HomeMy WebLinkAboutContract 49493-R7CSc No. 49493-R7
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 26, 2024
AskReply, Inc. dba B2Gnow
Attn: Legal Department
725 W. McDowell Rd.
Phoenix, AZ 85007
Re: Contract Renewal Notice
Contract No. CSC No. 49493 (the "Contract")
Renewal Term No. 7: August 7, 2024 to August 6, 2025
The above referenced Contract with the City of Fort Worth expires on August 6, 2024 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at https://www.fortworthtexas. o� v/departments/finance/purchasing_
If you have any questions concerning this Contract Renewal Notice, please contact me at
the e-maillisted below.
Sincerely,
City of Fort Worth
IT Solutions � Finance � Contracts
200 TeXas Street
Fort Worth, TX, 76102
zz_IT_F inance_Contracts(a�fortworthtexas. �
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
[Executed effective as of the date signed by the Assistant City Manager below.]/ [ACCEPTED
AND AGREED:]
City:
By: vf(��_,L----'
Name: Mark McDaniel
Title: Deputy City Manager
Date: Sep 6, 2024
AskReply, Inc. dba B2Gnow:
By:
Name: Frank Begalke
Title: COO
Date: 08/28/2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
�C:--By: z__ Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: NIA
Contract Renewal
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Steven Vandever (Sep 5, 2024 08:27 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By: rl�
Name: Jannette Goodall
Title: City Secretary
Page 2 of2
Quote Date:
Quote Expiration (60 days):
Quote Number:
725 W. McDowell Rd.Prepared for:
Phoenix, AZ 85007 Name:
602.325.9277 Email:
www.b2gnow.com Phone:
1. Annual Renewal 9/1/2024 - 8/31/2025
Annual Fees: Modules & Services Base Price Discount Units Annual Subscription Capacity / Notes
Baseline System & Vendor Management module (required) $6,870.00 5% 1 $6,526.50
B2Gnow hosted & managed SOC 2 certified technology infrastructure Included
Software licenses and system maintenance Included
24/7 unlimited access to the B2Gnow system Included
Unlimited staff accounts in system Included
Access to standard system upgrades and enhancements Included
Access to standard reports and ad-hoc tool Included
Phone and email support for staff Included
First level email support for vendors Included
Training manuals and quick guides Included
Online staff training Included
Contract Compliance module $6,870.00 25% 3 $15,457.50 Capacity of up to 600 monitored contracts
Goal Setting module $6,870.00 5% 1 $6,526.50 Capacity up to 250 contract goals
Proposals & Bid Tracking module $6,870.00 5% 1 $6,526.50 Capacity up to 250 proposals
Outreach & Events Management module $6,870.00 5% 1 $6,526.50 Capacity up to 200 campaigns
Power BI License (PBI) $230.00 25% 2 $345.00
Connection to existing in-system Certified Directories $1,150.00 0% 4 $4,600.00 Annual Maintanence x4
Connection to Sam.gov and SBA Directories $5,894.00 0% 1 $5,894.00 Annual Maintanence
Contract Header Interface NEW $5,720.00 0% 1 $5,720.00 Annual Maintanence
Contract Payment Interface NEW $5,720.00 0% 1 $5,720.00 Annual Maintanence
Annual Subscription
$63,842.50 *Subject to escalation terms
Escalation Annual
Subscription Fee
Year 1:9/1/2024 -8/31/2025 $63,842.50
Year 2: 9/1/2025 -8/31/2026 3% $65,757.78
Year 3: 9/1/2026 -8/31/2027 3% $69,045.66
Year 4: 9/1/2027 -8/31/2028 3% $72,497.95
Year 5: 9/1/2028 -8/31/2029 3% $76,122.84
Proposal includes all setup, configuration and training:
Project kick-off & planning session Accounts set up for all staff users
Comprehensive project management Configuration of notification templates
Baseline system configuration Configuration of login portal
Activation and configuration of included modules Staff training
2. Additional Optional Modules and Optional Services (not included in above quote but can be added at any time)
Additional Modules Annual Capacity
Contract Compliance module (additional capacity) $6,870.00 per 200 active, monitored contracts
Contract Goal Setting module (additional capacity) $6,870.00 per 200 contract goals
Projects module $9,180.00 per 50 active, monitored projects
Workforce Utilization module $9,180.00 per 200 active, monitored contracts
Online Subcontractor Utilization Plan module $9,180.00 per 200 plan sets
Online Application module $11,490.00 per 200 applications
Certification Management module $11,490.00 per 200 certifications
Online Vendor Registration module $11,490.00 per 200 active registrants
Optional Services Annual
SAML 2.0 Single Sign-On for staff users $4,950.00 per year
Additional standard interfaces for data import (per record type)$5,720.00 per year, per interface
Interfaces for data export (per record type)$5,720.00 per year
Connection to new (not currently in the B2Gnow library) certified directory for periodic loading $5,720.00 per year
Connection to existing certified directory $1,150.00 per directory, per year
Program Consulting $416.00 per hour
Development (Custom Reporting, System Customizations)$210.00 per hour
Data Entry $100.00 per hour
Additional Onsite Travel At cost
3. Terms 4. Contact
Pricing is effective for 60 days from proposal date. B2Gnow
Invoiced 100% at contract execution. Heidi Barton
Annual fee escalation limited to the greater of (a) the applicable percentage of the CPI or (b) 5%, per annum. heidi.barton@b2gnow.com
Additional services are invoiced Net 30 upon delivery. (602)325-9277 x1216
Travel and other out-of-pocket expenses are invoiced Net 30 at actual cost.
Pricing does not include any applicable sales or use tax.
ACKNOWLEDGED AND ACCEPTED:
By (Print Name and Title):
Date:
Subscription Timeframe
8/21/2024
11/13/2024
2
Nohemi Sanchez
nohemi.sanchez@fortworthtexas.gov
682-429-6800
Diversity Management System Proposal