HomeMy WebLinkAboutContract 61981CSC No. 61981
CONTRACT FOR EXCLUSIVE SERVICES
This Contract for Rigging and Audio Visual Services ("Contract") is made and entered
into by and between the City of Fort Worth, a home -rule municipal corporation of the State of
Texas, acting by and through its duly authorized Assistant City Manager, and Inspire Event
Technologies, LLC, acting by and through its duly authorized representative.
WHEREAS, the City owns and operates the Fort Worth Convention Center located at
1201 Houston Street, Fort Worth, Texas 76102;
WHEREAS, the Fort Worth Convention Center provides or makes available a multitude
of services to meet the needs their respective exhibitors and clients;
WHEREAS, rigging and audio/visual services are an integral part of the success of the
Fort Worth Convention Center;
WHEREAS, Inspire Event Technologies, LLC, is in the business of providing such
services to similar facilities throughout the United States; and
WHEREAS, the City desires to engage Inspire Event Technologies, LLC as its exclusive
provider of rigging within the Exhibit Halls, Annex, Arena and Ballroom and the non-exclusive
provider of audio/visual services for clients and exhibitors at the Fort Worth Convention Center;
and
NOW THEREFORE, in consideration for the covenants and agreement hereafter set
forth, the parties hereto agree as follows:
SECTION 1.
DEFINITIONS
1.1 In addition to any other defined terms in the Contract, the following words, terms
and phrases, when used in this Contract, shall have the meanings ascribed to them in this section,
except where the context clearly indicates a different meaning:
1.1.1 CN means the City of Fort Worth, Texas.
1.1.2 Clients and Exhibitors means any person or entity that may from time -to -
time enter into any agreement for the use of the FWCC or any of the Services provided by Vendor
at the FWCC for a particular purpose.
1.1.3 Contract Year means each successive twelve-month period during the term
of this Contract commencing on October 1 and expiring on September 30 of the following year.
1.1.4 Director means the Director for the Public Events Department of the City
of Fort Worth, Texas or that person's authorized representative or designee.
OFFICIAL RECORD
1.1.5 Vendor means Inspire Event Technologies, LLC. CITY SECRETARY
FT. WORTH, TX
Agreement between Inspire Event Technologies, LLC and City 1 of 30
1.1.6 Events) means any performance, production, show, exhibit, or activity
scheduled at the FWCC.
1.1.7 FWCC means the City -owned facility known as the Fort Worth Convention
Center located at 1201 Houston Street, Fort Worth, Texas 76102.
1.1.8 Gross Revenue means the total amount of money received or to be received
by Vendor or by any agent, employee, officer, partner, contractor, or subcontractor of Vendor from
any and all sales, whether for cash or credit, whether collected or uncollected, made as a result of
the rights and privileges granted under this Contract; provided, however, that any (a) applicable
sales taxes imposed by local, state, or federal law that are separately stated to and paid by a
purchaser of any goods or services sold by Vendor or anyone acting by or on behalf of Vendor
from an authorized service or activity under this Contract and directly payable to a taxing
authority, (b) regulatory fees or surcharges, (c) deposits (until used for Services), (d) service
adjustments and refunds, (e) billings for recovery of non -returned lost or damaged service
equipment, (f) amounts billed to the FWCC or their service contractors or permanent tenants, and
(g) revenue paid directly to the FWCC, will be excluded. Further, such Gross Revenue shall
include all monies paid or to be paid by a purchaser of any goods or services provided by Vendor
under this Contract, including, but not limited to, rental equipment and labor (net of any rent paid
or payable by Vendor for such equipment). The sale of any goods, services, or other items that
are returned by the purchaser and accepted by Vendor, exclusive of any sales tax, may also be
deducted from the calculation of Gross Revenue.
SECTION 2.
RIGHTS GRANTED
2.1 Services.
2.1.1 FWCC. The City grants to Vendor the right to be the exclusive provider of
rigging within the Exhibit Halls, Annex, Arena and Ballroom and the non-exclusive
provider of audio/visual services for all of the Clients and Exhibitors of the FWCC.
The specific services to be provided are set forth in Exhibit A, which is attached
hereto and incorporated herein by reference ("FWCC Services").
A. SPECIAL CONDITION- Construction at the FWCC will take
place during this contractual period. Phase I of the Convention Center
Expansion started in Summer of 2023 and is anticipated to continue
until 2026 with construction of new state-of-the-art food & beverage
facilities, demolition of the East annex, straightening of Commerce
Street (to create a site pad for a future convention hotel) and the re-
building of the FWCC loading docks. Phase II is anticipated to take
place from 2026 to 2030, will replace the arena with additional exhibit
halls, a ballroom, meeting rooms and refurbish the existing
facilitv. The building will remain operational during both phases. In
as far as the building remaining operational, this agreement will
remain in effect with the anticipation that some, but not significant loss
of business, may take place during anv construction periods.
Agreement between Inspire Event Technologies, LLC and City 2 of 30
2.1.2 The FWCC Services are collectively referred to herein a "Services."
2.1.3 Notwithstanding anything to the contrary, the Director reserves the right to
waive the exclusivity of this Contract for an event of overriding importance to the
City. The importance of an event will be determined at the sole discretion of the
Director.
2.2 Office Space. Vendor will have a non-exclusive right to use and occupy a portion
of the FWCC to serve solely as office space to a full-time manager of Vendor who will be
responsible for overseeing and managing the Services to be provided ("Office Space") and
for no other purpose or use.
SECTION 3.
TERM
3.1 Primary Term. This Contract will be binding on the date of execution by the
parties and effective beginning on September 30, 2024, and will remain in effect until October 1,
2026 ("Primary Term"), subject to early termination as provided herein.
3.2 Renewal Term. Following the Primary Term, the City and Vendor, by written
mutual consent, may elect to extend this Contract under the same terms and conditions for one
additional two (2) year period ("Renewal Term"). Notification of intent to extend the Contract
must be given in writing to the other party at least sixty (60) calendar days prior to the expiration
of the Primary Term.
SECTION 4.
CONSIDERATION
4.1 Monthly Commissions.
4.1.1 Vendor must pay the City commissions based on a percentage of its monthly
Gross Revenue from the rights and privileges granted under this Contract in
accordance with the following payment structure:
Monthly Gross Revenue Percent to Citv
All rigging services Thirty Percent (30%)
All audio visual services Fort Percent (40%)
4.1.2 Monthly Gross Revenue will be calculated based on a calendar month.
Payments shall be made with respect to each calendar month that this Contract is
in effect no later than the twentieth (201h) day of the following calendar month,
including the last payment to be made at either termination or expiration of this
Contract.
4.2 Jintentionally omitted]
Agreement between Inspire Event Technologies, LLC and City 3 of 30
4.2.1 [intentionally omitted].
4.2.2 [intentionally omitted].
4.3 jintentionally omitted]
4.3.1 t per r rt, aet
t0 :i'Sa.Ak.t the FWGG and v-vzavr�t6potential r-Clients --and Dx.1 ' tor-s.d�y
4.4 Miscellaneous.
4.4.1 Past due payments shall accrue interest at the rate at the maximum amount
allowed by law. For purposes hereof, a payment shall be past due if not paid within
thirty (30) days after its due date. In the event City is required to initiate litigation
to collect any sums due hereunder, Vendor agrees to pay the City's court costs and
reasonable attorney fees.
4.4.2 All payments due to the City will be due and payable without demand by
check at the office of the Director, or at such other place in Tarrant County, Texas
as the Director may hereafter notify Vendor (in writing and with reasonable
advanced notice), and will be made in legal tender of the United States.
