hearing process. Contract amount increased from 5242,320 to 5261 ,920; however, 550,000 in contract designated for construction phase services not to be expended. -December 5, 1988, notification from TDH that the amended permit for SELF approved. TDH approval became final in February, 1989 when no further action was initiated in Travis Countv District Court to appeal the decision. CONSTRUCTION PHASE SERVICES The provisions of the permit approved by TDH require a higher level of construction supervision and geotechnical monitoring than was originally anticipated. The services required in order to comply with the provisions of the permit require plan revisions, full-time supervision of construction by a professional engineer, and extensive soil sampling and testing during the construction of the slurry trench wall and levees. It is proposed that a contract be executed with Freese & Nichols, Inc. to update plans and specifications and provide construction phase services for a fee of 5418,971. -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS 4 3 INFORMAL REPORT TO CITY COUNCIL MEMBERS No.738 P. .0,0TIA, Page 3 of 4 May 23, 1989 loo,.0 To the Mayor and Members of the City Council x Subject: Status of Southeast Landfill Expansion and Improvement Project 1813 WNSTRUCTION COSTS In 1983 the probable construction cost was estimated to be 52.997.950. It is now estimated that the probable construction will be S5.779,495. a difference of S2,781,545. The increase in costs is attributable to modifications to the original scope of improvements and to the cost escalation of materials and labor. The modifications are a result of changes in requirements by the Texas Department of Health (TDH) and the Corps of Engineers or as reouested by the Citv. Modifications and changes in construction costs include: -Additional erosion protection for Village Creek - 51 .178.250 -Realignment of levee system and increase in slurry trench construction - 5360.080 -All-weather haul road 5255.320 -increase in care of water during construction - 575,000 -Increase in erosion and sediment control S50.000 -Increase in general reouired excavation 5350.000 -Increase to construct pond liner - 5105,200 -Increase for monitoring wells - 5100,000 -Increase in mobilization costs - 5490,000 -Majority of unit costs on each line item have also increased from 1983 to 1989. PROJECT FUNDING The 1982/83 Capital Improvement Program provided 56,880,000 for solid waste management improvements. 54,200,000 was allocated for improvements and expansion of SELF and S2,680,000 was allocated for acquiring a new landfill. 5I,865,653 has been spent thus far for design, engineering, permitting and hazardous waste cleanup for SELF. 583,447 has been expended identifying a site for a new landfill, doing g preliminary eotechnical studies, a feasibility study and a site plan. Since this work was done in 1987 and 1988, a private company has purchased the property with the intent of permitting and developing a Type I disposal facility. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7384 P.4 olkTfo,'0 To the Mayor and Members of the City Council Page 4 of 4 May 23, 1989 rEXPh Subject: Status of Southeast Landfill Expansion and Improvement Project decause of the aacitional costs associated with SELF. it is proposed that funds allocated for a new landfill be used tor construction and completion of the SELF project. The total amount available of 54.987.325 and the estimated 56, 198.466 required to complete the project leaves a shortfall in the project of $1 ,211 ,141 . It is proposed that construction be bid and once bids are received and evaluated the amount of the shortfall and alternatives for funding be considered in light of the Solid Waste Fund balance, the 1989190 Solid Waste operating budget and the current rate structure. SUMMARY The length of time required to permit the Southeast Landfill project and the additional work and expense associated with it reflect the growing importance of environmental issues, the complexity of those issues, and changes in the regulations which govern solid waste disposal. Although the costs of the project are significantly higher than what was originally projected, the improvements will provide additional environmental protection for the 2.5 million tons of waste currently in place and enable the disposal of an additional 2.5 million tons of waste at an approximate cost of $3.25 per ton for site development. This compares favorably with other landfill proJects and is much lower than other disposal alternatives. If the Citv Council concurs, we will proceed with the pro*iect as outlined. Additional information can be provided on request. %Douglas Harman � City Manager L ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS