HomeMy WebLinkAboutContract 58355-A1Docusign Envelope ID: 798C3E23-CDCD-4307-972D-7C96D78DC5F7
CSC No. 58355-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58355
This First Amendment to Fort Worth City Secretary Contract No. 58355 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and Tango Analytics, LLC a Texas Limited Liability Company ("Vendor").
WHEREAS, Fort Worth and EnergyWatch LLC d/b/a Watchwire, LLC ("Watchwire")
entered into an Agreement identified as Fort Worth City Secretary Contract No. 58355 beginning
November 1, 2022 (the "Agreement");
WHEREAS, Watchwire assigned all of its right, title, and interest related to the Agreement
to Vendor effective June 18, 2024;
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to include Standard Single Sign (SSO) module and integration with Fort Worth's SSO
provider.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by modifying Exhibit A, Scope of Services, of
the Agreement to include the following:
[Single Sign On Module and Single Sign On Integration]
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 58355 Page 1 of 2
Docusign Envelope ID: 798C3E23-CDCD-4307-972D-7C96D78DC5F7
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
Dana Bay'andoAc
By: Dana Burghdoff (Sep 1 , 202411:53 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: Sep 13, 2024
Approval Recommended:
By: l 0
Name: Marilyn Marvin
Title: Interim Director, PMD
Attest:
6.
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By: ^�
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Tango Analytics, LLC
DocuS/Iigned by:
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''aa i�a 't",
By. QA
Name: Brad Biagini
Title: Chief Operating Officer
COO & SVP of Services
Date: 9/11/2024 1 9:12 AM PDT
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:�%
Name: Juanita Rigsby
Title: Energy Manager, PMD
Approved as to Form and Legality:
By:
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 22-0747
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 58355 Page 2 of 2
Docusign Envelope ID: 798C3E23-CDCD-4307-972D-7C96D78DC5F7
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/27/22
M&C FILE NUMBER: M&C 22-0747
LOG NAME: 13P RFP 22-0150 ENERGY MANAGEMENT INFORMATION SYSTEM MC PMD
SUBJECT
(ALL) Authorize Execution of an Agreement with EnergyWatch dba WatchWire LLC for the Purchase of an Energy Management Information
System for the Property Management Department in an Annual Amount of $119,230.00 for the Initial Term and Authorize Five Annual Renewals
Options in the Amount of $96,369.60
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with EnergyWatch dba WatchWire LLC for the purchase of an Energy
Management Information System for the Property Management Department in an annual amount of $119,230.00 for the initial term and authorize
five annual renewals options in the amount of $96,369.60.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with securing an agreement for an Energy
Management Information System (EMIS). The City of Fort Worth (City) currently does not have an EMIS in use, and departments are not informed
of their facility utility performance beyond monthly costs. A robust EMIS solution will foster a better way forward in the City's energy management
and the implementation of this solution will offer powerful insights in energy management requirements and goals, advanced analytics, track energy
use, track and manage peak demand, track facilities capital projects return of investment, identify energy issues and savings opportunities, offer
user-friendly navigation and reporting tools.
In order to procure these services, staff issued Request for Proposal (RFP) No. 22-0150 which consisted of detailed specifications outlining
service expectations and performance.
The bid was advertised in the Fort Worth Star -Telegram for six (6) consecutive Wednesdays beginning on June 29, 2022, through August 3,
2022. The City received four responses.
An evaluation panel consisting of representatives from the Information Technology Solutions, Water and Property Management Departments
reviewed and scored submittals using the Best Value Criteria. The individual scores were averaged for each of the criteria and the final scores are
listed in the table below.
Bidders
(EnergyWatch dba
WatchWire LLC
THG Energy Solutions
LLC
Energy CAP LLC
Brightly Software Inc
Best Value Criteria:
Evaluation Criteria
a b c d e Total Score Rank
12.00 7.20 17.00 18.00 18.40 72.60
8.70 6.20 10.80 11.20 35.00 71.90 2
10.50 7.00 14.40 13.80 3.46 49.16 3
10.20 7.00 13.60 13.60 1.72 46.12 4
a. Qualifications and capabilities
b. References and related project experience
c. Methodology and approach to performing services
d. Ability to meet the City's technical requirements
e. Price
After evaluation, the panel concluded that EnergyWatch dba WatchWire LLC presented the best value to the City and therefore recommends
awarding the agreement to EnergyWatch dba WatchWire LLC. The product, service, and price are determined to be fair and reasonable. The first
year of the contract includes all costs associated with acquiring and implementing the software. The subsequent renewals will include costs for the
maintenance and support offered by the vendor. No guarantee was made that a specific amount of services would be purchased.
FUNDING: The maximum amount allowed under this agreement will be $119,230.00, however the actual amount used will be based on the need of
Docusign Envelope ID: 798C3E23-CDCD-4307-972D-7C96D78DC5F7 Lion for this agreement is:
Estimated
Fund Department Annual Account Name
Amount
General - 10100 Property Management $ 96,730.00 5330201 - Other Contractual
Special Purpose - 25002 Property Management $ 22,500.00 5330201 - Other Contractual
Funding is budgeted in the TPW Dept General Government Department's Special Purpose Fund for the purpose of funding the Resource
Conservation Program project, as appropriated and will be budgeted in Other Contractual Services account within the General Fund for Fiscal
Year 2023.
DVIN-BE: The initial estimated bid amount for this procurement was less than $100,000.00, therefore a Business Equity goal was not applicable.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire on September 30th.
RENEWAL TERMS: This agreement may be automatically renewed for five (5) one-year renewal periods (October 1st to September 30th). This
action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Special Purpose Fund for
the Resource Conservation Program project and upon adoption of the Fiscal Year 2023 Budget by City Council, funds will be available in the
Fiscal Year 2023 operating budget, as appropriated, in the General Fund to support the approval of the above recommendation and execution of
the agreement. Prior to any expenditure being incurred, the Transportation & Public Works and Property Management Departments have the
responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: Reginald Zeno 8517
Oriainatina Business Unit Head
Additional Information Contact:
Expedited
Dana Burghdoff
8018
Anthony Rousseau
8338
Steve Cooke
5134
Cynthia Garcia
8525
Maria Canoura
2526