4.4.3 Except as may otherwise be agreed to in this Contract, the City reserves the
right, in its sole and absolute discretion, to allocate, appropriate, administer, and
expend any funds received as part of this Contract in any manner it deems
appropriate.
4.4.4 The parties understand and acknowledge that the obligations set forth in
Subsections 4.1-4.3 are cumulative of one another and that any obligation to pay or
perform under one subsection will be in addition to any other obligation to pay or
perform in any other subsection.
SECTION 5.
OFFICE SPACE
5.1 The exact location of the Office Space within the FWCC will be determined by the
Director in that person's sole and absolute discretion and may be subject to change at any time by
the Director.
5.2 At all times during the term of this Contract, the Office Space will remain under
the control of the City, and Vendor will not be responsible for any maintenance of the Office Space.
Vendor will not have access to the City's computing environment and network.
5.3 City will not be responsible for providing any supplies or equipment to Vendor's
employees or for the Office Space.
Agreement between Inspire Event Technologies, LLC and City 4 of 30
5.4 Vendor takes all portions of the Office Space and all appurtenances in "AS IS"
condition without any express or implied warranty on the part of the City. Vendor accepts the
Office Space in its present condition, finds it suitable for the purposes intended, and further
acknowledges that it is thoroughly familiar with such condition by reason of a personal inspection
and does not rely on any representations by the City as to the condition of the Office Space or their
suitability for the purposes intended. Vendor's taking possession of the Office Space will be
conclusive evidence that: (i) the Office Space is suitable for the purposes and uses for which the
same is licensed; and (ii) Vendor waives any and all defects in and to the Office Space and all
appurtenances thereto. The City will not be liable to Vendor or its invitees, licensees,
contractors, employees, subcontractors, or guests for any damage to any person or property
due to the acts or omissions of Vendor, or its employees, subcontractors, invitees, licensees,
and guests.
5.5 The City will be responsible for all expenses associated with water, sewer,
electricity, gas and waste disposal utilities involving existing service lines. Vendor will be
responsible for all other communications utility expenses, including local and long distance
telephone charges, computer charges, and cable television charges. Any additional electrical or
utility service or service lines required by Vendor will be at the sole expense of Vendor.
5.6 Vendor will not do, or permit to be done, anything in or on any portion of the FWCC
or bring or keep anything therein or thereon that will in any way conflict with the conditions of any
insurance policy on the FWCC or any part thereof. Vendor will not cause in any way an increase
in the rate of fire insurance on the buildings or property. Vendor agrees that no decorative or other
materials will be nailed, tacked, screwed, or otherwise physically attached to any part of the
property of the City without written approval from the Director, in that person's sole discretion.
5.7 Vendor agrees that it will not make or suffer any waste in, on, or to the Office
Space. Vendor will not make any alterations to the Office Space without first obtaining written
approval from the Director. Vendor further agrees to maintain and pick up litter attributable to
Vendor and perform minor housekeeping as necessary to keep the Office Space in a clean, orderly,
and sanitary condition at all times. City will perform any major cleaning, e.g., strip, buff and wax
floors, at standards and frequencies that may be established by City. Vendor will remove garbage
and deposit in dumpster in accordance with procedures established by the Director.
5.8 The City reserves to itself, its officers, agents, assigns, and employees the right to
enter the Office Space at any time for the purpose of ascertaining compliance with the terms and
provisions of this Contract; making inspection of the Office Space; and maintaining and making
repairs and improvements to City -owned property. In addition, the City does not relinquish the
right to control the management of the Office Space or the right to enforce all necessary and proper
rules for the management and operation of the same. Members of the City's police, fire, parks,
code compliance, and other designated departments will have the right at any time to enter any
portion of the Office Space (without causing or constituting a termination of the Contract) for the
purpose of inspecting the facilities, maintaining City -owned property, and performing any and all
activities necessary for the proper conduct and operation of public property, provided that no
unreasonable interference with Vendor's use of the Office Space is caused by such access. The
City will at all times have keys with which to unlock all doors and gates associated with the Office
Agreement between Inspire Event Technologies, LLC and City 5 of 30
Space, and Vendor will not change or alter any lock without the City's permission and will provide
new keys to the City within forty-eight (48) hours of making any approved change.
SECTION 6.
INSURANCE REOUIREMENTS
6.1 General Requirements. Vendor must furnish to City in a timely manner, but not
later than the start of the Primary Term of this Contract, certificates of insurance as proof that it and
its contractors and subcontractors, as applicable, have secured and paid for the policies of insurance
specified herein. If City has not received such certificates by such date, Vendor will be in default
of the Contract and City may, at its option, terminate the Contract. Vendor must maintain, or
require its general contractors and subcontractors to maintain (where applicable) the following
coverages and limits thereof:
6.1.1 Commercial General Liabilitv (CGL) Insurance
$500,000 each occurrence
ii. $1,000,000 aggregate limit
6.1.2 Business Automobile Liability Insurance
$1,000,000 each accident on a combined single -limit basis, or
ii. $1,000,000 Aggregate
iii. Insurance policy must be endorsed to cover "Any Auto", defined as
autos owned, hired, and non -owned.
iv. Pending availability of the above coverage and at the discretion of
City, the policy must be the primary responding insurance policy
versus a personal auto insurance policy if or when in the course of
Vendor's business as contracted herein.
6.1.3 Workers' Comuensation Insurance
Part A: Statutory Limits
ii. Part B: Employer's Liability
A. $100,000 each accident
B. $100,000 disease -each employee
C. $500,000 disease -policy limit
6.2 Additional Requirements.
Agreement between Inspire Event Technologies, LLC and City 6 of 30
6.2.1 Such insurance amounts will be revised upward at City's reasonable option
and no more frequently than once every 12 months, and Vendor must revise such
amounts within thirty (30) calendar days following notice to Vendor of such
requirements.
6.2.2 Where applicable, insurance policies required herein must be endorsed to
include City as an additional insured as its interest may appear. Additional insured
parties must include employees, representatives, officers, agents, and volunteers of
City.
6.2.3 The Workers' Compensation Insurance policy must be endorsed to include
a waiver of subrogation, also referred to as a waiver of rights of recovery, in favor
of City. Such insurance must cover employees performing work on any and all
projects. Vendor or its contractors must maintain coverages, if applicable. In the
event the respective contractors do not maintain coverage, Vendor must maintain
the coverage on such contractor, if applicable, for each applicable contract.
6.2.4 Any failure on part of City to request certificate(s) of insurance will not be
construed as a waiver of such requirement or as a waiver of the insurance
requirements themselves.
6.2.5 Insurers of Vendor's insurance policies must be licensed to do business in
the state of Texas by the Department of Insurance or be otherwise eligible and
authorized to do business in the state of Texas. Insurers must be acceptable to City
insofar as their financial strength and solvency and each such company must have
a current minimum A.M. Best Key Rating Guide rating of A-: VII or other
equivalent insurance industry standard rating otherwise approved by City.
6.2.6 Deductible limits on insurance policies must not exceed $10,000 per
occurrence unless otherwise approved by City.
6.2.7 In the event there are any local, federal or other regulatory insurance or
bonding requirements for Vendor's operations, and such requirements exceed those
specified herein, the former will prevail.
