HomeMy WebLinkAboutContract 61974CSC No. 61974
AGREEMENT FOR COMMUNITY -BASED PROGRAMS
TEXAS ACADEMY 4- SUSTAINMENT GRANT
FISCAL YEARS 2024 - 2027
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH
("City"), a home rule municipal corporation of the State of Texas acting by and through William
Johnson, its duly authorized Assistant City Manager, and TEXAS ACADEMY 4 ("Contractor"),
a Texas non-profit corporation acting by and through John Shearer, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that community -based programs are necessary to
support crime prevention in the City during Fiscal Years 2024 - 2027 to meet one or more of the
Crime Control and Prevention District's ("CCPD") goals, which are: (1) to support efforts to
reduce violent crime and gang -related activities through enhanced enforcement activities and
crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;
WHEREAS, Contractor has agreed to operate a community -based program called
Academy 4 Mentoring in Fort Worth ("Program"), which will support the police department's
crime prevention efforts throughout the community;
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $312,000.00 ("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A Scope of Work: Project Plan and Program Narrative
3. Exhibit B - Budget Narrative Form
4. Exhibit C - Request for Reimbursement (RFR)
5. Exhibit D -- Program Performance Report
6. Exhibit E - Budget Modification Form
7. Exhibit F - Corrective Action Plan Form OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibits "A" through "F", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City of Fort Worth, and its officers, agents, employees, and
representatives.
The term "Contractor" shall include Texas Academy 4, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "party" shall refer to either City or Contractor.
The term "parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" Contractor shall be responsible
for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds
in accordance with the Budget Narrative Form as described in Exhibit "B". Program activities and
quarter measures shall be reported in accordance with Exhibit "D"- Performance Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $312,000.00 ("Program Funds").
2.2 Pavment Payment of the Program Funds from City to Contractor shall be made on a
quarterly and cost -reimbursement basis following receipt by City from Contractor of a signed
Request for Reimbursement (RFR) (Exhibit C). The Exhibit C shall be submitted along with copies
of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit
C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR
should be sequentially numbered and labeled using the following format:
AGENCY NAME_INVOICE QUARTER YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and
concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the
Contractor or duly authorized officer of the Contractor. Submissions must be scanned and
submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should
be sent electronically to PSMOfortworthtexas.eov, or via mail addressed as such: ATTENTION:
CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex,
505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt
of an acceptable and approved RFR and Exhibit D Program Performance Report.
2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance Report. With the exception of final reimbursements
requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the
Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.4 Reauest for Reimbursement Renorting Schedule
Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit
D-Program Performance Reports on a quarterly basis. Reports shall be included in October,
January, April, July's submission. Contractor agrees to provide Exhibit C—Request for
Reimbursement and Exhibit D—Performance Report per the following schedule:
Activity/Expenses
occurring in the following
months:
July — September
October — December
January — March
April — June
Report is Due on
the 1511 of:
October
January
April
July
Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15'h
day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday,
then reports shall be submitted to the City by the next City business day. Should the Contractor
not be able to meet these requirements in the given month, the Contractor shall provide written
notification prior to the deadline that details the justification and expected date of submission. If
no notification is received by the 151 of the reporting month, the City will document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, the City will send a Non -Compliance Letter notifying the Contractor's duly authorized
representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit
D is required even if expenses and/or activity does not occur.
2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting
expense documentation from the Contractor for this agreement is July 15, 2027. No corrections
or additional documentation will be allowed after this date. Any discrepancies on the final RFR
or expense documentation will be adjusted from the final reimbursement amount.
2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any
budgeted line -item in the original approved budget without prior written permission from City.
However, Contractor must submit the Request for Budget Modification Form (Exhibit "E") to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
2.7 Budget Modification Annrovals Any modifications of more than five (5) percent of any
budgeted line -item in the original approved budget must have prior written permission from City
before the modifications are made. The Budget Modification Form (Exhibit "E") must be
submitted, and request must be approved by City, before any money is moved to the line -item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.8 Budget Modifications to Zero -Line Items Any modifications to zero line -items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit "E") must be completed and approved by City
before money is transferred into the new line -item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only
occur within the Direct and Indirect costs. Funds may not be moved from a Direct line -item into
an Indirect line -item, or vice versa. Modification of Direct and Indirect approved budgets must
follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9.
