HomeMy WebLinkAboutContract 58531-R2Industrial Power LLC
Attn: Bailey Bible
712 N Beach St
Fort Worth, TX 76111
CITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
September 16, 2024
Re: Contract Renewal Notice
CSCO No. 58531
Renewal Term No. 2: December 1, 2024 to November 30, 2025
CSC No. 58531-R2
The above referenced Contract with the City of Fort Worth expires on November 30, 2024
(the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal
Sincerely,
Cory N. Lawson, MBA
Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817)392-8538
Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: Dana Burghdoff(SepS,202434 CDT)
Nrune: Dana Burghdoff Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: �cf"�d,VJ,,__ Nrune: Marilyn Marvin Title: Interim Property Management Director
ATTEST:
� 1 �By: U N rune: Jannette S. Goodall Title: City Secretary
Industrial Power LLC
l3cukt_ !3;61!,, By: �
Nrune: Bailey Bible Title: Municipal Account Manager
Contract Renewal
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
By: Denise Garcia (Sep 24, 2024 17:00 CDT)
Nrune: Denise Garcia Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
,Jecrika W1WamrBy: Jessika Williams (Sep 24, 2024 23:16 con
Nrune: Jessika Williruns Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: 22-0914
Form 1295 Certification No.: 022-937563
Page 2 of2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:11/8/2022 REFERENCE
NO.:
**M&C 22-
0914 LOG NAME:
21FY2023 INDUSTRIAL
POWER AND EQUIPMENT
REPAIRS & SVS
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Sole Source Purchase Agreement with Industrial Power, LLC for Original
Equipment Manufacturer Allison Equipment Parts and Repairs in an Amount Up to
$770,000.00 Per Year with Four One-Year Renewal Options for the Property Management
Department
RECOMMENDATION:
It is recommended that the City Council authorize a sole source purchase agreement with Industrial
Power, LLC for original equipment manufacturer Allison transmission parts and repairs in an amount
up to $770,000.00 per year with four one-year renewal options for the Property Management
Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance in
obtaining replacement parts and services to maintain City owned Allison equipment. Industrial Power,
LLC is the authorized service facility for Allison transmission maintenance, service repairs and original
equipment manufacturer (OEM) replacement parts. The City of Fort Worth has class 6-8 vehicles and
equipment that are equipped with Allison transmissions and range in model year from 1975 to 2018.
Allison transmissions offer OEM parts needed to ensure optimal performance from equipment
during standard business hours and after hour field service calls.
Staff reviewed the prices and determined them to be fair and reasonable. No guarantee was made
that a specific amount of goods and services would be purchased. The City anticipates spending
approximately $770,000.00 during the first agreement period, which provides an adequate amount of
funds for repairs and service needed for City equipment.
Funding is budgeted in the Fleet Service Outside Repair & Maintenance account of the Property
Managment Department's Fleet & Equipment Service Fund.
DVIN: Property Management was approved for a sole source exemption by Assistant City Attorney -
Taylor Paris. Therefore, the business equity goal requirement is not applicable.
This procurement is exempted from the competitive bidding requirements as provided for under
Section 252.022(7) of the Texas Local Government Code because, Industrial Power is the
documented sole source original equipment manufacturer Allison transmission parts, repairs and
maintenance services for Allision transmissions.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager in the amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire
one year from that date.
RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Page 1 of 2M&C Review
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are
available in the current operating budget, as previously appropriated, in the Fleet & Equipment
Service Fund. Prior to any expenditure being incurred, the Property Management Department has the
responsibility to validate the availability of funds.
TO
FROM
Submitted for City Manager's Office by:Dana Burghdoff (8018)
Originating Department Head:Steve Cooke (5134)
Additional Information Contact:Lolita Brewer (6645)
ATTACHMENTS
21FY23 INDUSTRIAL POWER AND EQUIPMENT REPAIRS & SVS funds availability.pdf (CFW
Internal)
252 Legal Waiver INDUSTRIAL_POWER_AND_EQUIPMENT_(Dept.)
_Request_for_Waiver_of_Business_Equity_Goal_-2021.pdf (CFW Internal)
FID TABLE for Industrial Power.xlsx (CFW Internal)
Form 1295 Certificate 100960919.pdf (CFW Internal)
Page 2 of 2M&C Review
11/17/2022http://apps.cfwnet.org/council_packet/mc_review.asp?ID=30467&councildate=11/8/202 2