6.2.8 Vendor must require its contractors and subcontractors to maintain
applicable insurance coverages, limits, and other requirements as those specified
herein; and, Vendor must require its contractors and subcontractors to provide
Vendor and City with certificate(s) of insurance documenting such coverage. Also,
Vendor must require its subcontractors to have City and Vendor endorsed as
additional insureds (as their interest may appear) on their respective insurance
policies.
SECTION 7.
ALTERATIONS. ADDITIONS. OR IMPROVEMENTS
7.1 Vendor may provide for and manage alterations, additions or improvements to City
property at the FWCC with the prior written approval of the Director. City and Vendor agree that
Agreement between Inspire Event Technologies, LLC and City 7 of 30
Vendor will perform all alterations, additions, and improvements (i) in accordance with a set of
plans and specifications pre -approved by the Director; (ii) in accordance with all applicable laws,
ordinances, rules, regulations, and specifications of all federal, state, county, city, and other
governmental agencies now or hereafter in effect; (iii) in a good and workman like manner; and
(iv) in accordance with industry standards of care, skill, and diligence.
7.2 Approval by the City of any plans and specifications relating to any alterations,
additions, or improvements will not constitute or be deemed (i) to be a release by the City of the
responsibility or liability of Vendor and its subcontractors, for the accuracy or the competency of
the plans and specifications, including, but not limited to, any related investigations, surveys,
designs, working drawings and other specifications or documents, or (ii) an assumption of any
responsibility or liability by the City for any act, error or omission in the conduct or preparation of
any investigation, surveys, designs, working drawings and other specifications or documents by
Vendor or its subcontractors. City will own the plans and specifications.
7.3 Vendor may authorize a third party contractor to undertake all or any portion of any
alteration, addition, or improvement (a "Third Partv Contractor") provided that Vendor first enters
into a contract with such Third Party Contractor for the work to be undertaken by the Third Party
Contractor and such contract contains all of the following: (i) a provision in a form acceptable to
the City pursuant to which the contractor and any subcontractors involved with the work agree to
release, indemnify, defend and hold harmless the City from any and all damages arising as a
result of or in relation to the work and for any negligent or grossly negligent acts or omissions
or intentional misconduct of the Third Party Contractor, any subcontractors, and Vendor,
and their officers, agents, servants and employees; (ii) a requirement that the Third Party
Contractor provide Vendor with a bond or bonds, which Vendor must forward to the City, that
guarantees the faithful performance and completion of all construction work covered by the contract
and full payment for all wages for labor and services and of all bills for materials, supplies and
equipment used in the performance of the contract in accordance with Section 2253.021 of the Texas
Government Code; (iii) a requirement that the Third Party Contractor provide insurance in
accordance with minimum requirements that may be required by the City, as approved in writing
by the City's Risk Manager; (iv) a requirement that the Third Party Contractor and any of its
subcontractors comply with all applicable federal, state and local laws, ordinances, rules and
regulations, including, but not limited to, all provisions of the City's Charter and ordinances, as
amended; and (v) the provisions referred to in Section 10.2 hereto with respect to the audit of the
Third Party Contractor's records. All of the requirements contained in this Section will hereinafter
be referred to as the "Third Party Contract Provisions."
7.4 IF VENDOR ENTERS INTO ANY THIRD PARTY CONTRACT FOR
CONSTRUCTION OF ANY PUBLIC IMPROVEMENTS THAT DO NOT CONTAIN ALL OF
THE ABOVE THIRD PARTY CONTRACT PROVISIONS, AND TO THE EXTENT THAT
ANY CLAIMS, DEMANDS, LAWSUITS OR OTHER ACTIONS FOR DAMAGES OF ANY
KIND, INCLUDING, BUT NOT LIMITED TO, PROPERTY LOSS, PROPERTY DAMAGE OR
PERSONAL INJURY OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, ARISE UNDER, ON ACCOUNT OF OR IN RELATION TO THE THIRD PARTY
CONTRACT FOR WHICH THE CONTRACTOR THEREUNDER WOULD HAVE BEEN
REQUIRED TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY IF THE THIRD
Agreement between Inspire Event Technologies, LLC and City 8 of 30
PARTY CONTRACT PROVISIONS HAD BEEN INCLUDED IN THE THIRD PARTY
CONTRACT ("THIRD PARTY CONTRACT DAMAGES"), THEN VENDOR, AT VENDOR'S
OWN EXPENSE, WILL INDEMNIFY, DEFEND (WITH COUNSEL REASONABLY
ACCEPTABLE TO THE INDEMNIFIED PARTIES HEREIN) AND HOLD HARMLESS THE
CITY FROM AND AGAINST ANY SUCH THIRD PARTY CONTRACT DAMAGES. THIS IS
IN ADDITION TO ANY OTHER INDEMNIFICATION PROVISION PROVIDED IN THIS
CONTRACT.
7.5 All alterations, additions, and improvements to City property made with the written
consent of the Director will, upon completion and acceptance by the City, become the property of
the City. Vendor may be required to remove, at its expense, any alterations, additions or
improvements not meeting specifications as approved by the City.
7.6 Unless otherwise specifically authorized by this Contract, Vendor will do no act or
make any contract that may create or be the foundation for any lien upon or interest any City
property. Any such contract or lien attempted to be created or filed will be void. Should any
purported lien on City property be created or filed, Vendor, at its sole expense, will liquidate and
discharge the same within ten (10) calendar days after notice from the City to do so; and should
Vendor fail to discharge the same, such failure will constitute a breach of contract.
SECTION 8.
LIABILITY AND INDEMNIFICATION
8.1 CITY WILL NOT BE LIABLE FOR ANY LOSS, DAMAGE, OR INJURY OF
ANY KIND OR CHARACTER TO ANY PERSON OR PROPERTY ARISING FROM ANY
RIGHTS OR PRIVILEGES GRANTED TO VENDOR PURSUANT TO THIS CONTRACT, OR
CAUSED BY ANY DEFECT CAUSED BY VENDOR, OR ITS OFFICERS, AGENTS,
REPRESENTATIVES, EMPLOYEES, PARTNERS, AND SERVANTS IN ANY BUILDING,
STRUCTURE, IMPROVEMENT, EQUIPMENT, OR ANY FACILITIES THAT ARE THE
SUBJECT OF THIS CONTRACT OR CAUSED BY OR ARISING FROM ANY ACT OR
OMISSION OF VENDOR OR OF ANY OF ITS EMPLOYEES, SUBCONTRACTORS,
LICENSEES, AND INVITEES, OR BY OR FROM ANY ACCIDENT, FIRE, OR OTHER
CASUALTY.
8.2 VENDOR AGREES TO AND DOES HEREBY DEFEND, INDEMNIFY, AND
HOLD HARMLESS THE CITY FROM AND AGAINST ANY AND ALL CLAIMS,
LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT
LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS AND PERSONAL INJURY,
INCLUDING, BUT NOT LIMITED TO, DEATH, THAT MAY RELATE TO, ARISE OUT OF
OR BE OCCASIONED BY (i) VENDOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS CONTRACT OR (ii) ANY ACT OR OMISSION OF VENDOR OR ITS
OFFICERS, AGENTS, REPRESENTATIVES, SERVANTS, PARTNERS, AND EMPLOYEES,
RELATED TO THIS CONTRACT OR THE PERFORMANCE OR NONPERFORMANCE OF
THIS CONTRACT EXCEPT TO THE EXTENT CAUSED BY THE NEGLIGENCE OR
WILLFUL MISCONDUCT OF THE CITY.
