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HomeMy WebLinkAboutContract 58774-A1First Amendment to Fort Worth City Secretary Contract No. 58774 Page 1 of 2 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58774 This First Amendment to Fort Worth City Secretary Contract No. 58774 (“First Amendment”) is made between the City of Fort Worth (“Fort Worth”), a municipal corporation and CentralSquare Technologies, a Delaware limited liability corporation (“Vendor”). WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 58774 beginning October 1, 2022 (the “Agreement”), to provide software, maintenance, support, training, and professional services for the Water Billing System; and NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. AMENDMENTS The Agreement is hereby amended as follows: The quote provided by Vendor, Q-183110, and attached hereto, is incorporated into the Agreement as Exhibit A-2 to allow City to increase the quantity of Modifications Annual Maintenance Fee from 49 for $5,402.25 to 92 for $9,200.00, an increase of $3,797.75 during the Second Renewal period, Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services or items. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2.ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain infull force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiffimage, or a signature, shall betreated as and shall have the same effect as an original. [Signature Page Follows] First Amendment to Fort Worth City Secretary Contract No. 58774 Page 2 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: ___________________________ Name: Fernando Costa Title: Assistant City Manager Date: ___________________________ Approval Recommended: By: ______________________________ Name: Christopher Harder Title: Director, Water Department Attest: By: ______________________________ Name: Jannette Goodall Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Title: Compliance Manager Approved as to Form and Legality: By: ______________________________ Name: Taylor Paris Title: Assistant City Attorney VENDOR: CentralSquare Technologies, LLC By: Name: Ronald Anderson Title: Date: ____________________________ EXHIBIT A-2 CentralSquare Renewal Order #: Q-183110 October 1, 2024 – September 30, 2025 MORE INFORMATION AT CENTRALSQUARE.COM Renewal Order prepared by: Maggie Parker maggie.parker@centralsquare.com Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of our products can be found at www.centralsquare.com. WHAT SOFTWARE IS INCLUDED? _____ PRODUCT NAME QUANTITY TOTAL 1. AnalyticsNOW 1 4,983.58 USD 2.Fusion Proprietary 1 4,466.99 USD 3. Modifications Annual Maintenance Fee 92 9,200.00 USD 4.NaviLine Cash Receipts-Annual Maintenance Fee 1 9,676.29 USD 5. NaviLine CIS IVR Credit Card Interface-Generic Annual Maintenance Fee 1 1,044.71 USD 6.NaviLine CIS Voice Response Interface-Generic Annual Maintenance Fee 1 2,808.67 USD 7. NaviLine Customer Information System Annual Maintenance Fee 1 96,581.57 USD 8.NaviLine Delinquency Call Out Listing Interface-Generic Annual Maintenance Fee 1 723.96 USD 9. NaviLine Document Management Services Annual Maintenance Fee 1 1,738.31 USD 10.NaviLine Land/Parcel Mgmt-Annual Maintenance Fee 1 0.00 USD 11. NaviLine User Interface 1 0.00 USD 12.NaviLine Work Order Interface 1 6,015.05 USD 13. NaviLine Work Orders/Facility Management Annual Maintenance Fee 1 28,249.58 USD Renewal Order Total:165,488.71 USD Renewal Order #:Q-183110 Start Date:October 1, 2024 End Date: September 30, 2025 Billing Frequency: Yearly Subsidiary:Superion, LLC Renewal Order prepared for: Robb Bailey, IT Applications Manager City of Fort Worth 200 Texas Street Fort Worth, TX 76102-6314 8173928272 MORE INFORMATION AT CENTRALSQUARE.COM Renewal Order prepared by: Maggie Parker maggie.parker@centralsquare.com Billing Information This is not an invoice. Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and regulations of the taxing authority(ies) governing the Ship To location provided by the Customer on the Renewal Order Form. Please note that the Total Price shown above has been rounded to the nearest two decimal places for display purposes only. The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a Total Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather than the Total Price displayed above. Routing and Transmittal Slip Water DOCUMENT TITLE: Department CentralSquar M&C: CPN: CSO: 58774 DOC #: TO: ROLE: APPROVER INITIALS: Michelle Turner, Contract Specialist, CentralSquare michelle.turner@centralsquare.com, Approver Ronald Anderson, Chief Sales Officer, CentralSquare Ronald.Anderson@centralsquare.com Signer William (Robb) Bailey, IT Manager, Water Department Signer Shane Zondor, Assistant Director, Water Department Approver Jan Hale, Deputy Director, Water Department Approver Chris Harder, Director, Water Department Signer Taylor Paris, Assistant City Attorney Signer Fernando Costa, Assistant City Manager Signer Ron Gonzales, Assistant City Secretary Approver Jannette Goodall, City Secretary Signer Allison Tidwell, Lead Admin Assistant, City Secretary’s Office Form Filler Charmaine Baylor, Sr. IT Business Planner, Water Depart Acceptor EXPLANATION Attached is the First Amendment to CSC 58774, the contract between the City and CentralSquare Technologies, LLC. for the continued software, licensing, maintenance and support, training, and professional services for the Water Department’s Customer Information and Billing System. This amendment adds Exhibit A-2, which increases the Modifications Annual Maintenance Fee item from the quantity of 49 for $5,402.25 to a quantity of 92 for $9,200.00, an increase of $3,797.75. The contract amount shall not increase and the annual amount not to exceed shall remain at $490,000.00. Please sign and/or approve the agreement. If you have any questions or concerns, call or email me. Charmaine Baylor Sr. IT Business Planner, Water IT Phone: (817) 392-6629 Email: Charmaine.baylor@fortworthtexas.gov