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Home My WebLink AboutContract 54172-A4AMENDMENT No.4 CSC No. 54172-A4 TO CITY SECRETARY CONTRACT No. 54172 WHEREAS, the City of Fort Worth (CITY) and Callahan & Freeman Architects, (ARCHITECT) made and entered into City Secretary Contract No. 54172, (the CONTRACT) which was admiratively authorized on the 20th day of July, 2020 in the amount of $85,000.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $262,600.00 authorized by M&C 20-0549 on August 11, 2020, Amendment Number 2 in the amount of $78,290.00 which was administratively authorized on March 20, 2023, Amendment Number 3 in the amount of $1,400.00 which was administratively authorized on October 2, 2023; and WHEREAS, the CONTRACT involves architectural services for the following project: FORT WORTH POLICE DEPARTMENT — SOUTH PATROL DIVISION, City Project Number 101661; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ARCHITECT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional Architectural Services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Architect totals $37,500.00. (See Attached Funding Breakdown Sheet, Page 3 of 3) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Architect for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $464,790.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas South Patrol Division Prof Services Agreement Amendment No. 4 City Project No. 101661 Revision Date: 12/08/2023 Page 1 of 3 EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City of Fort Worth Cana Har-ghdoff Dana Burghdoff (Sep §-,'202418:29 CDT) Dana Burghdoff, AICP Assistant City Manager DATE: Sep 9, 2024 uaq� ATTEST: ° g oo"9�1d °8 e=d !\/ as°4n�o 6g6a4 Jannette Goodall City Secretary APPROVAL RECOMMENDED: �a7�d-- Marilyn Marvin Interim Director, Property Management Department Contract Compliance Manager: ARCHITECT Callahan & Freeman Architects Frank w. Callahan Frank W. Callahan (Sep 3, 2024 07:11 CDT) Frank W. Callahan Principal DATE: Sep 3, 2024 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Nikita Watts (Sep 3, 2024 09:11 CDT) Nikita N. Watts Senior Capital Projects Officer APPROVED AS TO FORM AND LEGALITY: Douglas Black (Sep 6, 2024 11:53 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment No. 4 Revision Date: 12/08/2023 M&C No.#: MC 24-0586 M&C Date: June 25, 2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX South Patrol Division City Project No. 101661 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 54172 Amendment No. 4 Project Fund Dept ID Account ID 34018 0350421 5330500 101661 34018 0350421 5330500 101661 36001 0350421 5330500 101661 36001 0350421 5330500 101661 36001 0350421 5330500 101661 Total: City of Fort Worth, Texas Prof Services Agreement Amendment No. 4 Revision Date: 12/08/2023 CF2 - CF1- Bond Activity Reference 000930 18060199 000930 18060199 000930 000930 000930 Amount $85,000.00 $262,600.00 $78,290.00 $1,400.00 $37,500.00 $464,790.00 South Patrol Division City Project No. 101661 Page 3 of 3 C A L L A H A N a F R E E M A N ARCHITECTS March 18, 2024 Mr. Alfonso Meza Property Management Department City of Fort Worth 401 West 13th Street Fort Worth, Texas 76102 Re: Fort Worth Police Department South Patrol Division Additional A-E Fee Request Dear Alfonso: Callahan & Freeman Architects respectfully requests additional fee on the Fort Worth Police Department South Patrol Division project. This request relates to additional construction administration effort on our part due to the extended time the Contractor is taking to complete the construction. Amendment Number 2 to our agreement added fee to extend the completion date to December 2023. It now appears that construction will not be complete until April of 2024 — approximately four months more. We are averaging 15 hours a week on the project in an effort to get the Contractor to complete his work. This times 4 months = 240 hours. Also in an effort to get to "substantial completion", an extensive punch list was developed before the project was ready which took us an additional 10 hours of effort. Therefore our total request is for an additional 250 hours of work. At our current billing rate of $150/hr. this totals $37,500. Therefore, assuming the Contractor will be complete by April, we request an additional fee in the amount of $37,500. As you know, it has been an effort for us and the City to