2.10 Last Dav to Anurove Modifications The last day the City will approve a Budget
Modification for this agreement is May 1, 2027.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.12 Budget Modifications shall be submitted to PSM6Ubrtworthtexas.eov, or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.14 Match Reauirement Contractor agrees to contribute matching funds for this Project. The
match will be applied based on a portion of project expenses and as outlined in Exhibit B.
Contractor agrees to report matching funds along with the request for reimbursement
documentation. Contractor agrees that matching funds must be a cash match.
3. Term
3.1 This Agreement shall commence upon July 1, 2024("Effective Date"), and shall end on
September 30, 2027 ("End Date"). The project period is July 1, 2024 to June 30, 2027. With the
exception of an extension, as outlined in Section 3.2, all of Contractor's expenditures and program
services under this Agreement must be completed no later than June 30, 2027. The City reserves
the right to withhold the final Request for Reimbursement until all required documents have been
provided by the Contractor to the City. All final reports for this agreement must be received by
July 15, 2027.
3.2 Request for Extension The City in its sole and exclusive discretion may extend the End
Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set
forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an
extension, Contractor must provide written justification for the request no later than April 15,
2027. The City reserves the right to decline any Extension request that is not in the best interest of
the City.
3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after June
30, 2027. Contractor has until August 31, 2027 to liquidate accrued expenditures that occurred
during the project term period July 1, 2024—June 30, 2027. To receive reimbursement, Contractor
agrees to report liquidated expenses using the Exhibit C form and provide backup documentation
by August 31, 2027.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 [Omitted]
4.3 Program Performance Report Contractor agrees to provide a Program Performance
Report (Exhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 2.4.
4.4 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan ("CAP")
in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter
for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action
Plan may also be implemented in response to monitoring findings, recurring late submissions of
Exhibit C and Exhibit D reports, failure to take convective actions, and responding to audit reports
by the City. The CAP will contain the identified issue found by the City, how the Contractor will
correct that issue, who the responsible person will be to ensure completion, and a target completion
date. An example of this form is attached as Exhibit "F".
4.5 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess
the risk of City funds and Contractor performance at any time during the duration of this
Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide
instructions of what to prepare. The Contractor agrees to respond to any monitoring findings
identified by the City through a Corrective Action Plan.
4.5 Non -Responsiveness Contractor agrees to provide corrective action to all findings or
revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
Contractor, the City will document further corrective action and send a non-compliance letter
notifying the Contractor's duly authorized representative of compliance issues, requested
resolution, or a possible suspension of program funding.
4.7 The final Exhibit D-Program Performance Report will be due July 15, 2027.
4.8 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with at least thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs, and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Eauiament and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the
address set forth in Section 2.2. The equipment inventory shall include an itemized description of
each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for
each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for a minimum of three (3)
years following the termination or completion of this Agreement. City or its representatives shall
have the right to investigate, examine, and audit at any time any and all such records relating to
operations of Contractor under this Agreement. Contractor, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records readily available
for investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractor's operations will be undertaken and may be conducted either by City (performed by
staff in the Police Department or the City's Internal Audit Department) or an independent auditor
approved by the City or Board. Contractor shall submit a copy of any audit performed by their
independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding practice or expenditure. If
Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction
within the fifteen (15) day period, City reserves the right to withhold further Program Funds under
this and/or future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as
appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip -codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
upon request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.I Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondeat superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CIT39, OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OFTHISAGREEMENT; EXCEPT THAT THEINDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OFBOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 9 shall survive the expiration or termination of this Agreement.
10. Non-Assi n ment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions,
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
Section 12 shall survive the expiration or termination of this Agreement.
13. Comoliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants, or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property, Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory, or common law.
16. Insurance Reauirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): Contractor is self -insured. Contractor will furnish
a Certificate of Self -Insurance in lieu of the required general liability insurance certificate.
