HomeMy WebLinkAboutContract 59000-R1CSC No. 59000-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 3, 2024
Survey & Mapping LLC
Attn: Michael Medina
PO Box 732449
Dallas, TX 75373
Re: Contract Renewal Notice — V Renewal
On Call Land Survey
Contract CSC No. 59000
Original Contract Amount: $500,000.00
The above referenced contract with the City of Fort Worth expires with the expenditure of
funds. The funds for the contract have been expended or programmed. This letter is to inform you
that the City has appropriated funding and is exercising its right to renew the contract in the original
contract amount, which will be effective upon execution by the designated Assistant City Manager.
All other terms and conditions of the contract remain unchanged. Please verify that the original
payment, performance and maintenance bonds remain active or if retired, provide updated bonds
when you return this letter. Please sign in the space indicated below and return this document,
along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at httn://fortworthtexas.2ov/purchasin2 to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Edgar Garcia
Engineering Manager
Z4`
(817) 392-7258
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal (updated 5.20.24) Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: J
Name: Jesica McEachern
Title: Assistant City Manager
Date: Sep 12, 2024
APPROVAL RECOMMENDED:
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By: 1a�,.. .e�,�=e,..=...e,ocon
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Department
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By: �'.�` a �o da44 nE00000
Name: Jannette S. Goodall
Title: City Secretary
CONTRACTOR:
w�ti aG ued
By:
Name: Michael Medina
Title: Senior Project Manager
Date: Sep 4, 2024
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Douglas. W. Black
Title: Sr. Assistant City Attorney
AUTHORIZATION:
M&C:
Date Approved:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal (updated 5.20.24) Page 2 of 2
M&C Review
Page I of 2
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORT WORTH
'*41v
DATE: 1/10/2023 REFERENCE NO.: **M&C 23-0027 LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
20SURVEY
SERVICES RFQ
NO
SUBJECT: (ALL) Authorize Execution of Contracts for On -Call Land Surveying Services with
Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting
Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group,
PLLC., and Surveying and Mapping, LLC Each in an Amount Up to $500,000.00 and
Authorize Four, One -Year Renewals
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts for on -call land surveying
services with Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting
Engineers, LLC., Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying
and Mapping, LLC each in an amount up to $500,000.00 and authorize four, one-year renewals.
DISCUSSION:
The Transportation and Public Works Department solicited firms to provide on -call land surveying
services as a supplement to City staff in order to accommodate peak periods in land surveying
requests.
A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star -Telegram
on September 26, 2022 and October 6, 2022.
The Department received Statements of Qualifications (SOQ) for professional services from 17 firms
to provide land surveying services. Each firm was evaluated based upon pre -established selection
criteria including qualification of experience, response and performance. An inter -departmental
committee selected as most qualified and recommends the following firms for contract approval:
Gorrondona & Associates, Inc., O'Neil Surveying Co., Pacheco Koch Consulting Engineers, LLC.,
Arredondo, Zepeda & Brunz, LLC., Shield Engineering Group, PLLC., and Surveying and Mapping,
LLC.
Funding for the on -call land surveying services will be provided through various project funding
sources. These on -call contracts will serve current and future capital projects as -needed, and a funds
availability verification will be performed by Transportation & Public Works Contract Compliance
Managers prior to each assignment.
The term of each contract is the initial term and authorize four, one-year renewals. The City has the
option to extend the term of the agreements or a renewal period, as necessary, for the firm to
complete work on any assignment issued prior to the expiration of the agreement including
adjustments to the assignment's purchase order amount. The amount of each contract is $500,000.00
per firm.
A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by
the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
This is for ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30655&councildate=1/10/2023 5/15/2024
M&C Review
Page 2 of 2
The Director of Finance certifies that funds are available in the current capital budgets, as previously
appropriated, in the various capital improvement program funds to support the approval of the
recommendation and execution of the contracts. Prior to an expenditure being incurred, the
Transportation & Public Works Department has the responsibility to validate the availability of funds.
