HomeMy WebLinkAboutContract 58126-R2CSC No. 58126-R2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 20, 2024
Genuine Parts Company d/b/a NAPA Auto Parts
Attn: Art Fischer
Division Vice President
Re: Contract Renewal Notice
Contract No. CSC No. 58126 (the "Contract")
Renewal Term No. 2: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at htt-o://fortworthtexas.aov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth, Property Management Department
Denise Garcia
Purchasing Manager
(817) 392-6787
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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By: Dana Burghdoff (Sep N, 20241f:44 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By.
Name: Marilyn Marvin
Title: Interim Property Management Director
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By:
Name: Jannette Goodall
Title: City Secretary
Genuine Parts Company d/b/a NAPA Auto Parts
Apt fi rckei-
By: Art Fischer(Sep 9, 20241111 EDT)
Name: Art Fischer
Title: Division Vice President
Date: 09/09/24
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Denise Garcia ( p 10, 2024 09:18 CDT)
Name: Denise Garcia
Title: Purchasing Manger
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0531
Date Approved: 06/28/2022
Form 1295 Certification No.: 2022-895628
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
CSC No. 58126-R2 - NAPA Auto Parts (003)
Final Audit Report 2024-09-09
Created: 2024-09-09
By: Hunter Beal (hunter_beal@genpt.com)
Status: Signed
Transaction ID: CBJCHBCAABAAzwr6Suwc3vJ5s_Bqu64r5d8K6kpgkGll
"CSC No. 58126-R2 - NAPA Auto Parts (003)" History
Document created by Hunter Beal (hunter_beal@genpt.com)
2024-09-09 - 3:09:38 PM GMT
Document emailed to Art Fischer (art_fischer@genpt.com) for signature
2024-09-09 - 3:09:42 PM GMT
Email viewed by Art Fischer (art_fischer@genpt.com)
2024-09-09 - 3:11:09 PM GMT
=; Document e-signed by Art Fischer (art _fischer@genpt.com)
Signature Date: 2024-09-09 - 3:11:33 PM GMT - Time Source: server
Agreement completed.
2024-09-09 - 3:11:33 PM GMT
a Adobe Acrobat Sign
10/9/23. 8:29 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
Fo�
REFERENCE **M&C 22- 13PRFP 22-0103 PARTS
DATE: 6/28/2022 NO.: 0531 LOG NAME: MANAGEMENT AND SUPPLY
SERVICES AR PMD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Genuine Parts Company d/b/a NAPA
Auto Parts for Fleet Parts Management and Supply Services for an Annual Amount Up to
$7,000,000.00 for the Initial Term and Authorize Four One -Year Renewal Options for the
Same Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with Genuine Parts
Company d/b/a NAPAAuto Parts for fleet parts management and supply services for an annual
amount up to $7,000,000.00 for the initial term and authorize four one-year renewal options for the
same amount.
DISCUSSION:
The Property Management department approached the Purchasing Division to procure an agreement
for fleet parts management and supply services. The department will utilize this agreement for
equipment and vehicle parts management and to acquire equipment maintenance parts. Fleet is
responsible for acquisition, preventive maintenance, repairs and fueling for the City's mixed fleet of
vehicles, off -road equipment and related equipment. The Purchasing Division issued Request for
Proposal (RFP) No. 22-0103 consisting of detailed specifications describing the vendor's
responsibilities, parts and inventory requirements, and staffing and management requirements.
The RFP was advertised in the Fort Worth Star -Telegram on April 13, 2022, April 20, 2022, April 27,
2022, and May 4, 2022. The City received three responses.
An evaluation panel comprised of representatives of the Property Management and
Water department reviewed and scored the submittals using the Best Value criteria which included:
(a) Technical;
(b) Management Plan; and
(c) Network and Resources
The individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
Bidders Evaluation Factors
a b c Total score Rank
Vector Fleet Management, LLC 19.83 19.83 16.00 55.67 2
Genuine Parts Company d/b/a NAPAAuto Parts 24.50 24.50 20.00 69.00 1
Mancon, LLC 19.83 17.50 16.00 53.33 3
After evaluation, the panel concluded that Genuine Parts Company d/b/a NAPAAuto Parts presented
the best value to the City. Therefore, the panel recommends that Council authorize the fleet parts
management and supply services agreement with Genuine Parts Company d/b/a NAPAAuto
Parts. Staff certifies that the recommended vendor proposal did meet specifications.
FUNDING: Funding is budgeted in the Property Mgmt Deparment's Rollup within the Fleet &
Equipment Service Fund.
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10/9/23. 8:29 AM
M&C Review
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL OPTIONS - The agreement may be renewed for four (4) additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Fleet & Equipment Sery Fund to support the approval of the above
recommendation and execution of the award. Prior to any expenditure being incurred, the Property
Management department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for City Manager's Office bv:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Anthony Rousseau (8338)
Steve Cooke (5134)
Cynthia Garcia (8525)
A'ja Robertson (8585)
13PRFP 22-0103 PARTS MANAGEMENT AND SUPPLY SERVICES AR PMD.docx (Public)
22-0103 FleetPartsMGMTSupplyServices-GV.pdf (CFW Internal)
FID TABLE (3).xlsx (CFW Internal)
Form 1295 Certificate 100918306 (5),pdf (CFW Internal)
NapaSAM&pdf (CFW Internal)
Amount
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