(b) Nan -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self -Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. At least ten (10) days' notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth
Trail, 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have had the opportunity to review
this Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this Agreement
or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shaII
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be compliant with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for ensuring criminal background screening is conducted and maintain appropriate
records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY,
DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,
CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: William Johnson, Assistant City Manager
City Manager's Office
City of Fort Worth
100 Fort Worth Trail
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
100 Fort Worth Trail
Fort Worth, TX 76102
CONTRACTOR: Texas Academy 4
John Shearer, Executive Director
1905 W. Broadway Ave
Fort Worth TX 76102
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated exhibits or documents, including RFR's and Requests
for Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immisration and Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $ l 00,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Agreement, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that
has a value of $I00,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm
entity or firearm trade association during the term of this Agreement.
24. Prohibition on Bovcotting Energy Companies
Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor's
signature provides written verification to the City that Contractor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples.
ACCEPTED AND AGREED:
City:
By: William Johnson (5 p 10, 202410:49 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: Sep 10, 2024
Contractor:
Texas Academy 4:
By:
Name: SJohnR?hea IF
Title: Executive Director
Date: 0 �. Q }= Z�-
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: RobertRobert Alp 10, 2024 10:47 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Approved as to Form and Legality:
Name: Andrea Phillips
Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0592
Date Approved: 6/25/2024
1295: 2024-1160187
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Elizabeth Garza
Title: CCPD Partners Manager
City Secretary:
By:
Name: Jannette S. Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A — Scope of Work: Project Plan and Program Narrative
Proposal Narrative
Agency Mission — Academy 4 equips communities and churches to build lasting relationships with
schools and families.
Mission Priority —Academy 4's in -school programs provide mentors, leadership lessons, and service
opportunities for EVERY 41h and 51h grader in the economically disadvantaged schools we serve. Our
volunteers serve together once a month for 90 minutes, in schools, during the regular school day.
Mentors provide students with positive relationships that encourage them to be leaders, and challenge
and reverse at -risk behaviors.
What is the crime/safety problem you are addressing? How do you know? — Academy 4 exists to
provide intervention through mentorship and leadership training to students from economically
disadvantaged communities. Our programs meet students where they are to improve their engagement
in school and within their community, and provide a supportive one-on-one relationship with a caring
adult. Without intervention, students living in areas with high concentrations of poverty have an
increased risk of juvenile and adult crime, homelessness, and gang -related activities. Our programs work
to meet the current CCPD Mission Priorities of violent crime prevention, police -community relations, and
gang intervention.
Violent Crime Prevention and Gang Intervention — Mentorship and leadership training is a strategic and
effective intervention to mitigate the negative effects of childhood poverty which can lead to increased
risk for juvenile and adult crime.
Police -Community Relations — City of Fort Worth employees have been involved with Academy 4 in a
variety of ways throughout our twelve years of operation. Fort Worth Police Department officers and city
employees have personally volunteered their time to mentor and lead Spark Clubs for our 4t" grade
program, and serve as guest speakers in our 5t" grade LEADERS S program. We have Investigators Spark
Club (the portion of Academy 4 program days when our volunteers lead extracurricular activities for our
students) in multiple schools, led by FWPD officers and employees. In Investigators Club, students learn
about police and detective work and are visited by different FWPD units throughout the year (typically
two -three officers/employees each month). Visits include Mounted Parole, K9 Unit, Detectives, squad
cars, forensics, and more. These partnerships make positive connections with law enforcement in their
community and expand possibilities for future career opportunities.
What are the causes of the crime/safety problem identified in the previous question? — We serve
students in Fort Worth Title 1 elementary schools, with an average economically disadvantaged rate of
90%. Childhood poverty correlates with a host of fallouts, including poor academic outcomes,
employment difficulties in adulthood, chronic physical and mental health problems, and a 4%times
greater risk for dropping out of school (American Psychological Association). Children in poverty
statistically experience higher numbers of Adverse Childhood Experiences (ACES). ACES are potentially
traumatic events that occur in childhood (0-17 years), such as abuse, witnessing violence, being in a
household where substance abuse is present, and loss of a parent. Higher numbers of ACEs are linked to
chronic health problems, mental illness, and substance abuse in adulthood. ACES can also negatively
impact education and job opportunities. (U.S. Department of Health and Human Services, Centers for
Disease Control and Prevention).