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8.3 IF ANY ACTION OR PROCEEDING IS BROUGHT BY OR AGAINST THE
CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, VENDOR, ON NOTICE
FROM CITY, MUST DEFEND SUCH ACTION OR PROCEEDING, AT VENDOR'S
EXPENSE, BY OR THROUGH ATTORNEYS REASONABLY SATISFACTORY TO CITY.
8.4 Vendor must require all of its contractors and subcontractors to include in their
contracts an indemnity in favor of City in substantially the same form as above.
SECTION 9.
RECORDS, ACCOUNTING, REPORTS AND OTHER REOUESTS
9.1 Vendor must maintain complete and accurate records for all of the Services
provided pursuant to this Contract, including, but not limited to, all financial records, receipts,
invoices, and order forms, and any alterations, additions, or improvements made to the FWCC
pursuant to the terms herein ("Audit Records"). On request of the City, Vendor must make all such
Audit Records available for inspection and review to the City. Notwithstanding anything to the
contrary contained herein, the parties acknowledge that the records subject to this audit requirement
are only those Audit Records necessary to determine compliance with this Contract.
9.2 In addition to any audit rights granted herein, Vendor must furnish to the City a
yearly affidavit detailing any and all Gross Revenue derived from Vendor's Services provided
herein, with such affidavit to be furnished within ninety (90) calendar days after the end of each
Contract Year. The affidavit must be certified by an officer of Vendor to be true and correct in all
material respects to the best of that person's knowledge.
9.3 Vendor must provide the City with any reports or documentation required by the
City as part of this Contract or that may be required pursuant to federal or state laws as such laws
may be amended from time -to -time during the term of this Contract.
SECTION 10.
AUDIT
10.1 Vendor agrees that the City will, until the expiration of three (3) years after the
termination or expiration of this Contract, have access to and the right to examine any directly
pertinent books, documents, papers, and records of Vendor involving transactions relating to this
Contract. Vendor agrees that the City will have access during normal working hours to all necessary
Vendor facilities and will be provided adequate and appropriate workspace in order to conduct
audits in compliance with the provisions of this section. City will give Vendor reasonable advance
notice of intended audits.
10.2 Vendor further agrees to include in any contractor and subcontractor agreements
hereunder a provision to the effect that the contractor and subcontractors agree that the City will,
until the expiration of three (3) years after the expiration or termination of the contract or
subcontract, have access to and the right to examine any directly pertinent books, documents,
papers, and records of such contractor or subcontractor involving transactions of the contract or
subcontract, and further that City will have access during normal working hours to all contractor
and subcontractor facilities and will be provided adequate and appropriate work space in order to
Agreement between Inspire Event Technologies, LLC and City 10 of 30
conduct audits in compliance with the provisions of this paragraph. City will give the contractor
and subcontractor reasonable advance notice of intended audits.
SECTION 11.
TERMINATION
11.1 Termination for Convenience. City may terminate this Contract for its own
convenience by providing Vendor with at least ninety (90) days' written notice prior to the intended
termination date.
11.2 Termination for Cause. Unless stated elsewhere in this Contract, either party will
be in default under this Contract if it breaches any material term or condition of this Contract and
such breach remains uncured after ninety (90) calendar days following receipt of written notice
from the non -defaulting party referencing this Contract (or, if the defaulting party has diligently
and continuously attempted to cure following receipt of such written notice but reasonably requires
more than ninety (90) calendar days to cure, then such additional amount of time as is reasonably
necessary to effect cure, as determined by both parties mutually and in good faith).
11.3 Gratuities. City may terminate this Contract if it is found that gratuities in the form
of entertainment, gifts, or otherwise were offered or given by Vendor or any agent or representative
to any City official or employee with a view toward securing favorable treatment with respect to
the awarding, amending, or making of any determinations with respect to the performance of this
Contract. In the event this Contract is canceled by the City pursuant to this section, City will be
entitled, in addition to any other rights and remedies, to recover from Vendor a sum equal in amount
to the cost incurred by Vendor in providing such gratuities.
11.4 Fiscal Funding Out. Notwithstanding anything to the contrary, if, for any reason,
at any time during the term of the Contract, the Fort Worth City Council fails to appropriate funds
sufficient for the City to fulfill its monetary obligations under this Contract, the City may terminate
the portion of the Contract regarding such obligations to be effective on the later of (i) ninety (90)
calendar days following delivery by the City to Vendor of written notice of the City's intention to
terminate or (ii) the last date for which funding has been appropriated by the Fort Worth City
Council for the purposes set forth in this Contract.
11.5 Vendor's Duties Upon Expiration or Termination.
11.5.1 Prior to the effective date for expiration or termination of this Contract,
Vendor must promptly remove all of its personal property; provided, however,
Vendor will not be obligated to remove any fixtures. Vendor must also repair any
Vendor -caused damage to the FWCC, including, but not limited to, any damage
that Vendor causes during removal of Vendor's property, to the reasonable
satisfaction of the Director.
11.5.2 Phase Out and Transition.
a. Vendor recognizes that the Services provided pursuant to this
Contract are vital to the City's efforts to provide convenient electrical
distribution, plumbing, and compressed air services, as applicable, to the
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Clients and Exhibitors of the FWCC; that continuity thereof must be
maintained at a consistently high level without interruption; that upon
expiration or earlier termination of this Contract a successor may continue
these Services; that any successor contractor will need phase -in training;
and that Vendor must reasonably cooperate in order to effect an orderly and
efficient transition. Vendor will reasonably cooperate with a smooth and
seamless transition and have a cooperative approach. There will be no
negative correspondence in Vendor's communications to any Clients and
Exhibitors of the FWCC.
b. If the City procures a successor contractor prior to the effective date
of expiration or termination of this Contract, then Vendor must provide
phase -out orientation to its successor contractor prior to Contract
termination or expiration at no charge to the City. Phase -out orientation
must comprise a minimum of 30 working days, 8 hours per day, unless
otherwise agreed by the parties in writing. Orientation may include system
operations, procedures, record keeping, reports, and procurement
procedures. Vendor will be completely responsible for providing the
Services called for by the Contract during its phase -out period.
11.5.3 If Vendor fails to comply with its obligations in this Section 11.5, City may,
at its sole discretion, (i) remove Vendor's personal property and otherwise repair
the FWCC and invoice Vendor for City's costs and expenses incurred, such invoice
to be due and payable to City within thirty (30) calendar days of its delivery to
Vendor; or (ii) following no less than thirty (30) calendar days prior written notice
to Vendor, take and hold any Vendor personal property as City's sole property; or
(iii) pursue any remedy at law or in equity available to City. If Vendor fails to
surrender the FWCC (including, but not limited to, the Office Space) to City
following termination or expiration, all liabilities and obligations of Vendor
hereunder will continue in effect until such is surrendered.
11.6 Duties and Obligations to Survive Termination or Expiration. No termination
or expiration will release Vendor from any liability or obligation resulting from any event
happening prior to the completion of all post -termination duties.
11.7 Other Remedies. Any termination of this Contract as provided in this Contract will
not relieve Vendor from paying any sum or sums due and payable to City under this Contract that
remains unpaid and due at the time of termination, or any claim for damages then or previously
accruing against Vendor under this Contract. Any such termination will not prevent City from
enforcing the payment of any such sum or sums or claim for damages by any remedy provided for
by law, or from recovering damages from Vendor for any default under the Contract. All City's
rights, options, and remedies under this Contract will be construed to be cumulative, and not one of
them is exclusive of the other. City may pursue any or all such remedies or any other remedy or
relief provided by law, whether or not stated in this Contract. No such termination will relieve City
from any obligation it may have to Vendor hereunder and Vendor may pursue any and all rights
and remedies or relief provided by law, whether or not stated in this Contract.
