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HomeMy WebLinkAboutIR 7394 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7394 p T(q ` �o`to)?? To the Mayor and Members of the City Council August 1, 1989 r. P f u �i ;rex"y• Subject: COMPREHENSIVE FACILITIES PLANNING Per Council request, this report has been prepared to recapitulate the City's short-term facility requirements and certain options that we have in meeting these requirements. Additionally, the last part of the report pro- vides some recommendations regarding facility use planning for the longer term. Over the years, City staff has presented to City Council various long-term facilities plans. These plans have been particularly well developed in the fields of libraries, police facilities, fire facilities and recreation fa- cilities. Each bond program has necessarily addressed medium-range facility needs and requirements. City Council , on a continuous basis, has made key decisions regarding priorities of facilities as well as had to deal with un- usual , emergency situations. In recent years, there has been much discussion on facility requirements as well as the need for facility planning. It is important and useful that Council review our current procedures for facility planning and important that additional systematic planning for facility needs be implemented. Council should also be cognizant of the impacts of these facilities on sub- sequent operating budgets. The purpose of this brief paper is to identify these planning needs and to solicit Council reaction on topics and processes necessary to address our requirements. Facility Requirements - Short Term Issues 1. The Real Property Management Department is currently soliciting offers on the property at Rosedale and Forest Park, previously occupied by Park and Recreation administration and some operations. Park administration is occupying leased space at University and White Settlement with operations sited variously at other City-owned locations. Sale of this property would help defray the cost of the new facilities being contemplated. Some commitment of the City' s intent to develop the property in the Hos- pital District to include parking facilities in addition to health admin- istration is being sought by the Hospital District within the next sixty (60) days. Barring that commitment, the Hospital District has notified us that it will proceed with the development of additional parking fa- cilities in the area. Their experience with their current parking facil- ity is that it is a revenue generator for them. Approval of this project in the bond program (or financing from sale of Rosedale and other alternatives being researched by staff) would make the facility located at 1800 University available for alternate use by other City operations. One possibility is that the facility could become the ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7394 - p.2 51 T I-, August 1, 1989 To the Mayor and Members of the City Council �`` DoE f1kr,�s,;3 Subject: COMPREHENSIVE FACILITIES PLANNING permanent location for the Park and Recreation administration offices. There has been some discussion of locating the Botanic Research Institute of Texas (BRIT) at this facility also. 2. The relocation of the animal control facility will open space near the Police and Fire Training Center that might be a desirable site for the relocation of the Communications Division facilities. The Water Depart- ment is interested in acquiring the land and facilities currently occu- pied by Communications to house its central maintenance and warehouse and the Communications staff desires to consolidate its transmission, dis- patch, administrative and maintenance functions at the new location. Proceeds from the sale of the current Communications facility to the Wa- ter Department can be used to defray partially the cost of the construc- tion of a new facility for Communications. Part ($4.5 million) of the communications project identified for inclusion in the 1990-93 bond pro- gram consists of this new facility. 3. The master plan for the Cultural District anticipates the relocation of the City's maintenance yard facility on Harley Street. In light of the many efforts to enhance the Cultural District, this relocation seems fully justified. The relocation of the stockpiles of materials was the first step in this process. The relocation of the Street Division mate- rials stockpile to the Brennan Street Service Center leaves four major operations still sited at the Harley Street Service Center: TIPW Street Division administration and asphalt plant, Equipment Services, General Services, and Light and Signal . Plans call for development of a facility at Brennan Street to house Street Division operations. Funds are re- quested for the 1990-93 bond program to finance this new facility. The Fire Service Center currently located at Brennan Street will require re- location to accommodate the Street Division at Brennan and the Water De- partment sewer and water crew currently operating from Brennan would also require relocation. The Real Property Management Department is currently seeking sites in the north to meet the Water Department's requirements for a north side location for construction and maintenance personnel and equipment. The Light and Signal and General Services operations are slated to move to the current Water Department Field Operations location (Holley) when Field Ops moves to its new facilities at the Rolling Hills location. Also, the Fire Service Center is slated to be located at the Holley site. (A financing arrangement has been made to accommodate this move.) The relocation of these operations will completely vacate the Harley Street compound. 4. The Police Department has requested funding in the 1990-93 bond program for a new East Division headquarters ($1.5m) , renovation and expansion of the existing North Division headquarters ($.9m) , and construction of a Deep North Division headquarters ($.9m) and Central Division headquarters ($1.5m) . The department believes that these facilities are necessary to meet the space requirements for the growth in personnel deemed necessary over the next few years. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7394 - p.3 .............. 