HomeMy WebLinkAboutContract 53198-A4Fourth Amendment to Fort Worth City Secretary Contract No. 53198 Page 1 of 3
AMENDMENT NO. 4
TO
CITY OF FORT WORTH CONTRACT 53198
This Fourth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Weaver and Tidwell, L.L.P. (“Vendor”), Buyer and Vendor may
be referred to individually as a Party and collectively as the Parties.
WHEREAS, on December 1, 2019, the Parties entered into City Secretary Contract
53198 to provide Payment Card Industry (PCI) Qualified Security Assessor services
(“Agreement/Contract”);
WHEREAS, the Parties wish to amend the Agreement to increase the annual not to
exceed amount to $150,000.00, add an additional one-year optional renewal term, and add Exhibit
A-3 to the Agreement, as authorized by M&C 24-0699.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended as follows:
The annual not to exceed amount of the Agreement is hereby increased to $150,000.00; The
Exhibit A-3, attached to this fourth Amendment, is added to the Agreement as Exhibit A-3 of the
Agreement; The Agreement is further amended to include an additional one-year renewal option
for a fifth renewal term.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
Fourth Amendment to Fort Worth City Secretary Contract No. 53198 Page 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Mark McDaniel
Title: Deputy City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Sudong Lee
Title: Senior Manager, IT Solutions
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0699
Approved: 8/27/24
1295: 2024-1186402
VENDOR:
Weaver and Tidwell, L.L.P.
By:
Name:
Title:
Date: ____________________________
ATTEST:
By:
Name:
Title:
8/29/24
Partner
Brittany George
City of Fort Worth - PCI Consulting Services
Activity:
Optional Services Hrs Hrs at Rate
Facilitated PCI Risk Assessment 120 27,000$
Optional Services Total: 27,000$
This estimate is dated January 15, 2024 and is valid through September 30, 2024.
City of Fort Worth PCI Services Estimate for PCI Consulting Services
City of Fort Worth PCI Services Estimate for PCI Consulting Services
Roles
Weaver: Perform the consulting services selected by the City of Fort Worth over applicable PCI requirements.
City: Review of the deliverables, provide the requested documentation, and be available for walkthroughs.
Consulting Services
Facilitated PCI Risk Assessment: Provide templates for risk assessment evaluations and facilitate process owner walkthroughs for PCI
risk assessment completion.
Estimate
Risk Assessment Assumptions:
1. City will appoint a single point of contact to schedule discussions with process owners.
2. Appropriate process owners will be identified prior to meetings being scheduled.
3. Discussion will be limited to processes in-scope for City PCI compliance.
4. No mappings to additional risk management frameworks are requested.
5. No contradictory information is provide by process owners.
6. No additional walkthroughs are required due to process changes or incorrect process owner identication.
EXHIBIT A-3
CITY COUNCIL AGENDA
Create New From This M8�C
DATE:
CODE:
8/27/2024 REFERENCE
N O..
C TYPE:
**M&C 24-
0699
CONSENT
LOG NAME:
PUBLIC
HEARING:
F�RT�'�ORTI�
-��-
04PAYMENT CARD
INDUSTRYAUDIT WEAVER
AND TIDWELL
�
SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 53198 with Weaver and
Tidwell, LLP to Increase the Annual Contract by $50,000.00 for a Recurring Total Annual
Contract Not to Exceed $150,000.00 for the State of Texas Required Annual Payment
Card Industry Audit for the Information Technology Solutions Department, and Authorize
an Additional One-Year Renewal Term Option
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
53198 with Weaver and Tidwell, LLP to increase the annual contract by $50,000.00 for a recurring
total annual contract not to exceed $150,000.00 for the State of Texas required Annual Payment Card
Industry Audit for the Information Technology Solutions Department, and authorize an additional one-
year renewal term option.
DISCUSSION:
On December 10, 2019, the City of Fort Worth entered into City Secretary Contract, (CSC), No.
53198, a Vendor Services Agreement with Weaver and Tidwell, LLP to provide the City with Payment
Card Industry, (PCI), Qualified Security Assessor Services and audit the Information Technology
Solutions (ITS) Department and how the City of Fort Worth processes credit card payment made by
residents, customers, and clientele throughout several departments, as required each year by the
State of Texas, to validate the City of Fort Worth's adherence to the Payment Card Industry, (PCI),
compliance.
The firm selected is required to be a Qualified Security Assessor (QSA) that has been certified by the
PCI Security Standards Council, and the certification must be in accordance with the processing
bank's requirements. Weaver and Tidwell, LLP is a licensed, experienced auditing firm with certified IT
and Accounting professionals.
This Mayor and Council Communication (M&C), requests authorization to amend CSC 53198 to
increase the annual amount of the contract by $50,000.00 for the new recurring annual total of
$150,000.00, for the Annual PCI Audit and add a one-year term renewal option.
A Chapter 252 exemption form, related to these professional services, was approved by the City
Attorney's Office.
AGREEMENT TERM - Upon City Council's approval, this Amendment will begin once executed by the
Deputy City Manager and end December 9, 2024.
RENEWAL OPTIONS - This agreement may be renewed for one successive one-year term at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
DVIN: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the
Legal Department. Therefore, the business equity goal requirement is not applicable.
Funding is budgeted in the Other Contractual Services account within the Grants Capital Projects
Federal Fund forARPA ITS initiatives project for the IT Solutions Department.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Cap Projects Federal Fund for the ARPA ITS initiatives project to support
the approval of the above recommendation and execution of the contract. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.This is a reimbursement grant.
Department
ID _
Fund Department
ID
Account Project Program Activity Budget Reference # Amount
ID Year (Chartfield�
Account Project Program Activity Budget Reference # Amount
� ID � Year � IChartfield 21 �
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Mark McDaniel Q
Kevin Gunn (2015)
Donlen Ruffin (2017)
ATTACHMENTS
Approved & Signed Waiver.pdf (CFW Internal)
FID Table PCI Audit.XLSX (CFW Internal)
Form 1295 Certificate 101233108 Signed.pdf (CFW Internal)
Funds Availability 7-18-24.docx (CFW Internal)
SAM.pdf (CFW Internal)