The Harvard National Scientific Council on the Developing Child recognized in 2015 that, "Whether the
burdens come from the hardships of poverty, the challenges of parental substance abuse or serious
mental illness... or a combination of factors, the single most common finding is that children who end up
doing well have had at least one stable and committed relationship with a supportive adult." According
to MENTOR, a national advocacy organization, young adults with a mentor are 52% less likely than their
peers to skip a day of school, and young adults who face an opportunity gap but have a mentor are 55%
more likely to be enrolled in college than those who did not have a mentor (MENTOR National, 2023).
How has your strategy addressed those causes? — The Academy 4 programs intervene in the lives of
students to build positive relationships and develop leadership traits, aimed at reducing risky behaviors
that lead to crime, and mitigating the traumatic effects of childhood poverty through positive,
dependable mentor relationships. The Academy 4 fourth grade program is unique in that EVERY fourth
grader in the schools we serve participates in the program and receives a one-on-one mentor. In schools
where our LEADERS 5 program has launched, every fifth grader and first grader participate in the
program as mentor-mentee pairings.
It is also worth noting that Academy 4 programs cost nothing for the schools we serve. Schools in
disproportionately low-income areas often do not have as many resources and support as those in more
affluent areas. Because our programs are exclusively funded by donations, they are not vulnerable to
school district budget cuts, and can continue for years to come. In fact, since our founding in 2012 we
have returned year after year to every partner school. This is why our number of schools served grows
each year.
Measurable Impact — Our programs have shown to emphatically improve social -emotional development,
with developmental relationship -building emerging as a key strength of the program. We saw 93-98%
positive responses in students across ALL of the Search Institute's Developmental Relationships
Framework measures (Express Care, Challenge Growth, Provide Support, Expand Possibilities, and Share
Power) in the 2022-2023 school year. In a 2023 survey of teachers and school leaders, Academy 4 was
also attributed with positive trends in student engagement, classroom behavior, attendance, outlook,
self-worth, and leadership behaviors. Results suggest that the Academy 4 program helps students
consider steps they can take now to ensure positive outcomes for their future, breaking down the
negative effects of childhood poverty. Our evaluation also shows the Academy 4 programs to be feasible
in a typical school setting, to seamlessly integrate into the school day, and to have a positive impact on
teachers, school leaders, and the community at large.
EXHIBIT A: SCOPE OF WORK — PROJECT PLAN
Agency Name: Texas Academy 4
Project Type: CCPD Sustainment Grant
Project Title: Academy 4 Mentoring in Fort Worth
CCPD Emergin¢ Prioritv CCPD Mission Priority
Please check all that apply. Please check all that apply.
❑ Police Community Relations ® Afterschool Program
❑ Violent Crime Prevention ❑ Gang Intervention
❑ Foster Care ❑ Victim Services
❑ Adjudicated Youth & Adults
Outcome 1 At the end of each school year, students in the Academy 4 program will be surveyed on their experience. In the
survey each year,1,721 (85%) of participants will indicate that they positively experienced the five components
of the Search Institute Developmental Relationships Framework (Express Care, Challenge Growth, Provide
Support, Share Power, Expand Possibilities) in their mentor sessions in the Academy 4 program.
Outcome 2 At the end of each school year, 12 (100%) Academy 4 partner schools will show fewer 4" grade student
disciplinary referrals compared to their 3rd grade year. This data will be gathered and reported annually.
Outcome 3 At the end of each school year, 12 (100%) Academy 4 partner schools will show, on average, a higher school
attendance of 4' grade students compared to that classes' previous 3rd grade year attendance. This data will be
gathered and reported annually.
Sustainment Tracking
All donations and funding received
toward programs at the 12 CCPD-
funded A4 schools in Fort Worth will
be tagged within our donor database
to track the cash -matching
requirement of the Sustainment Grant
program.
Tracking Metric for Funds
Input data into donor database as
donations are received.
Pull monthly/quarterly/annual reports,
as needed, to report on cash -matching
requirement.
