HomeMy WebLinkAboutContract 54506-R4CSC No. 54506-R4
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
July 23, 2024
Thompson Pipe Group -Pressure
Attn: Detlev Schlorke
Address: 1003 Mac Arthur Blvd.
Grand Praire, Texas 75050
Re: Contract Renewal Notice — 4th Renewal
Contract No. CSC No. 54506
Renewal Term: 9/30/2024 to 10/1/2025
Renewal Amount: $195,000.00
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
(the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1 st term in an amount up to $195,000.00, which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at to ensure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name: Fernando Costa
Title: Assistant City Manager
APPROVAL RECOMMENDED:
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By: Christopher Harrier (Sep 12, 2024 08:02 CDT)
Name: Chris Harder
Title: Water Director
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ATTEST:
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By:
Name: Jannette Goodall
Title: City Secretary
Thompson Pipe Group -Pressure
BY:
Name: Bezad Basiri
Title: VP of Commercial
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Re96f4 PiNw
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
Douglas Black (Sep 13, 202416:24 CDT)
By:
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 20-0616
Date Approved: 9/l/2020
Form 1295 Certification No: 2020-6446538
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
9/16/2020
M&C Review
Official site of the City of Fori Worth.'fexas
City Council Agenda The City of Fort Worth logo.
DATE: 9/l/2020REFERENCE **M&C LOG 13P20-0120 EMERGENCY
NO.: 20-0616 NAME: CONCRETE/STEEL PIPE REPAIR LRH
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Purchase Agreement with TPG Pressure Inc. for Emergency Concrete and
Steel Pipe Repair for the Water Department in an Estimated Annual Amount Up
to $195,000.00 with Four Annual Renewal Options
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with TPG Pressure Inc. in an
estimated annual amount up to $195,000.00 for the Water Department and authorize four annual renewal
options.
DISCUSSION:
The Water Department approached the Purchasing Division to secure an exclusive agreement for
emergency steel and concrete pipe repairs. The Water Department will use the Agreement to perform
welding repairs to large diameter concrete and steel cylinder pipe ranging in size from 16-inch to 54-inch in
the City's water distribution system on an as -needed emergency basis.
The Invitation to Bid (ITB) was advertised in the Fort Worth Star -Telegram on June 10, 2020, June
17, 2020, and June 24, 2020. The City solicited eight vendors from the purchasing vendor database; one
response was received.
The price offered by TPG Pressure Inc. (TPG) is higher than a similar purchase awarded by City Council
on March 25, 2014 by Mayor and Council Communication P-11631. Even though only one response was
received staff reviewed the pricing and determined it to be fair and.reasonable because all work will be
done by TPG.
No guarantee was made that a specific amount of services would be purchased. The water department will
acquire the service on an as -needed basis and based on availability of their budget. The department will
request services according to cost and availability under this agreement.
An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as
sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by Purchasing and
approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or
services from source(s) where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the agreement will begin upon execution of the agreement and will end one
year from that date. The contract may be renewed for up to four successive one-year term at the City's
option. This action does not require specific City Council approval, provided that the City has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation funds are available in
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9/16/2020
M&C Review
the current Operating Budget, as previously appropriated to support the award of the contract, and upon
adoption of the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year
2021 Operating Budget, as appropriated, in the Water & Sewer Fund. Prior to an expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project ProgramActivityBudget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund DepartmentAccountProject ProgramActivityBudget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Cit</ Manager's Office bv: Jesus Chapa (5804)
Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Laurena Hamilton (8321)
ATTACBENMNTS
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CERTIFICATE OF INTERESTED PARTI
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. i ur-l-K L: UZZOc UIVL..Y
Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties, CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2020-644538
Thompson Pipe Group Pressure
Grand Prairie, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 107/1512020
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 20-0120
Emergency Welding Services
4
Name of Interested Parry
5 Check only if there is NO Interested Party.
X
City, State, Country (place of business)
6 UNSWORN DECLARATION J�
My name is and my date of birth is
My address is
(street) (city) (state)
Nature of interest
(check applicable)
Controlling Intermediary
M
(zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct. ,,...� ��
Executed in County, State of (� 7� on the jday of � --144 , 20 .10 .
(months (year)
t
Signature of authorized ages of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state. tx,tis Version V1.1.3a6aaf7d