HomeMy WebLinkAboutOrdinance 27083-08-2024Ordinance No. 27083-08-2024
AN ORDINANCE ADJUSTING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE WATER & SEWER REVENUE BONDS SERIES 2021,
BY INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE
SCADA REPLACEMENT PROJECT (CITY PROJECT NO. 103086) IN THE
AMOUNT OF $1,000,000.00 AND DECREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE UNSPECIFIED — ALL FUNDS PROJECT (CITY
PROJECT NO. UNSPEC) BY THE SAME AMOUNT; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That the budget of the City of Fort Worth for Fiscal Year 2023-2024, as enacted by Ordinance 26453-09-
2023, as amended, is hereby further amended to make the following adjustments to estimated receipts and
appropriations in the Water & Sewer Revenue Bonds Series 2021, by increasing estimated receipts and
appropriations in the SCADA Replacement Project (City Project No.103086) in the amount of $1,000,000.00
and decreasing estimated receipts and appropriations in the Unspecified — All Funds project (City Project No.
UNSPEC) by the same amount.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair
the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall
be and remain in fuII force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 26453-09-2023 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Assistant City Attorney
ADOPTED AND EFFECTIVE: August 27, 2024
Jannette S. Goodall
City Secretary
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103086 SCADA REPLACEMENT PROJECT
66002 W&S Capital Projects
4_%56001 Transfer From WaterlSewer
56019 W&S Rev Bonds Series 2021
4905431 Proceeds from WS Revenue 2021
Total Revenue:
New Capital Project Funds
56002 W&S Capital Projects
0600430 Water Dept Public Utility
56M W&S Rev Bonds Series 2021
0600430 Water Dept Public Utility
Total Expenditure :
Project 103086
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Page 1 of 1
GL0019-07 - Project Budget Summary
RunTinne: 071311202410:53 AM
$751.992.00
$791,992.00
$0.00
100.00
$791M2.00
VQL02 44
$a.ao
100,o0
$875,097.00
$875,097,00
$0.00
100.00
$875,097.00
$875,097.00
SO.00
100.00
$1,667,089.00
$1,667,089.00
$0.00
100.00
$1,667.089.00
$0.00
$102,199.49
$1,016,092.51
$548.797.00
67.08
$791,992,00
$0.00
S10.436.04
$781.555A6
$0 00
100.00
$791,992.00
SO.00
$10,436.0.4
$781.55596
$0.00
100.00
$875.097.00
$0.00
$21.Z63.45
$234.536,55
$548,797.00
37.29
$575 097 00
50.0a
$9 j 7& 455
$234,536.55
$548,797.00
37.29
$1,667,089.00
$O.OD
$1D2,199.49
$1,016.092.51
$548,797.00
67.08
City of Fort Worth,
Mayor and
DATE: 08/27/24
Texas
Council Communication
M&C FILE NUMBER: M&C 24-0702
LOG NAME: 13P RFP 24-0141 PROGRAMMABLE LOGIC CONTROLLER PANELS AW WATER
SUBJECT
(ALL) Authorize Execution of Non -Exclusive Agreements with Prime Controls, L.P. and RLC Controls, Inc. for Programmable Logic
Controller Panels and Control Systems Integration Services for the Water Department in a Combined Annual Amount Up to $6,000,000.00 for the
Initial Term and Authorize Four, One -Year Renewals in the Same Amount and Adopt Appropriation Ordinances to Effect a Portion of Water's
Contribution to the Fiscal Years 2024-2028 Capital Improvements Program
RECOMMENDATION:
it is recommended that the City Council:
1. Authorize the execution of non-exclusive agreements with Prime Controls, L.P. and RLC Controls, Inc. for programmable logic controller
panels and control systems integration services for the Water Department in a combined annual amount up to $6,000,000.00 forthe initial
term and authorize four, one-year renewals in the same amount;
2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Water & Sewer Revenue Bonds Series
2021 by increasing estimated receipts and appropriations in the SCADA Replacement project (City Project No. 103086) in the amount of
$1,000,000.00 and decreasing estimated receipts and appropriations in the Unspecified —All Funds project (City Project No. UNSPEC) by
the same amount; and
3. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Water & Sewer Revenue Bonds Series
2024 by increasing estimated receipts and appropriations in the SCADA Replacement project (City Project No. 103086) in the amount of
$32,000,000.00 and decreasing estimated receipts and appropriations in the Commercial Paper project (City Project No. UCMLPR) by the
same amount to effect a portion of Water's contribution to the Fiscal Years 2024-2028 Capital Improvements Program.
D SCUS O
The Water Department approached the Purchasing Division for assistance in securing agreements for programmable logic controller panels and
control systems integration services used to replace, repair, and maintain panels throughout the City of Fort Worth to ensure water control systems
are operating optimally. Purchasing issued a Request for Proposals (RFP) consisting of detailed specifications including the required panel
components, the service requirements to ensure all aspects of the control system are maintained, and certification requirements such as UL-508
and UL-698 control panel facility certifications and Human Machine Interface (HMI) platforms certifications including: Rockwell Automation, Ignition
Premier, and Schneider Electric Alliance to ensure the vendors' personnel are certified to perform the work.