4" Grade Academy 4 Program 2,700 unduplicated 4t" grade
Provides an inclusive atmosphere students will participate in
for EVERY Th grader one Friday a program over three years.
month, over the course of an
academic school year, which reduce
Development Director and
Accounting Manager
Area Program Director
Program Manager
Quarterly and ad hoc reporting, as
needed
YR 1 September 2024- May 2025
YR 2 September 2025- May 2026
YR 3 September 2026- May 2027
feelings of isolation, improve
student self-worth, participation, &
safety. Provides positive, caring
adults whose impact will encourage
students to reduce engagement in
high -risk behaviors.
A4 Leadership Curriculum — Fourth
graders will complete our LEADERS
Compass curriculum over the course
of an academic school year.
Fourth graders learn foundational
leadership traits and characteristics by
working through our evidence- based
leadership curriculum with their
mentors during the school year.
Fourth graders will participate
monthly in two 45-minute Spark
Clubs.
Mentorship — Fourth graders will
receive one-on-one mentoring from
adult mentors once a month for 9
months of the academic year for 3
years.
Fourth graders will complete an end -
of -year program evaluation survey
grounded in Search Institute's
Developmental Relationship
Framework.
Impact is measured through our
annual evaluation study.
Academy 4 will request a de -
identified list of students with each
student's number of days absent and
number of discipline referrals for the
student's 3' grade year (i.e. the year
The program will continue to be run
in 12 schools in Fort Worth ISD
(along with others in the city of Fort
Worth).
2,700 unique volunteer mentor- 4`
grade mentee pairings will be made
over three years. Note: many
volunteers serve multiple years in a
row, but they will be paired with a
different 4' grader each year.
400 high school students will serve
as volunteer mentors over three
years
Each volunteer mentor (including
high schoolers) will serve for 13.5
hours in the Academy 4 program over
the course of nine months.
2,700 unduplicated 4th graders will
complete the A4 leadership
curriculum as part of the Academy
4 program.
2,025 (75% or more) of Academy 4
program participants will complete
the end -of -the -year program
evaluation survey.
Site Coordinators
Approved volunteers & mentors
(high school students, college
students, local church and
community members, etc.)
Director of Grants
Area Program Director
Program Manager
One Friday a month, 9 times
throughout the school year.
Completed by May 30, 2027
prior) and 4' grade year (i.e. the
current year). These reports will be
gathered from the schools once per
year, at the end of each school year,
and reported on Quarterly Outcomes
2 & 3 at the end of each contract year.
5`h Grade LEADERS 5 Program
2,700 unduplicated 5' Graders will
Area Program Director
YR 1 August 2024- May 2025
5' Graders in the LEADERS 5
participate in the LEADERS 5
YR 2 August 2025- May 2026
program will mentor and read to their
program as mentors, over three
Program Manager
YR 3 August 2026- May 2027
Is` grade mentees, once per month for
years.
one hour.
Site Coordinators
Once a month, eight times throughout
2,700 unduplicated ls` graders will
the school year
5t' graders participate in a group
participate in the LEADERS 5
Approved volunteers & mentors
leadership lesson and hear from a
program as mentees, over three
(high school students, college
Completed by May 30, 2027
guest speaker once per month.
years
students, local church and
community members, etc.)
5d' graders complete at least one
Each 5' grader will serve as a mentor
group community service project
for 8 hours total in the LEADERS 5
during the year.
program over the course of eight
months.
Crime Control and Prevention District
Sustainment Grants
EXHIBIT B - Budget Narrative
Texas Academy 4
DESCRIPTION/JUSTIFICATION QUANTITY RATE I YEAR 1
REVENUE (represents total revenue for programs across our organization)
General Donations to Academy 4 organization (indviduals, businesses, foundations,
trusts, church partners)
Restricted Grant Revenue for Fort Worth school programs
A. SALARY
Site Coordinators- responsible for coordinating the Academy 4 and LEADERS 5
programs at a specific school
Program Managers- Oversee multiple program sites and Site Coordinators
YEAR 2 1 YEAR 3
$181,877.07 $215,864.13 $249,851.1
$50,000.00 $50,000.00 $50,000.