get this project completed in a satisfactory way. We look forward to the day the Police Department can move in! Thank you for your consideration of this request. Please let us know if you have any questions or if additional information would be helpful. Sincere) V Frank W. Callahan AIA Callahan & Freeman Architects P.O. Box 15577 Fort Worth, TX 76119 817.478.1765 darchitects.com City of Fort Worth, Texas Mayor and Council Communication DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0586 LOG NAME: 21 SOUTH PATROL DIVISION ARCHITECTUAL AMENDMENT 4 SUBJECT (CD 6) Authorize Execution of Amendment No. 4 to the Professional Services Agreement with Callahan & Freeman Architects, in the Amount of $37,500.00 for a Total Contract Value of $464,790.00, Including Reimbursable Expenses, for Design and Construction Administration Services Associated with the South Patrol Division RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 4 to the Professional Services Agreement with Callahan & Freeman Architects (CSC No. 54172), in the amount of $37,500.00 for a revised contract value of $464,790.00, including reimbursable expenses, for design and construction administration services associated with the South Patrol Division (City Project No. 101661). DISCUSSION: On October 16, 2018, City Council authorized Mayor & City Council Communication (M&C) L-16155, for acquisition of approximately 15.3 acres of land, at 8800 McCart Avenue, in the amount of $2,000,255.00 and to pay estimated closing costs up to $14,000.00 for the construction of a new police station in southwest Fort Worth (City Project No. 101661). On August 6, 2019, City Council authorized award of a design -build contract (M&C 19-0025, CSC No. 52546) with Speed Fab -Crete Corporation for the Fort Worth Police Department's new South Patrol Division Facility. The programing and design of this facility was progressing, through their architect, Callahan & Freeman Architects, however contractual issues with Speed Fab -Crete Corporation required that the contract be terminated. Based on the prior selection and work completed to date, the City entered into a professional services agreement (CSC No. 54172) with Callahan & Freeman Architects to continue the design work, in the amount of $85,000.00. In August 2020, Staff recommended that the City Council authorize Amendment No. 1 in the amount of $262,600.00 for the balance of the design and construction administration of this project (M&C 20-0549). Amendment Nos. 2 ($78,290.00) and 3 ($1,400.00) were administratively executed for exhibit coordination for Oncor easements and recommended value engineering of the structure. Staff now recommend that the City Council authorize Amendment No. 4 to the professional services agreement in the amount of $37,500.00 for a revised amount of $464,790.00 including reimbursable expenses for design and construction administration services. IDESCRIPITION AMOUNT (Land $2,000,255.00 (Terminated Design -Build Contract (Partial Design) $544,427.00 rchitectural Design Professional Services $85,000.00 Agreement Architectural Design Professional Services $262,600.00 Agreement, Amendment 1 (M&C 20-0549) Architectural Design Professional Services $79,690.00 Agreement, Amendment 2 & 3 Architectural Design Professional Services $37,500.00 Agreement, Amendment 4 Construction (Includes Pre -Construction Fee and 7.5% $10,765,000.00 Owner's Construction Contingency Allowance) Administration, Material Testing, IT, Security, Fixtures $3,945,528.00 Furnishing and Equipment, Project Contingency, etc. ITOTAL PROJECT COST $17,720,000.00 FUNDING: Funding is budgeted in the CCPD Capital Projects Fund for the Police Department for the purpose of funding the South Police Station project, as appropriated. Office of Business Equity: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. This project is located in COUNCIL DISTRICT 6. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the South Police Station project to support the approval of the above recommendations and the execution of the amendment to the agreement. Prior to expenditure being incurred, the Property Management and Police Departments have the responsibility to validate the availability of funds. Submitted for Citv Manaaer's Office bv: Dana Burghdoff 8018 Oriainatina Business Unit Head: Marilyn Marvin 7708 Additional Information Contact: Ricardo Salazar 8379