HomeMy WebLinkAboutContract 51522-A2CSC No. 51522-A2
AMENDMENT NO.2
TO
CITY OF FORT WORTH CONTRACT 51522
This Amendment is entered into by and between the City of Fort Worth (hereafter
"Buyer"), a home rule municipality, with its principal place of business at 100 Fort Worth Trail,
Fort Worth, Texas, and Plummer Associates, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on November 12, 2018, the Parties entered into City Secretary Contract
51522 to provide Audit Services ("Agreement/Contract") with an original term plus five renewal
options; and
WHEREAS, the Agreement was renewed four times: in September, 2019, in June 2020,
in July, 2021 and in July 2022; and
WHEREAS, on August 17, 2022, the Parties amended the Agreement to increase the
compensation by $50,000.00 for a revised total not to exceed amount of $250,000.00; and
WHEREAS, The Agreement was renewed a fifth time in July, 2023 establishing a final
term of September 1, 2023 through August 31, 2024; and
WHEREAS, it has become necessary to extend the term of the Contract, as renewed, to
expire November 30, 2024.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement, as renewed, is hereby amended to extend the term to November 30, 2024.
There is no additional cost associated with this amendment.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
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By:
Name: Fernando Costa
Title: Assistant City Manager
Date:
APPROVAL RECOMMENDED:
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By: Chris Harder (Sep 10, 2024 09:28 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
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ATTEST: °°° °o°od
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By: '
Name: Jannette S. Goodall
Title: City Secretary
Alan Plummer and Associates, Inc.
By:
Name: Ellen T. McDonald, PhD
Title: PE Principal
Date: Sept. 10, 2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Name: Micah Reed
Title: Water Conservation Manager
APPROVED AS TO FORM AND LEGALITY:
1Q�
By: Douglas Black (Sep 10, 202414:08 CDT)
Name: Doug Black
Title: Senior Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
1295:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 10/16/2018
Create New From This M&C
FORT WORTFI
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REFERENCE ** 601C1 WATER
DATE: 10/16/2018 NO.: C-28895 LOG NAME: CONSERVATION AUDITS 18-
0354
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize Execution of an Agreement with Alan Plummer Associates, Inc., in an Annual
Amount Not to Exceed $200,000.00 for Industrial, Commercial and Institutional Water
Conservation Audits (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Alan Plummer
Associates, Inc., in an annual amount not to exceed $200,000.00 for industrial, commercial and
institutional water conservation audits for the Water Department and provide for up to five renewals.
DISCUSSION:
The City of Fort Worth Water Conservation Master Plan lists Industrial/Commercial/Institutional (ICI)
Audits as a best management practice that will help the City reach its conservation goals of reducing
peak and baseline water demands. The ICI SmartWater Audit Program was initiated in September
2010, with the goal of evaluating customer's water use and making recommendations for greater
efficiencies. The Water Department will use this Agreement to: (1) promote city-wide Industrial,
Commercial and Institutional Water Conservation Initiatives, (2) conduct a comprehensive facility
water audit for Industrial, Commercial and Institutional customers and (3) present a detailed written
report with audit results, water saving recommendations and a return on investment projection to
audit customers.
The Purchasing Division issued a Request for Proposals (RFP) on July 25, 2018, soliciting qualified
firms to conduct water conservation audits for the City. The evaluation factors included methodology
and approach to the project, responsiveness to the scope of work, demonstrated applicable
experience, personnel qualifications of staff to be assigned to the project, total cost and schedule. An
evaluation panel was made up of representatives from the Water Department.
The recommended service provider, Alan Plummer Associates, Inc., was determined the most
qualified to perform the services described for a one-year contract period.
ADVERTISEMENT - This RFP was advertised in the Fort Worth Star -Telegram on July 25, 2018,
August 1, 2018, August 8, 2018, August 15, 2018, and August 22, 2018. One Proposal was received
in response to this RFP.
PRICE ANALYSIS — The Water Department has reviewed the proposed price and determined it to be
fair and reasonable.
AGREEMENT TERMS - Upon the Council's approval, this Agreement will begin October 1, 2018 and
expire September 30, 2019.
RENEWAL OPTIONS - This Agreement may be renewed for up to five additional one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the Water and Sewer Fund. Prior to an expense being incurred, the Water & Sewer
Department has the responsibility to validate the availability of funds. Future year appropriations for
contract renewals are subject to appropriations approved by the Mayor and Council.
TO
Fund Department Account Project Program ActivityBudget Reference # Amount
ID I I ID I g I I (Chartfield 2)
FROM
IFund Department Account Project Program Activity Budget Reference # Amount
I ID I I ID I I I Year I (Chartfield 21
Submitted for Citv Manaaer's Office bv: Jay Chapa (5804)
Oriqinatina Denartment Head: Chris Harder (5020)
Additional Information Contact:, Micah Reed (8211)
ATTACHMENTS
601C1 WATER CONSERVATION AUDITS 18 0354 FID TABLE.rndf (CFW Internal)
601C1 WATER CONSERVATION AUDITS form 1295.ndf. (Public)
601C1 WATER CONSERVATION AUDITS MWBE Waiver.odf (CFW Internal)
Alan Plummer Assoc Sam.ndf (CFW Internal)
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2018-397122
Alan Plummer Associates, Inc.
Fort Worth, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/28/2018
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract,
18-0354
ICI Water Conservation Audit Services
Nature of interest
4
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling Intermediary
Davis, Alan
Fort Worth, TX United States
X
Gudal, David
Fort Worth, TX United States
X
Caffey, Jeff
Fort Worth, TX United States
X
Tucker, Alan
I Dallas, TX United States
I X
Coonan, Steve
Austin, TX United States I
X
Hunt, Rex
I Austin,.TX United States I
X
McDonald, Ellen
I Fort Worth, TX United States I
X
Young, Chris
I Fort Worth, TX United States I
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Tammy Kilhullen and my date of birth is
My address is 1320 S. University Drive Fort Worth TX 76107 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas on the 28 day of August 20 16
(month) (year)
Signatur o au orized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics. state. tx,us Version V1.0.6711