Agreement between Inspire Event Technologies, LLC and City 12 of 30
11.8 Lost or Anticipated Profits. Vendor will not be entitled to lost or anticipated
profits in the event this Contract is terminated by City as provided for herein or in the event that the
City, in its sole discretion, decides not to exercise any option period.
11.9 Collateral to Cure Defaults. Within fifteen (15) calendar days after the execution
of this Contract, Vendor must post a performance bond in the amount of $25,000.00, in a form
reasonably satisfactory to the City, to secure Vendor's performance hereunder. The performance
bond must list the City as a dual obligee, and the City will be entitled to claim against the bond for
any amount owed to the City pursuant to this Contract.
SECTION 12.
NONDISCRIMINATION
12.1 Vendor will not engage in any unlawful discrimination based on race, creed, color,
national origin, sex, age, religion, disability, marital status, citizenship status, sexual orientation or
any other prohibited criteria in any employment decisions relating to this Contract, and Vendor
represents and warrants that to the extent required by applicable laws, it is an equal opportunity
employer and must comply with all applicable laws and regulations in any employment decisions.
12.2 In the event of Vendor noncompliance with the nondiscrimination clauses of this
Contract, which is not cured within ninety (90) calendar days of notice of such noncompliance, this
Contract may be canceled, terminated, or suspended in whole or in part, and Vendor may be
debarred from further agreements with City.
SECTION 13.
VENUE AND CHOICE OF LAW
13.1 Vendor and City agree that this Contract will be construed in accordance with the
laws of the State of Texas. If any action, whether real or asserted, at law or in equity, arises on the
basis of any provision of this Contract, venue for such action will lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort
Worth Division.
SECTION 14.
THIRD -PARTY RIGHTS AND ASSIGNMENTS
14.1 The provisions and conditions of this Contract are solely for the benefit of the City
and Vendor, and any lawful assign or successor of Vendor, and are not intended to create any rights,
contractual or otherwise, to any other person or entity.
14.2 Vendor agrees that it will not subcontract or assign all or any part of its rights,
privileges, or duties hereunder without the prior written consent of the City, which consent will not
be unreasonably withheld, and any attempted subcontract or assignment of same without such prior
consent of the City will be void.
SECTION 15.
BINDING COVENANTS
Agreement between Inspire Event Technologies, LLC and City 13 of 30
15.1 Subject to the limitations contained herein, the covenants, conditions, and
agreements made and entered into by the parties hereunder are declared to be for the benefit of and
binding on their respective successors, representatives and permitted assigns, if any.
SECTION 16.
NOTICES
16.1 All notices, communications, and reports required or permitted under this Contract
will be personally delivered or sent via certified mail to the respective parties by depositing same
in the United States mail, certified, at the addresses shown below, unless and until either party is
otherwise notified in writing by the other party, at the following addresses. Mailed notices will be
deemed received as of the date of receipt.
CITY:
City of Fort Worth
Public Events Department
Fort Worth Convention Center
Attn: Director
1201 Houston Street
Fort Worth, Texas 76102
with copy to:
City of Fort Worth
City Attorney's Office
Attn: City Attorney
200 Texas Street
Fort Worth, Texas 76102
Vendor:
Inspire Event Technology, LLC
14001 Dallas Parkway, Suite 1100
Dallas, TX 75240
Attn: Chief Executive Officer
SECTION 17.
INDEPENDENT CONTRACTOR
17.1 It is expressly understood and agreed that Vendor and its employees, representative,
agents, servants, officers, contractors, subcontractors, and volunteers will operate as independent
contractors as to all rights and privileges and work performed under this Contract, and not as agents,
representatives or employees of the City. Subject to and in accordance with the conditions and
provisions of this Contract, Vendor will have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and omissions of its employees,
representative, agents, servants, officers, contractors, subcontractors, and volunteers. Vendor
acknowledges that the doctrine of respondeat superior will not apply as between the City and its
officers, representatives, agents, servants, and employees, and Vendor and its employees,
representative, agents, servants, officers, contractors, subcontractors, and volunteers. Vendor
further agrees that nothing herein will be construed as the creation of a partnership or joint enterprise
between City and Vendor. It is further understood that the City will in no way be considered a Co -
employer or a Joint employer of Vendor or any employees, representative, agents, servants, officers,
contractors, subcontractors, and volunteers of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or subcontractors of Vendor will be entitled to any employment benefits from
Agreement between Inspire Event Technologies, LLC and City 14 of 30
the City. Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself, and any of employees, representative, agents, servants, officers, contractors,
subcontractors, and volunteers.
17.2 The City, through its authorized representatives and employees, will have the sole
and exclusive right to exercise jurisdiction and control over City employees. Vendor represents
that all of its employees and subcontractors who perform Services under this Contract will be
qualified and competent to perform the Services set forth herein. The Director reserves the right
to refuse to permit any employee of Vendor from providing the Services set forth herein for any
reason, provided that if the conduct of the employee is correctable, such employee will have first
been notified of his or her objectionable conduct and will have had the opportunity to correct it.
SECTION 18.
AMENDMENTS, CAPTIONS, AND INTERPRETATION
18.1 Except as otherwise provided in this Contract, the terms and provisions of this
Contract may not be modified or amended except upon the written consent of both the City and
Vendor.
18.2 Captions and headings used in this Contract are for reference purposes only and
will not be deemed a part of this Contract.
18.3 In the event of any dispute over the meaning or application of any provision of this
Contract, this Contract will be interpreted fairly and reasonably, and neither more strongly for or
against any party, regardless of the actual drafter of this Contract.
SECTION 19.
GOVERNMENTAL POWERS AND IMMUNITIES
19.1 It is understood that by execution of this Contract, the City does not waive or
surrender any of its governmental powers or immunities.
SECTION 20.
AUTHORIZATION AND COUNTERPARTS AND ELECTRONIC SIGNATURES
20.1 By executing this Contract, Vendor's agent affirms that he or she is authorized by
Vendor or its general partner to execute this Contract and that all representations made herein with
regard to Vendor's identity, address, and legal status are true and correct.
20.2 This Contract may be executed in several counterparts, each of which will be
deemed an original, but all of which together will constitute one and the same instrument. A
signature received via facsimile or electronically via email will be as legally binding for all purposes
as an original signature.
SECTION 21.
SEVERABILITY AND NO WAIVER
Agreement between Inspire Event Technologies, LLC and City 15 of 30
21.1 It is agreed that in the event any covenant, condition, or provision herein contained
is held to be invalid by any court of competent jurisdiction, the invalidity of such covenant,
condition or provision will in no way affect any other covenant, condition, or provision does not
materially prejudice either Vendor or City in connection with the right and obligations contained in
the valid covenants, conditions or provisions of this Contract.
21.2 The failure of either party to insist upon the performance of any term or provision
of this Contract or to exercise any right granted hereunder will not constitute a waiver of that party's
right to insist upon appropriate performance or to assert any such right on any future occasion.
SECTION 22.