$133,000.00 $130,000.00
$94,706.64 $100,440.04
$52,000.00
$52,000.00
SALARY TOTAL $227,706.64
$230,440.04 $104,000.00 $562,146.68
-----
$0.00
FRINGE TOTAL $0.00
$0.00 $0.00 $0.00
C. TRAVEL & TRAINING
-----
$0.00
TRAVEL
& TRAINING
TOTAL $0.00
$0.00 $0.00 $0.00
D. EQUIPMENT
Laptop•r Site Coordinator for••ls (Not requestedfrom 'D
$0.00
AV equipment for •_• •.microphone,
requested expenses ••
$0.00
$0.00
EQUIPMENT TOTAL $0.00
$0.00 $0.00 $0.00
E. SUPPLIES
Program Supplies- arts and crafts, board games and outdoor games for mentoring
time, curriculum workbooks (Not requested expenses from CCPD)
1 11
1 11
Spark Club Supplies- musical instruments, sports equipment, craft supplies, etc. (Not
requested expenses from CCPD)
Tshirts- every student, volunteer, school staff person, and Academy 4 staff person
receives a tshirt to wear on program days. Tshirts help identify roles and help ensure
1 11
child safety. (Not requested expenses from CCPD)
1 11
F. CONSULTING/CONTRACTING
1 11
,1 11
,1 11
III== I
Merl1miI
II I II
I II I II
G. SUB -GRANTS
1 11
1 11
1 11
IL OCCUPANCY
1 11
,1 11
,1 11
INDIRECT
Aircall (VOI phone) subscription (Not requested expenses from CCPD)
1 11
1 11
1 11
Total Program Expenses
$227,706.64 $2309440.04
$1049000.00 $562,146.68
Match Requirement
$569926.66 $1159220.02
$78,000.00 $250,146.68
Total Funds Requested from CCPD
$170,779.98 $115,220.02
$26 000.00 $312,000.00
FORT WORTH®
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To:
By Email:
PSM@fortworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: CCPD Partners Unit
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Budget Category
A
Budget Amount
Exhibit C
Request for Reimbursement (RFR)
Submitting Agency: Texas Academy 4
Contact Name: Sarah Villareal
Phone Number: 817-744-8707
Email: sarah.villareal@academy4.org
Remit Address: 685 John B. Sias Memorial Pkwy Ste. 215, Fort Worth TX 76134
Invoice Number:
Month of Request:
DIRECT COSTS (90 % Minimum)
B C
Total of Previous
This Month's
Reimbursements
Requested Request
D
(B+C)
Total Requested
To -Date
E
(A-D)
Remaining Balance
Available
A Personnel
$ -
$ -
B Fringe Benefits
$ -
$ -
C Travel & Training
$ -
$ -
D Equipment
$
$
E Supplies
$
$
F Contracts/Consultants
$ -
$ -
G Sub -Awards
$
$
H Occupancy
$ -
$ -
Total Direct Costs
$ -
$ - $ -
$ -
$ -
INDIRECT COSTS (10 % Maximum)
A B � C I D E
Total of Previous (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To -Date Available
Total InDirect Costs $ - $ - $ -
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbursement Instructions for reference Total Budget: $ -
Previous Requests: $ This Request: $ -
Total Requested To -Date $ -
Remaining Funds $ -
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
101111111111111111 • Fiscal Agent Use Only
Purchase Order # Fund I Dept 7D I Account
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
Exhibit D — Program Performance Report
Crime Control and Prevention District
Partners with a Shared Mission
_ Section I. Agency Information
Agency Name:
Texas Academy 4
Person to Contact for Corrections:
Sarah Villareal
Contact Phone Number for Corrections:
817-744-8707
Email Address for corrections:
sarah.yiIlareal @academy4
Contract Term:
July 1, 2024 -June 30, 2027
Authorized Executive Signor:
Sarah Villareal
Section II. Program Information
CCPD Priority Area (s):
Afterschool Program
Academy 4's in -school programs provide mentors, leadership lessons, and service opportunities for EVERY 4th and 5th
Project Description
grader in the economically disadvantaged schools we serve. Our volunteers serve together once a month for 90 minutes,
in schools, during the regular school day. Mentors provide students with posil]ve rela[Nonships that encourage them to
be leaders, and challenge and reverse at -risk behaviors.