10 To the Mayor and Members of the City Council 0-�Jo' August 1, 1989 4 4 Subject: COMPREHENSIVE FACILITIES PLANNING Special attention is called to the East Division headquarters relocation. Because of the overcrowding in the current Nashville facility and the desire to have more accessible and functional facilities on the eastside, Council may wish to expedite this project if a suitable location can be found prior to the bond election and sale. City Council would have to identify and plan for the funding of this facility. Also requested as high priority items are the relocation of the Air Ser- vices operation currently located at 1400 Nixon Street ($.8m) and en- hancement (or relocation) of the Police Auto Pound ($.75m) which is esti- mated to achieve its storage capacity at the end of 1991. The Fire Department has requested enlargement and/or renovation of five existing facilities ($2.62m) in the 1990-93 bond program along with the replacement of Station #8 ($.7m) on its current site. 5. The Library Department continues with its plans for the addition of li- brary facilities. The 1990-93 bond program requests $9.7 million for the development of new library facilities and an additional $.8 million for land acquisition for future library facilities. owl New Facilities Departments have identified the need or citizens have presented petitions or expressions of interest for new facilities totalling $37.7 million. All ex- cept the Animal Control facility have been identified as "A" priorities for inclusion in the planning for the 1990-93 bond program. Because of the imminent need for a new animal control facility and a fire station to serve the Alliance Airport, alternate financing mechanisms are planned for these facilities other than from the 1990-93 bond program. The animal control facility will be financed using funds from the Capital Projects Reserve Fund and the new fire station will be constructed from the Certificates of Obligation being issued for Alliance Airport. Not included in this figure is a multipurpose center for the Rosemont area. There has been an expression of interest by the Rosemont Neighborhood As- sociation to build such a center to serve the Rosemont area. The estimated cost of such facility has not been completed by the staff. Renovation/expansion In addition to this list of new facilities required, there is also ap- proximately $6 million in "A" priority renovations, remodelling, or expan- sions of existing facilities included in the CIP projects list. ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7394,- pA .j To the Mayor and members of the City Council August 1, 1989 C) (XWJ9 C, .4rlco" ?exih- COMPREHENSIVE FACILITIES PLANNING 87S Subject: The vacant former library across from City Hall is a conspicuous example of a major building adjacent to City Hall that is now vacant. The City lost that building due to legal interpretations on its use. The building is not likely to see private redevelopment given the constraints on parking. Does Council have any interest in this facility? Is there any possible use of such a facility? The Park and Recreation Department office and maintenance yard are immediate and long-term issues needing resolution. What criteria does Council wish to apply when considering where the offices might locate? Is there a desire to locate the offices in the Cultural District or would other alternatives be acceptable? Long Term Planning The City has sited and developed its facilities over the course of many years. During that time, the number and types of City services has changed as has the method of service delivery. Additionally, the City has experi- enced significant geographic and population growth. Although we have re- sponded to these changes as they have occurred, the response has been on a ad hoc basis with needs determined by the various City agencies and action By Cl-t—y Council . It is recommended that the City undertake a long range service plan designed to match current and proposed facilities with the geographic and demographic demand components for those services. Such a plan would review our current facilities for adequacy in meeting current service missions and may result in a reconfiguration of space allocation within the various facilities. Ad- ditionally, such a plan should contemplate future service demand require- ments and develop a plan to address this anticipated demand which includes an analysis of several alternatives to meeting these future needs. It would coordinate the various planning efforts currently performed in the various departments. There are various alternatives to the development of such a plan. The plan could be developed using the existing staffing. However, the OMS Director is concerned that the current level of staffing, in light of vacancies cre- ated because of budget constraints, makes it difficult to achieve a level of support that would be necessary for an effective development of the plan. An alternative would be to utilize consultant time to assist in the develop- ment of the plan. I believe that development of such a plan using City staff is preferable to use of an outside consultant due to the expense in- volved. Therefore, it would seem to be preferable that this effort go for- ward based upon adequate staff dedicated to this continuing planning pro- OW cess. -ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 7394 - p•5 To the Mayor and Members of the City Council August 1, 1989 t xa COMPREHENSIVE FACILITIES PLANNING 1073 Subject: There are many significant payoffs to expanded and enhanced facilities plan- ning. Each year Council could be presented with a thorough document outlin- ing the overall facilities plan and implementation schedule. This would in- volve a thorough review by Council of these various priorities and provide a continuing opportunity for input into decisions regarding City facilities. Staff solicits Council reactions and thoughts on this process and its ben- efits. There are many long-term facility issues that exist and have not been thoroughly discussed. These are just a few of the questions that arise as a master plan approach to facility planning is undertaken. If Council desires additional information, it will be supplied upon request. Douglas Harman City Manager ,-ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS SUMMARY OF MEETINGS AND ACTIVITIES MONDAY, JULY 31, THROUGH FRIDAY, AUGUST 4, 1989 OW TUESDAY, AUGUST 1, 1989 TIME LOCATION Near Southeast Neighborhood Advisory Council Meeting 9:00 a.m. Southside Multi-Purpose Center - 959 E. Rosedale Board of Plumbers Regular Meeting 1:30 p.m. Building Inspection Conference Room City Council Court and Legal Committee Meeting (Councilmembers Murrin, Chappell , Zapata, Webber) 2:00 p.m. Pre-Council Chamber City Council/Staff Workshop 3:00 p.m. Pre-Council Chamber City Council Meeting 7:00 p.m. City Council Chamber WEDNESDAY, AUGUST 2, 1989 Electrical Board Meeting 9:00 a.m. Building Inspection Conference Room Housing Committee Meeting 12:00 noon Human Relations Conference Room op- THURSDAY, AUGUST 3, 1989 The Working Connection 1:30 p.m. 440 S. Main St. Como Neighborhood Advisory Council 7:00 p.m. Como Multi-Purpose Center - 4900 Horne St. Far Northside Neighborhood Advisory Council 7:00 p.m. North Tri-Ethnic Multi-Purpose Center 2950 Roosevelt Avenue This summary is compiled from data furnished to the Office of the City Secretary by 12:00 noon on July 27, 1989 and may not include all meetings to be conducted during the week of July 31, 1989 - August 4, 1989. It is a summary listing only. See individual agendas which are posted in compliance with the Texas Open Meetings Law for individual items to be considered.