FORCE MAJEURE
22.1 Timely performance by both parties is essential to this Contract. However, neither
party is liable for delays or other failures to perform its obligations under this Contract to the extent
the delay or failure is caused by Force Majeure. Force Majeure means fires, floods, and other acts
of God, explosions, war, terrorist acts, riots, court orders, and, the acts of superior governmental or
military authority or other similar incidents outside the control of the parties that renders the
performance of this Contract impossible. This relief is not applicable unless the affected party does
the following: uses due diligence to remove the effects of the Force Majeure as quickly as
practicable; and provides the other party with prompt written notice of the cause and its anticipated
effect. The City may perform functions itself or contract them out during periods of Force Majeure.
Such performance is not a default or breach of this Contract by the City. If the Force Majeure
continues more than sixty (60) calendar days, the Director may terminate this Contract by giving
seven (7) calendars days written notice to Vendor without any penalty to the City. Notwithstanding
anything to the contrary, Contractor will not be relieved from performing its obligations under this
Contract due to a strike or work slowdown of its employees. Contractor must employ only fully
trained and qualified personnel during a strike.
SECTION 23.
COMPLIANCE WITH LAWS
23.1 This Contract is subject to all applicable federal, state and local laws, ordinances,
rules and regulations, including, but not limited to, all provisions of the City's Charter and
ordinances, as amended.
23.2 If City notifies Vendor or any of its officers, agents, employees, contractors,
subcontractors, licensees, volunteers, or invitees of any violation of such laws, ordinances, rules or
regulations, Vendor must immediately desist from and correct the violation.
SECTION 24.
BOYCOTT ISRAEL
24.1 Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, the City is prohibited from entering into a contract with a company for goods
or services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Agreement between Inspire Event Technologies, LLC and City 16 of 30
Texas Government Code. By signing this contract, Contractor certifies that Contractor's
signature provides written verification to the City that Contractor: (1) does not boycott Israel;
and (2) will not boycott Israel during the term of the contract.
SECTION 25.
SOLE AGREEMENT
25.1 This Contract, including any exhibits attached hereto and any documents
incorporated herein, contains the entire understanding and agreement between the City and Vendor,
and any lawful assign and successor of Vendor, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict
with any provision of this Contract.
SECTION 26.
BOYCOTT OF ENERGY COMPANIES
26.1 Vendor acknowledges that, in accordance with Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited
from entering into a contract for goods or services that has a value of $100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and "company" have the meaning ascribed to
those terms by Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg.,
R.S., S.B. 13, § 2. To the extent that Chapter 2274 of the Government Code is applicable to this
Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written
verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of this Agreement.
SECTION 27.
DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES
27.1 Vendor acknowledges that except as otherwise provided by Chapter 2274 of the
Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more
that is to be paid wholly or partly from public funds of the City with a company with 10 or more
full-time employees unless the contract contains a written verification from the company that it:
(1) does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate during the term of the contract
against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the
Texas Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that
Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Vendor certifies that Vendor's signature provides written verification to the City that
Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
Agreement between Inspire Event Technologies, LLC and City 17 of 30
SECTION 28.
ELECTRONIC SIGNATURES
28.1 This Agreement may be executed by electronic signature, which will be
considered as an original signature for all purposes and have the same force and effect as an
original signature. For these purposes, "electronic signature" means electronically scanned and
transmitted versions (e.g. via pdf file or facsimile transmission) of an original signature, or
signatures electronically inserted via software such as Adobe Sign.
IN WITNESS WHEREOF, the City of Fort Worth and the Vendor have caused this
Agreement to be executed and delivered by their duly authorized representatives in Fort Worth,
Tarrant County, Texas on day of
CITY OF FORT WORTH
�, Q --,
William Johnson (S p 11, 202413:19 CDT)
By:
William Johnson
Assistant City Manager
RECOMMENDED FOR APPROVAL:
Michael Crum
Director of Public Events
APPROVED AS TO FORM
AND LEGALITY:
Taylor C. Paris
Assistant City Attorney
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ATTEST:
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Jannette S. Goodall
City Secretary
M&C:
Date:
INSPIRE EVENT TECHNOLOGIES
LLC,
044-
Chuck Bauman (22:21 CDT)
By:
Chuck Bauman
Chief Executive Officer
Agreement between Inspire Event Technologies, LLC and City 18 of 30
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Compliance Manager:
By signing, I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
Cynthia Serrano (Sep 6, 2024 13:29 CDT)
Name: Cynthia Serrano
Title: Assistant Director, Public Events
Agreement between Inspire Event Technologies, LLC and City 19 of 30
EXHIBIT A
I.
Description of Services
A. Vendor will, at its sole cost and expense, provide the Services set forth in the Contract
consistent with the highest standards and practices common to this industry. The specific Services
to be provided and corresponding rates to be charged are set forth below and may be adjusted by
written agreement of the City and Vendor.
FWCC Services Price List
Agreement between Inspire Event Technologies, LLC and City 20 of 30
Current Price
2024 Pricing
VIDEO MONITORS
Monitor 32" LED
$
290.00
$
305.00
