HomeMy WebLinkAboutContract 49492-A11Eleventh Amendment to Fort Worth City Secretary Contract No. 49492 Page 1 of 6
AMENDMENT NO. 11
TO
CITY OF FORT WORTH CONTRACT 49492
This Eleventh Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Tyler Technologies, Inc. (“Vendor”), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on August 10, 2017, the Parties entered into City Secretary Contract 49492
to provide Brazos eCitation Software and Implementation Services (“Agreement/Contract”);
WHEREAS, the Parties wish to use the administrative authority under M&C 23-0614
and amend the Agreement to increase the annual not to exceed amount by $100,000.00 to a new
total of $350,000.00.
NOW, THEREFORE,the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by increasing the annual not to exceed amount to
$350,000.00.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
Eleventh Amendment to Fort Worth City Secretary Contract No. 49492 Page 2 of 6
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name:
Title: City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Steven Vandever
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0614
Approved: 8/8/23
1295: N/A
VENDOR:
Tyler Technologies, Inc.
By:
Name:
Title:
Date:
____________________________
ATTEST:
By:
Name:
Title:
Rachel Mehlsak
Senior Corporate Attorney
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:8/8/2023 REFERENCE
NO.:
**M&C 23-
0614 LOG NAME:
04TYLER TECHNOLOGIES
ECITATION SOFTWARE AND
HARDWARE
CODE:C TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize a Contract Amendment to City Secretary Contract No. 49492 with Tyler
Technologies, Inc. in the Amount of $25,000.00 Using a Cooperative Agreement for a
Total Annual Contract Amount of $2,084,716.00 for the Information Technology Solutions
Department
RECOMMENDATION:
It is recommended that City Council authorize a contract amendment to City Secretary Contract No.
49492 with Tyler Technologies, Inc. in the amount of $25,000.00 for additional hardware and software
using cooperative agreement Sourcewell Contract No. 090320-TTI, for a total annual contract amount
of $2,084,716.00 for the Information Technology Solutions Department.
DISCUSSION:
On August 1, 2017, City Council approved Mayor and Council Communication (M&C) P-12078 for an
Electronic Citation Solution with Tyler Technologies, Inc. using a cooperative agreement for a total
contract amount of $682,736.00 and approximately $70,000.00 for maintenance the second year.
February 1, 2022, the City executed City Secretary Contract (CSC) No. 49492 Amendment No. 2 to
add 128 eCitation software licenses in the amount of $99,328.00. On March 29, 2022, the City
executed CSC 49492 Amendment No. 3 to add two eCitation printers at a one-time cost of $5,084.00.
On June 9, 2022, the City executed CSC 49492 Amendment No. 4 to add two eCitation software
licenses in the amount of $1,600.00 with a recurring cost of $448.00. After the fourth amendment, the
total contract price was $789,196.00
City Council approved M&C 22-0469 on June 14, 2022, to purchase additional eCitation software
licenses and associated hardware in the amount of $1,185,336.00, including $75,583.00 in recurring
costs, and authorized four (4) one-year renewals in an amount up to $250,000.00 annually, for a new
total contract authorization of $2,050,115.00. Thereafter, the City executed Amendment No. 5 on June
21, 2022.
On August 9, 2022, the City executed CSC 49492 Amendment No. 6 to add printers and batteries at a
cost of $2,595.00. The total amount of the contract following execution of Amendment No. 6 was
$2,052,710.00. CSC 49492 Amendment No. 7 added Panasonic hardware and accessories for a one-
time cost of $6,530.00 and a recurring cost of $476.00. The total amount of the contract is currently
$2,059,716.00.
This M&C is to request authorization to execute CSC 49492 Amendment No. 8 in the amount of
$25,000.00 for additional eCitation hardware and software using cooperative agreement Sourcewell
Contract No. 090320-TTI. This M&C will also clarify the total not-to-exceed amount of the contract,
not stated in previous M&Cs. Upon City Council approval and execution of CSC 49492 Amendment
No. 8 the total amount of the contract will be $2,084,716.00.
Funding is budgeted in the Other Contractual Services account of the TPW Parking Meters
Department within the Municipal Parking Fund.
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. Sourcewell contracts are competitively bid to increase and
simplify the purchase power of government entities.
SUCCESSOR CONTRACTS: In the event the Sourcewell contract is not renewed, staff would cease
purchasing at the end of the last purchase agreement coinciding with a valid Sourcewell agreement. If
the City Council were to not appropriate funds for a future year, staff would stop making purchases
when the last appropriation expires, regardless of whether the then-current purchase agreement has
expired.
The City will initially use the Sourcewell contract to make purchases authorized by this M&C.
Sourcewell Contract No. 090320-TTI is set to expire November 2, 2024. If Sourcewell Contract No.
090320-TTI is extended, this M&C authorizes the City to purchase similar equipment and supplies
under the extended contract. If Sourcewell Contract No. 090320-TTI is not extended but Sourcewell
executes a new cooperative contract with Tyler Technologies, Inc. and with substantially similar terms,
this M&C authorizes the City to purchase the equipment and supplies under the new Sourcewell
contract. If this occurs, in no event with the City continue to purchase goods and services under the
new agreement for more than three (3) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
AGREEMENT TERM: Upon City Councils approval, this agreement shall begin upon execution of the
contract amendment and expire in accordance with the terms and conditions of the Sourcewell
contract.
RENEWAL TERMS: This Agreement may be renewed up to three (3) one-year renewal terms in
accordance with the terms and conditions of the Sourcewell cooperative contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the Municipal Parking Fund to support the approval of the above
recommendation and execution of a contract amendment. Prior to any expenditure being incurred,
the Information Technology Solutions Department has the responsibility to validate the availability of
funds.
TO
FROM
Submitted for City Manager's Office by:Valerie Washington (6192)
Originating Department Head:Kevin Gunn (2015)
Additional Information Contact:Mark DeBoer (8598)
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ATTACHMENTS
04TYLER TECH ECITATION SOFTWARE AND HARDWARE.docx (CFW Internal)
FID Table Tyler.XLSX (CFW Internal)
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