Section II. rterly Outcomes - Overall Performance
Outcome Measure and Description
1st Qtr Total
2nd Qtr Total
3rd Qtr Total
4th Qtr Total
Year -to -Date
Performance Goal
Percentage
Complete (%)
At the end of each school year, students in the Academy 4
program will be surveyed on their experience. In the survey each
year, 1,721(85%) of participants will indicate that they positively
experienced the five components of the Search Institute
Developmental Relationships Framework (Express Care, Challenge
0
0
0
0
0
1721
0.00%
Growth, Provide Support, Share Power, Expand Possibilities) in
their mentor sessions in the Academy 4 program.
At the end of each school year, 12 (100%) Academy 4 partner
schools will show fewer 4th grade student disciplinary referrals
compared to their 3rd grade year. This data will be gathered and
0
0
0
0
0
12
0.00%
reported annually.
At the end of each school year, 12 (100%) Academy 4 partner
schools will show, on average, a higher school attendance of 4th
grade students compared to that classes' previous 3rd grade year
0
0
0
0
0
12
0.00%
attendance. This data will be gathered and reported annually.
SUSTAINMENT TRACKING: Agencies are required to have a metric
related to the cash -matching requirements of the Sustainment
$
$
$
$
$
$ 250,146.68
$
Grant program. See Project Plan Activities
-
-
-
-
Section 11. Participant Activity - Overall Performance
Project Plan Activities
1st Qtr Total
2nd Qtr Total
3rd Qtr Total
4th Qtr Total
Year -to -Date
Performance Goal
Percentage
Complete (%)
SUSTAINMENTTRACKING: Total Amount of Funding Secured
$ _
$ _
$ _
$ -
$ -
$ 250,146.68
0.00%
2,700 unduplicated 4th grade students will participate in program
over three years.
0
0
0
0
0
2700
0.00%
2,700 unique volunteer mentor- 4th grade mentee pairings will be
made over three years. Note: many volunteers serve multiple
years in a row, but they will be paired with a different 4th grader
0
0
0
0
0
2700
0.00%
each year.
400 high school students will serve as volunteer mentors over
0
0
0
0
0
400
0.00%
three years
2,700 unduplicated 4th graders will complete the A4leadership
curriculum as part of the Academy 4 program.
0
0
0
0
0
2700
0.00%
2,025 (75%or more) of Academy 4 program participants will
complete the end -of -the -year program evaluation survey.
0
0
0
0
0
2025
0.00%
2,700 unduplicated 5th Graders will participate in the LEADERS 5
program as mentors, over three years.
0
0
0
0
0
2700
0.00%
2,700 unduplicated 1st graders will participate in the LEADERS 5
program as mentees, over three years
0
0
0
0
0
2700
0.00%
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Budget Category
A.
Personnel
B.
Fringe Benefits
C.
Travel and Training
D.
Equipment
E.
Supplies
F.
Contracts/Consultants
G.
Sub -Awards
H.
Occupancy
Total
Direct Costs
Approved Budget
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
BUDGET MODIFICATION FORM
Fiscal Year 2024-2027
DIRECT COSTS (90% minimum)
Approved Budget Change Requested Revised Budget
INDIRECT COSTS (10% maximum
Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory
❑ Modification Approved
Signatory Title
FWPD STAFF USE ONLY
Date
❑ Modification NOT Approved
FWPD Staff Signature Date
FY24-27 — CCPD Sustainment Grants
Texas Academy 4
Corrective Action Plan
Exhibit F:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and
timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a
policy document approved by the governing board. Additional Instructions are below.
ITEM ID
SECTION - #
FIN -1
PERS-2
ADM-3
MONITORING
FINDING
List the CCPD
Comment here
Authorized Representative Signature
CORRECTIVE ACTION
Detail the corrective action to be
taken.