Monitor 48" LED
$
635.00
$
670.00
Monitor 55" LED
$
745.00
$
780.00
Monitor 60" LED
$
800.00
$
840.00
Monitor 70" LED
$
1,440.00
$
1,500.00
Converter, Audio, VGA to HDMI/RCA
$
35.00
$
40.00
STANDS
Dual Post Stand
$
85.00
$
90.00
Meeting Room Screens
Tripod Screens - Up to 8'
$
35.00
$
40.00
y_5.1a119lU1111114101:I"0>;i
Fabric, 6'9"x12' Front/Rear
$
250.00
$
265.00
Dress Kit, 6'9"x12' Black
$
250.00
$
265.00
9'x16' Front/Rear
$
325.00
$
340.00
Dress Kit, 9'x16', Black
$
325.00
$
340.00
11.25x20', Front/Rear
$
350.00
$
370.00
Dress Kit, 11.25x20', Black
$
350.00
$
370.00
LCD PROJECTORS
Projector, 4800L, LCD, WXGA
$
450.00
$
475.00
Projector, 5000L, LCD, WXGA
$
500.00
$
525.00
Projector, 12K, DLP, Laser
$
2,000.00
$
2,100.00
Projector, 14K, DLP
$
2,000.00
$
2,100.00
LENS FOR 8500 UP 20 K
Lens, DP, E-Vision 0.78-0.99/0.75-0.93HD
$
300.00
$
315.00
Lens, Panasonic, 1.3-1.7
$
350.00
$
370.00
Lens, Christie ILS 0.67 HD
$
300.00
$
315.00
Lens, Christie ILS 1.4-1.8 HD
$
300.00
$
315.00
Lens, Christie ILS 1.8-2.6 HD
$
300.00
$
315.00
Lens, Christie ILS 4.1-6.9 HD
$
400.00
$
420.00
Lens, Christie ILS 2.6-4.1 HD
$
300.00
$
315.00
Lens, Christie ILS 1.16-1.49 HD
$
300.00
$
315.00
Lens, Christie ILS 6.9-10.4 HD
$
300.00
$
315.00
Distribution Amp, DVI 1x2
$
50.00
$
55.00
Distribution Amp, HDMI 1x4
$
55.00
$
60.00
Distribution Amp, SDI 1x2
$
50.00
$
55.00
Distribution Amp, DVI 1x4
$
100.00
$
105.00
Distribution Amp, SDI 1x4
$
100.00
$
105.00
Distribution Amp, VGA 1x2
$
25.00
$
30.00
Distribution Amp, VGA 1x4
$
50.00
$
55.00
Distribution Amp, RGBHV 1X6
$
50.00
$
55.00
Distribution Amp, VGA 1x6
$
60.00
$
65.00
SW ITCH ERS
Roland HD V1 SDI
$
500.00
$
525.00
Roland HD V60
$
800.00
$
800.00
FORA 1 ME Switcher
$
1,700.00
$
1,700.00
�L1uMA-Illvi
Single Camera Chain HD
$
1,700.00
$
1,785.00
Canon Camera Lens w/2x extender
$
125.00
$
135.00
Support for Fujinon Sports Lens
$
2,000.00
$
2,000.00
Spider Pod, Tripod Riser & Standing Platform
$
250.00
$
265.00
Riser Camera Platform 4x4
$
75.00
$
80.00
Tripod, Sachtler 30 1001b
$
125.00
$
135.00
COMPUTERS
Computer, Laptop, General Session i7
$
250.00
$
265.00
Computer, Laptop, Breakouts, i5 Processor
$
250.00
$
265.00
Computer, Laptop, Macbook Pro
$
350.00
$
370.00
AUDIO SPEAKERS ON STANDS
Speaker Amplified EV SxA 100 12
$
65.00
$
70.00
SpeakerAmplifiedEV z.xA1
$
50.00
$
55.00
Speaker, Meyer UPJ-1 P Powered
$
100.00
$
105.00
Speaker Amplified Yorkville Top Paraline
$
150.00
$
160.00
Speaker, Sub, Yorkville Paraline
$
150.00
$
160.00
Speaker, Hotspot, Backstage Monitor
$
25.00
$
30.00
Stand, Speaker
$
15.00
$
18.00
AUDIO SPEAKERS FLOWN
Speaker, Meyer CO2 Powered
$
150.00
$
160.00
Speaker, CompactCurvilinear Cabinet
$
125.00
$
135.00
Speaker, Full Range Cab Line Array
$
200.00
$
210.00
Speaker, Compact Curvilinear Array
$
175.00
$
185.00
Speaker, Powered Narrow Fill $ 125.00 $ 135.00
RIGGING GRIDS
CO2 Rigging Kit, 8 Cabinet Kit $ 75.00 $ 80.00
Flyware, Top Rigging Grid Meyer Rigging Grid $ 75.00 $ 80.00
Flyware, Top Rigging Grid Meyer Rigging Grid $ 300.00 $ 315.00
MIXERS AUDIO
Mixer, 6 Ch, Mackie 1402
$
50.00
$
55.00
Mixer, 8 Ch, Soundcraft EPM 8
$
60.00
$
65.00
Mixer, 12 Ch, Soundcraft EFX 12
$
75.00
$
80.00
Mixer, 16 Ch, Yamaha LS9-16
$
450.00
$
475.00
Mixer, 20 Ch, Soundcraft MPM 20/2
$
200.00
$
210.00
Mixer, 32 Ch, Yamaha LS9-32
$
450.00
$
475.00
AUDIO SNAKES
Snake 16 Ch 100'
$
75.00
$
80.00
Snake 16 Ch 150'
$
85.00
$
90.00
Snake 16x4 250'
$
125.00
$
135.00
Snake 24x4 100'
$
100.00
$
105.00
Snake 248 150'
$
125.00
$
135.00
Snake 248 200'
$
150.00
$
160.00
Mamba Snake Cable FOH Power Trunk
$
200.00
$
210.00
Snake 200' ext. 4412, Red Mamba Only
$
75.00
$
80.00
Snake 40 Ch Head, Mamba
$
200.00
$
210.00
Snake 30-40 Ch Monitor Split, Fan Out
$
75.00
$
80.00
Snake 32x8 250'
$
125.00
$
135.00
AUDIO ACCESSORIES
RTS 8 - Station 2 Channel Intercom System
$
350.00
$
370.00
RTS 14 Station 4 Channel Intercom System
$
500.00
$
525.00
RTS 20 Station 6 Channel Intercom System
$
750.00
$
780.00
Intercom W/Less UHF 1x4 Com System
$
350.00
$
370.00
Analog Teleohone interface
$
125.00
$
135.00
Audio Press Box, Mult Box, 24 Ch
$
125.00
$
135.00
Audio Press Box, Mult Box, 48 Ch
$
225.00
$
240.00
Direct Box Audio Passive
$
15.00
$
20.00
MP3 Audio Recorder Portable
$
50.00
$
55.00
MP3 Audio Recorder/Player
$
90.00
$
95.00
Stand, Mic, Table Top
$
10.00
$
15.00
Stand, Mic, Floor
$
10.00
$
15.00
Stand, Mic, Boom Arm Attachment $ 10.00 $ 15.00
MICROPHONES
Mic, Wireless, Combo
$
145.00
$
155.00
Mic, Wireless, Headset
$
45.00
$
50.00
Mic, 8 Pack, Wireles
$
1,200.00
$
1,260.00
Mic, 4 Pack, Wireless
$
600.00
$
630.00
Mic, 2 Pack, Wireless
$
250.00
$
265.00
WIRED
Mic Push to Talk
$
35.00
$
40.00
Podium Mic
$
35.00
$
40.00
Standard Mic-handheld
$
45.00
$
50.00
LIGHTING
Soure 4 Par
$
35.00
$
40.00
S4 Par Barn Doors
$
25.00
$
30.00
Source 4 Leko Fixture Only
$
35.00
$
40.00
S4 Leko Lenses Various Degree
$
25.00
$
30.00
Gobo Holder S4 "A" Size
$
10.00
$
15.00
Gobo Holder S4 "B" Size
$
10.00
$
15.00
Gobo Holder S4 "A" Size- Glass
$
10.00
$
15.00
Gobo Holder S4 "B" Size- Glass
$
10.00
$
15.00
Elation Colour 5 LED Leko
$
150.00
$
160.00
Eleation Colour 5 LED Lens -Various Degree
$
-
LED Par Pro Par 56
$
75.00
$
80.00
LED Flat Par
$
75.00
$
80.00
24" RGBA LED Strip Light
$
15.00
$
20.00
48" RGBA LED Strip Light
$
300.00
$
315.00
72" RGBA LED Strip Light
$
400.00
$
420.00
LIGHTING MOVERS
Moving Light, LED Wash
$
300.00
$
315.00
Moving Light, Spot
$
350.00
$
370.00
LIGHTING BOARDS
Lighting Control Boardl2ch
$
75.00
$
80.00
Lighting Controller Kit
$
125.00
$
135.00
Lighting Control Board 24ch
$
500.00
$
525.00
Lighting Controller Hog Full Boar 4
$
1,500.00
$
1,575.00
Lighting Controller, JANOS Vista LS
$
1,500.00
$
1,575.00
LIGHTING DIMMER
Dimmer Pack 6-Ch
$
50.00
$
55.00
Dimmer Rack Sensor 24x2.4k
$
250.00
$
265.00
Dimmer Rack48x2.4k
$
450.00
$
475.00
TRUSS & MOTORS
Truss 12x12x2'
$
20.00
$
25.00
Truss 12x12x3'
$
30.00
$
30.00
Truss 12x12x4'
$
40.00
$
45.00
Truss 12x12x5'
$
50.00
$
55.00
Truss 12x12x6'
$
60.00
$
65.00
Truss 12x12x7'
$
70.00
$
75.00
Truss 12x12x8'
$
80.00
$
85.00
Truss 12x12x10'
$
100.00
$
105.00
Truss 20.5"x20.5"x5'
$
50.00
$
55.00
Truss 20.5"x20.5"x10'
$
100.00
$
105.00
Truss CORNER BLOCK 6-WAY 12x12x12
$
50.00
$
55.00
Truss CORNER BLOCK 4-WAY 12x12x12
$
25.00
$
30.00
Chain Motor 1/4 Ton 3-Phase Double -Reeved
$
125.00
$
135.00
Chain Motor 1 Ton 3 Phase
$
150.00
$
160.00
Chain Motor 1/2 Ton, 3 Phase
$
125.00
$
135.00
Motor Distro, 8-Way, 3-Phase