TO
Fund Department Account ' Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: William Johnson (5806)
Originatinq Department Head: Lauren Prieur (6035)
Additional Information Contact: Monty Hall (8662)
ATTACHMENTS
Form 1295 Certificate Arredondo, Zepeda & Brunz, LLC.Ddf (CFW Internal)
Gorrondona and Associates 1295.Ddf (CFW Internal)
Oneal 1295.Ddf (CFW Internal)
Pacheco Koch 1295.Ddf (CFW Internal)
Shield Ena 1295.Ddf (CFW Internal)
Survevinq and Mapping 1295.Ddf (CFW Internal)
TBD Waiver of Business Eauitv Goal Survev Services 9.22.22 EdaarGarcia GV.Ddf (CFW
Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30655&councildate=1/10/2023 5/15/2024
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-957985
Arredondo, Zepeda & Brunz, LLC
Dallas, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2022
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
2022-0928
Survey Services
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION
My name is Alfonso P. Garza
My address is 2218 Shari Lane
(street)
❑X
Garland
(city)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Dallas County, State of Texas
, and my date of birth is 2/13/1971
TX 75043 USA
(state) (zip code) (country)
,on the 22 day of November, 2022
(month) (year)
400-50
? )LO,
ignature of aut riz agent of contracting business entity
Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-958231
Gorrondona & Associates, Inc
Fort Worth , TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2022
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFQ No. 22-4298
Professional Land Survey Services
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is Kathy Stern
My address is 2800 NE Loop 820 Ste 660
(street)
I declare under penalty of perjury that the foregoing is true and correct.
, and my date of birth is 03/22/1957
Fort Worth TX 76137 USA
(city) (state) (zip code) (country)
Executed in Tarrant County, State of Texas n the 22ntday of Nov 2o22
(month) (year)
SAnature of thorized agent of contracting business entity
/ (Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87042
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-958208
O'Neal Surveying Company
Wylie, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/22/2022
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
2022-0928
Survey Services
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
O'Neal, Daniel Wylie, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Daniel O'Neal and my date of birth is 11/04/1982
My address is 6997 C.R. 4510 Athens TX 75752 US
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of Texas on the 28thday of November , 20 22
(month) (year)
Signatu uthorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Pacheco Koch Consulting Engineers, LLC
Fort Worth, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth, Texas
1of1
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2022-958067
Date Filed:
11/22/2022
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
City of Fort Worth RFQ-Survey
Land Surveying Services
4
Name of Interested Party
Tippie, Aaron J.
Syriani, David
Powell, Bryan P.
Parsky, Gerald L.
Harrison, William B.
Greenhagen, Paul V.
Byrne, Mark J.
Burke, Michael J.
Bossidy, Lawrence A.
Nature of interest
City, State, Country (place of business) (check applicable)
Controlling Intermediary
Minnetonka, MN United States X
Minnetonka, MN United States X
Minnetonka, MN United States X
Minnetonka, MN United States X
Minnetonka, MN United States X
Minnetonka, MN United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Randv P. Pooue
My address is Parkwav Centre I, 2901 Dallas Parkwav, Suite 400
(street)
Minnetonka, MN United States X
Minnetonka, MN United States X
Minnetonka, MN United States X
, and my date of birth is Mav 3. 1970
Plano Texas 75093 USA
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Collin County, State of Texas on the 22nd day of November , 20 22
(month) (year)
��ignatwe of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2022-958585
Shield Engineering Group, PLLC
FORT WORTH, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/28/2022
being filed.
City of Fort Worth, Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
22-0298
Survey Services
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
Barnes, Craig H. Fort Worth, TX United States X
Alexander, Jean-Marie
Hill, Ryan
5 Check only if there is NO Interested Party.
6 UNSWORN DEEC�LARATION,
My name is hv(lP1 r'`
1 t1
My address is 1600 w, --71 h
(street)
n
I declare under penalty of perjury that the foregoing is true and correct
Fort Worth, TX United States X
Fort Worth, TX United States X
and my date of birth is 01 " 0 1- 1.9 1a6
56rfi L,40r- AV-\ 7C" , -76Lo-L uSA
(city) (state) (zip code) (country)
Executed in __T_0_rresn-t County, State of -TAF-Y•G �, on the 12 day of Z20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.eb87ef42
CERTIFICATE OF INTERESTED PARTIES
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Surveying And Mapping, LLC
Austin, TX United States
'i! Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
FORM 1295
lofl
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2022-958229
Date Filed:
11/22/2022
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFQ NO. 220298
Surveying Services
4
Name of Interested Party
SAM Holding Company II, Inc.
Solomon, Christopher M.
Butler, Jr., Robert E.
Ball, ,Susan M.
Munson, Cookie F.