The RFP was advertised in the Fort Worth Star -Telegram on May 1, 2024, May 8, 2024, May 15. 2024, and May 22, 2024. The City received
four responses.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments reviewed and scored the
submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table
below. During the technical evaluation, one proposer, Revere Control Systems, Inc., did not score at least 50% of the total available points for
technical criteria and was deemed non -responsive in accordance with the proposal documents.
Proposer —�
Evaluation Factors
d
a
Total Score
Prime Controls, L.P.
19.50
19.00
10.0-
Ft_0.]J
39.26
97.76
RLC Controls, Inc.
15.00
13.00
7.75
8.0011
40.00
83.75
Tesco Controls, LLC
10.50
9.00
5.25
5.25
37.19
67.19
Eevereontrol Systems, Inc.
HS
[325
3.00
Proposer did not score 50% of the
technical points; therefore, costwas not
evaluated
Proposer did not score 50% of the
technical points; therefore, costwas not
evaluated
Best Value Criteria:
a. Contractor's certified personnel that can maintain all aspects of a control system
b. Contractor's ability to fabricate large control system panels
c. Contractor's experience in water & wastewater treatment and large production treatment facilities, calibration and startup services for control
systems, IT networking system design experience, as well as, database management skill sets
d. Contractor's approach to maintain or service PLC panels
e. Cost of products and services
After evaluation, the panel concluded that Prime Controls, L.P. and RLC Controls, Inc. present the best value. Therefore, the panel recommends
that Council authorize non-exclusive agreements with Prime Controls, L.P. and RLC Controls, Inc. No guarantee was made that a specific amount
of services would be purchased. Staff certifies that the recommended vendors' proposals met specifications.
While the authorized spending represents the collective maximum amount allowed under these agreements, the actual amount used will be based
on the department's needs and available budget. Funding is budgeted in the Water & Sewer Revenue Bonds Series 2021 and 2024 for the Water
Department.
Appropriations in this M&C also include the expenses already incurred in FY2024 related to the current contract with Prime Controls (City
Secretary Contract No. 59912) and its two pending renewals for a total amount of $3,000,000.00.
DVIN-BE: This solicitation was reviewed by The Business Equity Division for available business equity prospects according to the City's Business
Equity Ordinance. There were limited business equity opportunities available for the servicesigoods requested, therefore, no business equity goal
was established.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year from that date.
RENEWAL TERMS: The agreements may be renewed automatically for four (4) additional, one-year terms. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance,
as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds
in support of the Water's portion of the City of Fort Worth's Fiscal Years 2024 2028 Capital Improvement Program; as follows:
13P RFP 24-0141 PROGRAMMABLE LOGIC CONTROLLER PANELS AW WATER
Capital
Fund
Name
Project Name
FY2024 CIP
Appropriations
Authority
Authority
Budget Change
Revised
FY2024
Bud et
9
56019
— W&S
103086 —
Rev
SCADA
$0.00
This M&C
$1,000,000.00
$1,000,000.00
Bonds
REPLACMENT
Series
PROJECT
2021
56022
103086 -
- W&S
SCADA
Rev
REPLACMENT
$0.00
This M&C
$32,000,000.00
$32,000,000.00
Bonds
PROJECT
2024
Funding is budgeted in the Unspecified -All Funds project within the Water & Sewer Revenue Bonds Series 2021 Fund and in the Commercial
Paper project within the Water & Sewer Revenue Bonds Series 2024 for the purpose of funding the SCADA Replacement Project.
Funding for the SCADA Replacement project is depicted below:
Fund
Existing
Additional
Project Total*
Appropriations
Appropriations
W&S Capital
Project -- Fund
$791,992.00
$0.00
$791,992.00
56002
W&S Rev Bonds
2021— Fund
$875,097.00
$1,000,000.00
$1,875,097.00
56019
[W&S Rev Bonds
Series 2024 —
$0.00
$32,000,000.000
$32,000,000.00
Fund 56024
Project Total
$1,667,089.00
$33,000,0000.00
$34,667,089.00
*Numbers rounded for presentation purposes.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified -All Funds project within the W&S Rev Bonds Series
2021 Fund and in the Commerical Paper project within the W&S Rev Bonds Series 2024 Fund and upon approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the W&S Rev Bonds Series 2021 and W&S Rev Bonds Series
2024 Funds for the Scada Replacement Project project to support the above recommendations and execution of the agreements. Prior to an
expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office bX: Reginald Zeno 8517
Fernando Costa 6122
Originating Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Jo Ann Gunn 8625
Alyssa Wilkerson 8357