Motor Pendant 8-Way Controller
Motor Distro, 4-Way, 3-Phase
Motor Pendant 4-Way
LIGHTING ACCESSORIES
Truss Base 36x36"
Truss Base 24" for 12" Med Truss
Lighting Pipe-, 2.0" OD/1.5"1D 8'-10'
Baseplate 501b for Lighting Pipe
Sandbag 251b Lighting
Lift Crank -Up, 25'
Lift Crank -Up, 3.5'x8'
Crossbar, for Crank Lift
12" Truss Teaser, Black 100'
24" Truss Teaser, Black 100'
Lighting Packages
$ 150.00 $ 160.00
$ 50.00 $ 55.00
$ 100.00 $ 105.00
$ 50.00
$ 35.00
$
40.00
$ 35.00
$
40.00
$ 35.00
$
40.00
$ 50.00
$
55.00
$ 10.00
$
15.00
$ 250.00
$
265.00
$ 75.00
$
80.00
$ 75.00
$
80.00
$ 50.00
$
125.00
$ 50.00
$
175.00
Lighting Tree Package, 8 Light $ 300.00 $ 315.00
Lighting TreePackage, 4 Light $ 350.00 $ 370.00
1•I]Lei Al&i
VIDEO Podium, LED Monitor
$
900.00
$
945.00
Lectern, Plexiglass, Single Wide
$
275.00
$
290.00
Lectern, Aluminum Sided Graphic Mount
$
275.00
$
290.00
Lectern, Mini Truss -Style, Silver
$
175.00
$
185.00
Lectern, Truss -Style, Silver
$
150.00
$
160.00
MEETING ROOM ACCESSORIES
Laser Pointer Wireless
$
50.00
$
55.00
Wireless Presentation Remote
$
50.00
$
55.00
Cue Light Single
$
75.00
$
80.00
Audience Signal Light, 4" Display
$
75.00
$
80.00
Speaker Timer
$
75.00
$
80.00
Adapter, Apple Mini DPto Dual -Link DVI
$
100.00
$
105.00
Direct Box RoIIsDB
$
20.00
$
25.00
Dsans LSP-1
$
20.00
$
25.00
Safelock Stand
$
10.00
$
15.00
Cart 42"
$
15.00
$
20.00
Cart 54"
$
15.00
$
20.00
Cart Skirt
$
10.00
$
15.00
Flipchart Easel
$
30.00
$
35.00
Flipchart Package - Pad and 4 Markers
$
50.00
$
55.00
Flipchart Markers
$
2.00
$
5.00
Display Easel
$
25.00
$
25.00
Whiteboard Large 46
$
75.00
$
80.00
PIPE & DRAPE
Drape Package 22'H Black
$18/ft
Drape Package 24'H Black
$20/ft
Drape Package 22'H Gray
$18/ft
Drape Package 24'H Gray
$20/ft
Production Drape Package 50'
$250
S_U- 911
A1,V1, L1 Engineers
$
65.00
$
85.00
A2, V2, L2 Engineers
$
60.00
$
80.00
A3, V3, L3 Enginners
$
60.00
$
75.00
Master Electrician
$
65.00
$
75.00
Follow spot op
$
60.00
$
70.00
Camera Shader
$
60.00
$
75.00
Camera Operator
$
65.00
$
80.00
AV Breakout Coordinator
$
65.00
$
80.00
AV Breakout Technician
$
60.00
$
75.00
Scenic Stage Hand
$
60.00
$
70.00
AV Stage Hand
$
60.00
$
70.00
Fort Worth Convention Center Rigger
$
75.00
$
100.00
Lift Operator
$
75.00
$
85.00
II.
Delivery of Services
A. Pre -Event Discovery
1. Vendor will conduct a pre -Event discovery up to 12 months prior to a scheduled
Event. The pre -Event discovery may include site visits, kick-off meetings, Event
plans, project visualization, pre -site walkthroughs, and pre -Event meetings to
review each Client's and Exhibitor's needs concerning the Services.
B. Pre -Event Marketing
Vendor's manager must initiate contact with Event management within a
reasonable time prior to an Event's scheduled move -in date.
2. Upon receipt of Client and Exhibitor lists from the Client and Exhibitor, Vendor's
internal sales team will initiate marketing and sales efforts to exhibitors and educate
exhibitors on all product and Service offerings.
3. Vendor must provide Event organizers marketing kits upon initial site visitation or
upon request to inform and educate the customer about Services provided by
Vendor.
C. Ordering and Production
1. Prior to the start of any individual Event, Vendor will perform the following:
i. Produce completion and status reports for the Services, which shall include,
without limitation, number of orders received, processed, paid, and the like.
ii. Review floor plans to coordinate the Services. The general services
contractor is typically the decorator or company that provides the scaled
diagram of the floor configuration of FWCC Event space for an Event.
iii. Provide workforce projections based on actual and estimated Event
volumes.
iv. Check all materials and inventory levels to ensure that all Services can be
properly and efficiently carried out.
2. Vendor will provide an event management program and online order program that
provides the following features to Clients and Exhibitors:
i. Clients and Exhibitors only register online once with the ability to manage
orders nationwide.
ii. Real-time order processing with order confirmations sent electronically
after the order is placed.
Agreement between Inspire Event Technologies, LLC and City 28 of 30
3. Any orders received by mail, fax, or email must be processed within 48 hours of
receipt, with the Client or Exhibitor receiving an order confirmation via email or
fax.
D. Event (Pre, During, and Post)
1. Vendor will ensure that all equipment necessary to fulfill the Services set forth
herein for each Client and Exhibitor is available and properly and timely installed,
programmed, and tested.
2. Vendor will be responsible for any and all set-up and tear down associated with the
Services to be provided for each Event.
E. Billiniz, Invoiciniz, and Collection
1. Vendor be responsible for all billing, invoicing, and collection activities for any
Services to Clients and Exhibitors of the FWCC pursuant to the terms of this
Contract.
2. Vendor will ensure that all payments for the Services provided pursuant to this
Contract are received by Vendor from the Clients and Exhibitors prior to providing
any such Services.
F. Follow-up
1. At the close of each Event, Vendor will conduct surveys to rate the customers
overall satisfaction with the Services provided.
G. On2oin2 Obligations of Vendor
1. Vendor will be responsible for developing an order form for all of the Services to
be provided hereunder and issuing receipts to all Clients and Exhibitors for Services
rendered. The order form and any revisions thereto are subject to the prior approval
of the Director.
2. Vendor will coordinate any and all special access arrangements from providers.
3. Vendor will work closely with the Director in the performance of any Services and
related tasks reasonably required by the Director in order to fulfill the intent of this
Contract.
4. Vendor will provide routine maintenance on all of its equipment no less than once
a Contract Year.
Agreement between Inspire Event Technologies, LLC and City 29 of 30
5. Vendor will notify the Director of any maintenance issues as they relate to any of
the permanent utility services within the FWCC. Vendor will provide labor to
maintain such services at no cost to the City and any request by the Director for
service maintenance will be addressed promptly by Vendor.
Agreement between Inspire Event Technologies, LLC and City 30 of 30