Name of Authorized Representative — Please Print
RESPONSIBLE
PERSON
Designate a person to
ensure completion
TARGET
COMPLETION
DATE
Designate a target
date to complete the
action
Date
M&C Review Page I of 2
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 24- 35FY24 CCPD
DATE: 6/25/2024 NO.: 0592 LOG NAME: SUSTAINMENT GRANTS
Q3
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Contracts with Texas Academy 4, Clayton Child Care Inc,
LVTRise, and The Shaken Baby Alliance, for Fiscal Year 2024 Community Based
Program Funding from the Crime Control and Prevention District Fund in the Total
Amount of $1,247,681.63 to Operate Crime Prevention Programming that Benefits Fort
Worth Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with Texas Academy 4,
Clayton Childcare, LVTRise, and The Shaken Baby Alliance from the Crime Control & Prevention
District Fund for Community Based Programs Funding in the total program amount of $1,247,681.63
to operate crime prevention programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based Programs implemented Sustainment
Grants in efforts to assist agencies with further strengthening their capacity and development of crime
prevention and safety. Sustainment Grants provide phased financial support for eligible agencies as
they work to sustain impact in needed areas of the community. To be eligible agencies should
demonstrate effective utilization of CCPD funds in addition to addressing a selected Mission Priority.
On April 17, 2024, four crime prevention programs were awarded a Sustainment Grant through the
Fort Worth Police Department's Needs Assessment process.
The following programs' awards total up to $1,247,681.63 and are funded by the CCPD Community
Based Fund. The four programs will have a contract term of July 1, 2024 through June 30, 2027 with
no renewals.
Funding will be allocated as follows to each agency in Fiscal Year 2024 on a reimbursement basis:
Clayton Childcare (dba Clayton Youth) ($312,000.00) will implement their program called Clayton
Community Center at Panola Program which supports after -school and summer camp services at the
Panola campus for families in 76103 and 76105, including Stop Six, Polytechnic and Meadowbrook
neighborhoods. The on -site Community Outreach Manager, Clayton looks to increase the availability
of services such as food, clothing, financial management classes, parenting education, health
screenings, arts and academic enrichment in Council Districts 4, 5, 8.
LVTRise ($312,000.00) will implement their program called LVTRise Community Center which
provides on -site personnel to coordinate services to residents including fresh food, books, sports,
General Education Development (GED) classes, English as a Second Language (ESL) classes, job
certifications, and employment counseling. Funding will provide onsite security, receptionist, and
program director focused on making services accessible to the community. Rise Community Center is
a City of Fort Worth owned facility leased to LVTRise to provide services in the community in Council
District 3.
Shaken Baby Alliance ($311,681.63) will implement their Fort Worth Child Abuse Prevention Project
which is a program that aims to reduce Abusive Head Trauma (AHT) through community education
and enhanced investigation. Funds will be used to educate 300 new parents, 1,500 high school
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32298&councildate=6/25/2024 8/28/2024
M&C Review
Page 2 of 2
students and 300 community leaders about AHT in addition to training 450 law enforcement officers in
advanced child abuse investigation. This program will serve participants from all Council Districts.
Texas Academy 4 ($312,000.00) will implement the Academy 4 Mentoring Program connects
churches/community with schools by providing one-on-one volunteer mentors to 4th grade students at
Fort Worth elementary schools. One 90-minute curriculum -guided session each month reduces
feelings of isolation and improves self-worth while building leadership traits. Funding will continue to
support programming at 15 new Fort Worth elementary schools in order to serve a total of 3,705
students at 24 schools in Council Districts 2, 3, 5, 9.
Funding is budgeted in the CCPD Community Based Fund for the CCPD Community Based Programs
Department for the purpose of funding the CCPD Community Base Program FY24 project, as
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm
FY24 project to support the approval of the above recommendation and execution of the contract.
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Originatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget
Year
William Johnson (5806)
Neil Noakes (4212)
Elizabeth Garza (5571)
Sarah Shannon (4253)
35FY24 CCPD SUSTAINMENT GRANTS Q3.docx (CFW Internal)
35FY24 FID Table - Sustainment Grants Q2.XLSX (CFW Internal)
Reference # Amount
(Chartfield 2)
Academy 4 Form 1295 Certificate 101203629 - sianed.pdf (CFW Internal)
Clavton Form 1295.iDdf (CFW Internal)
LVTRise 1295.pdf (CFW Internal)
Shaken Babv Form 1295 Certificate.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32298&councildate=6/25/2024 8/28/2024