Alter, David
Campbell, Jordan
Leichner III, Charles
Higgins, John
5 Check only if there is NO Interested Party. ❑
Nature of interest
City, State, Country (place of business) (check applicable)
Controlling Intermediary
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
Austin, TX United States X
6 UNSWORN DECLARATION
Patrick A. Smith RPLS 10/10/51
My address is
My name is ' .and my date of birth is
4801 Southwest Parkway, Building 2 Suite 100 Austin TX 78735 USA
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Travis Texas 22 November 22
Executed in County, State of on the day of 20
Forms provided by Texas Ethics Commission
(month) (year)
Signature of auth ed agent of contracting business entity
(Declarant)
www.ethics.state.tx.us Version V3.5.1.eb87ef42
City of Fort Worth
Request for Waiver of Business Equity Goal
TPW $ 3,000,000.00
DEPARTMENT/DIVISION NAME: ESTIMATED COST
(Please select the appropriate circle)
OITB ORFQ ORFP OSole Source 0Amendment/Change Order OEmergency ®Other:
NOTE: All support documentation needs to be attached to this request.
Survey Services TBD
NAME OF BID PROJECT , BID/PROJECT NO.
&4"IfIf a;4eia- 7258 9-22-2022 541370
SIGNATURE qW BUY R%PROJECT MANAGER EXTENSION DATE NAICS CODE
Prior to advertisement, the contracting/managing department shall determine whether the bid/proposal is one which
Business Equity requirements should not be applied. Business Equity requirements may be waived upon written approval of the
Department of Diversity and Inclusion (DVIN) Business Equity Assistant Director. If one of the conditions listed below exists,
the contracting/managing department shall notify the Assistant Director via this form, stating the specific reason(s) for
requesting a waiver.
If the contracting/managing department and the Assistant Director are in conflict over the granting of a
waiver, contracting/managing department or the Assistant Director may appeal to the City Manager, or
designee, whose decision is final.
Please Check Applicable Reason:
A DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because a public or
administrative emergency exists which requires the goods or services to be provided with
unusual immediacy; or
✓ B. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible; or
C. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the
application of the provisions of this ordinance will impose an economic risk on the City or
unduly delay acquisition of the goods or services; or
D. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver
request is based on the sole source information provided.
E. OTHER (Specify):
Justify Commodity or Service Waiver Request:
Business Eauitv will issue a direct outreach camaaian to potential Business Eauitv Firms. TPW will
inform Business Eauitv when RFQ is released.
Please use additional sheets. if needed
DVIN UONLY:
Gwen Wilson Digitally signed by Gwen Wilson
Date' 2022,09.23 11 -5303-0500'
Appro ed
Signature of DVIN Authorized Personnel Date
Not Approved
Signature of DVIN Authorized Personnel Date
Business Equity Division Effective 01-01-2021
Email: DVIN_BEOfficeafortworthtexas.gov
FORT WORTH
Routing and Transmittal Slip
TPW
Department
DOCUMENT TITLE: Survey & Mappinq LLC
M&C 23-0017 CPN CSO # 59000 DOC#
DATE: 05/22/2024
TO: INITIALS DATE OUT
1. Michael Medina, RPLS (Signer Role) MM Sep 4, 2024
2. Edgar Garcia (Signer Role) Sep 4, 2024
3. Lewis Gregory (Approver Role)
Sep 4, 2024
4.
Patricia Wadsack (Approver Role)
pLIA/
Sep 4, 2024
5.
Lauren Prieur (Signer Role)
Sep 4, 2024
6.
Doug Black (Signer Role)
DE
DB
Sep 6, 2024
7.
Jesica McEachern (Signer Role)
CX-
M
Sep 12, 2024
Sep 12, 2024
8.
Ronald Gonzales (Approver Role)
KC
TG
Sep 12, 2024/,
9.
Jannette Goodall (Signer Role)
JG
10.
Allison Tidwell (Form Filler Role)
AT
Sep 13, 2024
DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City
Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑ Yes X No
RUSH: 0 Yes X No SAME DAY: 0 Yes X No NEXT DAY: ❑ Yes X No
FORT WORTH
Routing and Transmittal Slip
TPW
Department
DOCUMENT TITLE: Survey & Mapping LLC
M&C 23-0027 CPN CSO #59000 DOC#
ROUTING TO CSO: X Yes ❑ No
Action Required:
❑ As Requested
❑ For Your Information
x Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return to: Please call 817-392-8306 at ext. for pick up when completed. Thank you.